COSS_PreSolicitationSlides_Final.pptx

Controlled by: NSWC PCD, Code 022 CUI Category: (Insert controls appropriately) Distribution Statement: D. Distribution authorized to Department of Defense and U.S. DoD contractors only;

POC: Kristin S. Shaw – Kristin.s.shaw.civ@us.navy.mil or Anna Belle C. Tiller – Annabelle.c.tiller.civ@us.navy.mil

Pre-Solicitation Conference Corporate Operations Support Services (COSS) 22 October 2024

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Corporate Operations Support Services (COSS)

Pre-Solicitation Conference

Naval Surface Warfare Center – Panama City Division

Welcome

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NSWC PCD CONTRACTS

Introduction/Welcome Housekeeping Rules of Engagement Disclaimer Statement Technical Requirement Overview (NSWC PCD Technical) Solicitation Overview (Sections L & M) (NSWC PCD Contracts) Anticipated Procurement Dates Requirement Snapshot Lessons Learned Questions Submission via TEAMS Chat Conclusion

Agenda

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Introduction of NSWC Panama City Participants Mary Langfeldt – Chief of the Contracting Office Kelley Close – NSWC PCD Technical Expert Anna Belle C. Tiller – Team Lead / Contracting Officer Kristin S. Shaw – Contract Specialist Intent of Pre-Proposal Conference Increase competition amongst 8(a) companies Providing technical information for potential 8(a) Offerors to better understand the technical requirements Facilitate Prime and Subcontracting opportunities Ensure all potential 8(a) Offerors receive and have access to the same information Technical “Q&A” is encouraged Please submit questions in the chat, and we will answer at a later date on SAM.gov.

Slides will be posted to SAM.gov.

Rules of Engagement

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No recording.

No photos allowed.

Questions shall be submitted at the end of the conference.

DO NOT directly contact NSWC PCD technical code after today.

Technical requirements contained in this briefing are presented as a summary.

Full/updated technical requirements will be provided in the Solicitation.

Housekeeping / Ground Rules

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Remarks made today by Government officials should not be considered a guarantee of the Government’s course of action in proceeding with the acquisition.

The information shared today reflects current Government intentions and is subject to change based on a variety of circumstances.

Portions of this briefing will be subject to DISTRIBUTION STATEMENT D – Distribution authorized to DoD and US DoD contractors only.

The formal solicitation, when issued, is the only document that should be relied upon in determining the Government’s requirements.

Disclaimer

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Naval Surface Warfare Center, Panama City Division

Corporate Operations Support Services Code 10 Technical Requirement Overview

Technical Overview

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Provide support services to the Naval Surface Warfare Center Panama City Division (NSWC PCD) Corporate Operations Department as well as other departments or program areas requiring operations type support.

The Corporate Operations Department and other program areas are responsible for managing and directing business functions that support NSWC PCD’s technical programs and mission.

Technical Overview Scope

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Key functions include corporate staff and command support in program areas:

Facilities Management Support: Facilities Management, Maintenance, Planning, and Environmental Programs Corporate Communications Support: Scheduling, Photography, Videography, and Graphics and Illustration Security Support (excluding law enforcement): Policy, Physical, Antiterrorism, Emergency Management, and Special Programs Integrated Risk Management Support: General program support for training, reporting, and assessments Property Management Support: Purchasing & Supply, Property & Inventory, Program Analysis American Sign Language Interpretation: ASL support for deaf and hard of hearing personnel Travel Office Support: Verifying and processing travel documents for NSWC PCD personnel Clerical Support: General clerical duties for various offices Workforce Development Support: Training support for Human Resources Identification Card/Badging: ID card issuance support for NSWC PCD and NSA PC Personal Assistance Services (PAS): Onsite, offsite, and travel support for personnel with disabilities Requirements Key Functional Areas

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U.S Citizens able to read, write, and communicate in English.

Much of the support requires proficiency with Microsoft Office (Outlook, Word, Excel, and PowerPoint).

Licenses and training (Contractor-provided) if/when needed to operate Government-owned vehicles and forklifts.

Government will provide required work spaces and phones, computers, and consumables for direct-supporting personnel.

Non-essential personnel if NSWC PCD operations curtailed.

Performance under this contract shall require the Contractor to access CLASSIFIED information up to and including the Top Secret level, depending on the particular position, at Government Facilities

PWS 3.1 General Requirements

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Facilities Project Management: Prioritize, schedule, and manage Facilities work requests; coordinate with Government to meet mission priorities and requirements.

Facilities Engineering Technician: Meet with personnel, collect field data, and prepare and maintain drawings for space allocations (using AUTOCAD® and Archibus software).

Facilities General Maintenance Worker: Perform various semi-skilled labor activities of Facilities support.

Mail Orderly: Retrieve mail from NSA PC and deliver to NSWC PCD organizational offices each Government work day.

Facilities Electrician: Perform minor electrical work in various facilities.

Environmental Program: Enter, maintain, and store data to support program analysis and compliance.

Facilities Coordination and Planning: Assist in inspections, meetings, and identifying solutions to facility related deficiencies.

Facilities Service Desk: Operate the Facilities Service Desk to receive, route, record, refer or reroute, and follow up on facilities related service requests.

Requirements PWS 3.2.1 Facilities Support

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Workflow and Scheduling: Analyze, schedule, and track work requests.

Graphic Arts and Illustration Support: Produce computer generated and traditional concept renderings, illustrations, and graphic designs.

Desired qualifications include Associate degree or equivalent education in Fine Arts or Commercial Arts with minimum of five years related work experience.

Photographic and Video Support: Produce stills and motion pictures, including high-speed photography and video.

Desired qualifications include Associate degree or equivalent education in photography and videography with a minimum of five years related work experience.

Requirements PWS 3.2.2 Corporate Communications Support

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Security Policy and Programs: Managing security databases, checking security containers, updating manuals, and assisting in general security functions.

Physical and Antiterrorism Security: Perform physical security checks and conduct antiterrorism surveys on buildings and areas; operate Automated Entry Control System (AECS) client workstation.

Emergency Management: Assist in updating and maintaining Emergency Action Plans and leading NSWC PCD through natural disaster seasons and events.

Continuity of Operations: Assist in planning and preparations for the all threats-all hazards environment; interact with all levels of personnel and support the command in preparing and maintaining continuity plans.

Readiness Support: Assist in preparation, execution, and follow-up of readiness plans, procedures, and communications.

Security Special Programs: Process and distribute naval messages; perform administrative duties in for Communications Security (COMSEC) Office and equipment.

This function will require a Top Secret clearance.

Requirements PWS 3.2.3 Security Support

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Annual Plan/Assessable Unit (AU) Inventory Support: Assist in updating annual IRM plans with Assessable Unit Managers (AUMs).

Risk Assessment Support: Support Command personnel in reviewing risk assessments, creating Corrective Action Plans, and testing internal controls.

Training Requirement and Support: Prepare content for annual training sessions and document completions.

Community of Interest (COI) Support: Participate in monthly IRM COI teleconferences and document new requirements.

Compliance Assessment Support: Answer questions, track inputs, and identify non-compliant assessments.

IRM Assessment Support: Conduct internal management review on each AU every three years.

Corrective Action Tracking (CAT) Support: Monitor progress as risks, corrective action plans, and mitigations are identified.

Integrated Certification Statement Support: Collect, query, draft, and submit certification statements IRM Program Management Records Support: Support the completion of the official IRM program records and File Plan.

Requirements PWS 3.2.4 Integrated Risk Management (IRM) Program Support

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Purchasing & Supply Technical Program Support: Assess and apply knowledge of OM&S functions within Navy Enterprise Resource Planning (NERP) System.

Create reports, convey OM&S statuses, monitor trending conditions, and support OM&S training.

Support the Customer Acquisition Group (CAG) by creating and maintaining requirement forms and researching OM&S and GE mandatory sources with One Touch and Haystack.

Property Inventory Support: Prepare required documentation, coordinate processes, and maintain databases and records to facilitate inventory and accounting of OM&S and General Equipment across the command.

Requirements PWS 3.2.5 & 3.2.6 Property Management (Materials and Equipment) Management and Program Analysis Support Analyze data, reports, and metrics on cost, effectiveness, procedures, and methodologies.

Provide written reports on potential benefits and uses of automation to improve program efficiencies Provide support in data calls and administrative audits.

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Provide sign language interpreters certified in ASL for all requested NSWC PCD needs.

The number of hours depends on the needs of the deaf and hard of hearing.

Interpretation may be provided face-to-face or virtually with individual hearing-impaired Government personnel or to a large audience.

Some events may be recorded on video and combined with other video events.

Traveling may be required up to 5%.

Requirements PWS 3.2.7 American Sign Language (ASL) Interpretation

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Requires basic understanding of rules and regulations governing the performance of official Government travel and subsequent allowances and entitlements.

Requires knowledge of Defense Travel System (DTS), standard accounting codes, classifications, and terminology.

Review travel authorizations and vouchers for completeness, accuracy, adequacy of documentation and compliance for official Government travel.

Provide guidance to personnel with respect to DTS and Government requirements and resources.

Generate purchase requests for non-DTS travel orders.

Requirements PWS 3.3.1 Travel Office Support

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Provide telephone and receptionist services, receive visitors, and refer business matters and visitors to appropriate Government office personnel.

Manage office supply inventories, repairs of office equipment, and printing services.

Schedule, attend, participate in, and take minutes of meetings; manage electronic office calendars.

Prepare and maintain records, files, data sets, and recurring reports.

Write, edit, and route correspondence with a given format and standards of SECNAV M-5216.5 Department of Navy Correspondence Manual utilizing Microsoft Office Products.

Perform and organize the flow of clerical processes and functions in the office and subsequent offices.

Requirements PWS 3.3.2 Clerical Support

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Provide support to government personnel in assessing future workforce development systems, programs, and strategies.

Provide “how-to” guidance to personnel with respect to Waypoints, Total Workfoce Mangement System (TWMS), and the Human Capital Center Website.

Assist in updating and changing employees’ transcripts and Individual Development Plans.

Update and monitor training requirements, report delinquencies, and provide updates.

Schedule training courses, maintain rosters and waitlists, generate reports, and manage processes and forms for training and New-Hire Onboarding events.

Support annual Needs Assessment for Workforce Development program.

Assist in strategic planning, workforce shaping, data gathering and special projects.

Requirements PWS 3.3.3 Workforce Development Support

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Common Access Card (CAC) for the Visitor Reception Center (VRC) Provide identification card services for all personnel assigned to host and tenet commands, military personnel, retirees and their dependents, and contractors.

Verify access and eligibility in databases (DEERS and RAPIDS) Update information in databases as needed and eligible.

Provide “how-to” guidance via phone, email, and face-to-face.

Requirements 3.3.4 CAC Support for the VRC

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Coordinate with NSWC PCD Security Office for this tasking Maintain quality system compliant with ISO 9001:2015 to submit fingerprints through the FBI to OPM Provide a live scan fingerprinting solutions to include all equipment required to produce electronic fingerprints Collect fingerprints in the required format Report on fingerprint service status monthly Requirements 3.5 Fingerprinting

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Onsite PAS: Providing PAS support while Government employee is onsite.

Offsite and Travel PAS: PAS support at the home of Government employee on days of telework (within 30 miles of NSA PC) or on travel due to work (TDY).

Pushing wheelchair or other mobility device and assistance with carrying or claiming baggage.

Driving and transporting to and from home, airport, hotel, and travel location.

Assisting individual in and out of vehicles, mobility devices, and airplanes;

Dressing, grooming, packing/unpacking, retrieving items, lifting light equipment, and meal assistance.

Typical daily living services Typical Daily Living Services:

Feeding services for personnel with disabilities.

Restroom services and support.

Obtaining appropriate personnel if medical attention is needed.

Requirements PWS 3.6 Personal Assistance Services Support

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Current Contract: N61331-20-D-0016 (Indefinite Delivery Indefinite Quantity (IDIQ)).

Current Task Orders (TO): N6133124F0032 (Corporate Operations Department Program Support Task Order) N6133120F0173 (Clerical/Office Support Task Order) Original IDIQ Award Amount: $18,883,592.53 Original Task Orders Award Amount: $2,762,546 + $3,028,418 = $5,790,964 Requirement is currently being satisfied by Kiliuda Consulting, LLC.

Current IDIQ Expires: 14 January 2026.

Work performed under this task order will support the Corporate Operations Department and its business functions that serve the Naval Surface Warfare Center (NSWC) Panama City Division (PCD)’s mission and technical programs.

Current Task Order Information

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This is being solicited as [ ] unrestricted [ ] small business set-aside [ X ] 8(a) set-aside.

This requirement is being competitively offered as an 8(a) set aside in accordance with Section 8(a) of the Small Business Act (15 U.S.C. § 637(a), the Federal Acquisition Regulation (FAR) Part 19.8, and the executed Partnership Agreement between the U.S. Small Business Administration (SBA) and the Department of Defense.

Proposal in response to this solicitation shall be valid for 180 calendar days.

PSC is R699 - Support- Administrative: Other NAICs is 541611 - Administrative Management and General Management Consulting Services

Solicitation N6133125RTBD Requirements

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FAR 52.219-17 Section 8(a) Award (OCT 2019) FAR 52.222-41 Service Contract Labor Standards (AUG 2018) FAR 52.222-43 Fair Labor Standards Act And Service Contract Labor Standards - Price Adjustment (Multiple Year And Option Contracts) (AUG 2018) FAR 52.245-1 Government Property (SEPT 2021) DFARS 252.219-7009 Section 8(A) Direct Award (OCT 2018) DFARS 252.219-7010 Notification of Competition Limited To Eligible 8(A) Concerns - Partnership Agreement (OCT 2019) DFARS 252.245-7005 Management and Reporting of Government Property (JAN 2024)

Solicitation N6133125RTBD Unique Clauses

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Element A: Technical Approach Offeror shall describe its specific understanding, capability, experience, and technical approach in the following support areas:

This section is TBD.

This section is TBD.

Section L Volume 1 – Technical Factor 1

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Element B: Management Approach This area will be finalized in the solicitation.

This area will be where the proposal needs to describe:

Overall management approach Approach to communication with Government and other stakeholders Approach for risk management Summary Quality Assurance Plan Subcontractor team Transition Plan Hire personnel, navigate the Government onboarding requirements and training of new personnel.

Section L Volume 1 - Technical Factor 1

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Element C: Personnel Approach – Do not provide information violating the Privacy Act Complete Attachment Staffing Plan WITHOUT Price Describe Recruitment and retention methodologies How the Offeror will train personnel and maintain qualifications and certifications.

Estimated Labor Mix – Please see the Government estimated labor mix in the table below:

Key Personnel resumes shall be provided.

Section L Volume 1 Technical Factor 1

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Offeror shall provide all past performance information in accordance with Section J Attachment – Past Performance Questionnaire. Offeror shall provide three past performance references, if available, which shall reflect recent experience performed within the last five years of the solicitation release date and that demonstrates experience relevant to the solicitation’s Performance Work Statement (PWS). In addition to these three past performance references, Offeror shall submit one additional past performance reference for each subcontractor proposed to perform more than 15% of the total labor hours, if available. Offeror shall describe how the past performance references are relevant including details about how it is similar in scope and complexity to this solicitation’s PWS.

Offerors with no relevant performance history or whose performance record is so limited that no performance confidence assessment can be assigned will receive a rating of “Neutral Confidence,” meaning that the Offeror will not be evaluated favorably or unfavorably.

Section L Volume II Past Performance Factor 2

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Offerors shall provide Price Summary Proposal excel Spreadsheets for the IDIQ and Task Order # 1 The Government intends to award the IDIQ and the first Task Order at the time of contract award.

Price Narrative shall include information for the overall IDIQ and the Task Order in the following areas:

Subcontractor Amounts (dollars and hours/category) Prime Labor Hours/category Direct Labor Rates/category Surge/Overtime hours Fair Labor Standards Act minimum rates/category (Formerly known as the Service Contract Act) Forward Price Rate Agreement/Forward Price Rate Recommendation documentation (if available) Escalation (**Option Years under the IDIQ only**) Indirect Rates (Copies of DCAA/DCMA letters) Maximum Pass Thru and Profit Rates ODCs (Other Direct Costs)

Section L Volume III Price Proposal Factor 3

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Offerors shall fill in Section B Pricing per CLIN for the IDIQ and Task Order.

a. For Section B CLINs:

i. Offerors shall apply their indirects (e.g. overhead, general and administration, and profit) to the unburdened ceiling amounts provided in the solicitation.

ii. Offerors shall provide fully burdened amounts under the corresponding CLIN in Section B. This will become the ceiling amount for each CLIN.

iii. Offerors shall provide the profit rate for each CLIN for the IDIQ and the profit amount for the Task Order. Proposed profit rates shall be utilized on all future Task Orders.

b. Documents applicable to the Task Order will be provided in the solicitation.

i. Offerors shall complete and submit the Price Summary Format Attachment for the Task Order as provided in the solicitation.

Section L Volume III Price Proposal Factor 3 (Continued)

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Year (Estimated Hours)

Preliminary Estimated number of Hours

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Section L Volume IV Contract Documentation Factor 4 Cover Letter 8(a) Small Business Program verification documentation

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Section M Evaluation Factors for Award Solicitation will be released on a competitive basis and limited to eligible 8(a) participants Award will be made to the responsible Offeror whose proposal is the most advantageous to the Government under the selection criteria set forth in this solicitation.

The Government intends to evaluate proposals and award based upon initial offers; therefore, Offeror’s initial proposal should contain the best terms from a cost and technical standpoint.

The Government does not intend to conduct discussions.

The relative importance of the evaluation factors is as follows. Factor 1 is more important than Factor 2. Factors 1 and 2, when combined, are significantly more important than Factor 3.

The degree of importance of Factor 3 will increase with the degree of equality of the proposals in relation to the non-cost factors on which selection is to be based, or when the evaluated cost delta between Offerors is so significant as to diminish the value of the superiority of the non-cost factors.

Factor 4 does not have any relative importance weighting since it is being evaluated on a pass/fail basis.

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Requirement Snapshot Estimated Schedule for the requirements:

Pre-Solicitation Conference: 22 October 2024 Release Solicitation: 30 December 2024** Close Solicitation: 45 days after Solicitation is released Award: Estimated 7 August 2025** Contract Type: Firm Fixed Price (FFP) 5-year IDIQ contract (Base Year plus four Option Years) and Firm Fixed Price (FFP) Task Order for twelve months or one year.

(** Dates are approximate. The Government reserves the right to move the estimated schedule if needed. Offerors should monitor changes posted in the opportunities portal (www.sam.gov).

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Proposal Requirements All Offerors shall submit their proposals in the format and content specified.

No hyperlinks in the proposals.

Price Summary sheet shall be submitted using Microsoft Excel 2010 or newer.

Offerors shall submit Price Summary Format with functioning formulas.

Spreadsheets shall not contain hidden cells, hidden formulas or hidden tabs.

All requirements flow-down to the subcontractors.

All proposals shall remain valid for the timeframe specified in the Solicitation.

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Lessons Learned Please read the solicitation in it’s ENTIRETY.

Comply with the page limitations and submit all required data.

Be sure your amounts are traceable and are fully supported (i.e., formulas in spreadsheet cells, provide current paystubs).

Government will evaluate proposals based on the criteria provided in the solicitation.

The Government will evaluate the proposed price for reasonableness and will use the Total Evaluated Price (TEP) in its award determination.

The Government may reject a price proposal if it is materially unbalanced between line items or subline items.

Propose reasonable labor rates.

Labor rate tripwire is $187/hour fully burdened.

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Lessons Learned Don’t wait until the last minute to submit proposal via email.

Awards will be made based on a Best Value Tradeoff Analysis.

SAM.GOV Registration must be valid from proposal submission through award. (Recent GAO Protest).

Please complete all Sections of the Solicitation (including the fill-ins) Complete Section B with the IDIQ amounts/CLIN Section B Labor CLINS, require the total proposed labor price for the year and not an hourly or composite rate/price.

Complete all of the attachments in their entirety (including those for the Task Order)

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Contracting Points of Contact Procuring Contracting Officer:

Jason B. Boudreaux Email: Jason.b.boudreaux.civ@us.navy.mil

Team Lead:

Anna Belle C. Tiller Email: Annabelle.c.tiller.civ@us.navy.mil

Contract Specialist:

Kristin S. Shaw Email: Kristin.s.shaw.civ@us.navy.mil

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QUESTIONS?

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