CORTAP Pre-Solicitation_Industry Day - Questions and Answers.xlsx

XLSX spreadsheet 14 KB Posted Dec 15, 2023

Attached to: Pre-Solicitation/Industry Day virtual conference for Comprehensive Oversight Review and Technical Assistance Program (CORTAP)
Solicitation number: Not on record
Issued by: Department of Transportation Federal Transit Administration

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Written by GovTribe AI · Dec 21, 2023

This document contains questions and answers from a pre-solicitation industry day virtual conference for the Comprehensive Oversight Review and Technical Assistance Program (CORTAP). The federal agency holding the conference was the Department of Transportation's Federal Transit Administration. Key details include that the upcoming procurement will be a total small business set-aside released on the GSA Multiple Award Schedule no later than January 2024. Incumbent eligibility has not been determined. Public transit experience is preferred but related transportation experience may qualify. Key personnel may fill multiple roles and substitutions must be approved in advance by the contracting officer. The number of awards is unknown at this time. Call orders will be awarded after the BPAs against which they are issued.

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Other files

File	Type	Posted
Industry Day Presentation - CORTAP December 7 2023 final.pptx	PPTX presentation	Dec 7, 2023
Presolicitation Industry Day Conference Notice.pdf	PDF	Nov 17, 2023

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CORTAP FY24 Requirement

		QUESTION	ANSWER
	1	Will the procurement be issued with an SBA 8a requirement?	No, this requirement will be a total small business set-aside.
	2	Will procurement be issued on GSA Schedule under the MAS 8a Pool?	No.
	3	Would you be able to forward us the slide presentation?	The slides were shared via GSA eBuy and SAM.gov on 12/7/2023.
	4	Just to clarify – you will only be posting all the information on GSA e-buy?	The slides were shared via GSA eBuy and SAM.gov on 12/7/2023. The solicitation requirement will be posted on GSA e-Buy.
	5	Would you also be able to post on SAM?	The slides were shared via GSA eBuy and SAM.gov. The requirement will be posted on GSA e-Buy.
	6	When do you anticipate that the RFQ will be released?	We anticipate no later than January 2024
	7	How many more awards (other than the 9 incumbents) are feasible for this solicitation?	The number of awards are unknown at this time. Will be determined at time of award concerning the BPAs.
	8	Are all 9 incumbents still eligible to bid the CORTAP requirement?	Incumbent eligibility has not been determined at this time.
	9	Does FTA anticipate continuing the on-site visit requirement in the foreseeable future?	Yes
	10	Will the FTA accept any transportation industry experience, or does it have to be specific to Public Transit? We have a large railroad company in our city with many experienced candidates.	Public Transit is preferred. However, qualified candidates with transportation experience are acceptable.
	11	I understand that FTA strongly recommends public transportation experience, but we have many personnel within our Firm experienced in Federal grants through serving the Federal government for over 30 years as well as auditing state, local and Tribal governments for over 40 years. Would FTA still consider key personnel that have equivalent Federal grants experience?	Yes, transportation experience is preferred but qualified candidates will be considered in accordance with the requirement's stated labor category minimum qualifications etc.
	12	Does FTA have any flexibility with years requirements (if the candidate has 4 years vs. 5 years of public transportation experience)?	It depends on the experience demonstrated in the time period as it relates to the requested labor category minimum qualifications.
	13	Should we not bid if we cannot fill all the key personnel requirements or can we show that we have a plan to hire upon award (if a few are missing)?	Yes, a proposed plan to hire upon award is acceptable yet signed letters of commitment may be part of the requirement per the solicitation. The majority of the key positions should at a minimum have identified candidates.
	14	Please confirm whether only firms currently on the GSA schedule will be able to bid on the procurement.	Confirming that this requirement is only for GSA Multiple Award Schedule contract holders that have current contracts with the awarded Special Item Numbers (SINs) requested for this requirement.
	15	Can key personnel only serve in one role? (For example, can a Lead Reviewer also serve as a Subject Matter Expert (SME); can a Technical Project Manager also serve as an SME)	Yes, Key Personnel may serve in more than one role.
	16	Can one individual serve as an SME in multiple review areas?	Yes, an individual may serve as a SME in multiple areas if found qualified based upon the minimum qualifications for that SME labor category.
	17	If your past performance examples were in the role of a subcontractor, can the contractor that you performed the work for provide the past performance?	Yes
	18	Does the Government plan on issuing draft solicitation documents before the release of the final RFP/RFQ?	No.
	19	Slide 50 of the industry day presentation (Future Acquisition Information) states that the Government will award call orders against BPAs.
a.	Does the Government plan on issuing call order awards simultaneously alongside the initial BPA awards?
b.	Or does the Government plan on using a two-step process whereby solicitations for the first round of call orders are issued after the BPA awards have been made?	The BPA Awards will have to be made prior to call orders being issued.
	20	How many BPA awards is the Government planning on making?	Unknown at this time
	21	Slide 42 of the industry day presentation (Key Personnel) indicates that substitution of qualifications/education for key personnel may be made per advanced approval. Can the Government confirm that these substitutions may only be made by awardees to the BPA?	The substituions may only be made by awardees to the BPA and must be approved in advance by the COR and CO.
	22	Would the Government consider simplifying this process by consolidating regional call order RFPs/RFQs into a single solicitation requirement per annum where respondents may indicate in their responses which regions they are interested in providing services to the Government?	Not at this time, revisions to the call order process may be considered as the BPA progresses.
	23	Does the Government plan on issuing firm-fixed type orders in this new BPA?	Hybrid, Labor Hour and Firm-Fixed Price
	24	It was indicated during the Industry Day that the Government plans on issuing the BPA solicitation on a GSA Schedule. Can the Government confirm that it intends to use a GSA Schedule rather than directly soliciting proposals on SAM.gov? Which GSA Schedule does the Government plan on using (e.g. MAS, GSA OASIS, etc.)?	Confirming the RFQ will be released via the GSA Multiple Award Schedule.
	25	Slide 52 of the Industry Day Presentation indicates that questions are due at COB on Friday, December 8. However, the notice for the industry day posted on SAM.gov and on E-buy indicate that questions are due by 2:00pm on Monday, December 11. Can the Government confirm which of these dates/times is correct?	Answers have been provided to all questions received before 2pm Eastern Standard Time (EST) Monday, December 11, 2023.
	26	When does the Government anticipate releasing the final RFQ?	See response to question 6
	27	Considering previous CORTAP Solicitations were released on SAM.gov, will the Government considering releasing it on the same platform as before? As the Industry Day was the first mention of the new CORTAP opportunity being released on a GSA schedule, many companies who have been tracking CORTAP are in a position where they are unsure of whether they will be able to bid on this requirement, particularly without having ample time to prepare to bid on a new GSA schedule. This may hinder companies interested in bidding and greatly hamper competition.	No, the requirement will be solicited through GSA e-Buy on the Multiple Award Schedule.
	28	Which GSA schedule is the Government looking to release this opportunity on?	GSA's Multiple Award Schedule
	29	How many companies does the Government plan to award to?	See response to question 7
	30	Since there is no guarantee of work and no way to guarantee consistent work with a BPA, requiring companies to recruit and hire for this many Key Positions is onerous and greatly restricts competition. Would the Government consider making the 5 Associate Reviewers non-key positions?	No, the government will review the Associate Reviewer requirement and revise if deemed appropriate.
	31	Could the Government consider allowing for contractors to propose their own staffing models based on the demands of the BPA over time?	Yes, alternate staffing models can be considered as the BPA progresses.

File details come from the government source that posted it. Updated Dec 15, 2023.