Correctional_Fac_Gloves2.rtf

CORRECTIONAL FACILITIES

LEATHER PUNCTURE RESISTANT GLOVE SPECS.

COMMODITY: Leather puncture resistant gloves, Hex Armor NSR #4041 or approved equivalent.

CONTRACT PERIOD: Immediately thru December 31, 2008

SCOPE: The Department of Corrections is going to issue puncture resistant gloves to all facility employees who may be required to conduct institutional searches.

PRICES: A one (1) year contract with the option of (2) two (1) one year renewals will be issued as a result of this bid. Prices shown are to be net including transportation charges fully pre-paid by the contractor FOB destination. Prices are to remain firm for the duration of the contract.

SAMPLES: A sample pair of gloves is required no later than bid opening date & time. Please send to: Division of Purchases, Attn: Sue Garcia, 4th Floor Burton Cross Bldg., #9 SHS, Augusta, ME 04333-0009.

QUANTITIES: The quantity of items is approximately 894 gloves various sizes for the initial order. Please see below for institution locations and quantities. It is understood and agreed that the contract will cover the actual quantities required by the Dept. of Corrections, correctional facilities (7) seven (see below for locations) over the length of the contract.

DELIVERY: Successful bidder MUST inspect all garments thoroughly before shipment to State Agency. Inspection will not release contractor of the responsibility for faulty workmanship and any faulty item or component part will be repaired or replaced by the vendor.

The Contract will be responsible for the delivery of material in first class condition at the point of delivery, and in accordance with good commercial practice.

ORDERING PROCEDURE: Delivery Orders (DO) will be created in AdvantageME for all orders against Master Agreements (MA), unless the State of Maine Procurement Card is used for payment. Orders in the amount of $5000.00 or less will be e-mailed by the using agency to the Vendor as a .pdf file. Delivery Orders in amounts greater than $5000.00 will workflow to the Division of Purchases’ Buyers for approval and encumbrance. The Division of Purchases will e-mail the .pdf order to the Vendor.

PROCUREMENT CARD: State policy requires vendors to accept the State of Maine Procurement Card as a form of payment, with very rare exceptions. Your company will be required to accept these cards. The pricing offered to the State of Maine shall be the final cost to the State of Maine regardless of payment method. No surcharge or other compensation will be allowed. The State of Maine reserves the right to reject your bid if you are unwilling to accept this condition.

EXTENSION OF CONTRACT: The Director of Purchases may, with the consent of the contractor extend the Contract period beyond the indicated expiration date.

CANCELLATION OF CONTRACT: The Division of Purchases reserves the right to cancel a contract with a thirty day written notice OR cancel immediately if the contractor does not conform to terms and conditions and specifications of contract.

The department needs approximately 894 pairs of gloves, various sizes. Low bidder will supply the department with 3 pairs of each size of glove to each of it’s facilities, in order to be able to size staff correctly. The department will size employees and notify successful bidder, in writing, of size quantities needed for each facility.

We are requesting that each bidder specify how long it will take to complete and deliver the order.

The facilities are:

Maine State Prison, 807 Cushing Road, Warren, ME, 04864 Bolduc Correctional Facility, 516 Cushing Road, Warren, ME 04864 Maine Correctional Center, 17 Mallison Falls Road, Windham, ME 04062 Central Maine Pre-Release Center, 89 Winthrop St., Hallowell, ME 04347 Downeast Correctional Facility, 64 Base Road, Machiasport, ME 04655 Charleston Correctional Facility, RR1, Box 1400, Charleston, ME 04422 Mountain View Youth Development Facility, RR1, Box 1402, Charleston, ME 04422 Long Creek Youth Development Facility, 675 Westbrook St., South Portland, ME 04106

Facility Quantities Needed & Site Contacts:

Maine State Prison & Bolduc Correctional Facility – combined – 377 pair. Site contact - Karen Carroll Maine Correctional Center – 204 pair. Site contact – Barbara Robertshaw Central Maine Pre-Release Center – 19 pair. Site contact – Rick Charest Downeast Correctional Facility – 48 pair. Site contact – Tim Cobb Charleston Correctional Facility – 30 pair. Site contact – David Lovejoy Mountain View Youth Development Facility – 100 pair. Site contact – David Lovejoy Long Creek Youth Development Center – 116 pair. Site contact – Karen Yeaton