Corr_Rocky_boots_bid_terms09.rtf
RTF text file 18 KB Posted
- Attached to
- UNIFORM BOOTS - CONTRACT
- Solicitation number
- RFQ - 18P - 09031800000000000656
- Issued by
- Maine
About this file
This is a bid solicitation document issued by the Maine Department of Corrections for uniform boots. The contract covers Rocky Boots Style # 2090 and Style 2167 or approved equivalent products for department-wide use. The contract period runs from April 1, 2009 through March 31, 2010, with a two-year renewal option available. The solicitation is structured as an all-or-none award, meaning bidders must agree to supply all quantities required by the State Agency throughout the contract term. Specific quantities and values are not predefined, as the contract will cover actual quantities required by the department over the contract duration. No response dates, due dates, site visits, or bidders' conferences are referenced in the document.
Bid prices must be submitted on a net basis inclusive of all transportation charges, fully prepaid by the contractor and delivered FOB destination, with prices remaining firm for the contract duration. The State of Maine requires vendors to accept the State Procurement Card as a form of payment with no surcharges permitted, and reserves the right to reject bids from vendors unwilling to accept this condition. The contractor is responsible for thorough inspection of all garments prior to shipment and assumes full responsibility for repairing or replacing any defective items. The contract includes a thirty-day cancellation clause at the State's discretion, or immediate cancellation for non-conformance with specifications and terms. Municipalities, political subdivisions, and school administrative districts may participate in the bidding process and purchase at the bid price, subject to vendor acceptance. All specifications are designated as minimums, with approved equivalent products considered acceptable.
Text of this file
DEPARTMENT OF CORRECTIONS
OFFICER UNIFORM BOOTS – 2009
COMMODITY: Uniform Boots. Rocky Boots Style # 2090 and Style 2167 or approved equivalent
CONTRACT PERIOD: April 1, 2009 thru March 31, 2010
BID PRICES: A One (1) year contract with a two (2) year option for renewal will be issued as a result of this bid. Bid prices shown are to be net including transportation charges fully pre-paid by the contractor FOB destination. Prices are to remain firm for the duration of the contract.
QUANTITIES: New department wide contract, quantities/value is not known. It is understood and agreed that the contract will cover the actual quantities required by State Agency over the length of the contract.
AWARD: The award will be made on an all or none basis.
DELIVERY: Successful bidder MUST inspect all garments thoroughly before shipment to State Agency. Inspection will not release contractor of the responsibility for faulty workmanship and any faulty item or component part will be repaired or replaced by the vendor.
The Contract will be responsible for the delivery of material in first class condition at the point of delivery, and in accordance with good commercial practice.
ORDERING PROCEDURE: Delivery Orders (DO) will be created in AdvantageME for all orders against Master Agreements (MA), unless the State of Maine Procurement Card is used for payment. Orders in the amount of $5,000.00 or less will be e-mailed by the using agency to the Vendor as a .pdf file. Delivery Orders in amounts greater than $5,000.00 will workflow to the Division of Purchases’ Buyers for approval and encumbrance. The Division of Purchases will e-mail the .pdf order to the Vendor.
PROCUREMENT CARD: State policy requires vendors to accept the State of Maine Procurement Card as a form of payment, with very rare exceptions. Your company will be required to accept these cards. The pricing offered to the State of Maine shall be the final cost to the State of Maine regardless of payment method. No surcharge or other compensation will be allowed. The State of Maine reserves the right to reject your bid if you are unwilling to accept this condition.
EXTENSION OF CONTRACT: The Director of Purchases may, with the consent of the contractor extend the Contract period beyond the indicated expiration date.
CANCELLATION OF CONTRACT: The Division of Purchases reserves the right to cancel a contract with a thirty day written notice OR cancel immediately if the contractor does not conform to terms and conditions and specifications of contract.
The State reserves the right to accept or reject any and all bids. Award will be made in the best interest of the State and in conjunction with the ordering agency. Specifications must be closely adhered to. Award will be made on basis of compliance with strict specifications.
MUNICIPALITY: A State law permits municipalities, political subdivisions and school administrative districts to participate in the State of Maine, bidding process. Please indicate below whether you would accept orders from such municipalities or districts at the bid price, or if not, under what conditions would you do.
YES_____NO_____Yes, with conditions as follows:_________________________________________
IT IS UNDERSTOOD THAT ALL SPECIFICATIONS ARE MINIMUMS. APPROVED EQUALS MAY BE CONSIDERED. THE STATE OF MAINE RESERVES THE RIGHT TO ACCEPT OR REJECT ANY AND ALL BIDS THAT DO NOT MEET SPECIFICATIONS AND AWARD HOWEVER IS IN THE STATES BEST INTEREST.
THE STATE ALSO RESERVES THE RIGHT TO CONSIDER ALTERNATES AND DETERMINE EQUIVALENCY.
Other files
| File | Type | Posted |
|---|---|---|
| Corrections_Uniform_Boots09Bid.xls | XLS spreadsheet | |
| Code_of_Conduct_Affidavit_Revised_070108.rtf | RTF text file |
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