COR-TECHNICAL_SPECIFICATIONS_FOR_POLY-ORTHO_PHOSPHATE.docx

TECHNICAL SPECIFICATIONS FOR LIQUID POLY-ORTHO PHOSPHATE BLEND (70/30)

City of Rosenberg Technical Specifications for Poly-Ortho Phosphate (70/30)

1. GENERAL

1.1. The intent and purpose of this specification (Specification or Specifications) is to provide for the delivery of bulk poly-ortho phosphate to the City of Rosenberg, Texas (City) 1-Surface Water and 6 -Groundwater Treatment Plant located at various locations within the city. (See locations below)

1.2. Term of the purchase order period is to begin on October 1, 2026, and end on September 30, 2027, for a total of 12 months unless terminated early as provided for in Sections 5.1.2, 5.1.5, and 9.1 of this Specification.

2. VENDOR QUALIFICATIONS/SUBMITTALS

2.1. Each prospective vendor shall submit a sample of its product representative of their manufacturing process to an approved testing laboratory for analysis. The laboratory shall ascertain poly-ortho phosphate concentration, specific gravity and pH of prospective vendor’s sample. Each prospective vendor shall supply results of the analysis to the City, signed by a corporate designated official. The cost of the analysis shall be borne by vendor. Failure to submit a sample or meet the requirements of the Specification shall result in the vendor being disqualified from this product procurement.

2.2. Each prospective vendor shall submit a reference list of a minimum of five (5) customers that use or have used poly-ortho phosphate for water treatment. Failure to disclose references will be grounds for disqualifying the vendor from this product procurement. Previous performance will be considered as part of the evaluation of quotations.

3. DELIVERY REQUIREMENTS

3.1. Vendor shall make deliveries within one (3) business day after receipt of written or verbal order issued by the City or the City’s designated representative.

3.2. All deliveries of bulk poly-ortho phosphate shall be freight prepaid, F.O.B. the following locations below. The sites have limited (controlled) access.

3.2.1. The bulk storage tank volume is 135 gallons for the following water facility locations: Surface Water Plant #8 located at 7824 A Meyers Rd, Groundwater plants; Plant # 2 located at 1415 Alamo St; Plant # 3 located at 1024 Grunwald Heights Blvd; Plant # 4 located at 3720 Airport Ave; Plant # 5 located at 401 Cottonwood Church Rd and Plant # 6 located at 7075 Reading Rd.

3.2.2. Future Water Treatment Plant- 2815 Stella Rd. Rosenberg, TX 77471

3.2.3. Estimated usage of poly-ortho phosphate is 4-5 gallons per day (1600-2000 gallons per year) depending on raw water flow.

3.3. Delivery time of day shall be arranged upon placement of order and shall be between the hours of 8:00 A.M. and 4:30 P.M to any facility as shown above. Requests to deviate from this schedule

TECHNICAL SPECIFICATIONS FOR LIQUID POLY-ORTHO PHOSPHATE BLEND (70/30)

City of Rosenberg Technical Specifications for Poly-Ortho Phosphate (70/30) must be confirmed with the City or the City’s designated representative 24-hours prior to the scheduled delivery and must conform to the delivery conditions set forth in these specifications.

3.4. Packaging and shipment of poly-ortho phosphate shall conform to all current regulations of the State of Texas, the United States Department of Transportation and all other applicable regulatory agencies.

3.5. The City reserves the right to change quantities and delivery dates at its discretion with a 24-hour notice.

3.6. The vendor shall be responsible for pumping poly-ortho phosphate into the storage tank at the water treatment plant site and shall provide all necessary hoses, fittings, pumps, etc. required to safely and efficiently “offload” the poly-ortho phosphate into designated storage tank. Vendor shall furnish an approved (by City or its designated representative), leak-free connection device between the transportation equipment and City’s bulk storage tank. Vendor shall only make the connection to the City’s storage tank and fill point location in the presence of a member of the on-duty water plant operational staff to prevent accidental discharge of the product into the wrong storage tank(s).

3.7. The vendor shall be responsible for any spills resulting from the failure of its or its subcontractor’s delivery equipment or from failure of attendant delivery personnel in the proper performance of their duties. Proper performance shall require delivery personnel’s constant inspection and observation of unloading operations and knowledgeable response to problems or emergencies, which would most commonly be expected to occur. The City or its designated representative reserves the right to refuse any and all deliveries made with equipment that is poorly maintained and/or leaking. The vendor shall observe the entire filling operation at the water treatment plant site and shall immediately report any spills caused during the filling operations. The vendor shall take immediate and appropriate actions to clean up any spilled poly-ortho phosphate. If the spill is not cleaned up, the City or its designated representative may hire a qualified company to clean up the spill, and the cost of such service will be charged to the vendor and deducted from the amount due to the vendor. If the City’s unloading equipment such as pipe, valves or level indication and alarms should fail and the spillage is not the fault of the vendor or its subcontractor, the vendor shall be relieved of cleanup of the spill.

3.8. The transporting equipment shall be clean and free of residue that may contaminate the vendor’s product or impede the unloading process. It is the vendor’s responsibility to verify the cleanliness of the transporting equipment before loading. All appurtenant valves, pumps, and discharge hoses used for the delivery of poly-ortho phosphate shall be supplied by the vendor and shall be clean and free from contaminating material. The City or its designated representative may reject a load if the equipment is not properly cleaned.

3.9. All delivery vehicle drivers shall have a proper commercial driver’s license.

3.10. Delivery Shipments shall be rejected which fail to meet any of the requirements of this Specification. In the event a delivery shipment is rejected, upon notification to the vendor that the shipment is rejected, vendor shall be required to ship a replacement delivery within twenty-four (24) hours from time of notification. Failure to provide replacement product that meets this Specification within the prescribed time period will constitute failure to comply with the delivery requirements set forth in this document and termination of this purchase order at the discretion of the City.

4. PRODUCT MATERIAL REQUIREMENTS

4.1. The ortho-poly phosphate delivered under this specification must conform to the American National Standards Institute/National Sanitation Foundation Institute for Drinking Water Treatment Chemical – Health Effects, ANSI/NSF 60.

4.2. The ortho-poly phosphate delivered under this specification must conform to the American National Standards Institute/American Water Works Association standard for ortho-poly phosphate AWWA B302-10 or the most current AWWA standard.

4.3. The poly-ortho phosphate solution will be prepared at the manufacturer’s or vendor’s site such that a homogeneous, well-mixed product is received at the City’s location as identified in section 3.2 and section 3.3 of these specifications.

4.4. The chemical and physical properties of the poly-ortho phosphate delivered under this Specification shall be as follows:

▪Appearance and odor: Dark liquid with no odor ▪pH: 5.0-6.0 ▪Solubility in water: Complete ▪Specific Gravity: 1.305

4.5. The poly-ortho phosphate supplied shall contain no soluble materials or organic substances in quantities capable of producing deleterious or injurious effects on the health of those consuming water treated with the poly-ortho phosphate.

5. QUALITY ASSURANCE, SAFETY AND TRAINING

5.1. Sampling and Testing

5.1.1. All Sampling and Testing shall be in accordance with AWWA B302-10 standards or latest revision of AWWA’a poly-ortho phosphate standard.

5.1.2. Sampling Prior to Unloading: The vendor’s transportation equipment shall have a sample port to provide a sample for analysis prior to hooking up and transferring the load to the City’s bulk storage tank. At the sole discretion of the City, the vendor’s delivery personnel (driver) may be asked to provide a sample of poly-ortho phosphate before transferring the load to the City’s bulk storage tank. The City will supply the sample container and the driver shall collect the sample from the transportation equipment and turn it over to a City’s designated representative. The sample shall be considered representative of the load. The City or its designated reserves the right to subject samples of the poly-ortho phosphate to complete analyses to ensure that it meets these Specifications and AWWA B302-10. Three failures of these Specifications and AWWA B302-10 during any period of this purchase order shall constitute grounds for termination of the vendor’s purchase order from City of Rosenberg.

5.1.3. Certified Analysis. Vendor shall supply an affidavit, signed by a corporate designated official, certifying that the poly-ortho phosphate furnished by the vendor, complies with all applicable requirements of this Specification and AWWA Standard B302-10, latest revision. The affidavit shall also indicate compliance with Water Chemicals Codex directives, latest revision, for impurity limits.

5.1.4. Manufacturer’s Laboratory Delivery Reports. A certified report from the manufacturer shall be submitted for each poly-ortho phosphate delivery to the City. The report shall contain the following data:

▪Date and time of manufacture ▪Lot number ▪Quantity ▪Percent by Weight-70% Orthophosphate ▪Percent by Weight-30% Polyphosphate ▪Specific Gravity ▪pH ▪Suspended Solids

5.1.5. No deliveries will be accepted by the City or its designated representative unless accompanied by said certified laboratory report for the specific batch of poly-ortho phosphate delivered showing the above data and that it conforms to the Specification. Failure to comply with this provision three (3) times during the purchase order period shall constitute sufficient grounds for termination of the purchase order from the City.

6. OCCUPATIONAL HEALTH AND SAFETY

6.1. Vendor must ensure delivery personnel’s compliance with all OSHA requirements, including personal protective equipment for vendor delivery personnel, including without limitation chemical goggles, transparent face shield and hard hat, rubber gloves, rubber boots, and rubber or plastic-coated fabric apron or slicker suit. Vendor delivery personnel must wear at minimum, chemical goggles and rubber gloves when handling hoses and valves.

7. Safety Data Sheets. Any chemical delivered form the vendor must be accompanied by a Safety Data Sheet (SDS). The SDS must be maintained by the user agency and must include the following information:

7.1. The Chemical Name and the common name of the toxic substance

7.2. The hazards and other risks in the use of the toxic substance, including:

7.3. The potential for fire, explosion, corrosivity and reactivity;

7.4. The known acute and chronic health effects of risks from exposure, including the medical conditions which are generally recognized as being aggravated by exposure to the toxic substance; and

7.5. The primary routes of entry and symptoms of overexposure.

7.6. The proper precautions, handling practices, necessary personal protective equipment, and other safety precautions in the use of, or exposure to, the toxic substances, including appropriate emergency treatment in the case of overexposure.

7.7. The emergency procedure for spills, fire, disposal and first aid.

7.8. A description, in lay terms, of the known specific potential health risks posed by the toxic substance intended to alert any person reading this information.

7.9. The year and month, if available, that the information was compiled and the name, address, and emergency telephone number of the manufacturer responsible for preparing the information.

8. The responsibility for compliance with Federal and State rules and regulations regarding vendor caused spills or releases shall be the sole responsibility of the vendor. The vendor shall indemnify and hold the City harmless for any failure to properly report and /or comply with this provision. In addition, vendor shall bear all expenses of spills, unless caused by the sole negligence of the City or its designated representative.

9. TERMINATION

9.1. In addition to the various statements in this Specification stating the grounds for termination of the vendor’s purchase order to supply poly-ortho phosphate to the City, and in addition to any other remedies, including the right to obtain cover and charge vendor for the costs of cover vendor’s failure to comply with this Specification three (3) times over the duration of this purchase order shall constitute sufficient grounds for termination of the purchase order by the City. These failures any three of which can result in termination of the purchase order, include, but are not limited to, failure to deliver in a timely manner, failure to deliver with proper equipment, failure of the poly-ortho phosphate to meet the Specification at any time, failure to provide a certificate of analysis, failure to comply with the safety and OSHA requirements of the Specification.

10. SECURITY PROVISIONS

10.1. All Shippers and vendors shall provide the City or its designated representative with a summary of the actions taken to reduce the possibility of criminal activity during packaging and shipment of products and materials to designated facilities.

10.2. All vendors (and their transportation companies) shall send a list of names of representatives that are authorized to enter designated facilities on their behalf. This list will be kept current with any personnel changes being reflected on the list.

10.3. All delivery personnel must have a photo ID and appropriate company identification.

10.4. All vendors and delivery personnel must sign in and out of designated facilities.

10.5. Chemical deliveries will strictly follow the City’s or its designated representative’s bulk off-loading policy and procedure where applicable.

10.6. No unscheduled or after-hours deliveries will be accepted without written or verbal permission from the City or its designated representative.

10.7. All deliveries must be made through the main entrance of the facilities identified in section 3.2 and section 3.3.

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