Copy of Milestone Template v1.6 - DE-FOA-0002457.xlsx
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- DE-FOA-0002457
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Milestone Template
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Other files
| File | Type | Posted |
|---|---|---|
| DE-FOA-0002457_Revised FOA information.docx | DOCX document | |
| SSAA FundOpp_DE-FOA-0002457 -FINAL_REV_FINAL_02.docx | DOCX document | |
| Attachment E - Data Management Plan Guidance.docx | DOCX document | |
| Attachment D - NA-GC Financial Assistance NEPA Checklist_Blank_2019.docx | DOCX document | |
| Attachment C - Budget Justification Summary Form.xlsx | XLSX spreadsheet | |
| SSAA 2021 Evaluation and Selection Plan Final.pdf | ||
| Attachment B - Project Narrative Summary Sample.docx | DOCX document | |
| Attachment A - Project Summary Information Sheet.docx | DOCX document | |
| 2021 SSAA Determination of Restricted Eligibility.docx | DOCX document | |
| SSAA FundOpp_DE-FOA-0002457 -FINAL_R.docx | DOCX document |
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Instructions
| No. | INSTRUCTIONS FOR MILESTONE SCHEDULE | AVERAGE PALT DURATION* | DAYS |
| 1 | Select the Tab for the Milestone specific to your acquisition. | Interagency Agreements | 27 |
| 2 | Fill-in all applicable information in the yellow highlighted areas. | 8A Non-Competitive Awards Up through $3M | 28 |
| 3* | If Acquisition Planning is conducted, place a date under the "Actual Date" column (cell highlighted Orange) and utilize milestones identified in green font. If not applicable, annotate N/A in Comments column. NOT APPLICABLE FOR ESPCs, FOAs and DFNAs. | 8A Non-Competitive Awards >$3M | 32 |
| 4* | If PR Package contents requires separate tracking, place a date under the "Actual Date" column (cell highlighted Orange) and utilize milestones identified in orange font. If not applicable, annotate N/A in Comments column. NOT APPLICABLE FOR ESPCs, FOAs and DFNAs. | Purchase Orders/ Simplified Acquisitions Non-Competitive | 30 |
| 5 | Fill-in date a complete PR Package was received, under the "Target Date" column (cell highlighted green). For ESPC's place the date Phase 1 (Acquisition Planning) started under the "Target Date" column (cell highlighted green). | Purchase Orders/ Simplified Acquisitions Competitive | 20 |
| 6 | Proposed number of days may be adjusted in the "Proposed Days" column for each milestone. The milestone automatically omits weekends and holidays, e.g., 5 proposed days would represent a week (7 calendar days) if you include the weekend. | Contract - Competitive Negotiated Acquisitions $150k to $6M | 91 |
| 7 | Enter the date an actual milestone is accomplished under the "Actual Date" column for each milestone. Revisions to the milestone schedule will automatically populate once an Actual Date is populated that is not the same as the Target Date. | Contract - Competitive Negotiated Acquisitions > $6M | 284 |
| 8 | Enter any applicable comments under the "Comments" colum for each milestone. | Commercial Items Overall Average over $250K | 114 |
| No. | NOTES | Task or Delivery Order $1 to $250K | 25 |
| * | For Acquisition Planning and receipt of the requirements package, the "Target", "Revised" and "Actual" Columns may be used to track progress with your customer, cells highlighted light green). NOT APPLICABLE FOR ESPCs, FOAs and DFNAs. | Task or Delivery Order $250K to $6M | 47 |
| 1 | Blue font indicates areas intended to be edited by the CS/CO. | Task or Delivery Order > $6M | 111 |
| 2 | If milestone is shared with customer, recommend converting to PDF prior to sending. | Financial Assistance Non-Competitive | 72 |
| 3 | If milestone in Actual Date column exceeds milestone in Target Date or Revised Date column, Font in Actual Date column will automatically turn red. | Financial Assistance Competitive | 193 |
| 4 | The milestone automatically omits weekends and holidays. | Substantial Modification (Supplemental Agreement) | 20 |
| Source Selections >$10M | 244 | ||
| * PALTs are average times and may vary depending on complexity. |
SAP FFP
| MILESTONE SCHEDULE V1.6 | ||||||
| DATE | CONTRACTING SPECIALIST | |||||
| DESCRIPTION | CONTRACTING OFFICER | |||||
| CONTRACT TYPE | PROGRAM OFFICE | |||||
| COMPETITIVE / NON-COMPETITIVE | CUSTOMER | |||||
| SET-ASIDE | CUSTOMER POC | |||||
| ESITMATED VALUE | SOLICITATION NUMBER | |||||
| DATE REQUIRED ON CONTRACT | CONTRACT NUMBER | |||||
| Acquisition Planning Timetable | Acquisition Number of Days | 164 | 164 | 164 | Current Award Date | |
| 0 | 13-Apr-17 | |||||
| MILESTONE | RESPONSIBLE PARTY | PROPOSED DAYS | TARGET DATE | REVISED DATE | ACTUAL DATE | COMMENTS |
| Acquisition Planning Start Date | ||||||
| Develop Sources Sought Announcement | Program/CO | 0 | ||||
| Finalize Sources Sought (CAP Review) | CO | 0 | ||||
| Issue Sources Sought Announcement | CO | 0 | ||||
| Develop / Finalize Market Research Report | Program/CO | 0 | ||||
| Questionnaire to Determine Type of Award | Program | 0 | ||||
| PWS / SOW / Specifications / SOO / DRD | Program | 0 | ||||
| Quality Assurance Surveillance Plan |
Valued DOE Employee: DOE Acquisition Guide 37.601 section 2.6:
When using the PWS approach, the QASP is usually developed by the Government, although there are times when a contractor-developed QASP may be more desirable. For example, when commercial quality standards are applicable to a particular requirement, industry may have a more effective and efficient measure. When using the SOO approach, the QASP may be developed by the offeror as part of the response to the RFP.
| Program | 0 | |
| NNSA Selection Justification BOP-310.1 Appendix 2 | Program | 0 |
| Independent Govt Cost Estimate | Program | 0 |
| STRIPES Purchase Request (Funding) | Program | 0 |
| Reporting Requirements Checklist | Program | 0 |
| Government Furnished Property List | Program | 0 |
| Pre-Procurement OCI Fact Sheet (DOE F 2030.1) | Program | 0 |
| Contract Security Classification Specification (CSCS) (DOE F 470.1) | Program | 0 |
| COR Nomination | Program | 0 |
| Safety and Health - 10 CFR 851 Form | Program | 0 |
| Determination of Non-Inherently Government Work | Program | 0 |
| Confidentiality & Conflict of Interest Statement Form | Program | 0 |
| NEPA Waiver | Program | 0 |
| COMPLETE PR PACKAGE RECEIVED | Program | 0 |
Valued DOE Employee: Program Office Timetable for Requirements Package Development Valued DOE Employee: DOE Acquisition Guide 37.601 section 2.6:
When using the PWS approach, the QASP is usually developed by the Government, although there are times when a contractor-developed QASP may be more desirable. For example, when commercial quality standards are applicable to a particular requirement, industry may have a more effective and efficient measure. When using the SOO approach, the QASP may be developed by the offeror as part of the response to the RFP.
| 31-Oct-16 | |||
| Finalize Milestone Schedule | Program/CO | 1 | 01-Nov-16 |
| Conduct / Finalize Market Research | CO | 5 | 08-Nov-16 |
| Small Business Review / Waiver |
Valued DOE Employee: Requires SBA concurrence on DOE F 4220.2 if not set-aside under a SB socio-economic program.
| CO | 5 | 16-Nov-16 | |
| Determinations (Tab 7 of Acquistion File Checklist) | CO | 2 | 18-Nov-16 |
| Notice of Proposed Contract Action (FAR 5.203) | CO | 15 | 10-Dec-16 |
| Develop Solicitation/Model Contract | CO | 10 | 27-Dec-16 |
| Finalize Solicitation/Model Contract (CAP Review) | CO | 3 | 30-Dec-16 |
| Issue Combined Synopsis / Solicitation | CO | 1 | 03-Jan-17 |
| Receive Proposals | CO | 30 | 16-Feb-17 |
| Technical Evaluation Complete | Program | 5 | 23-Feb-17 |
| Pricing Evaluation and Report | CO/Pricing | 5 | 02-Mar-17 |
| Develop Basis of Award | Program/CO | 5 | 09-Mar-17 |
| Finalize Basis of Award (CAP Review) | CO | 10 | 23-Mar-17 |
| Develop Award | CO | 3 | 28-Mar-17 |
| Finalize Award (CAP Review) | CO | 5 | 04-Apr-17 |
| 301 Congressional Notification | CO | 3 | 07-Apr-17 |
| Advanced Notification of Award (ANA) | CO | 0 | 07-Apr-17 |
| Award | CO | 4 | 13-Apr-17 |
| Develop Debriefs | CO | 10 | 27-Apr-17 |
| Conduct Debriefs | CO | 3 | 02-May-17 |
| Develop Post Award Documentation | CO | 10 | 16-May-17 |
| Post Award Conference | Program/CO | 1 | 17-May-17 |
SAP Hybrid
| MILESTONE SCHEDULE V1.6 | ||||||
| DATE | CONTRACTING SPECIALIST | |||||
| DESCRIPTION | CONTRACTING OFFICER | |||||
| CONTRACT TYPE | PROGRAM OFFICE | |||||
| COMPETITIVE / NON-COMPETITIVE | CUSTOMER | |||||
| SET-ASIDE | CUSTOMER POC | |||||
| ESITMATED VALUE | SOLICITATION NUMBER | |||||
| DATE REQUIRED ON CONTRACT | CONTRACT NUMBER | |||||
| Acquisition Planning Timetable | Acquisition Number of Days | 176 | 176 | 176 | Current Award Date | |
| 0 | 25-Apr-17 | |||||
| MILESTONE | RESPONSIBLE PARTY | PROPOSED DAYS | TARGET DATE | REVISED DATE | ACTUAL DATE | COMMENTS |
| Acquisition Planning Start Date | ||||||
| Develop Sources Sought Announcement | Program/CO | 0 | ||||
| Finalize Sources Sought (CAP Review) | CO | 0 | ||||
| Issue Sources Sought Announcement | CO | 0 | ||||
| Develop / Finalize Market Research Report | Program/CO | 0 | ||||
| Questionnaire to Determine Type of Award | Program | 0 | ||||
| PWS / SOW / Specifications / SOO / DRD | Program | 0 | ||||
| Quality Assurance Surveillance Plan |
Valued DOE Employee: DOE Acquisition Guide 37.601 section 2.6:
When using the PWS approach, the QASP is usually developed by the Government, although there are times when a contractor-developed QASP may be more desirable. For example, when commercial quality standards are applicable to a particular requirement, industry may have a more effective and efficient measure. When using the SOO approach, the QASP may be developed by the offeror as part of the response to the RFP.
| Program | 0 | |
| NNSA Selection Justification BOP-310.1 Appendix 2 | Program | 0 |
| Independent Govt Cost Estimate | Program | 0 |
| STRIPES Purchase Request (Funding) | Program | 0 |
| Reporting Requirements Checklist | Program | 0 |
| Government Furnished Property List | Program | 0 |
| Pre-Procurement OCI Fact Sheet (DOE F 2030.1) | Program | 0 |
| Contract Security Classification Specification (CSCS) (DOE F 470.1) | Program | 0 |
| COR Nomination | Program | 0 |
| Safety and Health - 10 CFR 851 Form | Program | 0 |
| Determination of Non-Inherently Government Work | Program | 0 |
| Confidentiality & Conflict of Interest Statement Form | Program | 0 |
| NEPA Waiver | Program | 0 |
| COMPLETE PR PACKAGE RECEIVED | Program | 0 |
Valued DOE Employee: Program Office Timetable for Requirements Package Development Valued DOE Employee: DOE Acquisition Guide 37.601 section 2.6:
When using the PWS approach, the QASP is usually developed by the Government, although there are times when a contractor-developed QASP may be more desirable. For example, when commercial quality standards are applicable to a particular requirement, industry may have a more effective and efficient measure. When using the SOO approach, the QASP may be developed by the offeror as part of the response to the RFP.
| 31-Oct-16 | |||
| Finalize Milestone Schedule | Program/CO | 3 | 03-Nov-16 |
| Conduct / Finalize Market Research | CO | 5 | 11-Nov-16 |
| Develop Acquisition Plan | Program/CO | 3 | 16-Nov-16 |
| Small Business Review / Waiver |
Valued DOE Employee: Requires SBA concurrence on DOE F 4220.2 if not set-aside under a SB socio-economic program.
| CO | 5 | 23-Nov-16 | |
| Finalize Acquisition Plan (CAP Review) | Program/CO | 2 | 26-Nov-16 |
| Determinations (Tab 7 of Acquistion File Checklist) | CO | 2 | 30-Nov-16 |
| Notice of Proposed Contract Action (FAR 5.203) | CO | 15 | 21-Dec-16 |
| Develop Source Evaluation Plan | Program/CO | 0 | 21-Dec-16 |
| Finalize Source Evaluation Plan (CAP Review) | Program/CO | 3 | 27-Dec-16 |
| Develop Solicitation/Model Contract | CO | 0 | 27-Dec-16 |
| Finalize Solicitation (CAP Review) | CO | 1 | 28-Dec-16 |
| Issue (Combined Synopsis / Solicitation) | CO | 1 | 29-Dec-16 |
| Pre-Proposal Conference | Program/CO | 0 | 29-Dec-16 |
| Receive Proposals | CO | 30 | 11-Feb-17 |
| Technical Evaluation Complete | Program | 5 | 21-Feb-17 |
| Pricing Evaluation and Report | CO/Pricing | 5 | 28-Feb-17 |
| Develop Source Evaluation Team Report | All | 5 | 07-Mar-17 |
| Finalize Source Evaluation Team Report (CAP Review) | All | 5 | 14-Mar-17 |
| Develop PNP | CO | 0 | 14-Mar-17 |
| Finalize PNP (CAP Review) | CO | 0 | 14-Mar-17 |
| Establish Competitive Range | CO | 0 | 14-Mar-17 |
| Finalize Competitive Range (CAP Review) | CO | 0 | 14-Mar-17 |
| Discussions | ALL | 0 | 14-Mar-17 |
| Revised Proposals | Ktr | 0 | 14-Mar-17 |
| 2nd Technical Evaluation Completed | Program | 0 | 14-Mar-17 |
| 2nd Pricing Evaluation and Report | Pricing | 0 | 14-Mar-17 |
| Develop Basis for Award | Program/CO | 5 | 21-Mar-17 |
| Finalize Basis of Award (CAP Review) | CO | 10 | 04-Apr-17 |
| Develop Award | CO | 3 | 07-Apr-17 |
| Finalize Award (CAP Review) | CO | 5 | 14-Apr-17 |
| 301 Congressional Notification | CO | 3 | 19-Apr-17 |
| Advanced Notification of Award (ANA) | CO | 0 | 19-Apr-17 |
| Award | CO | 4 | 25-Apr-17 |
| Develop Debriefs | CO | 2 | 27-Apr-17 |
| Conduct Debriefs | CO | 3 | 02-May-17 |
| Develop Post Award Documentation | CO | 10 | 16-May-17 |
| Post Award Conference | Program/CO | 1 | 17-May-17 |
Competitive
| MILESTONE SCHEDULE V1.6 | ||||||
| DATE | CONTRACTING SPECIALIST | |||||
| DESCRIPTION | CONTRACTING OFFICER | |||||
| CONTRACT TYPE | PROGRAM OFFICE | |||||
| COMPETITIVE / NON-COMPETITIVE | CUSTOMER | |||||
| SET-ASIDE | CUSTOMER POC | |||||
| ESITMATED VALUE | SOLICITATION NUMBER | |||||
| DATE REQUIRED ON CONTRACT | CONTRACT NUMBER | |||||
| Acquisition Planning Timetable | Acquisition Number of Days | 193 | 193 | 193 | Current Award Date | |
| 0 | 12-May-17 | |||||
| MILESTONE | RESPONSIBLE PARTY | PROPOSED DAYS | TARGET DATE | REVISED DATE | ACTUAL DATE | COMMENTS |
| Acquisition Planning Start Date | ||||||
| Develop Sources Sought Announcement | Program/CO | 0 | ||||
| Finalize Sources Sought (CAP Review) | CO | 0 | ||||
| Issue Sources Sought Announcement | CO | 0 | ||||
| Develop / Finalize Market Research Report | Program/CO | 0 | ||||
| Questionnaire to Determine Type of Award | Program | 0 | ||||
| PWS / SOW / Specifications / SOO / DRD | Program | 0 | ||||
| Quality Assurance Surveillance Plan |
Valued DOE Employee: DOE Acquisition Guide 37.601 section 2.6:
When using the PWS approach, the QASP is usually developed by the Government, although there are times when a contractor-developed QASP may be more desirable. For example, when commercial quality standards are applicable to a particular requirement, industry may have a more effective and efficient measure. When using the SOO approach, the QASP may be developed by the offeror as part of the response to the RFP.
| Program | 0 | |
| NNSA Selection Justification BOP-310.1 Appendix 2 | Program | 0 |
| Independent Govt Cost Estimate | Program | 0 |
| STRIPES Purchase Request (Funding) | Program | 0 |
| Reporting Requirements Checklist | Program | 0 |
| Government Furnished Property List | Program | 0 |
| Pre-Procurement OCI Fact Sheet (DOE F 2030.1) | Program | 0 |
| Contract Security Classification Specification (CSCS) (DOE F 470.1) | Program | 0 |
| COR Nomination | Program | 0 |
| Safety and Health - 10 CFR 851 Form | Program | 0 |
| Determination of Non-Inherently Government Work | Program | 0 |
| Confidentiality & Conflict of Interest Statement Form | Program | 0 |
| NEPA Waiver | Program | 0 |
| COMPLETE PR PACKAGE RECEIVED | Program | 0 |
Valued DOE Employee: Program Office Timetable for Requirements Package Development Valued DOE Employee: DOE Acquisition Guide 37.601 section 2.6:
When using the PWS approach, the QASP is usually developed by the Government, although there are times when a contractor-developed QASP may be more desirable. For example, when commercial quality standards are applicable to a particular requirement, industry may have a more effective and efficient measure. When using the SOO approach, the QASP may be developed by the offeror as part of the response to the RFP.
| 31-Oct-16 | |||
| Finalize Milestone Schedule | Program/CO | 3 | 03-Nov-16 |
| Conduct / Finalize Market Research | CO | 5 | 11-Nov-16 |
| Develop Acquisition Plan | Program/CO | 3 | 16-Nov-16 |
| Small Business Review / Waiver |
Valued DOE Employee: Requires SBA concurrence on DOE F 4220.2 if not set-aside under a SB socio-economic program.
| CO | 5 | 23-Nov-16 | |
| Finalize Acquisition Plan (CAP Review) | Program/CO | 2 | 26-Nov-16 |
| Request Pricing Support - Solicitation and/or > $1M | CO/Pricing | 1 | 29-Nov-16 |
| Determinations (Tab 7 of Acquistion File Checklist) | CO | 2 | 01-Dec-16 |
| Notice of Proposed Contract Action (FAR 5.203) | CO | 15 | 22-Dec-16 |
| Develop Source Evaluation Plan | Program/CO | 2 | 27-Dec-16 |
| Finalize Source Evaluation Plan (CAP Review) | Program/CO | 5 | 04-Jan-17 |
| Develop Solicitation/Model Contract | CO | 3 | 07-Jan-17 |
| Finalize Solictation/Model Contract (CAP Review) | CO | 5 | 14-Jan-17 |
| Issue RFP (Combined Synopsis / Solicitation) | CO | 1 | 18-Jan-17 |
| Pre-Proposal Conference | Program/CO | 0 | 18-Jan-17 |
| Receive Proposals | CO | 30 | 02-Mar-17 |
| Distro Proposals to Technical & Pricing Team | CO | 1 | 03-Mar-17 |
| Technical Evaluation Complete | Program | 5 | 10-Mar-17 |
| Pricing Evaluation and Report | CO/Pricing | 5 | 17-Mar-17 |
| Develop Source Evaluation Team Report | CO | 5 | 24-Mar-17 |
| Finalize Source Evaluation Team Report (CAP Review) | CO | 5 | 31-Mar-17 |
| Develop PNP | CO | 0 | 31-Mar-17 |
| Finalize PNP (CAP Review) | CO | 0 | 31-Mar-17 |
| Establish Competitive Range | CO | 0 | 31-Mar-17 |
| Finalize Competitive Range (CAP Review) | CO | 0 | 31-Mar-17 |
| Discussions | ALL | 0 | 31-Mar-17 |
| Revised Proposals | Ktr | 0 | 31-Mar-17 |
| 2nd Technical Evaluation Completed | Program | 0 | 31-Mar-17 |
| 2nd Pricing Evaluation and Report | Pricing | 0 | 31-Mar-17 |
| Develop SSD | Program/CO | 5 | 07-Apr-17 |
| Finalize SSD (CAP Review) | CO | 10 | 21-Apr-17 |
| Develop Award | CO | 3 | 26-Apr-17 |
| Finalize Award (CAP Review) | CO | 5 | 03-May-17 |
| 301 Congressional Notification | CO | 3 | 06-May-17 |
| Advanced Notification of Award (ANA) | CO | 0 | 06-May-17 |
| Award | CO | 4 | 12-May-17 |
| Develop Debriefs | CO | 2 | 16-May-17 |
| Conduct Debriefs | CO | 3 | 19-May-17 |
| Post Award Conference (if Applicable) | Program/CO | 10 | 03-Jun-17 |
Task Order
| MILESTONE SCHEDULE V1.6 | ||||||
| DATE | CONTRACTING SPECIALIST | |||||
| DESCRIPTION | CONTRACTING OFFICER | |||||
| CONTRACT TYPE | PROGRAM OFFICE | |||||
| COMPETITIVE / NON-COMPETITIVE | CUSTOMER | |||||
| SET-ASIDE | CUSTOMER POC | |||||
| ESITMATED VALUE | SOLICITATION NUMBER | |||||
| DATE REQUIRED ON CONTRACT | CONTRACT NUMBER | |||||
| Acquisition Planning Timetable | Acquisition Number of Days | 137 | 137 | 137 | Current Award Date | |
| 0 | 17-Mar-17 | |||||
| MILESTONE | RESPONSIBLE PARTY | PROPOSED DAYS | TARGET DATE | REVISED DATE | ACTUAL DATE | COMMENTS |
| Acquisition Planning Start Date | ||||||
| Develop Sources Sought Announcement | Program/CO | 0 | ||||
| Finalize Sources Sought (CAP Review) | CO | 0 | ||||
| Issue Sources Sought Announcement | CO | 0 | ||||
| Develop / Finalize Market Research Report | Program/CO | 0 | ||||
| Questionnaire to Determine Type of Award | Program | 0 | ||||
| PWS / SOW / Specifications / SOO / DRD | Program | 0 | ||||
| Quality Assurance Surveillance Plan |
Valued DOE Employee: DOE Acquisition Guide 37.601 section 2.6:
When using the PWS approach, the QASP is usually developed by the Government, although there are times when a contractor-developed QASP may be more desirable. For example, when commercial quality standards are applicable to a particular requirement, industry may have a more effective and efficient measure. When using the SOO approach, the QASP may be developed by the offeror as part of the response to the RFP.
| Program | 0 | |
| NNSA Selection Justification BOP-310.1 Appendix 2 | Program | 0 |
| Independent Govt Cost Estimate | Program | 0 |
| STRIPES Purchase Request (Funding) | Program | 0 |
| Reporting Requirements Checklist | Program | 0 |
| Government Furnished Property List | Program | 0 |
| Pre-Procurement OCI Fact Sheet (DOE F 2030.1) | Program | 0 |
| Contract Security Classification Specification (CSCS) (DOE F 470.1) | Program | 0 |
| COR Nomination | Program | 0 |
| Safety and Health - 10 CFR 851 Form | Program | 0 |
| Determination of Non-Inherently Government Work | Program | 0 |
| Confidentiality & Conflict of Interest Statement Form | Program | 0 |
| NEPA Waiver | Program | 0 |
| COMPLETE PR PACKAGE RECEIVED | Program | 0 |
Valued DOE Employee: Program Office Timetable for Requirements Package Development Valued DOE Employee: DOE Acquisition Guide 37.601 section 2.6:
When using the PWS approach, the QASP is usually developed by the Government, although there are times when a contractor-developed QASP may be more desirable. For example, when commercial quality standards are applicable to a particular requirement, industry may have a more effective and efficient measure. When using the SOO approach, the QASP may be developed by the offeror as part of the response to the RFP.
| 31-Oct-16 | |||
| Finalize Milestone Schedule | Program/CO | 3 | 03-Nov-16 |
| Conduct / Finalize Market Research | CO | 5 | 11-Nov-16 |
| Develop Acquisition Plan | Program/CO | 3 | 16-Nov-16 |
| Small Business Review / Waiver |
Valued DOE Employee: Requires SBA concurrence on DOE F 4220.2 if not set-aside under a SB socio-economic program.
| CO | 5 | 23-Nov-16 | |
| Finalize Acquisition Plan (CAP Review) | Program/CO | 2 | 26-Nov-16 |
| Request Pricing Support - Solicitation and/or > $1M | CO/Pricing | 1 | 29-Nov-16 |
| Determinations (Tab 7 of Acquistion File Checklist) | CO | 2 | 01-Dec-16 |
| Develop Source Evaluation Plan | Program/CO | 2 | 03-Dec-16 |
| Finalize Source Evaluation Plan (CAP Review) | Program/CO | 5 | 10-Dec-16 |
| Develop Solicitation/Model Contract | CO | 3 | 15-Dec-16 |
| Finalize Solictation/Model Contract (CAP Review) | CO | 5 | 22-Dec-16 |
| Pre-Proposal Conference | Program/CO | 0 | 22-Dec-16 |
| Issue RFP (Solicitation) | CO | 1 | 23-Dec-16 |
| Receive Proposals | CO | 15 | 18-Jan-17 |
| Distro Proposals to Technical & Pricing Team | CO | 1 | 19-Jan-17 |
| Technical Evaluation Complete | Program | 5 | 26-Jan-17 |
| Pricing Evaluation and Report | CO/Pricing | 5 | 02-Feb-17 |
| Develop PNP | CO | 0 | 02-Feb-17 |
| Finalize PNP (CAP Review) | CO | 0 | 02-Feb-17 |
| Establish Competitive Range (If Applicable) | CO | 0 | 02-Feb-17 |
| Finalize Competitive Range (CAP Review - if applicable) | CO | 0 | 02-Feb-17 |
| Discussions - if applicable | ALL | 0 | 02-Feb-17 |
| Revised Proposals - if applicable | Ktr | 0 | 02-Feb-17 |
| 2nd Technical Evaluation Completed - if applicable | Program | 0 | 02-Feb-17 |
| 2nd Pricing Evaluation and Report - if applicable | Pricing | 0 | 02-Feb-17 |
| Develop Basis of Award | Program/CO | 5 | 09-Feb-17 |
| Finalize Basis of Award (CAP Review) | CO | 10 | 24-Feb-17 |
| Develop Award | CO | 3 | 01-Mar-17 |
| Finalize Award (CAP Review) | CO | 5 | 08-Mar-17 |
| 301 Congressional Notification | CO | 3 | 11-Mar-17 |
| Advanced Notification of Award (ANA) | CO | 0 | 11-Mar-17 |
| Award | CO | 4 | 17-Mar-17 |
| Develop Debriefs | CO | 2 | 21-Mar-17 |
| Conduct Debriefs | CO | 3 | 24-Mar-17 |
| Post Award Conference (if Applicable) | Program/CO | 10 | 07-Apr-17 |
8(a) FFP Sole Source
| MILESTONE SCHEDULE V1.6 | ||||||
| DATE | CONTRACTING SPECIALIST | |||||
| DESCRIPTION | CONTRACTING OFFICER | |||||
| CONTRACT TYPE | PROGRAM OFFICE | |||||
| COMPETITIVE / NON-COMPETITIVE | CUSTOMER | |||||
| SET-ASIDE | CUSTOMER POC | |||||
| ESITMATED VALUE | SOLICITATION NUMBER | |||||
| DATE REQUIRED ON CONTRACT | CONTRACT NUMBER | |||||
| Acquisition Planning Timetable | Acquisition Number of Days | 180 | 180 | 180 | Current Award Date | |
| 0 | 29-Apr-17 | |||||
| MILESTONE | RESPONSIBLE PARTY | PROPOSED DAYS | TARGET DATE | REVISED DATE | ACTUAL DATE | COMMENTS |
| Acquisition Planning Start Date | ||||||
| Develop Sources Sought Announcement | Program/CO | 0 | ||||
| Finalize Sources Sought (CAP Review) | CO | 0 | ||||
| Issue Sources Sought Announcement | CO | 0 | ||||
| Develop / Finalize Market Research Report | Program/CO | 0 | ||||
| Questionnaire to Determine Type of Award | Program | 0 | ||||
| PWS / SOW / Specifications / SOO / DRD | Program | 0 | ||||
| Quality Assurance Surveillance Plan |
Valued DOE Employee: DOE Acquisition Guide 37.601 section 2.6:
When using the PWS approach, the QASP is usually developed by the Government, although there are times when a contractor-developed QASP may be more desirable. For example, when commercial quality standards are applicable to a particular requirement, industry may have a more effective and efficient measure. When using the SOO approach, the QASP may be developed by the offeror as part of the response to the RFP.
| Program | 0 | |
| NNSA Selection Justification BOP-310.1 Appendix 2 | Program | 0 |
| Independent Govt Cost Estimate | Program | 0 |
| STRIPES Purchase Request (Funding) | Program | 0 |
| Reporting Requirements Checklist | Program | 0 |
| Government Furnished Property List | Program | 0 |
| Pre-Procurement OCI Fact Sheet (DOE F 2030.1) | Program | 0 |
| Contract Security Classification Specification (CSCS) (DOE F 470.1) | Program | 0 |
| COR Nomination | Program | 0 |
| Safety and Health - 10 CFR 851 Form | Program | 0 |
| Determination of Non-Inherently Government Work | Program | 0 |
| Confidentiality & Conflict of Interest Statement Form | Program | 0 |
| NEPA Waiver | Program | 0 |
| COMPLETE PR PACKAGE RECEIVED | Program | 0 |
Valued DOE Employee: Program Office Timetable for Requirements Package Development Valued DOE Employee: DOE Acquisition Guide 37.601 section 2.6:
When using the PWS approach, the QASP is usually developed by the Government, although there are times when a contractor-developed QASP may be more desirable. For example, when commercial quality standards are applicable to a particular requirement, industry may have a more effective and efficient measure. When using the SOO approach, the QASP may be developed by the offeror as part of the response to the RFP.
| 31-Oct-16 | |||
| Finalize Milestone Schedule | Program/CO | 3 | 03-Nov-16 |
| Conduct / Finalize Market Research | CO | 5 | 11-Nov-16 |
| Request Pricing Support - Solicitation and/or > $1M | CO/Pricing | 1 | 12-Nov-16 |
| Determinations (Tab 7 of Acquistion File Checklist) | CO | 2 | 16-Nov-16 |
| Develop SBA Offer Letter | CO | 2 | 18-Nov-16 |
| Receive SBA Offer Letter Acceptance | SBA | 5 | 26-Nov-16 |
| Develop Solicitation/Model Contract | CO | 5 | 03-Dec-16 |
| Finalize Solicitation / Model Contract (CAP Review) | CO | 5 | 10-Dec-16 |
| Issue RFP | CO | 1 | 13-Dec-16 |
| Receive Proposal | CO | 30 | 27-Jan-17 |
| Distro Proposal to Technical & Pricing Team | CO | 1 | 28-Jan-17 |
| Technical Evaluation Complete | Program | 5 | 04-Feb-17 |
| Pricing Evaluation and Report | CO/Pricing | 5 | 11-Feb-17 |
| Develop PNP | CO | 3 | 17-Feb-17 |
| Finalize PNP (CAP Review) | CO | 5 | 24-Feb-17 |
| Conduct Negotiations | CO | 1 | 25-Feb-17 |
| Revised Proposal | Ktr | 5 | 04-Mar-17 |
| 2nd Technical Evaluation Completed | Program | 5 | 11-Mar-17 |
| 2nd Pricing Evaluation and Report | Pricing | 5 | 18-Mar-17 |
| Develop PNM | Program/CO | 5 | 25-Mar-17 |
| Finalize PNM (CAP Review) | CO | 10 | 08-Apr-17 |
| Develop Award | CO | 3 | 13-Apr-17 |
| Finalize Award (CAP Review) | CO | 5 | 20-Apr-17 |
| 301 Congressional Notification | CO | 3 | 25-Apr-17 |
| Advanced Notification of Award (ANA) | CO | 0 | 25-Apr-17 |
| Award | CO | 4 | 29-Apr-17 |
| Post Award Conference (if Applicable) | Program/CO | 10 | 13-May-17 |
Sole Source
| MILESTONE SCHEDULE V1.6 | ||||||
| DATE | CONTRACTING SPECIALIST | |||||
| DESCRIPTION | CONTRACTING OFFICER | |||||
| CONTRACT TYPE | PROGRAM OFFICE | |||||
| COMPETITIVE / NON-COMPETITIVE | CUSTOMER | |||||
| SET-ASIDE | CUSTOMER POC | |||||
| ESITMATED VALUE | SOLICITATION NUMBER | |||||
| DATE REQUIRED ON CONTRACT | CONTRACT NUMBER | |||||
| Acquisition Planning Timetable | Acquisition Number of Days | 219 | 219 | 219 | Current Award Date | |
| 0 | 07-Jun-17 | |||||
| MILESTONE | RESPONSIBLE PARTY | PROPOSED DAYS | TARGET DATE | REVISED DATE | ACTUAL DATE | COMMENTS |
| Acquisition Planning Start Date | ||||||
| Develop Sources Sought Announcement | Program/CO | 0 | ||||
| Finalize Sources Sought (CAP Review) | CO | 0 | ||||
| Issue Sources Sought Announcement | CO | 0 | ||||
| Develop / Finalize Market Research Report | Program/CO | 0 | ||||
| JOFOC | Program | 0 | ||||
| Questionnaire to Determine Type of Award | Program | 0 | ||||
| PWS / SOW / Specifications / SOO / DRD | Program | 0 | ||||
| Quality Assurance Surveillance Plan |
Valued DOE Employee: DOE Acquisition Guide 37.601 section 2.6:
When using the PWS approach, the QASP is usually developed by the Government, although there are times when a contractor-developed QASP may be more desirable. For example, when commercial quality standards are applicable to a particular requirement, industry may have a more effective and efficient measure. When using the SOO approach, the QASP may be developed by the offeror as part of the response to the RFP.
| Program | 0 | |
| NNSA Selection Justification BOP-310.1 Appendix 2 | Program | 0 |
| Independent Govt Cost Estimate | Program | 0 |
| STRIPES Purchase Request (Funding) | Program | 0 |
| Reporting Requirements Checklist | Program | 0 |
| Government Furnished Property List | Program | 0 |
| Pre-Procurement OCI Fact Sheet (DOE F 2030.1) | Program | 0 |
| Contract Security Classification Specification (CSCS) (DOE F 470.1) | Program | 0 |
| COR Nomination | Program | 0 |
| Safety and Health - 10 CFR 851 Form | Program | 0 |
| Determination of Non-Inherently Government Work | Program | 0 |
| Confidentiality & Conflict of Interest Statement Form | Program | 0 |
| NEPA Waiver | Program | 0 |
| COMPLETE PR PACKAGE RECEIVED | Program | 0 |
Valued DOE Employee: Program Office Timetable for Requirements Package Development Valued DOE Employee: DOE Acquisition Guide 37.601 section 2.6:
When using the PWS approach, the QASP is usually developed by the Government, although there are times when a contractor-developed QASP may be more desirable. For example, when commercial quality standards are applicable to a particular requirement, industry may have a more effective and efficient measure. When using the SOO approach, the QASP may be developed by the offeror as part of the response to the RFP.
| 31-Oct-16 | |||
| Finalize Milestone Schedule | Program/CO | 3 | 03-Nov-16 |
| Conduct / Finalize Market Research | CO | 5 | 11-Nov-16 |
| Request Pricing Support - Solicitation and/or > $1M | CO/Pricing | 1 | 12-Nov-16 |
| Determinations (Tab 7 of Acquistion File Checklist) | CO | 2 | 16-Nov-16 |
| Notice of Proposed Contract Action (FAR 5.203) | CO | 15 | 08-Dec-16 |
| Review JOFOC | Program/CO | 3 | 13-Dec-16 |
| Finalize JOFOC (CAP Review) | CO | 5 | 20-Dec-16 |
| Small Business Review / Waiver |
Valued DOE Employee: Requires SBA concurrence on DOE F 4220.2 if not set-aside under a SB socio-economic program.
| CO | 5 | 28-Dec-16 | ||
| Develop Solicitation/Model Contract | CO | 5 | 05-Jan-17 | |
| Finalize Solicitation / Model Contract (CAP Review) | CO | 10 | 20-Jan-17 | |
| Issue Solicitation / JOFOC | ||||
| Valued DOE Employee: If Solicitation is based on 6.302-1 -- Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements, the justification shall be posted with the solicitation (see 5.102(a)(6)). | CO | 1 | 21-Jan-17 | |
| Receive Proposal | CO | 30 | 07-Mar-17 | |
| Distro Proposal to Technical & Pricing Team | CO | 1 | 08-Mar-17 | |
| Technical Evaluation Complete | Program | 5 | 15-Mar-17 | |
| Pricing Evaluation and Report | CO/Pricing | 5 | 22-Mar-17 | |
| Develop PNP | CO | 3 | 25-Mar-17 | |
| Finalize PNP (CAP Review) | CO | 5 | 01-Apr-17 | |
| Conduct Negotiations | CO | 1 | 04-Apr-17 | |
| Revised Proposal | Ktr | 5 | 11-Apr-17 | |
| 2nd Technical Evaluation Completed | Program | 5 | 18-Apr-17 | |
| 2nd Pricing Evaluation and Report | Pricing | 5 | 25-Apr-17 | |
| Develop PNM | Program/CO | 5 | 02-May-17 | |
| Finalize PNM (CAP Review) | CO | 10 | 16-May-17 | |
| Develop Award | CO | 3 | 19-May-17 | |
| Finalize Award (CAP Review) | CO | 5 | 26-May-17 | |
| 301 Congressional Notification | CO | 3 | 01-Jun-17 | |
| Advanced Notification of Award (ANA) | CO | 0 | 01-Jun-17 | |
| Award | CO | 4 | 07-Jun-17 | |
| Post Award Conference (if Applicable) | Program/CO | 10 | 21-Jun-17 | |
| JOFOC posted 14 Days after award |
Valued DOE Employee: If Solicitation is based on FAR 6.302-2 -- Unusual and Compelling Urgency, FOFOC may be posted 30 Days after award.
Program/CO 4 27-Jun-17
ESPC
| MILESTONE SCHEDULE V1.6 | |||||||
| DATE | CONTRACTING SPECIALIST | ||||||
| DESCRIPTION | CONTRACTING OFFICER | ||||||
| CONTRACT TYPE | PROGRAM OFFICE | ||||||
| COMPETITIVE / NON-COMPETITIVE | CUSTOMER | ||||||
| FAIR OPPORTUNITY TO DOE MASTER IDIQS | CUSTOMER POC | ||||||
| ESITMATED VALUE | SOLICITATION NUMBER | ||||||
| DATE REQUIRED ON CONTRACT | CONTRACT NUMBER | ||||||
| Acquisition Number of Days | 319 | 319 | 319 | Current Task Order Award Date | |||
| 15-Sep-17 | |||||||
| MILESTONE | RESPONSIBLE PARTY | PROPOSED DAYS | TARGET DATE | REVISED DATE | ACTUAL DATE | COMMENTS | |
| Phase 1: Acquisition Planning (Pre-Planning) | 31-Oct-16 | ||||||
| COR Nomination / Delegation | Program | 3 | 03-Nov-16 | ||||
| CO Notifies FEMP of Acquisition | CO | 2 | 05-Nov-16 | ||||
| NNSA Initiates ESPC Project after approval from Field Office Manager | Program/CO | 2 | 09-Nov-16 | ||||
| Acquisition Plan | Program/CO | 10 | 24-Nov-16 | ||||
| Integrated Project Team (IPT) Established | CO | 3 | 30-Nov-16 | ||||
| Build/Define Requirements | Program | 5 | 07-Dec-16 | ||||
| Development of NOO | CO/Program | 10 | 21-Dec-16 | ||||
| CO Issues NOO to ESCOs | CO | 5 | 29-Dec-16 | ||||
| Phase 2: ESCO Selection & Preliminary Assessment (Project Planning) | 0 | 29-Dec-16 | |||||
| Receipt of Expression of Interest | ESCOs | 5 | 06-Jan-17 | ||||
| First Down-Select ESCOs | CO/Program | 9 | 20-Jan-17 | ||||
| Second Down-Select ESCOs | CO/Program | 9 | 02-Feb-17 | ||||
| Kickoff Meeting / Walkthrough with all ESCOs | CO/Program | 3 | 07-Feb-17 | ||||
| Tri-Party Agreement | CO/Program | 2 | 09-Feb-17 | ||||
| Establish Bi-Weekly IPT Meeting | CO/Program | 1 | 10-Feb-17 | ||||
| ESCOs Develops Preliminary Assessment (PA) | ESCOs/Program | 14 | 03-Mar-17 | ||||
| Evaluates All PAs & Identify ECMs | IPT | 10 | 17-Mar-17 | ||||
| Go / No-Go Decision | Program | 1 | 18-Mar-17 | ||||
| Notice of Intent to Award (NOITA) | CO/Program | 1 | 21-Mar-17 | ||||
| HQ Review Board | HQ Review Board | 5 | 28-Mar-17 | ||||
| Phase 3: Project Development | |||||||
| (Initial Project Development) | 0 | 28-Mar-17 | |||||
| ESCO Begins Investment Grade Audit (IGA) | ESCO | 30 | 09-May-17 | ||||
| IGA Kickoff Meeting | CO/Program/ESCO | 1 | 10-May-17 | ||||
| Tri-Party Agreement | CO/ESCO | 1 | 11-May-17 | ||||
| IGA Evaluation & Comments Due to CO | IPT | 5 | 18-May-17 | ||||
| ESCO Revises Draft IGA & Re-Submits | ESCO | 8 | 31-May-17 | ||||
| Start Development of Task Order Request for Proposal (TO RFP) | ESCO | 30 | 13-Jul-17 | ||||
| ESCO Submits Draft Proposal | ESCO | 1 | 14-Jul-17 | ||||
| Evaluation & Comments of Draft Proposal Due to CO | IPT | 3 | 19-Jul-17 | ||||
| ESCO Revises Draft Proposal and Re-Submits | ESCO | 9 | 01-Aug-17 | ||||
| Finalize Tri-Party Agreement | CO/Program/ESCO | 3 | 04-Aug-17 | ||||
| CAP Review | APM | 5 | 11-Aug-17 | ||||
| Cost / Price Analysis | Pricing | 10 | 25-Aug-17 | ||||
| Negotiate and Finalize IGA | CO/Pricing/ESCO | 10 | 09-Sep-17 | ||||
| Congressional Notification | CO/CS | 3 | 14-Sep-17 | ||||
| Task Order Award | CO | 1 | 15-Sep-17 |
FOA Competitive
| MILESTONE SCHEDULE V1.6 | |||||||
| DATE | GRANTS SPECIALIST | ||||||
| DESCRIPTION | New FOA for SSAA Program | GRANTS OFFICER | Patricia Parrish | ||||
| ASSISTANCE TYPE | Financial Assistance | PROGRAM OFFICE | NA-113 | ||||
| ESITMATED VALUE | CUSTOMER | Terri Stone | |||||
| DATE REQUIRED | CUSTOMER POC | ||||||
| FOA NUMBER | DE-FOA-0002457 | ASSISTANCE NUMBER | |||||
| Acquisition Number of Days | 458 | 518 | 458 | Current Award Date | |||
| 05-Jun-18 | |||||||
| MILESTONE | RESPONSIBLE PARTY | PROPOSED DAYS | TARGET DATE | REVISED DATE | ACTUAL DATE | COMMENTS | |
| Competitive Action Planning Start Date | Program | ||||||
| Valued DOE Employee: Program Office Timetable for Requirements Package Development | 03-Jan-17 | ||||||
| Complete Questionnaire to Determine Type of Award | Program | 0 | 03-Jan-17 | ||||
| Prepare and submit completed DOE Financial Assistance INVESTOR Template to NA-APM | Program | 5 | 10-Jan-17 | ||||
| Prepare Drafts of: FOA Schedule, Determination for Restricted Eligibility (if applicable), Cost Share Waiver (if applicable), Merit Review Plan, & FOA | |||||||
| NOTE: Program Office should obtain FOA template from CO | CS | ||||||
| Program Office | 20 | 08-Feb-17 | |||||
| APM Internal Review, Coordination and approval of the following; DRE, Cost Share Waiver, Merit Review Plan, & FOA | CO/CS/Counsel PM | 10 | 23-Feb-17 | 21-Apr-17 | |||
| NA-2 review and approval of DOE Financial Assistance INVESTOR Template: |
• NA-APM-12 Manager submits template, FOA, and DRE to NA-2 for review
• NA-2 responds to NA-APM-12 Manager with approval or questions to be answered by Program Office
| • Input approved FOA action into INVESTOR Tool | NA-APM-12, NA-2, Program Office | ||||
| CO/CS | 20 | 23-Mar-17 | 19-May-17 | ||
| FOA Issued/Posted. The timeline for applicants to prepare/submit FOA applications should be no less than 30 days | CO/CS | 60 | 16-Jun-17 | 15-Aug-17 | |
| CS Conducts initial Compliance Review | CO/CS, PM | 30 | 29-Jul-17 | 27-Sep-17 | |
| CS ensures Program Office has template of selection/non-selection letters | CO/CS, PM | 2 | 02-Aug-17 | 29-Sep-17 | |
| CS forwards list of applicants that passed compliance review to Program | CO/CS, PM | 1 | 03-Aug-17 | 30-Sep-17 | |
| Transfer application package from STRIPES to NA-10 shared drive for PM access | CO/CS, PM | 2 | 05-Aug-17 | 04-Oct-17 | |
| Responsive applications undergo merit review process. | CO/CS, PM | 35 | 26-Sep-17 | 25-Nov-17 | |
| Send FOA to NEPA compilance Officer after announcement closes | CO/CS, PM | 2 | 28-Sep-17 | 29-Nov-17 | |
| Assign reviewers as Subject Matter Experts (SME); Assign Federal Review Panel Members | Program Office | 5 | 05-Oct-17 | 06-Dec-17 | |
| Program conducts Independent Reviews by SMEs (Federal and/or Peer Reviewers) | Program Office | 3 | 11-Oct-17 | 09-Dec-17 | |
| Consensus Review based on results from (line 6) | Program Office | 5 | 18-Oct-17 | 16-Dec-17 | |
| PM Sends letter from the selection official, and completed selection/non-selection letter templets to the CO. | Program Office | 1 | 19-Oct-17 | 19-Dec-17 | |
| Prepare Section 311/301 Congressional Notification Letter and email to CO. PM sends the selected applicants SOO and questionnaire to the NEPA compliance officer for review and a final NEPA determination. | Program Office, CO/CS, and NEPA | 5 | 26-Oct-17 | 27-Dec-17 | |
| Prepare and email notification of selection and non-selection letters | Program Office | ||||
| CO/CS | 5 | 02-Nov-17 | 04-Jan-18 | ||
| PM request revisions from applicants when applicable. CO reviews selection/non-selection letters and emails to applicants after the 3 day waitting period. | |||||
| Program Office CO/CS | 15 | 25-Nov-17 | 26-Jan-18 | ||
| Prepare procurement award (PR) packages for CO/CS |
• Complete separate technical analysis of cost/budget for each subrecipient/subawardee (i.e., team member)
| • NEPA Categorical Exclusion must be submitted as part of PR package. | Program Office CO/CS | 30 | 10-Jan-18 | 10-Mar-18 |
| Award(s) Processed and Awarded |
Time includes NA-APM Pricing Team time complete cost analysis for awards over $6M.
60 06-Apr-18 05-Jun-18
DFNA Non-Competitive
| MILESTONE SCHEDULE V1.6 | |||||||
| DATE | GRANTS SPECIALIST | ||||||
| DESCRIPTION | GRANTS OFFICER | ||||||
| ASSISTANCE TYPE | PROGRAM OFFICE | ||||||
| ESITMATED VALUE | CUSTOMER | ||||||
| DATE REQUIRED | CUSTOMER POC | ||||||
| FOA NUMBER | ASSISTANCE NUMBER | ||||||
| Acquisition Number of Days | 305 | 305 | 305 | Current Award Date | |||
| 01-Sep-17 | |||||||
| MILESTONE | RESPONSIBLE PARTY | PROPOSED DAYS | TARGET DATE | REVISED DATE | ACTUAL DATE | COMMENTS | |
| COMPLETE PR PACKAGE RECEIVED | Program | ||||||
| Valued DOE Employee: Program Office Timetable for Requirements Package Development | 31-Oct-16 | ||||||
| Complete Questionnaire to Determine Type of Award | Program Office | 3 | 03-Nov-16 | ||||
| Prepare and submit completed DOE Financial Assistance INVESTOR Template to NA-APM | Program Office | 5 | 11-Nov-16 | ||||
| Prepare Drafts of: DNFA Schedule, Determination of Non-Competitive Financial Assistance, Cost Share Waiver (if applicable), & Non-Competitive Merit Review Plan | CS | ||||||
| Program Office | 20 | 10-Dec-16 | |||||
| Coordination and Approval of DNFA | Program Office, CO/CS, Counsel, and One level above CO | 10 | 27-Dec-16 | ||||
| NA-2 review and approval of DOE Financial Assistance INVESTOR Template: |
• NA-APM-12 Manager submits template and DNFA to NA-2 for review
• NA-2 responds to NA-APM-12 Manager with approval or questions to be answered by Program Office
| • Input approved DNFA action into INVESTOR Tool | NA-APM-12, NA-2, Program Office | |||
| CO/CS | 20 | 26-Jan-17 | ||
| Application(s) Due: () | Applicant(s) | 30 | 10-Mar-17 | |
| Assign reviewers as Subject Matter Experts (SME); Assign Federal Review Panel Members | CO/CS, Program Office | 15 | 31-Mar-17 | |
| Independent Review by SMEs (Federal and/or Peer Reviewers) | SMEs | 5 | 07-Apr-17 | |
| Prepare Section 311/301 Congressional Notification Letter of Application(s) Selected for Negotiation/Award (Requires 3-day waiting period before sending selection letters) | Program Office and CO/CS | 5 | 14-Apr-17 | |
| Prepare and email notification of selection | Program Office, CO/CS | 3 | 19-Apr-17 | |
| Affirmative NEPA Determination Review |
Submit Applicant(s) Environmental Checklist(s) and Project Narrative(s) for NEPA Compliance Officer review at
| NEPA-Checklists@NNSA.DOE.Gov | Program Office/NEPA Compliance Officer | 5 | 26-Apr-17 |
| Prepare procurement award (PR) packages for CO/CS |
• Complete separate technical analysis of cost/budget for each subrecipient/subawardee (i.e., team member)
| • NEPA Categorical Exclusion must be submitted as part of PR package. | Program Office | 30 | 08-Jun-17 |
| Award(s) Processed and Awarded - 12 weeks for multiple selections. May be less time for fewer selections. |
Time includes NA-APM Pricing Team time to complete cost analysis for awards over $6M.
CO/CS/Cost/ Price Analysis 60 01-Sep-17
HOLIDAYS
| Veterans Day | 10-Nov-16 |
| Thanksgiving Day | 25-Nov-16 |
| Christmas Day | 24-Dec-16 |
| New Year’s Day | 31-Dec-16 |
| Birthday of Martin Luther King, Jr. | 17-Jan-17 |
| Washington’s Birthday | 14-Feb-17 |
| Memorial Day | 30-May-17 |
| Independence Day | 4-Jul-17 |
| Labor Day | 5-Sep-17 |
| Columbus Day | 10-Oct-17 |
| Veterans Day | 10-Nov-17 |
| Thanksgiving Day | 24-Nov-17 |
| Christmas Day | 23-Dec-17 |
| New Year’s Day | 30-Dec-17 |
| Birthday of Martin Luther King, Jr. | 16-Jan-18 |
| Washington’s Birthday | 20-Feb-18 |
| Memorial Day | 29-May-18 |
| Independence Day | 3-Jul-18 |
| Labor Day | 4-Sep-18 |
| Columbus Day | 9-Oct-18 |
File details come from the government source that posted it. Updated .