Copy of MCS Letterhead.pdf

702 Dalton Ellijay Rd.Chatsworth GA 30705 706.695.8388

Request for Proposal :

Athletic Field Maintenance

Murray County Schools is requesting proposals for athletic field maintenance on ( 8 ) eight fields located at Murray County High School & North Murray High School .

● MCHS Track Practice Field

● MCHS Band Practice Field

● MCHS Football Field

● MCHS Baseball Field

● MCHS Softball Field

● NMHS Baseball Field

● NMHS Softball Field

● NMHS Band Practice Field

The purpose and intent of this RFP is to obtain bid responses from qualified firms to provide athletic field maintenance on the identified fields at multiple locations .

Bid submission deadline is January 31 @ 10:00pm. Any bid received after this date will not be accepted. Any questions regarding this RFP should be directed to Chris Crow , chris.crow@murray.k12.ga.us . Proposals must be submitted with the Company name & address clearly indicated on the envelope. ‘’Athletic Field Maintenance‘’ should be clearly marked on the front of the envelope .

We are shaping tomorrow by empowering our students today.

#URmurray mailto:chris.crow@murray.k12.ga.us

Murray County Schools reserves the right to amend this RFP prior to the due date .

MINIMUM QUALIFICATIONS :

● Evidence of a current Business License .

● Submit the completed ‘’ Georgia Security & Immigration

Compliance Act OCGA 13-10-90 document .’’

TERMS & CONDITIONS :

To comply with Murray County Schools Safety Policy , contracted employees are required to sign in at each school and wear a positive identification badge and / or a company uniform at all times .

The awarded company is required to provide Murray County Schools with schedules for work at each school . The awarded company is required to notify Murray County Schools in advance of any days service will not be performed . All services must be performed in a workmanlike manner .

Proof of Insurance :

The awarded company shall supply Murray County Schools proof of insurance for automobile , workers compensation , and general liability . Contractor must maintain insurance during the duration of the contract including all renewals . Awarded contractor must provide the following insurance coverage:

We are shaping tomorrow by empowering our students today.

● Commercial General Liability with limits of $ 1,000,000 & 2,000,000 aggregate .

● Commercial Auto Liability

● Statutory Workers Compensation

The project awarded will be subject to the availability of funds.

Murray County Schools reserves the right to accept or reject any and all proposals , and will award the contract to the bidder that provides a bid within budget & requirements set forth in the RFP .

Murray County Schools assumes no responsibility or obligation to the bidders and will make no payment for any costs associated with the preparation of the bid .

Termination :

Murray County Schools reserves the right to terminate the contract at any time without cause and without penalty on 30 days written notice to the contractor .

Term / Renewal :

The initial term of this agreement shall be for a period of one ( 1) year .

Criminal History / Background Checks:

A criminal history background check shall be performed on all contracted employees . Contractors shall not employ for the services Murray County Schools any person that does not pass the background check , as determined by Murray County Schools. The contractor shall provide to the Facilities Director , the names of all personnel assigned to perform services for Murray County Schools .

Scope of Services

The awarded contractor will maintain all identified fields for the specified time and will be responsible for all equipment , materials , and labor to perform the following services :

Soil Analysis :

Soil samples will be collected from each field and analyzed by a soil laboratory . A copy of each sample result will be provided to the Facilities Director and will act as a guide to determine the plan of action for future soil health .

Fertilization & Watering :

MSDS ( Material Safety Data Sheets ) must be provided for all chemicals used on each field . All products must specifically be safe for use around students and always used according to the manufacturer’s specifications. A detailed outline of the monthly treatments will be provided to the Facilities Director .

Watering :

Contractor will set and maintain irrigation clocks and adjust watering times as needed . Any system malfunction will be reported to the Facilities Director .

Overseeding / Top Dressing / Aeration :

Contractor shall overseed rye grasses specifically designed for athletic fields . Top dressing of sand is also required . The quantity of sand shall be determined by field conditions.

Aeration is to be determined by field conditions and standard practices of athletic field maintenance .

Mowing / Trimming / Edging :

All areas inside the fenced areas will be the responsibility of the contractor . This included but not limited to mowing , edging & trimming .

Mowing :

Mowing height of the playing fields will be ⅞’’ to 1&⅛ ‘’. This height may vary slightly depending on the sport and Athletic Directors discretion . Clippings will be dispersed evenly or removed entirely . Mowing is to be done 2 - 3 times per week on the same day when possible .

Trimming :

Trimming around sign posts or other permanent structures is to be completed weekly .

Edging :

Edging must be done along all concrete surfaces including the interior circumference of the track and perimeters of the baseball / softball fields . Edging cannot be done with string trimmer . Any areas being edged must be cleaned with a broom or blower . At no time are clippings to be blown into streets , sidewalks or driveways.

Selection Criteria :

Murray County Schools reserves the right to make a contractor selection based on what it deems best for the school system .

The successful contractor will be announced at a public meeting of the Murray County School Board .