Copy of ATTACHMENT A - BUDGET DETAIL WORKSHEET.xlsx

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Retirement and Disability Research Consortium
Opportunity number
RDR-RDR-23-001
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Budget Worksheet

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Risk Assessment Form.docx DOCX document
Attachment A- RDRC Budget Spreadsheet.xls XLS spreadsheet
RDRC 2023 RFA Final 3-16.pdf PDF

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Budget Categories

Purpose: The Budget Detail Worksheet may be used as a guide to assist you in the preparation of
the budget and budget narrative. You may submit the budget and budget narrative using this form or in
the format of your choice (plain sheets, your own form, or a variation of this form). However, all
required information (including the budget narrative) must be provided. Any category of expense not
applicable to your budget may be deleted.
A. Personnel
List each position by title and name of employee, if available. Show the annual
salary rate and the percentage of time to be devoted to the project. Compensation paid for employees
engaged in grant activities must be consistent with that paid for similar work within the applicant
organization.
Name/PositionComputationCost
Position 1
Position 2
Position 3
Position 4
Position 5
Sub-Total
B. Fringe Benefits
Fringe benefits should be based on actual known costs or an established
formula. Fringe benefits are for the personnel listed in budget category (A) and only for the
percentage of time devoted to the project.
Name/PositionComputationCost
Fringe Benefit 1
Fringe Benefit 2
Fringe Benefit 3
Fringe Benefit 4
Fringe Benefit 5
Sub-Total
Total Personnel & Fringe Benefits
C. Travel
Itemize travel expenses of project personnel by purpose (e.g., staff to training, field
interviews, advisory group meeting, etc.). Show the basis of computation (e.g., six people to 3-day
training at $X airfare, $X lodging, $X subsistence). In training projects, travel and meals for trainees
should be listed separately. Show the number of trainees and the unit costs involved. Identify the
location of travel, if known. Indicate source of Travel Policies applied, Applicant or Federal Travel
Regulations.
Purpose of TravelLocationItemComputationCost
Travel Entry 1Hotel
Air
Ground Transportation
Per Diem
Sub-Total
Travel Entry 2Hotel
Air
Ground Transportation
Per Diem
Sub-Total
TOTAL TRAVEL
D. Equipment
List non-expendable items that are to be purchased. Non-expendable equipment
is tangible property having a useful life of more than two years and an acquisition cost of $5,000 or
more per unit. (Note: Organization’s own capitalization policy may be used for items costing less than
$5,000). Expendable items should be included either in the “supplies” category or in the “Other”
category. Applicants should analyze the cost benefits of purchasing versus leasing equipment, especially
high cost items and those subject to rapid technical advances. Rented or leased equipment costs
should be listed in the “Contractual” category. Explain how the equipment is necessary for the success
of the project. Attach a narrative describing the procurement method to be used.
ItemComputationCost
Equipment Entry 1
Equipment Entry 2
Equipment Entry 3
Equipment Entry 4
Equipment Entry 5
Sub-Total
TOTAL EQUIPMENT
E. Supplies
List items by type (office supplies, postage, training materials, copying paper, and
expendable equipment items costing less that $5,000, such as books, hand held tape recorders) and
show the basis for computation. (Note: Organization’s own capitalization policy may be used for
items costing less than $5,000). Generally, supplies include any materials that are expendable or
consumed during the course of the project.
Supply ItemsComputationCost
Supply Item 1
Supply Item 2
Supply Item 3
Supply Item 4
Supply Item 5
Sub-Total
TOTAL SUPPLIES
F. Costruction
As a rule, construction costs are not allowable. In some cases, minor repairs or
renovations may be allowable. Check with the program office before budgeting funds in this
category.

Purpose Description of Work Cost

Sub-Total
TOTAL CONSTRUCTION
G. Consutlants/Contracts
Indicate whether applicant's formal, written Procurement Policy of the Federal Acquisition Regulations are followed.
Consultant Fees: For each consultant enter the name, if known, service to be provided, hourly or daily
fee (8-hour day), and estimated time on the project. Consultant fees in excess of $450 per day require
additional justification and prior approval from SSA.
Name of ConsultantService ProvidedComputationCost
Sub-Total
Consultant Expenses: List all expenses to be paid from the grant to the individual consultants in
addition to their fees (i.e., travel, meals, lodging, etc.)
ItemLocationComputationCost
Sub-Total
Contracts: Provide a description of the product or service to be procured by contract and an estimate
of the cost. Applicants are encouraged to promote free and open competition in awarding contracts.
A separate justification must be provided for sole source contracts in excess of $100,000.
ItemComputationCost
Sub-Total
TOTAL CONSULTANTS/CONTRACTS
H. Other Costs
List items (e.g., rent, reproduction, telephone, janitorial or security services,
and investigative or confidential funds) by major type and the basis of the computation. For example,
provide the square footage and the cost per square foot for rent, or provide a monthly rental cost and how many months to rent.
DescriptionComputationCost
Sub-Total
TOTAL OTHER COSTS
I. Indirect Costs
Indirect costs are allowed only if the applicant has a Federally approved indirect cost rate. A copy of the rate approval, (a fully executed, negotiated agreement, must be attached.
If the applicant does not have an approved rate, one can be requested by contacting the applicant's cognizant Federal agency, which will review all documentation and approve a rate for the applicant
organization, or if the applicant’s accounting system permits, costs may be allocated in the direct costs categories.
If you are a non-Federal entity and you have never received a negotiated indirect cost rate, except for those non-Federal entities described in Appendix VII to 2 C.F.R. Part 200 – States and Local Government and Indian Tribe Indirect Cost Proposals, you may elect to negotiate a rate or charge a de minimis rate of 10% of modified total direct costs (MTDC) which may be used indefinitely. Costs must be consistently charged as either indirect or direct costs, but may not be double charged or inconsistently charged as both. If chosen, this methodology once elected must be used consistently for all Federal awards until such time as a non-Federal entity chooses to negotiate for a rate, which the non-Federal entity may apply to do at any time.

• GMO will check compliance with the use of the de minimus rate in accordance with 2 CFR 200.414.

Description Computation Cost

Sub-Total
TOTAL INDIRECT COSTS

&14Budget Detail Worksheet

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Program Budget Summary

Program Budget Summary
When you have completed the budget worksheet, transfer the totals for each category to the spaces below. Compute the total direct costs
and the total project costs. Indicate the amount of Federal funds requested and the amount of non-Federal funds that will support the project.
For program purposes please include a summary by task and subtask in the following format.
Task/SubtaskTotal Budget RequestFederalNon-FederalPersonnelFringeTravelEquipmentSuppliesConstructionConsultants/ContractsOtherTotal DirecIndirectTotal Budget Costs
A. Personnel
B. Fringe Benefits
C. Travel
D. Equipment
E. Supplies
F. Construction
G. Consultants/Contracts
H. Other
Total Direct Costs
I. Indirect Costs
Total Budget Costs
TOTAL PROJECT COSTS
Federal Request
Non-Federal Amount

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