Copy_of_2027_DWP_Price_Schedule_-_updated_10-8-27.xlsx

XLSX spreadsheet 21 KB Posted Oct 26, 2026

Attached to: 2027 MDH Drinking Water Protection Section Meeting
Solicitation number: 2000018834
Issued by: Carver County, Minnesota

About this file

Written by GovTribe AI · Oct 27, 2026

This is a price schedule for the 2027 MDH Drinking Water Protection Section Meeting, a conference to be held by the Minnesota Department of Health from February 2-4, 2027. The conference requires lodging accommodations for approximately 170 single occupancy rooms across the three-night event, conference space sufficient for 170 attendees, audio-visual equipment, catering services, and related amenities. The venue must be located within Cass, Crow Wing, or Douglas counties in Minnesota. The conference facilities must include a registration area, general session room, four breakout session rooms, a dining room, mothers' room, and prayer room. Catering requirements include breakfast (2 days), morning breaks (2 days), lunch (1 day), afternoon break (1 day), and dinner (1 day) for 170 attendees. The price schedule specifies all equipment, furnishings, and services required, with respondents required to provide itemized pricing for each line item. Bids must be submitted through the Supplier Portal no later than the deadline specified in the Event Details.

All charges must be itemized on the provided spreadsheet with specific pricing for room charges, taxes, and services. The State will not reimburse any costs not included on the submitted price schedule. Contractors must specify whether shuttle services are required between the lodging facility, conference facility, and parking (which must be within one-quarter mile of each other or provided at no additional cost). A detailed cancellation policy schedule is included, with separate notice periods and fee structures for lodging and all other services, ranging from 72+ hours prior to the event down to less than 24 hours notice. All cancellation fees must be stated in specific dollar amounts rather than percentages or formulas. The State reserves the right to award items separately, by grouping, or by total cost, whichever is most advantageous. Award will be made to the lowest responsible bidder meeting all specifications and terms and conditions.

View the file

Other files

File	Type	Posted
DWP_Responder_Declarations.docx	DOCX document	Oct 26, 2026
2027_MDH_Drinking_Water_Protection_Section_Meeting.pdf	PDF	Oct 26, 2026
DWP_RFB_Doc.pdf	PDF	Oct 26, 2026
2027_DWP_Sample_Contract.pdf	PDF	Oct 26, 2026

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Sheet1

		Name of the Conference:	2027 MDH Drinking Water Protection Section Meeting
		Date(s) of the Conference:	02/02/2027 - 02/04/2027
		Responding Company Name:
SEE EXHIBIT C AND EXHIBIT C, SUPPLEMENT 1 FOR DETAILS
LODGING
	Check-in Date:	02/02/2027
	Check-out Date:	02/04/2027

Single Occupancy
	Number of Rooms	170	Dates

(check the date(s) being bid)

	PRICE
Room Charge (per room/night)		02/02/2027 - 02/04/2027
Tax (per room/night)		01/26/2027 - 01/28/2027
Total Cost (per room/night)	$0.00

Double Occupancy
	Number of Rooms	0
			PRICE
	Room Charge (per room/night)
	Tax (per room/night)
	Total Cost (per room/night)		$0.00

SHUTTLE SERVICES

The lodging facility, conference facility, and parking must be within one-quarter (¼) mile of each other or the Contractor must be able to provide shuttle services to and from the sites at no additional cost to the State. If shuttle services are required, the State prefers that the Contractor provide shuttles free of charge, but if the Contractor does charge for shuttles, the cost, per attendee, per day, must be listed below.

Are Shuttle Services Required?

Yes

If yes, price per attendee/day

ADDITIONAL PROPERTIES

Please list here the addresses of any additional properties or facilities included in offer. Add additional lines if necessary.

PARKING
	Number of spots/day available
	Price per day per car

MEETING ROOMS

Registration Area		Quantity	Price Per Day	# Days	# Rooms	Extended Price
1	8' Skirted Tables	2		2	1	$0.00
2	Chairs	4		2	1	$0.00
4	Electrical Access	1		2	1	$0.00
5	Wi-Fi Access	1		2	1	$0.00
6	Room Charge	1		2	1	$0.00
7	Surcharge	1		2	1	$0.00
8	Taxes	1		2	1	$0.00
					TOTAL	$0.00

General Session Room			Quantity	Price Per Day	# Days	# Rooms	Extended Price
1	Standing Podium		1		2	1	$0.00
2	Tables and Chairs for Attendees		170		2	1	$0.00
3	Instructor Table		1		2	1	$0.00
4	LCD Projector with Wireless Presenter		1		2	1	$0.00
5	Large Screen		2		2	1	$0.00
6	Microphone (with Table Stand)		1		2	1	$0.00
7	Microphone (Handheld)		1		2	1	$0.00
8	Microphone (Lavalier)		2		2	1	$0.00
9	Sound Equipment		1		2	1	$0.00
10	Electrical Access		1		2	1	$0.00
11	Wi-Fi Access		1		2	1	$0.00
12	Room Charge		1		2	1	$0.00
13	Surcharge		1		2	1	$0.00
14	Taxes		1		2	1	$0.00
						TOTAL	$0.00
	The General Session Room MAY be used towards the total of Breakout Session Room(s) needed.
		If allowed, the General Session Room will count for:				# of Breakout Session Rooms

Breakout Session Room(s)		Quantity	Price Per Day	# Days	# Rooms	Extended Price
1	Standing Podium	4		2	4	$0.00
2	Instructor Table	4		2	4	$0.00
3	Rear Table for Handouts	4		2	4	$0.00
4	Tables and Chairs for Attendees	40		2	4	$0.00
5	LCD Projector with Wireless Presenter	4		2	4	$0.00
6	Large Screen	4		2	4	$0.00
7	Microphone (Handheld)	4		2	4	$0.00
8	Microphone (Lavalier)	4		2	4	$0.00
9	Sound Equipment	4		2	4	$0.00
10	Electrical Access	4		2	4	$0.00
11	Wi-Fi Access	4		2	4	$0.00
12	Room Charge	4		2	4	$0.00
13	Surcharge	4		2	4	$0.00
14	Taxes	4		2	4	$0.00
					TOTAL	$0.00

Dining Room		Quantity	Price Per Day	# Days	# Rooms	Extended Price
1	Buffet Style Tables	21		2	1	$0.00
2	Chairs (per Table)	8		2	1	$0.00
7	Room Charge	1		2	1	$0.00
8	Surcharge	1		2	1	$0.00
9	Taxes	1		2	1	$0.00
					TOTAL	$0.00

Mothers Room		Quantity	Price Per Day	# Days	# Rooms	Extended Price
1	Set Up	1		2	1	$0.00
2	Taxes	1		2	1	$0.00
					TOTAL	$0.00

Prayer Room		Quantity	Price Per Day	# Days	# Rooms	Extended Price
1	Set Up	1		2	1	$0.00
2	Taxes	1		2	1	$0.00
					TOTAL	$0.00

CATERING
Breakfast			Afternoon Break
Number of Attendees	170		Number of Attendees	170
Number of Days	2		Number of Days	1
		Per Person			Per Person
Food			Food
Gratuity			Gratuity
Tax			Tax
Total		$0.00	Total		$0.00

Morning Break			Dinner
Number of Attendees	170		Number of Attendees	170
Number of Days	2		Number of Days	1
		Per Person			Per Person
Food			Food
Gratuity			Gratuity
Tax			Tax
Total		$0.00	Total		$0.00

Lunch
Number of Attendees	170
Number of Days	1
		Per Person
Food
Gratuity
Tax
Total		$0.00

All charges must be listed on this spreadsheet. The State will NOT pay for anything that is not included on this spreadsheet. Responder can add lines to this spreadsheet if necessary

CANCELLATION POLICY. Stated below, in dollar amounts, are any charges that could be applied if the conference is cancelled for any reason other than non appropriation. If no charge is indicated below, the State will determine that the Contractor will not charge the cancellation fee.

Any fee stated must be stated in United States currency. The State will realize as a zero amount any fee stated as a formula or percentage or other fee not specifically stated in United States currency.

Conference Date Cancellation Notice (all services except lodging)
	Received Prior to First Program Dates	Cancellation Fee
	Between 117 and 60 days	$
	Between 59 and 46 days	$
	Between 45 and 31 days	$
	Between 30 and 15 days	$
	Between 14 days and 0 days	$

Lodging Cancellation Notice
State below your cancellation fee, per reservation, if the conference is cancelled for any reason other than non appropriation.
	Received Prior to First Program Dates	Cancellation Fee
	Between 30 and 15 days	$
	Between 14 and 3 days	$
	Between 72 and 48 hours	$
	Between 48 and 24 hours	$
	Less than 24 hours	$

The Contractor agrees that it will not seek any additional costs or fees. The Contractor understands that in the event that the conference is cancelled, the State agency is responsible for paying the cancellation fees.

&"-,Bold"Exhibit D, Price Schedule

&10RFB Exhibit D Price Schedule (Rev. 11.05.2021)

File details come from the government source that posted it. Updated Oct 27, 2026.