Copy_of_2026_Cart_Financial_Release.xlsx
XLSX spreadsheet 25 KB Posted
- Attached to
- Golf/Utility Cart Rental
- Solicitation number
- 0000038236
- Issued by
- California
About this file
This is a financial bid form for a Golf/Utility Cart Rental solicitation (IFB #CR-08-26) issued by the OC Fair & Event Center for the 2026 Annual OC Fair and Imaginalogy events. The District is seeking rental proposals for a total of 114 golf and utility carts, comprising 65 electric carts and 49 gas-powered carts. The electric carts consist primarily of Flatbed models (4-passenger and 2-passenger configurations) and Tourmaster models (4-passenger and 6-passenger configurations), while the gas-powered carts are exclusively Tourmaster and Flatbed models with similar passenger capacities. The carts are required for delivery and pickup across multiple departments and facilities at various dates throughout the rental period, with rental terms spanning from April through September 2026. The bid form requests pricing for a five-year contract period covering 2026 through 2030, with each year presented as both a base contract year and optional renewal year columns.
Bidders are required to complete all yellow-highlighted cells in the financial proposal, including per-day rates and annual rates for each cart category across the five-year contract period. The form also requires submission of mechanic hourly rates for repairs due to damages sustained during the rental period, with the District reserving $5,000 annually for damage costs. All pricing information, including the total bid amount across all five years, must be submitted on this form. Failure to complete all required yellow cells will result in bidder disqualification. The bid form currently shows all proposed costs at $0.00, indicating this is a template awaiting bidder completion with actual pricing proposals.
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| File | Type | Posted |
|---|---|---|
| 2026_Cart_Rental_IFB__Final.pdf |
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Text version
Sheet1
| Golf/Utility Cart Rental - Financial Proposal Bid Form | |||||||||||||||||
| OC FAIR & EVENT CENTER CART RENTAL (IMAGINALOGY & THE ANNUAL OC FAIR) | |||||||||||||||||
| Instruction: Bidders to complete ALL cells in YELLOW for financial including | IFB #: CR-08-26 | ||||||||||||||||
| Mechanic Hourly Rates. Failure to do so will result in disqualification | BIDDER'S NAME: | ||||||||||||||||
| Category | Item Type | Quantity | Item Description | Department | Rental period | Contract Years (Bid Amount) | Optional Years (Bid Amount) | ||||||||||
| Delivery | Pick up | Days | 2026 | 2027 | 2028 | 2029 | 2030 | ||||||||||
| ELECTRIC CARTS | Per Day Rate | Annual | Per Day Rate | Annual | Per Day Rate | Annual | Per Day Rate | Annual | Per Day Rate | Annual | |||||||
| CART - ELECTRIC | Flatbed | 2 | Flatbed Electric Cart |
- 4 Passenger
- Rear seats to fold down for extra cargo space
| - Headlights | Homebrew Judging - (Different building this year) Costa Mesa Bldg (#10) | 4/2 | 8/14 | 136 | $0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| CART - ELECTRIC | Flatbed | 2 | Flatbed Electric Cart |
- 4 Passenger
- Rear seats to fold down for extra cargo space
| - Headlights - Pintle Hook | Exhibits & Education | 5/1 | 8/30 | 122 | $0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| CART - ELECTRIC | Flatbed | 1 | Flatbed Electric Cart |
- 2 Passenger
- Rear seats to fold down for extra cargo space
| - Headlight | Technology & Production | 5/21 | 8/23 | 95 | $0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| CART - ELECTRIC | Tourmaster | 1 | Tourmaster Electric Cart |
- 4 Passenger
- Headlights
| - Strobe Light | Maintenace Yard | 5/21 | 8/23 | 95 | $0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| CART - ELECTRIC | Tourmaster | 1 | Tourmaster Electric Cart |
- 4 Passenger
- Headlights
| - Strobe Light | Maintenace Yard | 5/21 | 8/23 | 95 | $0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| CART - ELECTRIC | Flatbed | 1 | Flatbed Electric Cart |
- 2 Passenger
- Rear seats to fold down for extra cargo space
| - Headlight - hooks | Maintenace Yard | 5/21 | 8/23 | 95 | $0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| CART - ELECTRIC | Flatbed | 1 | Flatbed Electric Cart |
- 2 Passenger
- Rear seats to fold down for extra cargo space
| - Headlight - hooks | Maintenace Yard | 5/21 | 8/23 | 95 | $0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| CART - ELECTRIC | Flatbed | 2 | Flatbed Electric Cart |
- 4 Passenger
- Rear seats to fold down for extra cargo space
| - Headlight - hooks | Maintenace Yard | 5/21 | 8/23 | 95 | $0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| CART - ELECTRIC | Flatbed | 1 | Flatbed Electric Cart - (w/ Cab if possible) |
- 4 Passenger
- Rear seats to fold down for extra cargo space
| - Headlights | Anaheim Bldg. (#16) - Home Arts | 5/31 | 8/23 | 95 | $0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| CART - ELECTRIC | Tourmaster | 1 | Tourmaster Electric Cart |
- 4 Passenger
| - Headlights | Event Operations | 6/1 | 8/31 | 92 | $0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| CART - ELECTRIC | Flatbed | 2 | Flatbed Electric Cart |
- 4 Passenger
- Rear seats to fold down for extra cargo space
| - Headlights - All carts need Pintle hook | Livestock | 6/3 | 8/16 | 75 | $0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| CART - ELECTRIC | Flatbed | 1 | Flatbed Electric Cart |
- 4 Passenger
- Rear seats to fold down for extra cargo space
| - Headlights - All carts need Pintle hook | Livestock | 6/3 | 8/16 | 75 | $0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| CART - ELECTRIC | Flatbed | 1 | Flatbed Electric Cart |
- 4 Passenger
- Rear seats to fold down for extra cargo space
| - Headlight | Technology & Production | 6/3 | 8/23 | 95 | $0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| CART - ELECTRIC | Flatbed | 2 | Flatbed Electric Cart |
- 4 Passenger
- Rear seats to fold down for extra cargo space
| - Headlights | Visual Arts - Los Alamitos Bldg. (#14) | 6/10 | 8/23 | 75 | $0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| CART - ELECTRIC | Flatbed | 1 | Flatbed Electric Cart |
- 4 Passenger
- Rear seats to fold down for extra cargo space
| - Headlights | Creative Services -Ranch Building | 6/10 | 9/6 | 90 | $0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| CART - ELECTRIC | Flatbed | 1 | Flatbed Electric Cart |
- 4 Passenger
- Rear seats to fold down for extra cargo space
| - Headlights - Pintle Hook | Centennial Farm - Silo Lawn | 6/10 | 8/19 | 71 | $0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| CART - ELECTRIC | Flatbed | 4 | Flatbed Electric |
- 4 Passenger
- Rear seats to fold down for extra cargo space
| - Headlights - trailer hooks | Exhibits & Education | 6/10 | 8/30 | 82 | $0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| CART - ELECTRIC | Flatbed | 1 | Flatbed Electric Cart |
- 4 Passenger
- Rear seats to fold down for extra cargo space
| - Headlights | Centennial Farm - Building 15 (Collections) | 6/13 | 7/16 | 31 | $0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| CART - ELECTRIC | Flatbed | 1 | Flatbed Electric Cart |
- 4 Passenger
- Rear seats to fold down for extra cargo space
| - Headlights | Explorium - Tent | 6/14 | 8/20 | 69 | $0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| CART - ELECTRIC | Tourmaster | 3 | Tourmaster Electric Cart |
- 4 Passenger
- Windshield
| - Headlights | Commercial & Concessions | 6/17 | 8/14 | 59 | $0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| CART - ELECTRIC | Flatbed | 1 | Flatbed Electric Cart |
- 4 Passenger
- Rear seats to fold down for extra cargo space
| - Headlights - Pintle Hook | Heroes Hall | 6/17 | 8/19 | 64 | $0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| CART - ELECTRIC | Flatbed | 2 | Flatbed Electric Cart |
- 4 Passenger
- Rear seats to fold down for extra cargo space
- Headlights
| - "Solid/Non-inflatable" wheels. | Pacific Amphitheatre - Stage | 6/19 | 8/27 | 69 | $0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| CART - ELECTRIC | Flatbed | 1 | Flatbed Electric Cart |
- 2 Passenger
| - Headlights | Pacific Amphitheatre - Merchandise | 6/19 | 8/28 | 70 | $0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| CART - ELECTRIC | Tourmaster | 1 | Tourmaster Electric Cart |
- 4 Passenger
- Windshield
| - Headlights | Technology | 6/19 | 7/11 | 23 | $0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| CART - ELECTRIC | Tourmaster | 3 | Tourmaster Electric Cart |
- 6 Passenger
- Rear seats to fold down for extra cargo space
- Headlights
| - Strobe Lights | Guest Services Office | 6/24 | 8/13 | 51 | $0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| CART - ELECTRIC | Tourmaster | 3 | Tourmaster Electric Cart |
- 4 Passenger
- Rear seats to fold down for extra cargo space
- Headlights
| - Strobe Lights | Guest Services | 6/24 | 8/13 | 51 | $0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| CART - ELECTRIC | Tourmaster | 1 | Tourmaster Electric Cart |
- 4 Passenger
- Windshield
| - Headlights | Technology | 6/25 | 8/14 | 51 | $0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| CART - ELECTRIC | Tourmaster | 1 | Tourmaster Electric Cart |
- 6 Passenger
- Headlights
| - Windshield | Business Develop. Area | 6/25 | 8/20 | 57 | $0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| CART - ELECTRIC | Tourmaster | 1 | Tourmaster Electric Cart |
- 6 Passenger
| - Headlights | Sponsorship Sales Team | 6/26 | 8/13 | 51 | $0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| CART - ELECTRIC | Flatbed | 2 | Flatbed Electric Cart |
- 2 Passenger
- Headlights
| - Strobe Light | Straub | 6/26 | 8/13 | 49 | $0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| CART - ELECTRIC | Flatbed | 1 | Flatbed Electric Cart |
- 4 Passenger
- Rear seats to fold down for extra cargo space
| - Headlights | Gate Operations | 6/28 | 8/16 | 50 | $0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| CART - ELECTRIC | Tourmaster | 6 | Tourmaster Electric Cart |
- 4 Passenger
- Headlights
| - Strobe Light - Need windshield | Safety & Security | 7/2 | 8/15 | 44 | $0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| CART - ELECTRIC | Flatbed | 1 | Flatbed Electric Cart |
- 4 Passenger
- Rear seats to fold down for extra cargo space
| - Headlights | Action Sports Arena | 7/3 | 8/13 | 42 | $0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| CART - ELECTRIC | Flatbed | 2 | Flatbed Electric Cart |
- 4 Passenger
- Rear seats to fold down for extra cargo space
| - Headlights | Marketing | 7/3 | 8/12 | 41 | $0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| CART - ELECTRIC | Tourmaster | 1 | Tourmaster Electric Cart |
- 4 Passenger
| - Headlights | Marketing | 7/3 | 8/12 | 42 | $0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| CART - ELECTRIC | Tourmaster | 1 | Tourmaster Electric Cart |
- 6 Passenger
- Headlights
| - Strobe Light | Communications - admin | 7/3 | 8/13 | 42 | $0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| CART - ELECTRIC | Tourmaster | 1 | Tourmaster Electric Cart |
- 6 Passenger
- Headlights
| - Strobe Light | Communications - admin | 7/3 | 8/16 | 45 | $0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| CART - ELECTRIC | Flatbed | 1 | Flatbed Electric Cart |
- 4 Passenger
- Rear seats to fold down for extra cargo space
| - Headlight - hooks | Communications - admin | 7/3 | 8/13 | 42 | $0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | ||||
| CART - ELECTRIC | Flatbed | 1 | Flatbed - Electric Cart - 4 Passenger - Headlights (2 seats to fold down for extra cargo space) | Centennial Farm - Building 15 (Collections) | 8/8 | 8/20 | 13 | $0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | |
| CART - ELECTRIC | Tourmaster | 1 | Tourmaster Electric Cart |
- 4 Passenger
- Windshield
| - Headlights | Technology | 8/12 | 8/17 | 6 | $0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| CART - ELECTRIC | Flatbed | 3 | Flatbed Electric Cart |
- 4 Passenger
- Rear seats to fold down for extra cargo space
| - Headlights - Each needs Pintle hook | Event Operations | 6/1 | 8/31 | 92 | $0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | ||
| TOTAL: | 65 | TOTAL: | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||
| Grand Total | $0.00 |
| Category | Item Type | Quantity | Item Description | Department | Rental period | Contract Years (Bid Amount) | Optional Years (Bid Amount) | ||||||||||
| Delivery | Pick up | Days | 2026 | 2027 | 2028 | 2029 | 2030 | ||||||||||
| GAS CARTS | Per Day Rate | Annual | Per Day Rate | Annual | Per Day Rate | Annual | Per Day Rate | Annual | Per Day Rate | Annual | |||||||
| CART - GAS | Tourmaster | 1 | Tourmaster Gas Powered (must have): |
- 6 Passenger
- Headlights
- Strobe Lights
- Rearview Mirror
| - Horn | Cash operations | ||||||||||||
| 6/17 | 8/16 | 61 | $0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | |
| CART - GAS | Tourmaster | 2 | Tourmaster Gas Powered |
- 6 Passenger
- Headlights
| - Strobe Lights - Rear View Mirror | Carnival Sales- Admin | 6/21 | 8/16 | 57 | $0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| CART - GAS | Flatbed | 5 | Flatbed Gas Cart |
- 4 Passenger
- Rear seats to fold down for extra cargo space
- Headlights -Flashers & strobe lights
| -Horn | Parking | 6/24 | 8/16 | 54 | $0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| CART - GAS | Tourmaster | 10 | Tourmaster Gas Powered |
- 4 Passenger
- Headlights
- Strobe Lights
- Horn
| - Capability to put back seat down for extra carge space | Parking | 6/24 | 8/16 | 54 | $0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| CART - GAS | Tourmaster | 5 | Tourmaster Gas Powered |
- 6 Passenger
- Headlights
- Strobe Light
| - Horn | Parking | 6/24 | 8/16 | 54 | $0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| CART - GAS | Tourmaster | 2 | Tourmaster Gas Powered |
- 4 Passenger
- Headlights
| - Strobe Light - Rear View Mirror | Admissions Team | 7/3 | 8/16 | 45 | $0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| CART - GAS | Tourmaster | 5 | Tourmaster Gas Powered |
- 6 Passenger
- Headlights
- Strobe Light
| - Rear View Mirror | Admissions Team | 7/3 | 8/16 | 45 | $0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| CART - GAS | Tourmaster | 2 | Tourmaster Gas Powered |
- 4 Passenger
- Headlights
| - Strobe Light - Rear View Mirror | Gate Operations | 7/3 | 8/16 | 45 | $0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| CART - GAS | Tourmaster | 3 | Tourmaster Gas Powered |
- 6 Passenger
- Headlights
| - Strobe Light - Rear View Mirror | Parking Sales | 7/3 | 8/16 | 45 | $0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| CART - GAS | Flatbed | 5 | Flatbed Gas Powered |
- 2 Passenger
- Headlights
| - Strobe Light | Entertainment - Gate 4-1/2 | 7/3 | 8/13 | 42 | $0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| CART - GAS | Tourmaster | 3 | Tourmaster Gas Powered |
- 4 Passenger
| - Headlights | Entertainment (Admin) | 7/3 | 8/13 | 42 | $0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| CART - GAS | Tourmaster | 4 | Tourmaster Gas Powered |
- 6 Passenger
- Headlights
- Strobe Light
| - Rear View Mirror | Gate Operations | 7/8 | 8/16 | 40 | $0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| CART - GAS | Tourmaster | 2 | Tourmaster Gas Powered |
- 6 Passenger
- Headlights
| - Strobe Light | Box Office | 7/9 | 8/13 | 36 | $0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | ||
| TOTAL: | 49 | TOTAL: | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||||
| GRAND TOTAL: | 114 | GRAND TOTAL: | $0.00 |
| * Provide Mechanic hourly rate for repairs due to damages sustained during the rental period | $0.00 | X | 50 Hours/YR |
| The District reserves $5,000 per year for damages | Total | $0.00 | |
| Total Five Years | $0.00 |
Total Bid $0.00
Sheet2
Sheet3
File details come from the government source that posted it. Updated .