Copy machines RFQ.pdf

U. S. Department of Justice

Federal Bureau of Prisons

Federal Correctional Institution

P.O. Box 1029 Welch, West Virginia 24801

May 8, 2020

15B12220Q00000017 is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constituted the only solicitation; quotes are being requested and written solicitation will not be issued.

FCI McDowell located in Welch, WV is seeking to lease 21 Copier/Printer/Scanner machines of which 14 of these will need Fax capabilities. This will need to be a 36 month lease. Purchase orders will be cut at the beginning of each fiscal year and will be depending upon budget, continuing resolution and pending funds available. For any reason funds become unavailable the lease agreement may be terminated by FCI McDowell with a 30 day written notice.

14 Black and white copy machines with fax

5 Black and white copy machines without fax

2 Color copy machines without fax.

Manufacturing Status: New

Monochrome copier, MFP

Dry, Dual Component Toner

Quotes must meet or exceed the following specifications:

Units must have the following items:

Paper-Feed Unit 4 Trays x 500 Sheets

External Finisher

Stapler with 50 sheet minimum

Punch Unit

Power Regulator

Units must be able to perform:

Copy/Print 45 ppm

Other specs to meet or exceed:

http://sallyport.bop.gov/ImaKeeper/?direct=setKey2

Dual scan document feeder- Up to 100 originals / 5.5” x 8.5” to 11” x 17” / 35-163 gsm

Printable paper size- Scanning/Copying: up to 11” x 17”

Printing: up to 11” x 17” full bleed on 12” x 18” paper

Custom paper sizes

Automatic duplexing- 5.5” x 8.5” to 12” x 18” / 52-256 gsm

Finishing modes- Offset, group, sort, punch, staple

Tri-fold, banners, and booklet makers are not mandatory for this machine.

Copier Specifications to meet or exceed:

Toner system

Print speed (8.5” x 11”)- Up to 45 ppm (Portrait)

Print speed (11” x 17”)- Up to 22 ppm (Portrait)

Autoduplex speed (8.5” x 11”)- Up to 45 ppm (Portrait)

Copy resolution 600 x 600 dpi to meet or exceed

Gradations- 256 gradations

Magnification- 25-400% in 0.1% steps, auto zooming

Scanner Specifications to meet or exceed:

Scan speed- B&W / Color: up to 240 ipm

Scan resolution- 600 x 600 dpi (meet or exceed)

Fax Specifications for only 14 of the units :

List fax specifications

In addition to the mentioned specs, please provide a full detailed spec sheet of the machine you are representing in your bid.

When quoting please provide a price for the following maintenance to include:

Cost per copy for black and white copies (estimated to be 60,000)

Cost per copy for color copies (estimated to be 12,000)

Includes all parts, labor, and supplies (excluding paper and staples)

Service provider must be in reasonable distance from the institution for service maintenance repairs/requests.

List the service repair estimated time to arrive at the institution.

Upon fulfillment of the lease hard drives must be removed and surrendered to the institution.

Evaluation Criteria will be considered a “Best Value” for the Federal Government and may include the following elements:

Past Performance

Technical Specifications of machine and service (specifications will be evaluated on what is best for our institution)

Price

Business Socio-Economic Status

Please note that all specifications listed above are not considered minimum / maximum specifications. Please quote a machine that closest matches these specification.

All quotes must be submitted and received by May 22, 2020 by noon Eastern Standard

Time, via US Mail or any other commercial carrier, Fax, E-Mail, or hand delivered to the following: Questions may also be directed to the following:

Johnny Stiltner

101 Federal Dr.

Welch, WV 24801

Phone: 304-436-7381

Fax: 304-436-7389

E-Mail: jstiltner@bop.gov