COPPER_TUBING_SAMPLE_AFFIDAVIT.pdf

This is a manufacturers' affidavit of compliance document for copper tubing submitted in response to the Town of Manchester, Connecticut's solicitation for waterworks and sewerage supplies. The Town of Manchester is seeking competitive bids for repair parts and components for the municipal water and sewer system, including fire hydrants, manhole frames and covers, mechanical joint retainer glands, resilient wedge gate valves, valve boxes, curb boxes, copper tubing, corporation stops, curb stops, ductile iron fittings and pipe, couplings, water main repair clamps, PVC pipe and fittings, service saddles, and manhole extension rings, with quantities ranging from 5 to 20 units per line item. Bidders were required to submit pricing on a per-unit basis and specify lead times in calendar days after receipt of order. The question submission deadline was March 6, 2026, at 4:00 PM, with bids due electronically via the Town of Manchester Procurement Portal by March 11, 2026, at 11:00 AM. Virtual bid opening occurred on March 11, 2026, at 11:00 AM via Zoom. The contract term extends from June 1, 2026, through May 31, 2028, with options to extend on an annual basis for three additional one-year periods upon mutual agreement.

Bidders were required to submit manufacturers' affidavits of compliance for specified product categories, including copper tubing, with failure to provide proper affidavits potentially resulting in bid disqualification. All bid prices must be held firm during the contract term and are not subject to increase due to tariffs or trade restrictions imposed after the bid submission date. Bid prices may not be withdrawn for 90 days after bid opening. The Town of Manchester is exempt from federal excise taxes and Connecticut sales tax, which must not be included in bid prices. Specific manufacturers are identified for various product categories, with approved equal alternatives permitted for certain items. The Town reserves the right to award by item, total, or group as it deems in its best interest. No specific set-asides, incumbent information, or budget range is disclosed in the solicitation documents.