COPELAND ELEMENTARY PLAYGROUND EQUIPMENT and .pdf

864 Broad Street – 4th Floor Augusta, Georgia 30901 – 1215

(706) 826-1000 Fax: (706) 826-4612

SHAWNDA STOVALL DR. MALINDA B. COBB BOBBY A. SMITH, CPA

President Superintendent of Schools Chief Financial Officer

COVER SHEET

COPELAND ELEMENTARY PLAYGROUND EQUIPMENT AND POURED

RUBBER SAFETY SURFACING RFP #26-215

Date:

Vendor Name:

Address:

Phone:

Fax:

Email:

Addendum(s) Acknowledged: (If Applicable) #1 Yes: _________________ NO: _______________

#2 Yes: _________________ NO: _______________

#3 Yes: _________________ NO: _______________

#4 Yes: _________________ NO: _______________

SEALED PROPOSALS ARE DUE NOVEMBER 9, 2026 @ 3:00 P.M.

864 Broad Street – 4th Floor Augusta, Georgia 30901 – 1215

(706) 826-1000 Fax: (706) 826-4612

SHAWNDA STOVALL DR. MALINDA B. COBB BOBBY A. SMITH, CPA

President Superintendent of Schools Chief Financial Officer

TO: DEALERS IN SCHOOL PLAYGROUND EQUIPMENT

FROM: RICHMOND COUNTY SCHOOL SYSTEM

DATE: OCTOBER 12, 2026

SUBJECT: COPELAND Elementary Playground Equipment and Poured Rubber Safety

Surfacing RFP #26-215

You are invited to submit a sealed Proposal for the design, delivery and installation of 2 new outdoor playgrounds, one age 2 – 5 and one 5 – 12 playgrounds at the following school site:

Copeland Elementary School 1440 Jackson Road Augusta, GA 30909

Anticipated award date is November 17, 2026. The awarded vendor is expected to provide delivery and installation within 90 days of award notification. Delivery and installation are to be coordinated with Mr. David Perry in our maintenance department. Mr. Perry can be reached at 706- 737-7189 or perryda@boe.richmond.k12.ga.us If you are unable to meet this criteria, please do not submit a proposal. Also, note further requirements under the following general conditions:

If you are unable to meet these criteria, please do not submit a proposal. Also note further requirements under the following standard terms and conditions:

A non-mandatory pre-bid meeting will take place on Tuesday, October 20, 2026, at 10:00 a.m. Location will be Copeland Elementary; 1440 Jackson Road; Augusta, GA 30909.

STANDARD TERMS AND CONDITIONS

(1) TIME AND PLACE: Sealed proposals will be received by the Richmond County School System until 3:00 p.m. EST, on Wednesday, NOVEMBER 9, 2026, at 864 Broad Street, Augusta, Georgia 30901.

(2) LATE BIDS AND PROPOSALS: Regardless of cause, late bids and proposals will not be accepted and will automatically be disqualified from bid consideration. It shall be solely the vendor’s responsibility to ensure delivery at the designated office by the designated time.

Late bids and proposals will not be opened and may be returned to the vendor.

mailto:perryda@boe.richmond.k12.ga.us

RICHMOND COUNTY SCHOOL SYSTEM

OCTOBER 12, 2026

MAINTENANCE & FACILITIES DEPARTMENT

COPELAND ELEMENTARY PLAYGROUND

EQUIP & POURED RUBBER SAFETY

SURFACING RFP #26-215

(3) SEALED REQUIREMENT: Each Proposal must be submitted in a sealed envelope addressed to Dr. Malinda B. Cobb, Superintendent of Schools, c/o Mr. Bobby A. Smith, Chief Financial Officer, Richmond County School System, 864 Broad Street, Augusta, Georgia 30901. Each sealed envelope containing a Proposal must be plainly marked on the outside “COPELAND Elementary Playground Equip and Poured Rubber Safety Surfacing RFP #26-215 and the envelope must bear on the outside the name and complete address of the vendor.

One hard copy and one digital copy via labeled usb flash drive is required.

(6) REJECTION OF PROPOSALS: The Richmond County School System reserves the right to reject, in whole or in part, any and all Proposals received, to waive technicalities, or to negotiate any term(s) or provisions(s) of such qualifications as meet the requirements and specifications of the RFP, such rejection, waiver, or negotiation to be accomplished in any manner necessary to serve the best interests of the Richmond County School System. The Richmond County School System also reserves the right to be the sole judge of the suitability of any and all qualifications for use by the Richmond County School System.

(7) RIGHT TO RE-SOLICIT: The Richmond County School System reserves the right to reject any and all Proposals with Qualifications. The right is reserved to reject any and all qualifications, to omit any items called for or to accept the Proposal deemed best for the Richmond County School System.

(8) NON-WITHDRAWAL PERIOD: Proposals may not be withdrawn for a period of thirty (30) days from the date of opening.

(9) STATE-MANDATED WALK AWAY PROVISION: In the event a contract is awarded for more than one year:

20-2-506 (b) (1)

“Pursuant to O.C.G.A. § 20-2-506, notwithstanding any other provision herein this contract shall terminate absolutely and without further obligation on behalf of the School System at the close of each calendar year in which it was executed and at the close of each successive calendar year for which it may be renewed provided thirty (30) days prior written notice is given by the School System to the vendor prior to the end of such calendar year.

In addition, this contract shall terminate immediately and absolutely at such time that appropriated and otherwise obligated funds are no longer available to satisfy the obligation of the School System under the contract.

This contract shall be deemed to obligate the School System for the sums payable during the calendar year the agreement was executed or in the event of a renewal by the School System for those sums payable at the end of any renewed calendar year.

The contract shall be deemed to have been automatically renewed for each applicable calendar year, not to exceed the initial term of contract, unless positive action is taken by the School System to terminate such contract herein as set forth.”

(10) JURISDICTION AND VENUE: “Any contract awarded shall be governed and constructed in accordance with the laws of the State of Georgia, Richmond County. Venue and jurisdiction will be that of a court of competent jurisdiction in Richmond County, Georgia.

(11) DUTY TO PROTECT: The Contractor (or Vendor) shall not knowingly send any employee, agent or subcontractor personnel who is a registered sex offender or who has been convicted of sexual abuse to any school building or school property when students are attending school or a school related activity.

The Contractor (or Vendor) shall make periodic criminal history record inquiries as authorized by O.C.G.A. §35-3-34, as now written, or here-after amended; or allowed by all or any other laws allowing such inquiry, to identify these persons who have been convicted of sexual abuse or any other act which would require such person to be entered into a national or state sexual offender registry.

For the purpose of this policy, the term periodic shall mean that the criminal history record inquiries shall be made current by the successful bidder upon the award of a contract and checked no less than annually during the duration of the contract. See ATTACHMENT #1 for Sex Offender Acknowledgement Form.

(12) E-VERIFY: The Contractor agrees to comply with the requirements of A.R.S.§ 41-4401.

a) The Contractor warrants compliance with all Federal immigration laws and regulations relating to employees and warrants its compliance with Section A.R.S.

§23-214, Subsection A. (That subsection reads: “After December 31, 2007, every employer, after hiring an employee, shall verify the employment eligibility of the employee through the E-Verify program.

b) A breach of a warranty regarding compliance with immigration laws and regulations shall be deemed a material breach of the Contract and the Contractor may be subject to penalties up to and including termination of the Contract.

c) The Owner retains the legal right to inspect the papers of any employee who works on the Contract to ensure that the Contractor or its subcontractor(s) is/are complying with the foregoing warranty under paragraph (a).

See ATTACHMENT #2 for E-Verify Affidavit.

(13) PROOF OF INSURANCE: Upon award, the successful respondent shall supply and maintain insurance which indemnifies and holds harmless RCSS, its officers, employees and agents from and against any and all liability, damage, claims, demands, costs, judgments, fees, attorney’s fees or loss arising directly out of acts or omissions here under by the contractor or third party under the direction or control of the contractor. The successful respondent must furnish RCSS with Certificates of Insurance prior to commencement of work. The required coverage shall not be less than the following:

• Workers Compensation - $1,000,000

• General Liability/Property Damage - $1,000,000 combined single limit policy

• Automobile Liability - $1,000,000

• Contractual Liability - $1,000,000

• Errors and Omissions - $1,000,000

• Umbrella Policy - $5,000,000

Insurance Certificates shall name RCSS as additionally insured party and shall state that all coverage shall be primary to ASC Coverage held by the Richmond County School System.

(14) SMOKE FREE ENVIRONMENT: Vendor shall post notice and prohibit employees from using or displaying tobacco products, including smokeless tobacco, while the employee is on duty at the assigned location. There shall be no use of any tobacco products on any property of the Richmond County School System.

(15) AWARD METHOD: Contract will be awarded based on the most qualified responsive bidder meeting the general qualifications and providing the best overall value for RCSS. Proposals will be evaluated and reviewed for product quality and value of the product. Anticipated award date is November 17, 2026.

(16) TIME OF THE ESSENCE: Failure of the successful vendor to perform contracted service or deliver the merchandise within the required time shall constitute a material breach of contract. If a breach occurs, the vendor may be responsible for any damages the school system incurs.

(17) TAX EXEMPT: The Richmond County School System is exempt for State sales taxes. Contract prices shall exclude Federal or State taxes that can be eliminated in sales to public school systems in the state of Georgia.

(18) SERVICE REQUIREMENT: The successful vendor agrees to accomplish all work covered by negotiated specifications.

(19) QUESTIONS, REQUESTS FOR CLARIFICATION, OR INTERPRETATIONS REGARDING THIS REQUEST FOR PROPOSAL: All communications concerning this request for proposal must be submitted in writing by electronic mail to:

Richmond County School System – Business Office Attn: Ms. Cecilia Perkins (706)826-1298 Email perkice@boe.richmond.k12.ga.us

Only written questions submitted by email will be accepted. No response other than what is written and distributed by the Business Office will be binding upon the Richmond County School System.

Originating departments may be called upon for clarification in their area of expertise at the discretion of the Business Office. Written responses to questions, requests for clarification, or interpretations will be furnished to all participating vendors.

All requests for clarification or interpretation must be submitted to the Business Office on or before the close of business OCTOBER 29, 2026, 5:00 P.M.

(20) ADDENDUMS: In the event an addendum becomes necessary, it will originate in the Business

Office and will be distributed via the website www.rcboe.org/bids . Any addenda issued during the time of the request for proposal distribution should be acknowledged by the participating contractor and attached to their response form.

(21) INSPECTION OF PUBLIC RECORDS: All information received from vendors shall be subject to inspection once any contracts are awarded under Georgia Public Records Act.

mailto:perkice@boe.richmond.k12.ga.us http://www.rcboe.org/bids

SPECIFICATIONS

1. Please submit you best pricing and equipment list and design for the requested playgrounds. You must also submit as part of your sealed proposal all specifications and warranties that come with your equipment. Price is to include delivery and installation of each unit. Please remember this is a sealed proposal. Turn in one hard copy and one digital copy via labeled usb flash drive in a sealed envelope as outlined under #3 of the standard terms and conditions.

2. Examination of Project Work Site: It is highly recommended that before submitting a proposal, the vendor examines the site of work to understand the conditions which will be encountered relating to the character, quality and quantity of work to be performed and the materials to be furnished. Vendors are particularly required to examine and are responsible for all sub-surface or underground conditions which may be encountered during the progress of the work. All proposals submitted shall cover all expenses and disbursements in connection with sub-surface work. The submission of a proposal shall be conclusive evidence that the vendor has complied with these requirements and that no submission for extra compensation will be presented with regard to the nature or amount or work to be done. The awarded contractor shall provide 3rd party scan for, mark, and identify all unground utilities at the site of work.

3. A non-mandatory pre-bid meeting will take place on Tuesday, October 20, 2026, at 10:00 a.m. Location will be Copeland Elementary; 1440 Jackson Road; Augusta, GA 30909.

4. Protective Area: The vendor should provide the approximate protective area as required by CPSC and ASTM standards for the structure proposed.

5. Available Space: Varies for each site.

6. Installation: Installation of play equipment shall be done by a certified Playground Safety Inspector and shall have a certificate from the manufacturer showing certification.

7. Product Liability Insurance: All suppliers of playground equipment must have a minimum of $5 million in product liability insurance coverage. Proof of coverage must be included in the proposal package.

8.01 Quality Assurance

A. Installer Qualifications - An experienced installer familiar with local building codes and with the latest safety guidelines, who has completed installation of playground structures similar in material, design, and extent to that indicated for this project, and whose work has resulted in construction with a record of successful in-service performance.

8.02 Submittals

A. Product Data: Include physical characteristics such as materials, dimensions and finish.

B. Shop Drawings: Show assembly and installation details.

C. Samples for Verification: Color selections for [upright posts], [steel accessories], [freestanding panels & signs], [swings], [plastic components], [other].

D. Warranty: Include manufacturer's standard warranty.

8.03 References

A. ASTM F1487 Standard Consumer Safety Performance Specification for Playground Equipment for Public use CAN/CSA-Z614 Children’s Play Spaces and Equipment.

B. ASTM F1292 Standard Specification for Impact Attenuation of Surface Systems Under and Around Playground Equipment.

C. U.S. Consumer Products Safety Commission Handbook for Public Playground Safety.

D. Americans with Disabilities Act (ADA) Accessibility Guidelines for Buildings and Facilities;

Play Areas, amended November 20, 2000.

8.04 Delivery, Storage and Handling

A. Inspect all components on delivery to ensure that no damage occurred during shipping or handling. Materials shall be stored in original undamaged packaging in such a manner to ensure proper ventilation and drainage, and to protect against damage, weather, vandalism, and theft until ready for installation. Inspect components prior to installation.

PART 9 MATERIALS

(ALL DIMENSIONS ARE INTENDED TO BE REPRESENTATIVE OF BUILD

QUALITY ONLY, NOT ACTUAL PLAY STRUCTURE SIZE REQUIREMENT

FOR THIS RFP.)

9.01 General product material specifications

A. Connecting Brackets

1. Clamp castings (5-12 years) shall be cast aluminum heat-treated alloy A356-T6 with a tensile strength of at least 34,000 psi, yield strength of at least 24,000 psi, shear of 20,700 psi, and elongation of 3.50% minimum. Each casting shall clamp to the post with two connection bolts. Clamp casting shall encapsulate the component attached to support surge loads, preventing surge loads being supported by only the hardware. Clamp shall be finished with a baked-on powder coating.

2. Clamp Castings (2-5 years) shall be cast aluminum heat-treated alloy A356-T6 with a tensile strength of at least 34,000 psi, yield strength of at least 24,000 psi, shear of 20,700 psi, and elongation of 3.50% minimum. Each casting shall clamp to the post with one connection bolt. Clamp shall be finished with a baked-on powder coating.

B. Platforms

1. Platform mount shall be one piece all welded construction consisting of 2.375" 12ga and

1.315" 14ga formed galvanized tubing, 7ga stainless steel and 8ga galvanized steel plates, finished with a baked-on powder coating.3/4" co-extruded HDPE platform, stainless steel assembly hardware.

2. Platforms [5-12 years, 5-12 years, 5-12 years] One piece all welded construction consisting of 12 GA HRPO steel shell and gussets, PVC coated after fabrication.

Platforms shall connect to posts with EZKonnect (patent pending) self-leveling fastening system, with two attachment points per corner, one of those being an open-ended slot for easy assembly. Platform fasteners shall attach to threaded inserts which are CNC precision factory installed into the posts.

3. Recycled Platforms [5-12 years] One piece all welded construction consisting of 12 GA

HRPO steel shell and gussets, PVC coated after fabrication. Platforms shall connect to posts with self-leveling fastening system, with two attachment points per corner, one of those being an open-ended slot for easy assembly. Platform fasteners shall attach to threaded inserts which are CNC precision factory installed into the posts. Boards are a one-piece solid, non-hollow foamed recycled HDPE (ReHDPE)

4. 90 Degree Platform [5-12 years] One piece all welded construction consisting of 12 GA HRPO steel shell and gussets, PVC coated after fabrication. Platforms shall connect to posts with self-leveling fastening system, with two attachment points per corner, one of those being an open-ended slot for easy assembly. Platform fasteners shall attach to threaded inserts which are CNC precision factory installed into the posts. Barriers shall be one piece all welded construction consisting of 1.315" OD x 12 GA & 1.029" OD x 14 GA galvanized steel tubing, and 10 GA galvanized steel plate. Finished with a baked-on powder coating.

C. Fasteners

1. Button head cap screws and socket head cap screws shall be 302HQ corrosion resistant, passivated, stainless steel, tamper resistant, and pre-treated with a locking/sealing adhesive.

2. Other stainless-steel hardware shall be 302HQ corrosion resistant stainless steel.

3. Non stainless-steel hardware shall be zinc plated grade 5 steel.

4. Threaded Post Nut Inserts [5-12 years] shall be a corrosion resistant threaded insert crimped into post. Inserts shall be precision CNC located and factory installed for all attachment points.

D. Rotationally Molded Plastic Parts, shall be manufactured from color compounded, linear, low-density polyethylene with an average of .250" wall thickness and textured non-sliding surfaces.

Plastic parts shall be UV stabilized to UV-16 and shall have a density of 0.935 per ASTM D- 1505. Plastic parts shall have a tensile strength at yield no less than 2500 psi with flexural modulus of 87,200 psi.

E. HDPE plastic panel parts shall be precision cut from a single solid sheet of either .50” or .75” thick UV-stabilized extruded high-density polyethylene with colors molded in, with a durable matte finish. The material will have a density of 59.6 lbs./cu.ft. and a tensile strength of 4000psi.

All edges shall be rounded or chamfered for safe play.

F. Posts, steel [5-12 years] shall be cold-formed steel tubing with a yield test of at least 50,000 psi and a tensile strength of at least 55,000 psi. Tube members shall comply with ASTM A-135 and ASTM A-500 Grade B minimum and shall be tested according to ASTM E-8.

1. Tubing Exteriors shall be triple coated for maximum exterior protection: galvanized, then coated with a chromate conversion coating and finished with a baked-on powder-coat.

2. Tubing interiors shall be coated with a corrosion resistant zinc-rich coating.

3. Tubing and cap finished with a baked-on powder coating.

4. Standard posts shall be an assembly consisting of the galvanized steel tubing with a cast aluminum cap factory installed in the post with 1/8” x 15/32” stainless steel pinned aluminum drive rivets.

5. Posts [5-12 years] shall be 5” OD x 11 GA galvanized steel tubing.

6. Posts [5-12 years] shall be 2 3/8" OD x 12 GA galvanized steel tubing.

7. Posts [5-12 years] Post shall be 3 1/2" OD x 11 GA galvanized steel tubing.

G. Posts, aluminum [5-12 years] shall be extruded aluminum tubing with a yield test of at least 35,000 psi and a tensile strength of at least 38,000 psi. Tube members shall comply with and shall be tested according to ASTM B-221. Standard posts shall be an assembly consisting of the extruded aluminum tubing with a cast aluminum cap factory installed in the post with 1/8” x 15/32” stainless steel pinned aluminum drive rivets.

1. Posts [5-12 years, Intensity] shall be 5” OD x 1/8” wall thickness aluminum tubing.

2. Posts [5-12 years] Post shall be 3 1/2" OD x 1/8” wall thickness aluminum tubing.

9.02 Descriptions of Coatings

A. PVC Coating (Poly-Vinyl Chloride): Prior to coating, each part shall be chemically washed, submerged in a heat-activated primer and dried. After drying, each part shall be pre-heated to a temperature no less than 350° F and immersed in liquid PVC. Play/usage surfaces shall have coating thickness of .085-.150 in. Park and site surfaces (i.e. benches, picnic tables) shall have coating thickness of .050-.080 in. PVC shall comply with California Assembly Bill #1108 by having a concentration that does not exceed 0.1% of the following phthalates; DINP, DIDP, DnOP, DEHP, or BBP. This formulation is also free of heavy metals such as Lead and Cadmium.

The PVC shall have:

1. Tensile strength of no less than 1830 psi per ASTM 412.

2. Elongation of no less than 350% per ASTM 412.

3. Tear strength of no less than 250 lb./in. per ASTM 624.

4. Hardness of 75 +/- 3 (Durometer, Shore A) per ASTM 2240.

5. UV stabilizer shall be added to PVC to withstand one year in a QUV panel tester without any significant color drift.

6. Burn Rate will meet or exceed Federal Safety Standard MVSS 302. This is the same as a UL 94 HB rating.

B. Powder Coating – Standard and Super Durable colors: All metal parts will be coated with a two-part powder coat system that consists of a primer and a topcoat. Powder coating is electrostatically applied at a thickness of 3 to 6 mils (.003 - .006). Prior to powder coating, all parts shall be cleaned and pretreated with a 5 stage non-phosphate and non-chromic process. The primer is cured before applying the topcoat which is a polyester/TGIC powder coating with superior color-, gloss-, and UV-16 additive. Note: Topcoat may be Standard or Super Durable powder coating depending on specific color availability. Finish quality conforms to ASTM Specifications and will have the following properties:

1. Adhesion: No less than 5B [The edges of the cuts are completely smooth; none of the squares of the lattice is detached.] (cross hatch/tape adhesion test per ASTM D3359 Method B).

2. Hardness: No less than 2H (pencil hardness test per ASTM B3363).

3. Resistance to Impact: Cracking at the perimeter of the concave area, but no cracking pick off from 80 in/lb. direct or reverse impact (ASTM D2794).

4. Resistance to Bending: No visible cracking (1/8” bending test per ASTM 522).

5. Degree of Gloss: No less than 80% reflected (specular gloss test at 60° per ASTM

D523).

6. Resistance to Salt Spray (Standard colors): No more than 1/8” undercutting and no blistering in 1000 hours (salt spray test per ASTM B117)

7. Resistance to Humidity (Standard colors): No more than 1/8” undercutting and no blistering in 1000 hours (humidity test per ASTM D2247) Further properties for specific Super Durable colors:

8. Resistance to Acid Salt SprayNo more than 1/32” undercutting and no blistering in 3000 hours (salt spray test per ASTM G85 Annex 5).

9. Resistance to Humidity No more than 1/32” undercutting and no blistering in 3000 hours

(humidity test per ASTM D2247)

10. Weathering No less than 4 (tested per EN 20105-A02)

11. Light fastness: No less than Grade 7 (tested per EC ISO 105-B02)

C. Corrosion protection: All metal parts will either have inherent corrosion protection such as stainless steel, aluminum or galvanized steel, or they will be pre-treated prior to powder coating with either an e-coat or zinc clear chromate coating for superior corrosion protection.

9.03 Barriers & Enclosures

A. Shall be designed, manufactured and installed in accordance with current industry standards.

9.04 Brackets

A. Shall be designed, manufactured and installed in accordance with current industry standards.

9.05 CANOPY

A. Shall be designed, manufactured and installed in accordance with current industry standards.

B. Performance Specification: Shade Canopy shall withstand uplift values of 19.63 PSF at a maximum of 90 MPH wind speed.

9.06 FS SIGN, AGES 2-5

A. PLATE, SIGN FRAME: One piece construction consisting of 8 GA galvanized steel plate.

Finished with a baked-on powder coating.

B. CAP: 3/4" co-extruded HDPE C. WELDMENT, SIGNPOST: One piece all welded construction consisting of 8 GA galvanized steel plate, 2.375" OD X 12 GA galvanized steel tubing, and 1.029" OD x 14 GA galvanized steel tubing.

D. Finished with a baked-on powder coating.

E. SIGN, WARNING AGES 2-12: A full color graphic sign printed on 3 mm DiBond.

9.07 FS SIGN, AGES 5-12

A. PLATE, SIGN FRAME: One piece construction consisting of 8 GA galvanized steel plate.

Finished with a baked-on powder coating.

B. CAP: 3/4" co-extruded HDPE C. WELDMENT, SIGNPOST: One piece all welded construction consisting of 8 GA galvanized steel plate, 2.375" OD X 12 GA galvanized steel tubing, and 1.029" OD x 14 GA galvanized steel tubing.

D. Finished with a baked-on powder coating.

E. SIGN, WARNING AGES 5-12: A full color graphic sign printed on 3 mm DiBond.

9.08 NPPS SUPERVISION SAFETY KIT

A. NPPS electronic storage device: National Program for Playground Safety Supervision safety kit including training manual, electronic training, and supervision fanny pack with supplies.

PART 10 EXECUTION

10.01 Site Preparation

A. All new installation shall be laid out by the contractor and approved by owner representative for each individual site.

10.02 Installation

A. Install play structure in compliance with manufacturer’s written instructions.

B. Install components in sequence as recommended by manufacturer.

C. Install play structure as indicated on the drawings provided.

D. Variations from the installation indicated must be approved.

E. Variations from the installation indicated and all costs for removal and replacement will be the responsibility of the contractor.

10.03 Cleaning

A. The contractor shall clean the job site of excess materials, including post hole excavations.

10.04 Demonstration

A. Instruct the owner’s personnel on proper operation and maintenance of playground components.

END OF SECTION

Safety Standards and Guidelines:

a. All playground equipment shall meet or exceed all provisions of both the CPSC (Consumer Product Safety Commission) Puiblication #325 Rev.

November 2010 “Handbook for Public Safety” and ASTM (American Society for Testing and Material) publication F-1487-01.

b. All playground areas shall conform to the requirements of the ADA (American with Disabilities Act) of 1990 including the required number of ground level play activities.

c. All playground equipment shall be IPEMA (The International Playground Equipment Manufacturers’ Association) certified.

d. All of the above safety standards and guidelines shall be included in the proposal in order to qualify for proposal consideration.

Playground Components:

Material All materials shall have a demonstrated record of durability in the playground or similar outdoor setting. All metals shall be painted, galvanized, or otherwise treated to inhibit rust. Black steel is not acceptable.

Hardware All required hardware for assembly of the structure shall be included. All fasteners shall be 18-8 grade stainless steel (300 series) unless otherwise indicated. Capped lock nuts which cover bolts ends shall be included. Tamper resistant hardware is utilized on principle clamping mechanisms. Special tools shall be provided for assembly and maintenance. Physical locking devices are used on all exposed and accessible connection points, such as lock nuts. A nylon thread-locking patch is applied to certain hardware. Liquid thread-lock is also used to hinder fastener removal.

Steel Tubing Tubing shall be cold rolled, electric resistance welded tubing. Tubing shall be triple coated for maximum exterior protection: a hot-dipped Flo-Coat®(or approved equal) uniform zinc galvanized coating, a chromate conversion coating and a clear polymer coating. Galvanized exterior coating weight shall be within the range of .4 oz./sq. ft., and .6 oz./sq. ft. Tubing shall have a corrosion resistant, zinc-rich paint interior coating.

ASTM Specifications: A-315, A-500, A-513, E-8.

• tensile strength 55,000 psi, yield strength 50,000 psi 3”x3” sq x 12 gA

• tensile strength 55,000 psi, yield strength 50,000 psi 1.0219” OD x 14 gA

• tensile strength 75,000 psi, yield strength 60,000 psi

1.315” OD x 14 gA

• tensile strength 75,000 psi, yield strength 60,000 psi 2.375” OD x 12 gA

Aluminum Tubing (Support Post and Sleeve) Shall be extruded 6061-T6 extruded seamless aluminum alloy tubing.

ASTM Specifications: A-315, A-500, A-513, B-221, QQ-A-200/8, E-8.

Aluminum Tubing (Arch) Shall be an all welded assembly fabricated of 6063-T4 extruded seamless aluminum alloy tubing.

Decks / Platforms All shall be of modular design and have precision holes on the standing surface to prevent debris and water collection. There shall be slots in each face to accommodate face mounting of components. Decks shall be manufactured from a single piece of low carbon 12 GA (.105) sheet steel conforming to ASTM specification A-569. The sheet shall be perforated with a return flange on the perimeter to provide the reinforcement necessary to ensure structural integrity. There shall be no unsupported area. PVC coated after fabrication.

Installation / Maintenance Documentation Explicit installation instructions shall be provided which will include a detailed top view and footing drawings plus written instructions to assure proper installation of the equipment. Maintenance guidelines and inspection checklists shall also be provided.

The provided installation instructions and maintenance instructions shall be “project” specific containing component information that is part of the playground design.

Packing List All shipments shall include a packing list for each skid/container, specifying the part numbers and quantities on each skid or within each container.

Packaging Support posts shall be individually packaged in sturdy, mar- resistant cardboard boxes.

Components shall be individually wrapped or bulk wrapped to provide protection during shipment. Small parts and hardware packages will be placed in crates for shipment. Installation instructions shall be packaged within the hardware packages.

Maintenance Kit An order-specific maintenance kit shall be provided for each structure order. The kit will include an electronic copy as well as packet with a second set of installation documents and order-specific maintenance documentation with recommendations on how often to inspect, what to look for and what to do to keep the equipment in like-new condition. The kit also includes primer, appropriate color touch-up paint, sandpaper, graffiti remover and additional installation tools and hardware.

IPEMA CERTIFIED EQUIPMENT ONLY

AASTM F1487–11 STANDARD CONSUMER SAFETY PERFORMANCE

SPECIFICATION COMPLAINT

CPSC HANDBOOK FOR PUBLIC PLAYGROUND SAFETY PUBLICATION (Latest Edition).

Rubber Walk Product:

RUBBER WALK Playground Safety Surfacing (or owner approved equal)

• Special blend of 100% (SBR) colored rubber mulch shreds and non-toxic coloring agents, and an MDI polyurethane binder

• Single Density Wet-mixed Pour-in-place, Troweled On-Site

• Thickness varies according to Critical Fall Height

• ASTM F-1292-96 “Standard Specifications for Impact Attenuation of

Surface Systems Under and Around Playground Equipment”

• ASTM F-1951-99 “Surface Accessibility Test” ASTM D 2859 “ Flammability (Pill) Test”

• CRI TM-101 “Creating Surface Appearance Changes in Pile Yarn

• Floor Covering from Foot Traffic”, Wear Retention Test

• Permeability:

o Rubber Walk will perk 5 gallons of water per 2 sq. ft. in .04 seconds at an ambient temperature of 80°

• Base requirements

• Concrete, Asphalt, or Compacted Stone. Compacted base options may include granite dust, crusher run, or similar fines. Compaction of stone must be 90% or greater, at a minimum of 3” depth after compaction.

Substrate shall exhibit positive drainage. A geo-textile membrane shall be used over stone base.

• Area surrounding playground site shall exhibit proper drainage. No standing water near perimeter or as a result of installation.

• Warranty – 3 years limited

“Or approved equal” must be approved by RICHMOND COUNTY SCHOOL SYSTEM’S CERTIFIED PLAYGROUND SAFETY INSPECTOR You must submit all specifications with your bid; this may be digital (USB drive or links to on-line information) or hard copy.

All specifications must be submitted with your proposal so that RCSS can then determine if it meets the required safety standards.

DETAIL DRAWINGS SHALL BE SUBMITTED BY CONTRACTOR WITH RFP FOR

APPROVAL BY RCSS.

SEE GENERAL LOCATION DRAWING (attached) FOR APPROXIMATE PLAYGROUND

LOCATION.

Training of School Staff: The successful vendor will make an on-site visit to Copeland Elementary and conduct a safety training session with the principal and staff members.

Proper use of components, as well as features of the unit, will be explained in detail before the unit is released for play by the students.

PROPOSAL CHECKLIST

Proposed pricing sheet completed

Listing of all equipment components with a total number of play events

Catalog with pages marked for individual play events

1/4" scale plan view drawing, 1/4" scale color front and rear elevations drawings, and digital drawing files in *.dwg format

Equipment designed for 5 – 12 years and 2-5 years

Detailed Product specifications

Rubber Walk Product to include crushed aggregate base

Warranty information included

Proof of Insurance – minimum of $5 million

Signed Sex Offender Acknowledgement Form

Completed and Signed E-verify Form

PROPOSAL PRICING

RFP #26-215

TOTAL PRICE FOR TWO PLAYGROUNDS TO INCLUDE PRODUCT, DELIVERY, AND

INSTALLATION $_____________________________________________

**NOTE**

Please attach detailed specifications of your

PRODUCT WARRANTY, SAFETY STANDARDS

AND PRODUCT LIABILITY INSURANCE.

DATE:

COMPANY NAME:

ADDRESS:

PHONE NUMBER:

FAX NUMBER:

EMAIL ADDRESS:

PERSON SUBMITTING

RFP with Qualifications:

(Typed or printed)

TITLE:

SIGNATURE:

ATTACHMENT #1

Sex Offender Acknowledgement Form Read, sign and return this form to the Richmond County Board of Education The Contractor (or Vendor) shall not knowingly send any employee, agent or subcontractor personnel who is a registered sex offender or who has been convicted of sexual abuse to any school building or school property when students are attending school or a school related activity.

The Contractor (or Vendor) shall make periodic criminal history record inquiries as authorized by O.C.G.A. §35-3-34, as now written, or here-after amended; or allowed by all or any other laws allowing such inquiry, to identify these persons who have been convicted of sexual abuse or any other act which would require such person to be entered into a national or state sexual offender registry.

For the purpose of this policy, the term periodic shall mean that the criminal history record inquiries shall be made current by the successful bidder once contract award is made and checked no less than annually during the duration of the contract.

Upon notification and acceptance of the SOQ, the Contractor (or Vendor) shall certify to the Richmond County Board of Education that periodic criminal history record checks are made by the company for all employees and that to the best of the Contractor’s (or Vendor) knowledge it has no employee or agent who has been convicted of a sex offense or who is a registered sex offender, who will be assigned to any school building or school property while students are attending school or a school related activity.

I have read and understand the above Richmond County Board of Education Policy regarding my or my company’s obligation as a contractor (or vendor). I further acknowledge that the failure to comply with the requirements to identify a sex offender, to comply with any part of this policy, to assign a sex offender to any school building or school property while students are attending school or a school related activity will constitute a breach of the contract.

Contractor (or Vendor) signature Date signed

Witness signature Date signed

ATTACHMENT #2

E-VERIFY AFFIDAVIT

under O.C.G.A. § 13-10-91(b)(4) Read, fill out and return this form to the Richmond County School System By executing this affidavit, the undersigned Contractor verifies its compliance with Immigration Reform and Control Act of 1986 (IRCA), Pub. L. 99-603, stating affirmatively that the individual firm or corporation which is engaged in services on behalf of the Richmond County School System has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established by federal law and regulation. Furthermore, the undersigned Contractor will continue to use the federal work authorization program throughout the contract period. Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number: _________________________________________________

Date of Authorization: _________________________________________________

Name of Project: COPELAND ELEM PLAYGROUND EQUIP & POURED

RUBBER SAFETY SURFACING

Solicitation Number (if applicable): RFP #26-215 Name of Public Employer: Richmond County School System

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ___________________, _______, 202___ in ________________(city)__________(state)

Signature of Authorized Officer or Agent

Printed name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE ________ DAY OF ______________, 201_____.

NOTARY PUBLIC

My Commission Expires: ____________________________________