Cooling Towers RFI_Final.docx

Procurement of Cooling Tower for the Central Utility Building (CUB)

REQUEST FOR INFORMATION (RFI)

1.0 INTRODUCTION

This RFI is solely for information and planning purposes. It does not constitute a solicitation (Request for Proposal or Request for Quotations) seeking proposals or a promise to issue a solicitation in the future. This RFI does not commit the Fermi Research Alliance (FRA) to contract for any supply or services whatsoever. All costs associated with responding to this RFI will be solely at the expense of the responding party.

FRA prefers submissions be non-proprietary to maximize potential use by the FRA. Proprietary and non-proprietary information is acceptable with proprietary information or trade secrets clearly identified. FRA will safeguard proprietary information and trade secrets in accordance with all applicable government regulations. FRA will not be liable for or suffer any consequential damages for any information not properly identified.

FRA reserves the right to engage with respondent(s) if additional information and/or clarification are necessary. FRA will not return any RFI responses. Not responding to this RFI does not preclude participation in any future solicitation to this project.

2.0 BACKGROUND

The Fermi Research Alliance (FRA) is soliciting the feedback of industry on procurement of Cooling Towers. FRA is currently in the design phase of a renovation project for the central utility building (CUB), which utilizes cooling towers. As part of the CUB renovation project, FRA will purchase new cooling towers. FRA is considering directly procuring the three (3) at 1,700 GPM and four (4) 3,750 GPM in advance of the start of the construction for the project.

3.0 REQUIREMENT

To aid in project understanding, FRA has provided plans and specifications for the manufacturer’s benefit. The attached plans show the cooling towers and include a plan view and schedule of the desired physical size and capacity characteristics. The attached specifications describe the materials and features required of each cooling tower.

4.0 SUBMISSIONS

Submissions must include the following: company name; company address; company business size and point of contact with phone number, and email. Interested businesses may submit responses in Microsoft Word (12-point Times New Roman font, single-spaced) digitally.

The below table is providing the timeline for each phase.

5.0 INFORMATION REQUESTED

a. Price for equipment and delivery to Fermilab (Batavia, IL).

b. Required lead time in weeks from approved shop drawing to completion of manufacturing.

c. Additional time required to deliver equipment to Fermilab in Batavia, IL.

d. FRA would like to specify a delivery date. Would your firm be willing to delay manufacturing and/or store equipment to guarantee a just-in-time delivery (i.e. FRA will not take ownership of equipment until the date specified in a future RFP)?

6.0 ATTACHMENTS:

a. Plans

b. Specifications