ControlStructure_Scope_KDP (1).pdf
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- Solicitation number
- SRC0000032757
- Issued by
- Wayne County, Ohio
About this file
This document is a Scope of Work for a water control structure replacement project issued by the Ohio Division of Wildlife at the Killdeer Plains Wildlife Area in Marseilles Township, Wyandot County. The project involves two primary tasks: replacing the water control structures at "Pond 3" and "GTR West" locations. Each task requires removing existing concrete risers and pipes, disposing of materials off-state property, and installing new 8-foot AgriDrain control structures with 18-inch diameter pipes. The project is to be completed by June 30, 2026, with a mandatory pre-bid meeting and site visit scheduled for December 11, 2025. The contract will be awarded to the lowest responsive and responsible bidder, with bidding conducted through OhioBuys as one complete task.
The Ohio Division of Wildlife will provide all materials and water control structures, while the contractor is responsible for supplying necessary equipment and performing the installation. The project includes specific requirements such as replacing riprap, refilling with topsoil, regrading, and reseeding disturbed areas. Invoices must be submitted directly to Ohio Shared Services through email, fax, or mail. The project location coordinates are provided for Pond 3 (-83.340, 40.715) and GTR West (-83.362, 40.702), and work is to be performed Monday through Friday between 7:00 AM and 4:00 PM, with prior approval required for any variations.
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Name or Title of the Service or Supply: Pond 3 and GTR West Control Structures Replacement at Killdeer Plains Wildlife Area
–Marseilles Townhip, Wyandot County, Ohio
Ordering Division and Address: Division of Wildlife – Killdeer Plains Wildlife Area, 19100 County
Highway 115, Harpster, Ohio 43323
Project Specifications:
A. Services to be Provided:
1. Task 1 – “Pond 3” AgriDrain Water Control Structure Replacement:
(a.) The successful bidder shall remove and dispose of the existing concrete riser
(measuring 7 feet H and 48 inches W), 15 feet of concrete pipe leading to the pond side, and 25 feet of concrete pipe leading towards the side of the woods. Disposal of all removed material should be done off state property. The concrete pipe will measure at a diameter of 18 inches. Any hardware found within the concrete riser is to be removed and disposed of as well. (Pictures of the existing pump and related structure(s) are shown in figures 1-3).
(b.) The successful bidder should install a new 8-foot AgriDrain control structure provided by the Ohio Division of Wildlife after the previous water control structure has been removed and properly disposed of.
(c.) 8-foot AgriDrain control structure will be installed with an 18-inch diameter pipe.
Follow the manufacturers’ guide for installation. There will also be an attached document outlining the installation of a water control structure. Use these documents as guides. Pipe will be long enough to reach Pond 3 on the north end, and long enough to empty into the ditch on the south end. Control structure and pipe will be set in the same location as the removed structure. The new structure will be installed at the same elevations as the previous structure.
(d.) After the control structure is replaced, use topsoil as fill if needed. Regrade and reseed disturbed areas with grass seed.
2. Task 2- “GTR West” AgriDrain Water Control Structure Replacement:
a) The successful bidder shall remove and dispose of the existing concrete riser
(measuring 7 feet H and 48 inches W), 15 feet of concrete pipe leading to the pond side, and 25 feet of concrete pipe leading towards the side of the woods. Disposal of all removed material should be done off state property. The concrete pipe will measure at a diameter of 18 inches. Any hardware found within the concrete riser is to be removed and disposed of as well. (Pictures of the existing pump and related structure(s) are shown in figures 1-3).
b) The successful bidder should install a new 8-foot AgriDrain control structure provided by the Ohio Division of Wildlife after the previous water control structure has been removed and properly disposed of.
c) 8-foot AgriDrain control structure will be installed with an 18-inch diameter pipe.
Follow the manufacturers’ guide for installation. There will also be an attached document outlining the installation of a water control structure. Use these documents as guides. Pipe will be long enough to reach Pond 3 on the north end, and long enough to empty into the ditch on the south end. Control structure and pipe will be set in the same location as the removed structure. The new structure will be installed at the same elevations as the previous structure.
d) After the control structure is replaced, use topsoil as fill if needed. Regrade and reseed disturbed areas with grass seed.
B. Project Materials:
“Pond 3” Water Control Structure Replacement
1. All materials and supplies required to complete Task 1 shall be furnished by the Division of Wildlife. All equipment needed to complete Task 1 shall be provided by the awarded bidder.
2. Riprap
a) Replace any riprap around and under the pipes of the Pond 3 control structure. Use Class D riprap at 2 layers of depth. Contractor also needs to create a 10x10 foot area under the outlet to prevent erosion from water flowing out of the pipe.
3. Fill Material
a) Refill with topsoil as needed. Regrade and reseed what was disturbed.
4. Inline AgriDrain Water Control Structure
5. Inlet Pipe
a) 18-inch diameter pipe. Pipe is a plastic material. Inlet pipe will run from the pond to the connecting pipe on the water control structure. The length of pipe should match the length of pipe removed from the previous concrete control structure. In the case of Pond 3, the inlet pipe should measure approximately 15 feet.
6. Outlet Pipe
a) 18-inch diameter pipe. Pipe is a plastic material. Outlet pipes will run from the water control structure to the woods in the south. The length of pipe should match the length of pipe removed from the previous concrete control structure. In the case of Pond 3, the outlet pipe should measure approximately 25 feet.
7. Stainless Steel Clamps
a) Stainless steel clamps are provided to attach the piping to the rubber inlet and outlets attached to either side of the water control structure.
8. Water Control Boards
a) Water control boards are present inside the water control structure. They are properly mounted using the hardware found inside the structure.
9. Hardware, Other Materials
(a.) Other hardware and materials provided will include the hardware found within the structure that is necessary to mount and contain sliding water control structure boards.
“GTR West” Water Control Structure Replacement
1. 1. All materials and supplies required to complete Task 1 shall be furnished by the
Division of Wildlife. All equipment needed to complete Task 1 shall be provided by the awarded bidder.
2. Fill Material
a. Refill with topsoil as needed. Regrade and reseed what was disturbed.
3. Inline AgriDrain Water Control Structure
4. Inlet Pipe
a) 18-inch diameter pipe. Pipe is a plastic material. Inlet pipe will run from the pond to the connecting pipe on the water control structure. The length of pipe should match the length of pipe removed from the previous concrete control structure. In the case of Pond 3, the inlet pipe should measure approximately 15 feet.
5. Outlet Pipe
b) 18-inch diameter pipe. Pipe is a plastic material. Outlet pipes will run from the water control structure to the woods on the south. The length of pipe should match the length of pipe removed from the previous concrete control structure. In the case of Pond 3, the outlet pipe should measure approximately 25 feet.
6. Stainless Steel Clamps
c) Stainless steel clamps are provided to attach the piping to the rubber inlet and outlets attached to either side of the water control structure.
7. Water Control Boards
d) Water control boards are present inside the water control structure. They are properly mounted using the hardware found inside the structure.
8. Hardware, Other Materials
(b.) Other hardware and materials provided will include the hardware found within the structure that is necessary to mount and contain sliding water control structure boards.
C. Work Location:
1. The Killdeer Plains Wildlife Area is located at 19100 County Highway 115, Harpster, Ohio 43323.
Exact project location coordinates (Pond 3): -83.340, 40.715
Exact project location coordinates (GTR West): -83.362, 40.702
D. Dates of Service:
1. Successful bidder shall furnish all necessary personnel, equipment, supplies and materials to complete the specified tasks no later than June 30, 2026. Water control structure and piping will be provided by the Ohio Division of Wildlife.
E. Working Hours and equipment:
1. Services shall be performed Monday through Friday, between the hours of 7:00 AM and 4:00
PM, unless prior approval from the Area Representative is obtained.
2. All equipment used to perform the work outlined in these specifications shall be of acceptable quality to complete all services and supplied by the contractor. Equipment should be serviceable, safe, and designed for its intended purpose and use on State property.
Overnight Equipment: Equipment can be kept in parking areas at your own risk. It is advised that keys not be left inside any equipment. If using parking areas, try to stay off to the side to allow room for hunters that may also want to use these areas.
Bidding:
This project will be bid in OhioBuys as one complete task, as listed and specified in this scope of work.
Communications and Area Representative: Garrett Caudill, Wildlife Area Coordinator, Killdeer Plains
Wildlife Area, 19100 County Highway 115, Harpster, Ohio 43323; Phone: (419) 565-0525; Email:
garrettcaudill@dnr.ohio.gov.
Start Date: To be determined
Completion Date: On or before June 30, 2026
Evaluation: The contract will be awarded to the lowest responsive and responsible bidder, as determined by the State of Ohio.
Contract Award: The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by adding bids for each item (task) together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed unresponsive.
Site Visit & Point of Contact: Attendance of a pre-bid meeting and site visit is required. Failure to attend will result in a disqualified bid. The pre-bid meeting is scheduled for 12/11/2025 at 11:00 am, at
Killdeer Plains Wildlife Area office/check station, 19100 County Highway, Harpster, OH 43323.
Interested bidders should RSVP for this meeting by contacting Garrett Caudill by phone: (419)565-0525, or by email: garrett.caudill@dnr.ohio.gov.
Addendum to Bid Quote for Services Provided: The awarded supplier will be required to sign an
Addendum to Bid Quote or Personal Services Agreement. Example attached.
Bill-to information: All invoices must be submitted directly to Ohio Shared Services (OSS). There are three (3) options available to submit invoices to OSS:
EMAIL the invoice to: invoices@ohio.gov
FAX the invoice to: (614) 485-1039
MAIL the invoice to: Ohio Shared Services, PO Box 182880, Columbus, Ohio 43218-2880 mailto:garrettcaudill@dnr.ohio.gov mailto:garrett.caudill@dnr.ohio.gov mailto:invoices@ohio.gov
Figure 1: Existing Water Control Structure View 1 (Pond 3)
Figure 2: Existing Water Control Structure Inside View (Pond 3)
Figure 3: Water Control Structure View 2 (Pond 3)
Figure 4: Water Control Structure View 1 (GTR West)
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Figure 5: Water Control Structure Inside View (GTR West)
Figure 6: Water Control Structure View 2 (GTR West)
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