Contractor Requirement Checklist.docx
DOCX document 2 MB Posted
- Attached to
- Village of Lexington 2025 Tree Planting Bid List
- Solicitation number
- 2025-29
- Issued by
- Sanilac County, Michigan
About this file
The document is a Contractor Requirement Checklist from the Village of Lexington, Michigan, detailing comprehensive requirements for contractors bidding on municipal projects. The checklist outlines mandatory compliance standards across six key areas: insurance, safety, equipment, qualifications, utility liability, and work initiation payment protocols. Contractors must provide current certificates of insurance with a minimum $1,000,000 liability, demonstrate employee safety training, ensure equipment readiness, submit state business licenses, and provide detailed company and subcontractor information. The document is specifically related to a 2025 tree planting project, with bid submissions required by November 12, 2025.
The checklist establishes stringent vendor prerequisites, including requirements that contractors provide proof of workers' compensation insurance, vehicle liability coverage, and documentation confirming additional insured status for the Village of Lexington. Financial and procedural controls are emphasized, with no work permitted to commence until all documentation is verified by the Village Department Manager and service contracts are signed and filed with the Village Clerk. Contractors are held directly liable for any utility damages during project performance, and payment is contingent upon meeting all specified requirements and receiving authorization from the Department of Administration (DOA).
View the file
Other files
| File | Type | Posted |
|---|---|---|
| doc05189420251030085018.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Village of Lexington Contractor Requirement Checklist (Contractors, please Check all line items that can be provided upon request that apply to bid project)
1. Insurance
| a. ( ) |
| Minimum of $1,000,000 liability – Must provide current certificate of insurance. |
| b. ( ) |
| Must provide a copy of policy stating the Village of Lexington as an additional insured |
| c. ( ) |
| Workers Compensation - Must provide current certificate of insurance or submit the appropriate Sole Proprietor "hold harmless" form attachment A or B. |
| d. ( ) |
| Vehicle liability - Must provide current certificate of insurance for all vehicles used for contracted work. |
2. Safety
| a. ( ) |
| Contractor shall warrant that employees are trained and certified for confined Entry when required for the contracted work. |
| b. ( ) |
| Contractor shall warrant that employees are trained and certified for Personal Protection Equipment use when required for the contracted work. |
| 7227 Huron Avenue |
| Lexington, MI 48450 |
| Phone: 810-359–8631 |
| Fax: 810-359-5622 |
3. Equipment
| a. ( ) |
| Contractor shall warrant their capability of supplying all required equipment in good working condition, including employee safety standards, necessary for contracted work. |
4. Qualification
| a. ( ) |
| All contractors shall provide a copy of their current State business license. The village will determine if licensing is required based on project. |
| b. ( ) |
| All contractors seeking work from the Village shall submit with bids their company contact information and billing address. |
| c. ( ) |
| All contractors seeking work from the Village shall submit with their bids the above referenced documentation in sections I, 2 and 3. |
| d. ( ) |
| All contractors seeking work from the Village shall submit with bids a list of sub-contractors anticipated to work on the project and their company contact information. Primary contractors are responsible for ensuring sub-contractors with all contractor requirements. |
5. Utility Liability
a. Contractor understands that he/she will be held liable for any material and or monetary damage caused to any utility, either village, public or privately owned, by the contractor during the performance of a contract.
6. Initiation of Work Payment
a. No work is to proceed until all requirements are verified to have been met by the Village Department Manager hiring the contractor.
b. No work is to proceed until the service contract is signed and filed with the Village Clerk and DOA.
c. No payments, including advances or progress, are to be made unless all requirements are met and payment is authorized by the DOA.
Signature of Contractor: Date:______ image1.png
File details come from the government source that posted it. Updated .