ContractData-20260324-082212.pdf
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- Attached to
- Area 19 Refrigerated Trailers
- Solicitation number
- W912KC26PA004
About this file
This is a Presolicitation Notice for a sole-source contract to lease refrigerated trailers. The United States Property and Fiscal Office for Pennsylvania intends to award a firm-fixed price purchase order to SAM Logistics and Supplies Inc. for four 53-foot refrigerated hybrid trailers. The contract period runs from May 1, 2026 through July 31, 2026, with an option to extend up to six months. The anticipated award date is April 13, 2026. The trailers must be powered by 480V from the power grid with backup diesel-powered on-board generator capability and must comply with all applicable federal, state, and local regulations. Standard industry terms and 24/7 emergency repair services are required. The place of performance is Annville, Pennsylvania (Fort Indiantown Gap).
The acquisition is set-aside as Total Small Business under FAR 19.5, with Product Service Code W041 (Lease or Rental of Equipment—Refrigeration, Air Conditioning, and Air Circulating Equipment) and NAICS Code 493120 (Refrigerated Warehousing and Storage). The justification for sole-source award cites the expiration of the existing contract on April 30, 2026 and the trailers' current on-site location at the required facility. The trailers are essential for food storage during warehouse construction and cannot be interrupted without jeopardizing soldier feeding operations and training schedules. Capability statements, proposals, or quotations submitted within seven days of publication will be considered but no contract award is intended based on this notice. Primary contact is Robert McGregor (robert.j.mcgregor.mil@army.mil) and secondary contact is Terrell Moore (terrell.a.moore.civ@army.mil).
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Text version
Opportunity Details
Notice ID Related Notice Active/Inactive
W912KC26QA013 Active
Notice Status Department/Ind. Agency Sub-Tier
Published DEPT OF DEFENSE DEPT OF THE ARMY
Office
NATIONAL GUARD BUREAU
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General Information
Contract Opportunity Type Updated Published Date
Presolicitation (Updated) Mar 24, 2026 12:21 PM
Date Offers Due Inactive Policy
Mar 31, 2026 05:00 PM EDT 15 days after response/Contract Award Date
Inactive Date Initiative
Apr 15, 2026 None
Allow Vendors to Add/remove from Interested Vendors List
Allow Vendors to View Interested Vendors List
Yes No
Classification
Original Set Aside Product Service Code
Total Small Business Set-Aside (FAR 19.5) W041-LEASE OR RENTAL OF EQUIPMENT-
REFRIGERATION, AIR CONDITIONING, AND AIR
CIRCULATING EQUIPMENT
Place of Performance
Annville , PA USA
NAICS Code(s)
NAICS Code NAICS Definition
493120 Refrigerated Warehousing and Storage
Area 19 Refrigerated Trailers
1Mar 24, 2026 12:22:17 PM GMT https://www.apexaccelerators.us https://www.aptac-us.org/ https://www.aptac-us.org/ https://www.apexaccelerators.us
Description
The United States Property and Fiscal Office for Pennsylvania intends to solicit and award a contract with only one source in accordance with RFO FAR 12.102(a) to SAM Logistics and Supplies Inc. This is a firm-fixed price purchase order for the rental of four (4) each, 53 Foot Refrigerated Hybrid Trailers. The anticipated rental period is from May 1, 2026 to July 31, 2026. This contract action will be awarded following the issuance of written solicitation with an anticipated award date of April 13, 2026.
The Government intends to award a three (3) month contract with the option to extend up to six (6) months in accordance with FAR 52.217-8 Option to Extend Services.
This acquisition requires four (4) each, 53-foot Refrigerated Hybrid Trailers. The refrigerated trailers must be powered by 480V from the power grid but must also be able to be powered by back-up diesel-powered on-board generator. The refrigerated trailers must comply with all applicable federal, state, and local regulations. Standard industry terms and 24/7 emergency repair services shall apply to this requirement.
The reason for this non-competitive contract is that the agency has an existing contract with SAM Logistics and Supplies Inc set to expire on April 30, 2026. Under this contract these refrigerated trailers are already on site at the required location on Fort Indiantown Gap. The refrigerated trailers are needed until the completion of the construction project on the warehouse used to support feeding operations and the duration it takes to transition back to normal operations in the warehouse. These trailers are filled with fresh and frozen food product, and are being utilized for picking food orders for units training throughout the Commonwealth of Pennsylvania. Soliciting to another source will result in increased costs and place food products in storage at risk of being damaged or spoiled.
Any service interruption will have a negative impact on the feeding of Soldiers and to training operations.
Therefore, making an award on a sole basis is in the best interest of the Government.
Please note, this notice of contract action (NOCA) is not a request for competitive proposals and does not constitute an Invitation for Bid (IFB) or a Request for Proposal (RFP); however, any capability statements, proposals, or quotations received within seven (7) days after the date of publication of this synopsis shall be considered by the Government. The Government does not intend to award a contract on the basis of this notice, nor will it reimburse firms for any costs associated with preparing or submitting a response to this notice.
Attachment/Links
Contact Information
Primary Point of Contact
Robert McGregor robert.j.mcgregor.mil@army.mil
Secondary Point of Contact
Terrell Moore terrell.a.moore.civ@army.mil
History
Contract Opportunity Type Updated Date
Presolicitation (Original) Mar 24, 2026 12:21 PM
Interested Vendors List
Area 19 Refrigerated Trailers
2Mar 24, 2026 12:22:17 PM GMT mailto:$%7Bcontact.email%7D mailto:$%7Bcontact.email%7D
File details come from the government source that posted it. Updated .