CONTRACT USER guide 2022-2023 All areas firm 3-28-22.pdf

Contract Name: Natural Gas Supply & Management Contract Number: 505 ENT M23-NATURALGASWI-00

Date: March 28, 2022

CONTRACT USER’S GUIDE

Scope:

This is a mandatory contract to provide a reliable natural gas supply and management services for the facilities listed on pages 6-8.

The natural gas supply for the state’s locations shall be delivered on a primary firm basis. Fixed basis pricing shall be provided for a 1-year term form April 1, 2022, through March 31, 2023.

Contract Term:

Initial contract term is for twelve (12) months.

At the end of the initial contract period, Division of Facilities Development reserves the right to renew the contract for four (4) additional one (1) year terms, or re-bid upon completion of each one year term.

Under Wisconsin Statutes, the State is authorized to enter into contracts and extend those contracts to Wisconsin municipalities

During the Contract period, DFD reserves the right to eliminate individual facilities from the Contract due to sale, closure, or lease of the plant.

Contract Audits and Credits:

The State reserves the right to audit any report submitted by the Contractor for accuracy and to identify any pricing problems. If pricing problems are identified by the DOA Contract Manager, the Contractor shall issue credits to DOA within thirty

(30) calendar days of notification of the problem.

Contract Flexibility

The State reserves the right to add/delete city gate delivery locations, change pipeline capacity requirements and end users during the contract term to meet the needs of the State. To make additions, the State shall adhere to the following procedure:

The location shall be offered to currently awarded contractors, beginning with the contractor with the lowest total delivered per dekatherms cost based on primary firm capacity for the area associated with the location.

If no contractor accepts the location, the location shall be offered to all currently awarded contractors, and awarded to the lowest cost contractor willing to make delivery to that location.

FIRM PRICES:

Pricing must remain firm for the initial contract term.

At the end of the initial term, DOA/DFD will request a price quote for all locations for the 2nd term. The State shall be the sole judge as to continue this contract or rebid the contract in the best interest of the State.

The total Price Guarantee: The vendor shall guarantee the total cost stated for each area for the operating conditions stated.

PURCHASE ORDERS/INVOICES:

There shall be no formal Purchase Order Number issued for this contract. Use the contract number as the Purchase Order Number.

Contractor shall submit a copy of the original invoice with the original utility invoices to the supplier to the Division of Facilities Development via email at david.bender@wisconsin.gov

TECHNICAL REQUIREMENTS

Account Management:

a. Vendor shall designate an account manager to provide natural gas management services. The account manager will serve as the State of Wisconsin’s point of contact for the vendor.

b. Bidder shall provide access to a secured web–based portal for the State to access all account specific information and reports.

Examples of accounts specific reports are:

i. Monthly analysis reports

ii. Daily usage histories

iii. Monthly usage and peak analysis

iv. Hedge positions

v. Budget/Spending reports

Examples of market based information shall include:

vi. Weekly Market summary

vii. Natural Gas Update

viii. Natural Gas Futures Update

ix. Historical NYMEX pricing

c. State if vendor provides annual energy conferences in Wisconsin covering the latest information on energy markets, regulatory and legislative changes and product /service developments. State if vendor provides live webinar presentations covering the latest information on energy markets, regulatory and legislative changes and product /service developments.

Customer Service:

a. Provide online account management information and access.

b. Vendor’s participation through phone or face to face meetings for quarterly review.

c. Provide 24 hours/day, 7 days/week availability.

d. Handling constraint days issued by the pipeline and the utility.

e. Bidder shall respond to all telephone, e-mail and FAX communications within

24 hours.

f. Awarded vendors shall provide emergency contact information. This information shall include the name of the contact person(s) and their telephone numbers.

g. News releases pertaining to the RFB or to the acceptance, rejection, or evaluation of bids shall not be made without the prior written approval of the State.

Delivery Options (primary firm)

The State may require that the bidder provide contract documentation for primary firm capacity with the pipeline for the respective city gate.

A daily primary firm level is stated in the data usage table for each facility.

Invoicing

a. A detailed and itemized invoice for each utility meter listing all transactions for the month. Itemized items shall include the following:

1) First of month spot price

2) First of month fixed price (commodity and/or basis)

3) End of month pricing for variances from first of month nominations.

4) Utility balancing and or cashout fees

5) Utility distribution fees

6) Any additional fees that may apply

b. State requires a single consolidated invoice detailing all natural gas supply and services for all state gas accounts served by the vendor. It shall include all accounts served.

c. All invoices shall be based on actual usage and not nominated usage.

Invoices should be received no later than the 10th business day of the month following delivery email at david.bender@wisconsin.gov

Natural Gas Management:

a. Provide established natural gas services to manage state’s risk and exposure to natural gas price volatility.

b. Manage imbalances by forecasting usage daily and adjusting deliveries accordingly based on the daily forecasts.

c. Vendor shall be responsible for monthly and daily nominations. State shall provide daily nominations to the vendor when requested by the vendor.

d. In the absence of a specific nomination from the State, vendor shall establish monthly and daily nominations based on historical usage and current consumption rates.

e. Vendor shall be responsible for balancing all gas flows to ensure that the State receives required natural gas supplies and to minimize balancing / cash out fees.

f. Vendor will not be permitted to suspend Primary firm deliveries of gas due to an economic constraint.

Pricing:

a. All natural gas deliveries to the identified meters shall be primary firm.

b. Vendor shall provide NYMEX last day settlement (LDS) basis pricing.

c. Pricing for the initial term to be provided is for April 1, 2022 through March 31, 2023.

d. Basis pricing shall be quoted using primary firm and shall include all costs to the city gate (i.e., fuel, taxes vendor margin).

e. Other costs such as utility cashout and/or balancing and end of month pricing for variances for monthly nominated gas versus actual monthly consumption will be shown separately.

f. Identify & explain how all costs associated with utility or pipeline balancing/cash out are applied. Identify if vendor will be using pipeline or utility services for balancing or cashing out the States’ daily and monthly imbalances.

g. Identify any other costs, not identified above such as fixed price fees, management fees, administration fees, and additional charges for consolidated billing, associated with services requested in this RFB that have not been covered elsewhere in this cost proposal.

h. Fixed: Shall mean a constant price portion of the contract term.

i. Vendor shall provide a monthly price confirmation by the 10th business day of the delivery month listing the first of the month price and volumes for each gas account served by the vendor.

j. Should the contractor’s cost decrease during the term of the contract, the contractor shall immediately notify the State. Such cost decreases shall become effective to the State the same date the decrease is effective to the contractor.

k. Vendor shall provide the same monthly cash out price to all facilities located in a utility’s service area.

FACILITIES & LOCATION

FACILITY NAME LOCATION

Area 13: Primary Firm Utility: WGC Pipeline(s): ANR, NN

1 Central Garage 10320 W Watertown Plank Rd Milwaukee, 53226

2 Coggs Ctr. 1220 W. Viliet St., 53205

3 Crime Lab – (St of WI) 1578 S. 11th St. Milwaukee, WI 53204-2860

4 Felmers Chaney Correctional Center 2825 N 30th St, Milwaukee, WI 53210-2051

5 Lapham Building 0930 W. Lapham St., 53214

6 Marshall Sherrer Correctional Center 1318 N 14th St. Milwaukee, WI 53205-2520

7 Milwaukee Women's Correctional Center 615 West Keefe Ave. Milwaukee, WI 53212-1465

8 Mitchell Park Greenhouse 524 S. Layton Blvd., 53215

9 Parks Maintenance 1150 N. 68th St., 53213

10 Pulaski Pool 2701 S. 16 St., 53215

11 UW Milwaukee UWM Services & Research Center

115 E Reindl Way, Milwaukee, WI 53212-1255

12 UW Milwaukee Great Lakes Water Institute 600 Greenfield Ave. Milwaukee, WI 53204-2944

13 UW Milwaukee Innovation Campus 1225 Discovery PKWY. Wauwatosa, WI 53226-

14 UW Milwaukee Kenilworth SQ Apartments 2185 N Prospect Ave, Milwaukee, WI 53202-

15 UW Milwaukee School of Public Health 1240N 10th ST. Milwaukee, WI 53205-2557

16 UW Stevens Point Main Building Marshfield Center

2000 W 5th St, Marshfield, WI 54449-3310

17 UW Stevens Point Marshfield Center 2000 W 5th St, Marshfield, WI 54449-3310

18 UWM at Washington County 400 S University Dr. West Bend, WI 53095-3619

19 UWM Real Estate Foundation UWM Riverview Residence Hall

1164 E North Ave. Milwaukee, WI 53212-3516

20 UWM Real Estate Foundations UWM Cambridge Commons

2323 N Cambridge Ave. Milwaukee, WI 53211-

21 Vel Phillips JJC 10201 W Watertown Plank Rd., 53226

22 Wilson Pool 4001. S 20th St., 53221

23 Zoo Admin Building & Flamingo Cafe 10001 W Bluemound Rd, 53226

24 Zoo Animal Hospital 10001 W. Bluemound Rd, 53226

25 Zoo Apes/Primates 10001 W Bluemound Rd, 53226

26 Zoo Aquatic & Reptile Ctr. 10001 W Bluemound Rd, 53226

27 Zoo Aviary 10001 W Bluemound Rd, 53226

28 Zoo Bird Winter Holding & Hort. Office 10001 W Bluemound Rd, 53226

29 Zoo Commis/Garage 10001 W Bluemound Rd, 53226

30 Zoo Dairy Building 10001 W Bluemound Rd, 53226

31 Zoo Giraffe House 10001 W Bluemound Rd, 53226

32 Zoo Lion House/Winter Qtrs. 10001 W Bluemound Rd, 53226

33 Zoo Pachyderm/Big Cats 10001 W Bluemound Rd, 53226

34 Zoo Peck Center 10001 W Bluemound Rd, 53226

35 Zoo Small Mammal 10001 W Bluemound Rd, 53226

FACILITY NAME LOCATION

Area 14– Primary Firm Utility: WEGO Pipeline(s): ANR, NN & Guardian

36 Removed Removed

37 Kenosha Correctional Center 6353 14th AVE. Kenosha, WI 53143-4903

38 Racine County Public Works 1400 Washington AVE. Sturtevant, WI 53177-

39 Racine County Human Services 1717 Taylor AVE. Racine, WI 53403-2405

40 Racine Youthful Offender Correctional Facility 1501 Albert St, Racine, WI 53404-2713

41 Sturtevant Transitional Facility 9351 Rayne Rd, Sturtevant, WI 53177-1842

42 UWM at Waukesha 1500 University DR. Waukesha, WI 53188-2720

43 UWO at Fox Valley 1478 Midway RD. Menasha, WI 54952-1224

44 Waukesha State Office Building 141 NW Barstow ST. Waukesha, WI 531686-

FACILITY NAME LOCATION

Area 15: Primary Firm Utility: Alliant Pipeline(s): ANR, NN

45 UW Whitewater at Rock County 2909 Kellogg Ave, Janesville, WI 53545

FACILITY NAME LOCATION

Area 16: – Primary Firm Utility: WPS Pipeline(s): ANR

46 Drug Abuse Correctional Center 4280 N Sherman Rd, Winnebago, WI 54985

47 UWGB at Marinette Gym 1125 University Ave, Marinette, WI 54143-4122

48 UWGB at Marinette Main Building 750W. Bay Shore St. Marinette, WI 54143-4253

49 UWGB at Sheboygan Main Building 1 University Ave Dr. Sheboygan, WI 53081-4760

50 UWGB at Sheboygan Science - Business Office 1 University Ave Dr. Sheboygan, WI 53081-4760

51 UWGB at Sheboygan Fine Arts 1 University Ave Dr. Sheboygan, WI 53081-4760

52 Winnebago Correctional Center 4290 N Sherman Rd, Winnebago, WI 54985

FACILITY NAME LOCATION

Area 17- Primary Firm Utility: MG&E Pipeline(s): ANR, NN

53 Dept. of Administration (DATCP) 2811 Agriculture Dr. Madison, WI 53718 54 Dept. of Administration (Hygiene Lab) 2601 Agriculture Dr. Madison WI 53718

55 Hill Farms State Office Building 4822 Madison Yards Way, Madison, WI 53705

56 Oak Hill Correctional Institution (Firm meter) 5200 County Rd M 10, Fitchburg, WI

57 Oregon Correctional Center 5140 County Rd, M HM, Oregon, WI 53713

58 Revenue Building 2135 Rimrock Rd. Madison WI

59 State Archive and Preservation Facility 204 S. Thornton Ave. Madison, WI 53703

60 Tommy G. Thompson Center 201 W. Washington Ave. Madison WI 53703

61 UW Madison Admin 30. E. Campus Mall, Madison WI 53715

62 UW Madison (Charmany Farms) 5801 Mineral Point, #11, Madison, WI

63 Wisconsin Dept. of Transportation 3502 Kinsman BL. Madison, WI 53704

Area # 1 3

1. First of Month Fixed Basis Quotes based on the load (Dekatherms) to quote provided for Area 13 below (WGC).

April May June July Aug Sept Oct Nov Dec Jan Feb March Total

15,077 9,990 4,734 3,722 3,925 5,311 12,279 20,448 25,539 29,949 29,257 21,183 181,414

Primary Firm Level: 1,171 dth/day

Area # 1 4

2. First of Month Fixed Basis Quotes based on the load (Dekatherms) to quote provided for Area 14 below (WEGO).

5,760 4,092 2,379 2,083 2,112 2,526 4,724 7,500 9,015 10,370 10,153 7,952 68,666

Primary Firm Level: 399 dth/day

Area # 1 5

3. First of Month Fixed Basis Quotes based on the load (Dekatherms) to quote provided for Area 15 below (Alliant).

686 444 206 145 184 350 720 1,161 1,355 1,583 1,448 1,053 9,335

Primary Firm Level: 59 dth/day

Area # 16

4. First of Month Fixed Basis Quotes based on the load (Dekatherms) to quote provided for Area 16 below (WPS).

3,073 1,899 960 750 797 1,015 2,253 4,055 4,927 5,505 5,184 4,283 34,701

Primary Firm Level: 204 dth/day

Area # 1 7

5. First of Month Fixed Basis Quotes based on the load (Dekatherms) to quote provided for Area 17 below (MG&E).

10,527 8,050 6,276 5,914 5,950 6,284 10,028 14,378 16,803 19,460 18,453 14.521 136,644

Primary Firm Level: 723 dth/day

COOPERATIVE PURCHASING:

The following vendors have agreed to participate in Cooperative Purchasing program:

Direct Energy Business Marketing, LLC Symmetry Energy Solutions, LLC

194 Wood Avenue 9811 Katy Freeway, Suite 1400

South Iselin, NJ 08830 Houston, TX 77024

Attn: Sandra Seastream Attn: Dan Navin

Telephone: 732-395-8943 Telephone: 608-240-2032 e-mail: sandra.seastream@NRG.com e-mail:

dan.navin@symmetryenergy.com