Contract Terms_

CONTRACT TERMS AND CONDITIONS

LAB SUPPLIES

Vero Cells and Related Products

SCOPE: To furnish the normal requirement to cover the quantities ordered by the State of Maine Health & Environmental Testing Laboratory for the item(s) listed per quotation.

CONTRACT PERIOD: This contract is issued for a period of one year beginning with the date of award.

EXTENSION CLAUSE: The state purchasing director reserves the right to extend this contract period beyond the indicated expiration date with the consent of the contractor.

CANCELLATION OF CONTRACT: The Division of Purchases reserves the right to cancel a contract upon a thirty day written notice, or cancel immediately if the contractor does not conform to the terms and conditions of this contract.

ESTIMATED VALUE: It is estimated that the yearly value of this contract is approximately $50,000. It is understood and agreed, however, that the contract shall cover all the quantities ordered for state agencies during the term of the contract, whether more or less than the amount indicated.

PRICE: Prices shall remain firm for the duration of any contract. Any reduction in price may occur anytime during the contract period. The reduced price shall apply on all shipments made on or after the date the reduction price becomes effective.

Price to include ALL transportation charges, F.O.B. destination.

AUTOMATIC SHIPMENT: This contract established with automatic shipments per the quantity requirements listed below or as dictated by HETL. Contractor agrees to ship automatically the amounts indicated with longest possible shelf life of product(s) when shipped.

QUANTITIES: Product quantities for delivery are listed below with frequency of delivery. Note: State can increase or decrease on an “as needed” basis.

OR

Monkey Kidney Rhesus 35 Tubes Weekly

All other Products as needed

DELIVERY: The contractor shall be responsible for the delivery of items in first class condition at the point of delivery, and in accordance with good commercial practice. All automatic deliveries need to arrive at our lab with 24 hours or less and the shipments should be scheduled to arrive at the State destination in the AM hours so as to allow product to be incubated immediately. If any shipment has become useless during transportation, it will be expected to be replaced at the cost of the vendor.

PROCUREMENT CARD: State policy requires vendors to accept the State of Maine Procurement Card as a form of payment, with very rare exceptions. Your company will be required to accept these cards. The pricing offered under this contract to the State of Maine are the final cost to the State of Maine regardless of payment method. No surcharge or other compensation is allowed. The State of Maine reserves the right to cancel this contract if contractor is unwilling to accept this condition. Currently the Health and Environmental Testing Laboratory do not use a procurement card.

TAXES: The State is exempt from the payment of federal excise taxes and state sales taxes. Exemption certificates may be furnished upon request from the Division of Purchases.

REPORT OF PURCHASES: Contractor will be required to furnish the Director of Purchases with a detailed summary of the total purchases made under this contract. This total may be requested yearly or at any time during the contract period.

INVOICES: Separate invoices are required for each order number. All invoices must reference Contract Number and the specified shipment quantity and date. Failure to do so could cause lengthy delays of payment of invoices. All invoices should be issued within 30 days of delivery and paid in a timely manner agreed upon between the using agency and the contractor.

QUESTIONS AND ANSWERS: If you have a question regarding this RFQ, you must submit your questions thru the Question and Answer link on the Solicitation Details View page. Your answer will appear there as well. It is the vendor’s responsibility to log in to view all questions and answers posted there. Questions and Answers obtained any other way will not be valid for this RFQ.

BID EVALUATION: Bidders may be asked to provide 10 tubes each of monkey kidney and WI-38 to aid in evaluation. The lab will be testing the product for quality and also looking at delivery time and conditions.