Contract_Sample_Document.pdf
PDF 375 KB Posted
- Attached to
- Audit of GRU's Payroll Processes
- Solicitation number
- REQUEST FOR PROPOSAL 2026-088
- Issued by
- Alachua County, Graceville City, Florida
About this file
This is a contract sample document between the City of Gainesville, Florida, operating as Gainesville Regional Utilities (GRU), and an unnamed contractor for services related to an audit of GRU's payroll processes. The contract establishes the framework for conducting an independent, comprehensive payroll audit to evaluate the accuracy, completeness, and compliance of the organization's payroll processes, including detailed verification of payroll tax and benefits calculations, withholdings, filings, and remittances. The contract commences on a specified effective date and terminates on a designated end date, with provisions allowing for extension by mutual agreement of the parties and an additional six-month extension period to facilitate completion of a new solicitation. The specific response submission date, contract commencement and termination dates, and service details are referenced but not completed in this template document.
Compensation for the contractor shall be determined according to a pricing schedule attached as Attachment A, with provisions allowing the contractor to request price adjustments at least sixty calendar days prior to each annual anniversary date. Any approved price increases are limited to the lesser of five percent or the change in the Producer's Price Index (PPI) and Consumer Price Index (CPI) for the relevant product during the preceding twelve calendar months, as published by the U.S. Department of Labor, Bureau of Labor Statistics. The contractor must provide documentation supporting any requested price increase. The contract is governed by the Statement of Work (Attachment 1), General Terms and Conditions (Attachment 2), Supplemental Conditions (Attachment 3), and Federal Supplemental Conditions (Attachment 4), with execution by both parties and approval as to form and legality by the City Attorney.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Forms Page | 2
CONTRACT SAMPLE
CONTRACT BETWEEN THE CITY OF GAINESVILLE, d/b/a
GAINESVILLE REGIONAL UTILITIES,
AND <COMPANY NAME> FOR
<TITLE OF CONTRACT>
THIS CONTRACT is made and entered into with an effective date of Contract Effective Date, by and between the CITY OF GAINESVILLE, a Florida municipal corporation d/b/a GAINESVILLE
REGIONAL UTILITIES (“GRU”), with offices located at 301 SE 4th Ave, Gainesville, FL 32601, and
<Contractor Legal Name> (“Contractor”), a <Contractor's State of Business> <Contractor Business
Entity>, with its principal place of business at <Contractor Street Address Contractor City, State Zip>, individually referred to as “Party” or collectively as “Parties”.
WHEREAS, GRU requires <Name of Goods or Services>; and
WHEREAS, GRU issued a Solicitation on Solicitation/Project Release Date for <Name of Goods or
Services>; and
WHEREAS, <Contractor's Legal Name> submitted a Response dated Response Submitted, to provide
<Name of Goods or Services>; and
WHEREAS, GRU desires to enter into a Contract for <Name of Goods or Services> described herein.
NOW, THEREFORE, in consideration of the covenants contained herein, the Parties agree to the following:
1. Contractor shall provide <Name of Goods or Services>as detailed in the Statement of Work
(Attachment 1) in accordance with the General Terms and Conditions (Attachment 2), Supplemental
Conditions (Attachment 3), and/or Federal Supplemental Conditions (Attachment 4),
2. GRU shall pay to Contractor for the faithful performance of this Contract according to the pricing schedule attached hereto (Attachment A). Adjustments to price may be requested by the Contractor at least sixty (60) calendar days prior to the anniversary date of this Contract each year. Any negotiated price changes shall become effective on the anniversary date of that calendar year. Contractor shall provide documentation for any such price increase and the price increase shall not exceed 5% or the
Producer’s Price Index (PPI) and/or Consumer Price Index (CPI), whichever is the lowest, for the product during the previous twelve calendar months as published by the U.S. Department of Labor, Bureau of Labor Statistics.
3. TERM:
a. This Contract shall commence on the <Contract Effective Date> and terminate on <Contract
Termination Date>.
b. The Contract may be extended for <Renewals> upon mutual agreement of the Parties.
Forms Page | 2
c. Beyond the extensions described above, this Contract may be extended for an additional six (6) months to allow for completion of a new solicitation.
IN WITNESS WHEREOF, the Parties hereto have executed this Contract on the date first above written.
CONTRACTOR’S LEGAL NAME
BY:
Name:
Title
Date Signed:
CITY OF GAINESVILLE d/b/a
GAINESVILLE REGIONAL UTILITIES
BY:
Name:
Title
Date Signed:
Approved as to form and legality:
City Attorney Full Name
City Attorney Title
Prepared by:
<Name of Procurement Specialist>
Procurement Specialist III
File details come from the government source that posted it. Updated .