Contract C21-010-O Mavroff Inc Fully Executed 10.16.20.pdf

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State of Wisconsin – UW-Milwaukee S. 51.01(5) Wis. Stats.; s. 111.32(13m) Wis. Stats

DOA-3049 (R08/2003) UWM-3049 (R1-14)

University of Wisconsin-Milwaukee Contract

Issuing Agency: The State of Wisconsin on behalf of the Board of Regents of the University of Wisconsin

System for the University of Wisconsin – Milwaukee

Contractor: Mavroff Inc.

Randy Mavroff, mavroffmulchman@yahoo.com

(262) 782–6250 21305 Watertown Road Waukesha, WI 53186

Contract Number: C21-010-O Snow Plowing Lots for UWM Waukesha Campus

Contract Administrator:

Jon Etta Associate Director of Facilities Services

(262) 808-6973 ettaj@uwm.edu

Contract Manager:

Colleen Fisher Procurement Specialist

(414) 251-6877 fisher49@uwm.edu

This Contract is entered into by and between the Issuing Agency and Supplier set forth above.

1. SCOPE OF SERVICES

This Contract is for snow plowing and removal services at the University of Wisconsin Milwaukee

Waukesha Campus parking lots. This contract allows for the purchase of similar or like services.

2. LOCATION:

UWM Waukesha campus is located at 1500 N University Dr., Waukesha, WI 53188. The lots that are included in this contract are as follows and in the order of priority: Lot 3, Lot 5, Main Entrance, Roadway between Lots 1 & 2, Lot 2, Lot 1, Lot 1A, Lot 4, Lot 7 and Lot 6. UWM Waukesha will provide snow removal of all sidewalks, stairs, area in front of the maintenance garage and driveway to storage barns and back of Fine Arts building. See site map in Attachment A for specific lot references.

3. TERM

The Contract will be for a one (1) year period from October 15, 2020 through October 14, 2021, with three (3) optional one (1) year renewals by mutual consent. Upon Contract expiration, the Contract may revert to a month-to-month contract under the same terms and conditions until which time a new contract is awarded.

4. WINTER SEASON MONTHS

Snow removal services will take place between November 15, 2020 and April 15, 2021. If there is a snow event outside of this timeframe, snow removal services must only take place upon receiving specific authorization from UWM. If Contractor is not contacted by a UWM representative after a snowfall of 1” or more, Contractor may contact UWM’s representative to request authorization.

5. TIMES OF SERVICE

Parking lots must be plowed prior to 6:00 AM Monday through Friday, 7:00 AM Saturdays and 8:00

AM Sundays. This may vary by event or forecasted weather conditions.

6. SCOPE OF WORK:

Snowplowing is to be done according to normal accepted industry standards if they do not conflict with the specifics noted below:

mailto:ettaj@uwm.edu mailto:Fisher49@uwm.edu

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• Depth of snow: Snow removal will take place after 1” of snow has fallen. Documentation of depth of snow must accompany invoices. If there is a question about snow fall depth, UWM

Waukesha should be contacted before plowing. Verification of snow fall will be verified using the NOAA (National Oceanic and Atmospheric Administration) website for Waukesha, WI, official snowfall amounts.

• Snow Plowing: Contractor may need to plow around parked vehicles, in which case Contractor must leave one (1) to two (2) feet of space between the plow and the vehicles.

• Salting: Salting is required at the lot with sodium chloride (rock salt) only upon request of the facilities department and will be billed according to the rate as bid. The Facilities Department may ask for more, or less salt to be applied to areas or call off salting altogether. Timing of such requests will be made at least 24 hours in advance, or in a mutually agreed upon timeframe.

• Markers/Stakes: Contractor shall be responsible for installing, maintaining, and removing stakes or markers to prevent damage to hydrants, trees, islands, curbs, and landscaping. If

Contractor installs any markers, they must be installed before the first snow fall, and removed by May 1 of each year.

• Snow Hauling: In cases where removal and hauling of snow is required, such removal will be specifically ordered by the UWM Waukesha Facilities Department and will be paid at the hourly rate as bid.

7. INSPECTION:

After snowplowing operations are completed, Contractor shall repair any damage to lot surfaces caused by snowplowing operations, including, but not limited to redistributing of wheel stops or repairing of asphalt curbing. A pre-season walk through with the Building and Grounds supervisor is required to assess any current issues with pavement, curbing, light posts, lawn etc. Regular inspection of areas to look for damages done during snow removal will occur as the University staff begins its parking lot snow removal duties. Contractor shall be responsible for and will be notified by the

University of all damage to curbing, parking, etc. as it discovered until the end of snow season. At the end of snow season, June 1, the Contractor shall be solely and wholly financially liable for any reported damage and shall comply with the instruction of the Buildings and Grounds Superintendent in returning University property to its pre-season condition.

8. INSURANCE COVERAGE:

Supplier must carry and maintain insurance coverage for the entire duration of the Contract per the specified requirements noted below.

Commercial General Liability

• Each Occurrence $1,000,000

• General Aggregate $2,000,000

• Products – Comp/Op Agg $2,000,000

Automobile Liability

• Combined Single Limit $1,000,000

Excess/Umbrella Liability

• Each Occurrence $1,000,000

• Aggregate $1,000,000

Worker’s Compensation

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• Statutory Limits

Employer’s Liability

• Each Accident $100,000

• Disease Each Employee $100,000

• Disease Policy Limit $500,000

**Or such higher limits sufficient for the insurance policies to be scheduled under the Umbrella policy.

9. PRICING:

Full Service for UWM Waukesha Campus Lots

Snow Depth Cost/Visit

1 - 2.9" $ 465

3" - 4.9" $ 465

5" - 6.9" $ 555

7" - 9.9" $ 610

10" or Higher $ 610

Additional Snow Removal Services:

Services Hourly Rate

Snow Removal Services (Plowing) $ N/A / Hour

Snow Removal Services (Shoveling) $ N/A / Hour

Salt – General Application $ .25 /lbs. applied

Do you have a minimum hour, or trip charge, for additional snow removal services?

If yes, please list here: $80 / Hour

Special Order Snow Hauling, per Equipment Used:

Equipment used Per Trip Rate

Small Bucket Loader $ N/A

Large Bucket Loader $ 120

Small Dump Truck $ 80

Other Equipment - Please Specify - Skid Loader $ 80

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Pricing shall remain firm for the first year of the Contract. UWM desires to keep the prices firm for the extent of the Contract. There will be a maximum one-time price increase allowed during each additional year to occur at least sixty (60) days before the new renewal period. Any price increase sought after the second year must be based on documented industry-wide changed market conditions beyond the control of the Successful Bidder. The vendor(s) shall notify Purchasing Agent Colleen

Fisher at fisher49@uwm.edu at least sixty (60) says in advance of the effective date of the increase and verified by a letter from Supplier(s) and/or published price sheets. The increase must be approved by the Purchasing Office prior to its effective date in the form of a Contract amendment. UWM is the sole judge in determining if the supporting documentation is acceptable. UWM reserves the right to cancel the Contract immediately when a mutually agreeable price cannot be reached. Invoices will be paid according to the current price on file at the UWM Purchasing Office at the time of service.

10. INVOICING:

UWM Waukesha will pay properly submitted vendor invoices within thirty (30) days of receipt providing goods and/or services have been serviced and accepted as specified. Invoices presented for payment must be submitted in accordance with instructions contained on the purchase order, including reference to the purchase order number and submittal to the correct email/physical address for processing. A good faith dispute creates an exception to prompt payment. Invoices must be itemized, specifying the date, location, and type of service that was performed.

11. FAILURE TO PERFORM

If the University is put in the position of having to clear parking lots due to the Contractor’s failure to respond to a standard plowing or a request for a special school day plowing, the next time the

Contractor comes out to do a standard plowing operation, the Contractor will be paid the plowing rate based upon the new snowfall measurement and will not be allowed to charge an hourly rate for any clean-up that may be necessary.

12. ENTIRE AGREEMENT/ORDER OF PRIORITY

The RFB, the Bidder’s response, and any written communication incorporated into the Contract constitute the entire Contract between the parties. The order of priority in interpreting the Contract shall be as follows: (1) This Contract, (2) the original Bid Document, including any amendments/attachments, (3) the successful Bidder’s response to this RFB; and (4) Purchase Order.

Any Contract terms and conditions provided by the Bidder, including but not limited to click-on/click-through agreements provided to the Bidder; shrink wrapped agreements; or terms submitted with bid, order acknowledgements, or invoices; shall be considered null and void and will not be enforceable by the Successful Bidder(s) unless agreed to in a written amendment signed by UWM’s Purchasing Office.

mailto:fisher49@uwm.edu

ATTACHMENT A

Exhibit C WAK site map.pdf testing.pdf