Contract 75D30120C09492 COPEWELL Feasibility Study Signed.pdf

10. SUBMIT INVOICES

(4 copies unless other-wise specified) TO THE

ADDRESS SHOWN IN:

SEC.

AWARD/CONTRACT 1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 350)

RATING PAGE OF PAGES

1 32

2. CONTRACT (Proc. Inst. Ident.) NO.

75D30120C09492

3. EFFECTIVE DATE

09/21/2020

4. REQUISITION/PURCHASE REQUEST/PROJECT NO.

0000HCBC-2020-44003

5. ISSUED BY CODE 8219 6. ADMINISTERED BY (If other than Item 5) CODE 8219 Centers for Disease Control and Prevention (CDC) Office of Acquisition Services (OAS) 2900 Woodcock Blvd, MS TCU-4 Atlanta, GA 30341-4004

Centers for Disease Control and Prevention (CDC) Office of Acquisition Services (OAS) 2900 Woodcock Blvd, MS TCU-4 Atlanta, GA 30341-4004

Approved as to Form and Legality: ________________________

7. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

JOHNS HOPKINS UNIVERSITY, THE

3400 N CHARLES ST

BALTIMORE, MD 21218-2608

8. DELIVERY

FOB ORIGIN X OTHER (See below)

9. DISCOUNT FOR PROMPT PAYMENT

Net 30

CODE 001910777 FACILITY CODE

11. SHIP TO/MARK FOR CODE 12. PAYMENT WILL BE MADE BY CODE 434

Centers for Disease Control and Prevention (FMO) PO Box 15580 404-718-8100

Atlanta, GA 30333-0080

13. AUTHORITY FOR OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304 (c)( ) X 41 U.S.C. 253 (a)(1)

14. ACCOUNTING AND APPROPRIATION DATA

See Section B

15A. ITEM NO. 15B. SUPPLIES/SERVICES 15C. QUANTITY 15D. UNIT 15E. UNIT PRICE 15F. AMOUNT

“See Continuation Page”

15G. TOTAL AMOUNT OF CONTRACT $ 388,064.00

16. TABLE OF CONTENTS

DESCRIPTION DESCRIPTION

PART I – THE SCHEDULE PART II – CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM 1 X I CONTRACT CLAUSES 28

X B SUPPLIES OR SERVICES AND PRICES/COSTS 2 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

X C DESCRIPTION/SPECS./WORK STATEMENT 2 J LIST OF ATTACHMENTS

X D PACKAGING AND MARKING 12 PART IV - REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE 13

X F DELIVERIES OR PERFORMANCE 14

X G CONTRACT ADMINISTRATION DATA 15 L INSTRS., CONDS., AND NOTICES TO OFFERORS

X H SPECIAL CONTRACT REQUIREMENTS 18 M EVALUATION FACTORS FOR AWARD

CONTRACTING OFFICER WILL COMPLETE ITEM 17 OR 18 AS APPLICABLE

17. CONTRACTOR’S NEGOTIATED AGREEMENT (Contractor is required to sign this document and return copies to issuing office.)

Contractor agrees to furnish and deliver all items or perform all the services set forth or otherwise identified above and on any continuation sheets for the consideration stated herein. The rights and obligations of the parties to this contract shall be subject to and governed by the following documents: (a) this award/contract, (b) the solicitation, if any, and (c) such provisions, representations, certifications, and specifications, as are attached or incorporated by reference herein. (Attachments are listed herein.)

18. X AWARD (Contractor is not required to sign this document.)

Your offer on Solicitation Number 75D301-20-R-68141 including the additions or changes made by you which additions or changes are set forth in full above, is hereby accepted as to the items listed above and on any continuation sheets. This award consummates the contract which consists of the following documents: (a) the Government’s solicitation and your offer, and (b) this award/contract. No further contractual document is necessary.

19A. NAME AND TITLE OF SIGNER (Type or print) 20A. NAME OF CONTRACTING OFFICER

Michael Crow

19B. NAME OF CONTRACTOR

BY __________________________________________

(Signature of person authorized to sign)

19C. DATE SIGNED 20B. UNITED STATES OF AMERICA

BY ___________________________________________

(Signature of person authorized to sign)

20C. DATE SIGNED

09/18/2020

NSN 7540-01-152-8069 STANDARD FORM 26 (REV. 4-85)

PREVIOUS EDITION UNUSABLE 26-107 Prescribed by GSA

FAR (48 CFR) 53.214(a)

( )( ) SEC.

K

PAGE(S) PAGE(S)

REPRESENTATIONS , CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

ITEM

Michael J. Crow -S Digitally signed by Michael J.

Crow -S Date: 2020.09.18 16:58:59 -04'00'

75D30120C09492

Section B - Supplies Or Services and Prices/Costs

ITEM SUPPLIES / SERVICES QTY / UNIT UNIT PRICE EXTENDED PRICE

0001 COPEWELL Feasibility Study:

This is a Non-Severable Firm Fixed Price Line Item.

Period of Performance: 09/21/2020 – 12/20/2021.

1 Job $366,398.00 $366,398.00

Line(s) Of Accounting:

921ZBSQ 2513 2020 75-20-0956 5623131101

$366,398.00

0002 Travel Costs:

This is a Severable Cost-Reimbursable Line item subject to FAR 52.232-20 Limitation of Cost.

Period of Performance: 09/21/2020 – 09/20/2021.

1 Job $21,666.00 $21,666.00

Line(s) Of Accounting:

921ZBSQ 21AH 2020 75-20-0956 5623131101

$21,666.00

Option Period 1:

ITEM SUPPLIES / SERVICES QTY / UNIT UNIT PRICE EXTENDED PRICE

0003 COPEWELL Feasibility Study Manuscript

Review, Revision, and Publication:

This is a Non-Severable Firm Fixed Price Line Item.

Period of Performance: 12/21/2021 - 06/20/2022

1 Job $11,844.00 $11,844.00

Recapitulation of Pricing

CLIN 0001 $366,398.00

CLIN 0002 $21,666.00

CLIN 0003 $11,844.00

Total $399,908.00

Schedule of Milestones for Performance-based Payments

A Milestone Payment Schedule may be proposed by the Contractor, and will be incorporated via bilateral modification upon review and agreement.

The following schedule in conjunction with the following payment schedule provides the milestones necessary to receive performance-based payments. The determination of eligibility for receipt of payment will be made by the Contracting Officer upon written certifications from the COR that the milestone has been met.

Milestone Payment Amount

Proposed by Offeror Proposed by Offeror

Proposed by Offeror Proposed by Offeror

Proposed by Offeror Proposed by Offeror

Proposed by Offeror Proposed by Offeror

Proposed by Offeror Proposed by Offeror

Section C – Description/Specification/Work Statement Title: A feasibility study of the Composite of Post-Event Well-being (COPEWELL) Production Environment

C.1 – BACKGROUND

The foundations for the COPEWELL project emerged in late 2011 from a Johns Hopkins University (JHU) Preparedness and Emergency Response Research Center (PERRC) pilot study on the assessment of all-hazards community coping capacity and CDC’s interest in developing a community resilience index based on state-of-the-science methods. The project continued in 2012 with PERRC supplemental grant funding from CDC and on a larger scale via two CDC research contracts of a 3-year project period each, funded in FY2014 and FY2017.

The JHU investigators, in collaboration with CDC, the University of Delaware Disaster Research Center and the University of Pittsburgh Medical Center, produced a conceptual model of community functioning and resilience, including all domains identified in the disaster resilience literature. The investigators developed a corresponding computational model based on system dynamics using the publicly available measures at the county level to populate the model (Links et al., 2018). This has allowed producing nation-wide maps of individual measures, domains, pre-event community functioning, and predicted resilience at the county level. For self-assessment, the COPEWELL tool includes five rubrics: Community Functioning, Population Vulnerability Inequality and Deprivation, Prevention and Mitigation, Social Capital and Cohesion, and Emergency Management (Schoch-Spana et al., 2019).

There is a need for a feasibility study of the COPEWELL production environment to determine if it can be promoted for use for the practice community with no technical assistance from the project team and if not, what changes need to be made in the production environment or technical assistance model.

Figure 1. COPEWELL System Dynamics Model

C.2 – PURPOSE

The purpose of this acquisition is to conduct the feasibility study of the

COPEWELL

interactive website.

The objectives of this acquisition are:

1. To engage six representative jurisdictions (different HHS regions, different disasters) to review the COPEWELL production environment and provide feedback on the:

a. Easiness in the navigation of the website and entering data

b. Usability of the tool and guidance documents

c. Ability to use COPEWELL given available resources including time, personnel, and tools and materials available on the website.

d. The usefulness of the end-report

Three jurisdictions shall be provided full technical assistance (TA) and the remaining three jurisdictions shall have no TA for comparison.

Suggested disasters for this study are earthquake, fire, flood, hurricane, influenza pandemic, and chemical spill.

2. Based on the feedback from the six jurisdictions, determine the resources and technical assistance needed for non-subject matter experts for optimum use of the COPEWELL, interpretation of the report and preparation of action plan.

3. To develop training materials including Q & A document for non-SMEusers.

4. Conduct webinars to do non-SME trainings.

5. To develop a 10-years sustainability plan of the COPEWELL production environment for jurisdictions’ easy access to all the COPEWELL components including training materials. This plan should be independent of federal support but can be a fee-based plan.

6. Publish the findings in peer-reviewed journal(s) for use to stakeholders in predicting the rate and extent of community recovery from different types of adverse events requiring no technical assistance from the project team. Option Period 1 covers any initial revisions, CDC clearance, submission to a journal and any subsequent revisions till acceptance for publication.

This project has the potential to measurably improve resilience throughout the country.

C.3 – SCOPE OF WORK

The overall aim of the project is to conduct the feasibility study of the COPEWELL production environment, and if found efficacious, to make it an accessible resource that local stakeholders, practitioners, and policymakers and CDC can utilize with no technical assistance from the project team. The tool can then be promoted for use to stakeholders in predicting the rate and extent of community recovery from different types of adverse events with knowledge regarding the level and type of indirect support or direct technical assistance needed from the project team. These developments will help to ensure that COPEWELL is usable by different jurisdictions and can make an enduring impact on the understanding of and capacity to significantly improve resilience throughout the country.

The contractor shall provide labor, travel, and any other expenses necessary to conduct needed further development, technical support, and project management to achieve the stated objectives. Specifically, the contractor shall:

1. Identify six jurisdictions from different HHS regions of the US for the feasibility study of COPEWELL production environment. Justify the selection of thejurisdictions.

2. Select one disaster for each jurisdiction for the feasibility study. Disasters to use for this study are Earthquake, Fire, Flood, Hurricane, Flu pandemic, and Chemicalspill.

3. Identify three jurisdictions that shall receive technical assistance and assign COPEWELL team members for traveling to those jurisdictions for providing the technical assistance

4. Develop a data collection tool, comparing the process of the three jurisdictions with those three that didn’t receive the technical assistance.

5. Provide onsite technical assistance and other needed training for up to 6 days to each of the three jurisdictions that have been identified to receive TA. Follow-up with technology-enabled additional assistance, if required.

6. Document the technical assistance needed for non-subject matter experts.

7. Based on the comparison results and the availability of resources, discuss with CDC updating the

COPEWELL package to ensure that without requiring any technical assistance its use, report interpretation, and action plan preparation are easy and useful for theusers.

8. Develop and implement a sustainability plan to keep COPEWELL available for 10 years, preferably without requiring any technical assistance from the COPEWELL team for its optimum use.

9. The sustainability plan needs to include any updating, the COPEWELL may require during that period and any technical assistance users may need.

10. Publishing project findings in peer-reviewed journal(s).

C.4 – TASKS TO BE PERFORMED

Task 1. Administration - As part of the overall project management and administration, the contractor shall hold a kick-off meeting at CDC, and develop a detailed work plan and timeline. The contractor shall also provide regular updates via written progress reports every other month and final report, as well as through teleconference calls with CDC every other month.

1.1. Schedule, prepare an agenda and materials for, and participate in a project kick-off meeting with CDC project staff in Atlanta or by teleconference.

a. Deliverable: Schedule and conduct an initial planning meeting

b. Deliverable: Agenda for project kick-off meeting

c. Deliverable: Project kick-off meeting and draft work plan and timeline

d. Deliverable: Final work plan and timeline

1.2. Schedule and conduct conference calls with CDC staff every other month to review progress and work products, and discuss challenges or issues to be resolved. Prepare and submit summary minutes to CDC within three business days following each teleconference.

a. Deliverable: Conference calls every other month.

b. Deliverable: Conference call summary minutes.

1.3. Submit a progress report every other month that includes detailed descriptions of activities, including the current status for each activity, as well as planned activities for the upcoming month. Reports shall also include a section on challenges experienced and how the contractor has already or has plans to overcome these challenges. The reports shall be submitted by the 15th day of the month in which they are due.

a. Deliverable: Progress reports every other month.

1.4. Prepare the final report. A final close-out report at the end of the project shall be produced. That shall summarize the work conducted over the entire contract project period and will be considered the close-out report.

a. Deliverable: Final summary report and Director’s Brief

1.5. Allocate resources to support the CDC in the development of Human Subjects Review and OMB

Paperwork Reduction Act initial determination forms and project summaries (and subsequent packages for review and approval, if required by CDC). Note: OMB PRA requirements are not anticipated to apply to this project.

a. Deliverable: CDC Human Subjects and OMB/PRA packages, if required

Task 2. Conduct COPEWELL feasibility studies

2.1 Prepare, pilot-test and administer data collection tool.

a. Deliverable: Finalized data collection tool.

2.2. Identify 6 jurisdictions for the feasibility study of COPEWELL production environment. Provide on-site technical assistance and other needed trainings to three jurisdictions for up to 6 days to each.

Technology-enabled additional assistance, if required.

a. Deliverable: Report of technical assistance needs for the 3 jurisdictions that didn’t receive technical assistance.

2.3. Conduct data analysis, summarize results and prepare a final report.

a. Deliverable: Results of the data analysis.

b. Deliverable: Final training material, updated based on the COPEWELL feasibility/utility evaluation.

c. Deliverable: Conduct webinars to do non-SME training .

d. Deliverable: Final project report.

Task 3. Identify and implement a 10-year sustainability strategy(ies) for COPEWELL model

a. Deliverable: Sustainability plan including anticipated impediments and potential resolutions.

Task 4. Disseminate and promote the use of COPEWELL model

4.1 Publish the project findings. Develop, write, and submit manuscript(s) for peer-reviewed journal(s) involving CDC collaborators co-authors whereappropriate.

a. Deliverable: By the end of the period of performance, the contractor shall develop and submit for publication a scientific paper to peer-reviewed professional journal(s), Six months optional period for CDC clearance, submission to a journal and any subsequent revisions till acceptance for publication.

C.5 – GOVERNMENT FURNISHED PROPERTY

a. The Government does not anticipate providing any Government Furnished Materials or Property.

C.6 – DELIVERABLES/REPORTINGSCHEDULE

The contractor shall deliver to the Project Officer and COR any reports or deliverables as may be specified in the contract within the time frames specified. See below for Deliverable Schedule structure:

Deliverable Quantity or No.

Due Date (After Award Project Date)

Deliver To

1.1.a: Schedule and Conduct Initial Planning Meeting (telephonic/teleconference)

1 1 week CDC

1.1.b: Project Kickoff Meeting Agenda 1 2 weeks CDC

1.1.c: Project Kickoff Meeting and Draft Work Plan and Timeline

1 1 month CDC

1.1.d: Final Work Plan and Timeline 1 6 weeks CDC

1.2.a: Conference Calls every other month 6 Variable – every other month beginning after the Project Kickoff Meeting

CDC

1.2.b: Conference Call Meeting Minutes 6 Variable - Three working days after each call

CDC

1.3. Progress report every other month 6 Variable – One week before each conference call

CDC

1.4: Final Summary Report 1 12 months CDC

1.5: CDC Human Subjects and OMB/PRA initial determination forms and project summaries

2 4 weeks CDC

2.1.a: Final data collection tool 1 4 weeks CDC

2.2.a: Report of the technical assistance needs 1 9 months CDC

2.3.a: Results of data analysis 1 9 months CDC

2.3.b: Final training material 1 10 months CDC

2.3.c: Conduct webinars to do non-SME training

4 10 months

2.3.d: Final project report 12 months

3.a: Sustainability plan 1 11 months CDC

4.1.a. Manuscript for a peer-reviewed journal 1 18 months (including 6 months optional period)

CDC

5.a: COPEWELL team visit to CDC 1 12 months CDC

C.7 – PERFORMANCE MATRIX

Desired Outcomes

Required Services

SLA

Performance

Standard (completeness, cost, reliability, accuracy, timeliness, quality)

Acceptable Quality Level

(AQL)

Monitoring Method (Quality

Assurance Surveillance Plan/QASP)

Incentives/ Disincentives

Meets and complies with defined requirements as approved by the COR and Technical Monitor

Execute/ perform all required tasks according to approved schedule.

All required milestones and deliverables shall be achieved within agreed-upon schedule as specified in Technical Assistance Plan, Maintenance Plan.

No deviation without COR approval.

Review of monthly status report by the COR and TM

Favorable or Unfavorable Performance Evaluation

Demonstrable progress on tasks outlined in the PWS within the approved budget

Provide project status reports to the COR

Written reports by the 15th day of each month;

Performance (cost and schedule) are accurate.

Each month, the project schedule and cost are to be within +/-10% variance of the projected costs outlined in the approved budget. PWS tasks are performed to the satisfaction of technical monitor.

Monthly reporting of performance;

Periodic reviews of selected projects;

Review of Corrective Action Plan and monitoring performance against that Plan; and Observations;

and staff feedback

Favorable or Unfavorable Performance Evaluation

Monthly meetings with COR and TM; delivery of monthly status report.

Participate in regular with COR and TM

Attendance at all meetings over the project year(s).

Able to discuss the status of all projects and activities at each monthly meeting.

Attendance at meetings by senior contract staff, with monthly reports outlining progress, risks, costs and other mutually agreed upon information.

Favorable or Unfavorable Performance Evaluation

Desired Outcomes

Required Services

SLA

Performance

Standard (completeness, cost, reliability, accuracy, timeliness, quality)

Acceptable Quality Level

(AQL)

Monitoring Method (Quality

Assurance Surveillance Plan/QASP)

Incentives/ Disincentives

Section 508-compliant content, reviews and compliance checks

Ensure 508 compliance with Section 508 of the Americans with Disabilities Act

Produce Section 508-compliant content, conduct routine reviews and compliance checks for Section 508 accessibility within 3 days of request

100% compliant with government requirements

Favorable or Unfavorable Performance Evaluation

Timely Response to communication requests

Response Time for communication requests Email= Within 1 business day.

Phone= Within 1 business day.

In Person= Within 1hr

Respond to all requests for communication within specified time frames

No deviation without COR approval.

Report response times in monthly report

Favorable or Unfavorable Performance Evaluation

C.8 – REFERENCEMATERIALS

1. Links JM, Schwartz BS, Lin S, Kanarek N, Mitrani-Reiser J, Sell TK, Watson CR, Ward D, Slemp C, Burhans R, Gill K, Igusa T, Zhao X, Aguirre B, Trainor J, Nigg J, Inglesby T, Carbone E, Kendra JM. COPEWELL: A Conceptual Framework and System Dynamics Model for Predicting Community Functioning and Resilience After Disasters. Disaster Med Public Health Prep. 2018 Feb;12(1):127-137.

2. Schoch-Spana M, Gill K, Hosangadi D, Slemp C, Burhans R, Zeis J, Carbone EG, Links J. The COPEWELL Rubric: A Self-Assessment Toolkit to Strengthen Community Resilience to Disasters. Int J Environ Res Public Health. 2019 Jul 4;16(13).

C.9 ADDITIONAL DIRECTION REGARDING RIGHTS IN DATA

FAR 52.227-14, Rights in Data – General (May 2014), Alternate IV (2007), is incorporated below in Section I.

Pursuant to FAR 52.227-14(d)(2) and Alternate IV(c)(1), this contract expressly provides additionally as follows:

In accordance with the collaborative nature of the contract, all data analysis, manuscripts, written reports, papers, articles in scientific journals or popular media, book chapters, derivative works and other findings first produced in the performance of this contract shall be the result of collaboration between the CDC and the university and all such products shall include CDC coauthors in accordance with CDC Authorship policy.

Notwithstanding the foregoing, in the event any data analysis, manuscripts, written reports, papers, articles in scientific journals or popular media, book chapters, derivative works and other findings first produced in the performance of this contract fails to be approved through CDC’s Authorship and Scientific Clearance Policies after undergoing reasonable revision efforts, the university may publish such product, provided that all references to CDC authorship or co-authorship shall be removed from such product.

C.10 TRAVEL

In addition to onsite visits to the jurisdictions if needed, the contractor shall include in the project plan travel to Atlanta for the project completion meeting at CDC. Performance under this contract may require travel by Contractor personnel. All travel shall be in accordance with the Federal Travel Regulations (FTR) and adhere to FAR 31.205-46. If travel, domestic or overseas, is required, the Contractor is responsible for making all necessary arrangements for its personnel.

Section D - Packaging And Marking

There are no clauses/provisions included in this section.

Section E - Inspection And Acceptance

FAR SOURCE TITLE AND DATE

52.246-7 Inspection of Research and Development—Fixed Price (Aug 1996)

Section F - Deliveries Or Performance

FAR SOURCE TITLE AND DATE

52.242-15 Stop-Work Order (Aug 1989)

F.1 Reporting Requirements and Deliverables

The Contractor shall initiate, schedule, and conduct meetings and site visits as needed. The items specified for delivery are subject to the inspection and approval by the COR before final acceptance.

F.2 Period of Performance

The total Period of Performance shall be from 09/21/2020 – 06/20/2022 inclusive of a 15-month base period and 1 6-month option period, and shall be structured as follows:

Contract Period Performance

CLIN 0001 09/21/2020 – 12/20/2021

CLIN 0002 09/21/2020 – 09/20/2021

CLIN 0003 (Option Period) 12/21/2021 – 06/20/2022

F.3 Deliverables See Section C.6.

Section G - Contract Administration Data

G.1 CDC0_G008 Contracting Officer’s Representative (COR) (Jul2017)

Performance of the work hereunder shall be subject to the technical directions of the designated COR for this contract.

As used herein, technical directions are directions to the Contractor which fill in details, suggests possible lines of inquiry, or otherwise completes the general scope of work set forth herein. These technical directions must be within the general scope of work, and may not alter the scope of work or cause changes of such a nature as to justify an adjustment in the stated contract price/cost, or any stated limitation thereof.

In the event that the Contractor believes full implementation of any of these directions may exceed the scope of the contract, he or she shall notify the originator of the technical direction and the Contracting Officer, immediately or as soon as possible, in a letter or e-mail separate of any required report(s). No technical direction, nor its fulfillment, shall alter or abrogate the rights and obligations fixed in this contract.

The Government COR is not authorized to change any of the terms and conditions of this contract. Contract changes shall be made only by the Contracting Officer by properly written modification(s) to the contract.

The Government will provide the Contractor with a copy of the COR delegation memorandum upon request.

G.2 CDC0.G018 Payment by Electronic Funds Transfer (Feb 2018)

(a) The Government shall use electronic funds transfer to the maximum extent possible when making payments under this contract. FAR 52.232-33, Payment by Electronic Funds Transfer –System for Award Management, in Section I, requires the contractor to designate in writing a financial institution for receipt of electronic funds transfer payments.

(b) In the case that EFT information is not within the System of Award Management, FAR 52.232-34 requires mandatory submission of Contractor’s EFT information directly to the office designated in this contract to receive that information (hereafter: “designated office”); see below. The contractor shall submit the EFT information within the form titled “ACH Vendor/Miscellaneous Payment Enrollment Form” to the address indicated below.

Note: The form is either attached to this contract (see Section J, List of Attachments) or may be obtained by contacting the Contracting Officer or the CDC Office of Financial Resources at678-475-4510.

(c) In cases where the contractor has previously provided such information, i.e., pursuant to a prior contract/order, and been enrolled in the program, the form is not required unless the designated financial institution has changed.

(d) The completed form shall be mailed after award, but no later than 14 calendar days before an invoice is submitted, to the following address:

The Centers for Disease Control and Prevention Office of Financial Resources (OFR) P.O. Box 15580 Atlanta, GA 30333 Or – Fax copy to: 404-638-5342

(End of Clause)

G.3 CDC42.0002 Evaluation of Contractor Performance Utilizing CPARS (Apr2015)

In accordance with FAR 42.15, the Centers for Disease Control and Prevention (CDC) will review and evaluate contract performance. FAR 42.1502 and 42.1503 requires agencies to prepare evaluations of contractor performance and submit them to the Past Performance Information Retrieval System (PPIRS). The CDC utilizes the Department of Defense (DOD) web-based Contractor Performance Assessment Reporting System (CPARS) to prepare and report these contractor performance evaluations. All information contained in these assessments may be used by the Government, within the limitations of FAR 42.15, for future source selections in accordance with FAR 15.304 where past performance is an evaluation factor.

The CPARS system requires a contractor representative to be assigned so that the contractor has appropriate input into the performance evaluation process. The CPARS contractor representative will be given access to CPARS and will be given the opportunity to concur or not-concur with performance evaluations before the evaluations are complete. The CPARS contractor representative will also have the opportunity to add comments to performance evaluations.

The assessment is not subject to the Disputes clause of the contract, nor is it subject to appeal beyond the review and comment procedures described in the guides on the CPARS website. Refer to: www.cpars.gov for details and additional information related to CPARS, CPARS user access, how contract performance assessments are conducted, and how Contractors participate. Access and training for all persons responsible for the preparation and review of performance assessments is also available at the CPARS website.

The contractor must provide the CDC contracting office with the name, e-mail address, and phone number of their designated CPARS representative who will be responsible for logging into CPARS and reviewing and commenting on performance evaluations. The contractor must maintain a current representative to serve as the contractor representative in CPARS. It is the contractor’s responsibility to notify the CDC contracting office, in writing (letter or email), when their CPARS representative information needs to be changed or updated. Failure to maintain current CPARS contractor representative information will result in the loss of an opportunity to review and comment on performance evaluations.

G.4 CDCA.G001 Invoice Submission (July 2017)

(a) The Contractor shall submit the original contract invoice/voucher as described below to:

The Centers for Disease Control and Prevention Office of Financial Resources (OFR) P.O. Box 15580 Atlanta, GA 3033

Or – The Contractor may submit the original invoice via facsimile or email:

Fax: 404-638-5324

Email: FMOAPINV@CDC.GOV

NOTE: Submit to only one (1) of the above locations.

(b) The contractor shall submit 2 copies of the invoice to the cognizant contracting office previously identified in this contract. These invoice copies shall be addressed to the attention of the Contracting Officer.

The Contractor is 0, is not 0 required to submit a copy of each invoice directly to the Contracting Officer’s Representative (COR) concurrently with submission to the Contracting Officer.

In accordance with 5 CFR part 1315 (Prompt Payment), CDC's Office of Financial Resources is the designated billing office for the purpose of determining the payment due date under FAR 32.904.

The Contractor shall include (as a minimum) the following information on each invoice:

(1) Contractor’s Name & Address

(2) Contractor’s Tax Identification Number (TIN)

(3) Purchase Order/Contract Number and Task Order Number, ifAppropriate

(4) Invoice Number

(5) Invoice Date

(6) Contract Line Item Number and Description of Item

(7) Quantity

(8) Unit Price & Extended Amount for each line item

(9) Shipping and Payment Terms

(10) Total Amount of Invoice

(11) Name, title and telephone number of person to be notified in the event of a defectiveinvoice

(12) Payment Address, if different from the information in (c)(1).

(13) DUNS + 4 Number

(14) Electronic funds transfer (EFT) banking information

G.5 CDCP.G009 Contracting Officer (Jul 1999)

(a) The Contracting Officer is the only individual who can legally commit the Government to the expenditure of public funds. No person other than the Contracting Officer can make any changes to the terms, conditions, general provisions, or other stipulations of this contract.

(b) No information, other than that which may be contained in an authorized modification to this contract, duly issued by the Contracting Officer, which may be received from any person employed by the United States Government, or otherwise, shall be considered grounds for deviation from any stipulation of this contract.

G.6 CDCP.G010 Contract Communications/Correspondence (Jul 1999)

The Contractor shall identify all correspondence, reports, and other data pertinent to this contract by imprinting thereon the contract number from Page 1 of the contract.

Section H - Special Contract Requirements

H.1 HHSAR 352.203-70 Anti-Lobbying (Dec 2015)

Pursuant to the HHS annual appropriations acts, except for normal and recognized executive-legislative relationships, the Contractor shall not use any HHS contract funds for:

(a) Publicity or propaganda purposes;

(b) The preparation, distribution, or use of any kit, pamphlet, booklet, publication, electronic communication, radio, television, or video presentation designed to support or defeat the enactment of legislation before the Congress or any State or local legislature or legislative body, except in presentation to the Congress or any state or local legislature itself; or designed to support or defeat any proposed or pending regulation, administrative action, or order issued by the executive branch of any state or local government, except in presentation to the executive branch of any state or local government itself; or

(c) Payment of salary or expenses of the Contractor, or any agent acting for the Contractor, related to any activity designed to influence the enactment of legislation, appropriations, regulation, administrative action, or Executive order proposed or pending before the Congress or any state government, state legislature or local legislature or legislative body, other than for normal and recognized executive-legislative relationships or participation by an agency or officer of a state, local, or tribal government in policymaking and administrative processes within the executive branch of that government.

(d) The prohibitions in subsections (a), (b), and (c) above shall include any activity to advocate or promote any proposed, pending, or future federal, state, or local tax increase, or any proposed, pending, or future requirement for, or restriction on, any legal consumer product, including its sale or marketing, including, but not limited to, the advocacy or promotion of gun control.

(End of clause)

H.2 HHSAR 352.239-74 Electronic and Information Technology Accessibility (Dec 2015)

(a) Pursuant to Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d), as amended by the Workforce Investment Act of 1998, all electronic and information technology (EIT) supplies and services developed, acquired, or maintained under this contract or order must comply with the “Architectural and Transportation Barriers Compliance Board Electronic and Information Technology (EIT) Accessibility Standards” set forth by the Architectural and Transportation Barriers Compliance Board (also referred to as the “Access Board”) in 36 CFR part 1194. Information about Section 508 is available at http://www.hhs.gov/web/508. The complete text of Section 508 Final Provisions can be accessed at http://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-section-508-standards.

(b) The Section 508 accessibility standards applicable to this contract or order are identified in the Statement of Work or Specification or Performance Work Statement. The contractor must provide any necessary updates to the submitted HHS Product Assessment Template(s) at the end of each contract or order exceeding the simplified acquisition threshold (see FAR 2.101) when the contract or order duration is one year or less. If it is determined by the Government that EIT supplies and services provided by the Contractor do not conform to the described accessibility standards in the contract, remediation of the supplies or services to the level of conformance specified in the contract will be the responsibility of the Contractor at its own expense.

(c) The Section 508 accessibility standards applicable to this contract are: 1194.

205 WCAG 2.0 Level A & AA Success Criteria

302 Functional Performance Criteria 502 Inoperability with Assistive Technology 503 Applications 504 Authoring Tools

602 Support Documentation 603 Support Services

(d) In the event of a modification(s) to this contract or order, which adds new EIT supplies or services or revises the type of, or specifications for, supplies or services, the Contracting Officer may require that the contractor submit a completed HHS Section 508 Product Assessment Template and any other additional information necessary to assist the Government in determining that the EIT supplies or services conform to Section 508 accessibility standards.

Instructions for documenting accessibility via the HHS Section 508 Product Assessment Template may be found under Section 508 policy on the HHS Web site: (http://www.hhs.gov/web/508). If it is determined by the Government that EIT supplies and services provided by the Contractor do not conform to the described accessibility standards in the contract, remediation of the supplies or services to the level of conformance specified in the contract will be the responsibility of the Contractor at its own expense.

(e) If this is an Indefinite Delivery contract, a Blanket Purchase Agreement or a Basic Ordering Agreement, the task/delivery order requests that include EIT supplies or services will define the specifications and accessibility standards for the order. In those cases, the Contractor may be required to provide a completed HHS Section 508 Product Assessment Template and any other additional information necessary to assist the Government in determining that the EIT supplies or services conform to Section 508 accessibility standards. Instructions for documenting accessibility via the HHS Section 508 Product Assessment Template may be found at http://www.hhs.gov/web/508. If it is determined by the Government that EIT supplies and services provided by the Contractor do not conform to the described accessibility standards in the provided documentation, remediation of the supplies or services to the level of conformance specified in the contract will be the responsibility of the Contractor at its own expense.

(End of clause)

H.3 CDC0.H037 Observance of Legal Holidays and Administrative Leave (GovernmentFacilities Performance (Jun 2020)

(a) Holidays

Government personnel observe the following listed days as holidays:

Washington's Birthday Memorial Day Independence Day Labor Day Veterans' Day Thanksgiving Day Christmas Day New Year's Day Columbus Day Martin Luther King Day

Any other day designated by Federal Statute Any other day designated by Executive Order Any other day designated by Presidential proclamation

For purposes of contract performance, the Contractor shall observe the above holidays on the date observed by the Government. Observance of such days shall not be cause for an additional period of performance or entitlement to compensation except as otherwise set forth in the contract. No form of holiday or other premium compensation will be reimbursed , however this does not preclude reimbursement for overtime work authorized in writing by the Contracting Officer.

(b) Unscheduled Facility Closures

In the event Government facilities are closed due to inclement weather, potentially hazardous or unsafe conditions, or other special circumstances, contractor personnel assigned to work within those facilities are automatically dismissed. Notwithstanding the terms herein, the contractor shall comply with any specific contract terms that require a level of ongoing support for critical operations during times of facility closure. The contractor may also continue to provide support under a scheduled telework arrangement in accordance with the terms of the contract if the contract expressly authorizes telework in writing.

(c) Cost Impact

Accounting for costs associated with an unscheduled facility closure is unique to each contract and depends upon a number of factors such as:

i) Contract type, e.g. Fixed Price, Time and Materials, or CostReimbursement.

ii) Contractor's established management and accounting practicesfor unproductive time.

iii) The inclusion and applicability of other contract terms &conditions.

iv) The ability of the contractor to mitigate costs by reassigning employees to work on other contracts, to work from a different facility, or to work remotely from home in accordance with contract telework provisions.

H.4 CDC0.H049 Non-Disclosure Agreement for Contractor and Contractor Employees (Jun2020)

The contractor and contractor employees shall prepare and submit Non-Disclosure Agreements (NDA) to the Contracting Officer prior to access of government information or the commencement of work at CDC.

(a) The NDAs, at Exhibit I and II, are required in service contracts where contractor’s employees will have access to non-public and procurement-sensitive information while performing functions in support of the Government. The NDA also requires contractor’s employees properly identify themselves as employees of a contractor when communicating or interacting with CDC employees, employees of other governmental entities, and members of the public (when communication or interaction relates to the contractor’s work with the CDC). The Federal Acquisition Regulation (FAR) 37.114 (c), states “All contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public or Congress that they are Government officials, unless, in the judgment of the agency, no harm can come from failing to identify themselves. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.”

(b) The contractor shall inform contractor employees of the identification requirements by which they must abide and monitor employee compliance with the identificationrequirements.

(c) During the contract performance period, the contractor is responsible to ensure that all additional or replacement contractors’ employees sign an NDA and it is submitted to the Contracting Officer prior to commencement of their work with the CDC.

(d) Contractor employees in designated positions or functions that have not signed the appropriate NDA shall not have access to any non-public, procurement sensitive information or participate in government meetings where sensitive information may be discussed.

(e) The Contractor shall prepare and maintain a current list of employees working under NDAs and submit to the Contracting Officer upon request during the contract period of performance. The list should at a minimum include: contract number, employee’s name, position, date of hire and NDArequirement.

EXHIBIT I

Centers for Disease Control and Prevention (CDC)

Contractor Non-Disclosure Agreement

I. Non-public Information

[Name of contractor] understands that in order to fulfill the responsibilities pursuant to [contract name and number] between the Centers for Disease Control and Prevention and [Name of CDC contractor] dated [date], employees of [contractor] will have access to non-public information, including confidential and privileged information contained in government-owned information technology systems. For purposes of this agreement, confidential information means government information that is not or will not be generally available to the public.

Privileged information means information which cannot be disclosed without the prior written consent of the

CDC.

In order to properly safeguard non-public information, [contractor] agrees to ensure that prior to being granted access to government information or the commencement of work for the CDC, whichever is applicable, all contractor employees will sign a Non-Disclosure Agreement (NDA) provided by the CDC prior to beginning work for the CDC. Contractor agrees to submit to the Contracting Officer the original signed copies of NDAs signed by the contractor’s employees in accordance with the instructions provided by the Contracting Officer.

Failure to provide signed NDAs in accordance with this agreement and instructions provided by the Contracting Officer could delay or prevent the employee from commencing or continuing work at the CDC until such agreement is signed and returned to the Contracting Officer.

Contractor further agrees that it will not cause or encourage any employee to disclose, publish, divulge, release, or make known in any manner or to any extent, to any individual other than an authorized Government employee any non-public information that the employee may obtain in connection with the performance of the employee’s responsibilities to the CDC.

II. Procurement-Sensitive Information

Contractor further agrees that it will not cause or encourage any employee to disclose, publish, divulge, release, or make known in any manner or to any extent, to any individual, other than an authorized Government employee, any procurement-sensitive information gained while in connection with fulfilling the employee’s responsibilities at the CDC. For purposes of this agreement, procurement-sensitive information includes, but is not limited to, all information in Statements of Work (SOW), Procurement Requests (PR), and Requests for Proposal (RFP);

Responses to RFPs, including proposals, questions from potential offerors; non-public information regarding procurements; all documents, conversations, discussions, data, correspondence, electronic mail (e-mail), presentations, or any other written or verbal communications relating to, concerning, or affecting proposed or pending solicitations or awards; procurement data; contract information plans; strategies; source selection information and documentation; offerors’ identities; technical and cost data; the identity of government personnel involved in the solicitation; the schedule of key technical and procurement events in the award determination process; and any other information that may provide an unfair competitive advantage to a contractor or potential contractor if improperly disclosed to them, or any of their employees.

Contractor understands and agrees that employee access to any procurement-sensitive information may create a conflict of interest which will preclude contractor from becoming a competitor for any acquisition(s) resulting from this information. Therefore, if an employee participates in any discussions relating to procurement-sensitive information, assists in developing any procurement-sensitive information, or otherwise obtains any procurement-sensitive information while performing duties at the CDC, contractor understands and agrees that contractor may be excluded from competing for any acquisition(s) resulting from this information.

III. Identification of Non-Government Employees

Contractor understands that its employees are not agents of the Government. Therefore, unless otherwise directed in writing by the CDC, contractor agrees to assist and monitor employee compliance with the following identification procedures:

A. At the beginning of interactions with CDC employees, employees of other governmental entities, and members of the public (when such communication or interaction relates to the contractor’s work with the CDC), contractors’ employees will identify themselves as an employee of a contractor.

B. Contractors’ employees will include the following disclosures in all written communications, including outgoing electronic mail (e-mail) messages, in connection with contractual duties to the CDC:

Employee’s name Name of contractor Center or office affiliation Centers for Disease Control and Prevention

C. At the beginning of telephone conversations or conference calls, contractors’ employees will identify themselves as an employee of a contractor.

D. Contractors’ employees should not wear any CDC logo on clothing, except for a CDC issued security badge while carrying out work for CDC or on CDC premises. The only other exception is when a CDC management official has granted permission to use the CDClogo.

E. Contractors’ employees will program CDC voice mail message to identify themselves as an employee of a contractor.

I understand that federal laws including, 18 U.S.C. 641 and 18 U.S.C. 2071, provide criminal penalties for, among other things, unlawfully removing, destroying or converting to personal use, or use of another, any public records.

Contractor acknowledges that contractor has read and fully understands this agreement.

Name of contractor:

Signature of Authorized Representative of Contractor:

Date:

Copies retained by: Contracting Officer and contractor

EXHIBIT II

Centers for Disease Control and Prevention (CDC) Contractors’ Employee Non-Disclosure Agreement

I. Non-Public Information

I understand that in order to fulfill my responsibilities as an employee of [Name of CDC contractor], I will have access to non-public information, including confidential and privileged information contained in government-owned information technology systems. For purposes of this agreement, confidential information means government information that is not or will not be generally available to the public. Privileged information means information which cannot be disclosed without the prior written consent of the CDC.

I, [Name of Employee], agree to use non-public information only in performance of my responsibilities to the CDC. I agree further that I will not disclose, publish, divulge, release, or make known in any manner or to any extent, to any individual other than an authorized Government employee, any non-public information that I may obtain in connection with the performance of my responsibilities to the CDC.

II. Procurement-Sensitive Information

I further agree that unless I have prior written permission from the CDC, I will not disclose, publish, divulge, release, or make known in any manner or to any extent, to any individual other than an authorized Government employee, any procurement-sensitive information gained in connection with the performance of my responsibilities to the CDC. I specifically agree not to disclose any non-public, procurement-sensitive information to employees of my company or any other organization unless so authorized in writing by the CDC.