CONTINUATION OF PRESOLICITATION NOTICE VOSB.docx

CONTINUATION OF PRESOLICITATION NOTICE:

Project No. 620-22-202 Settling Tanks at the Montrose VAMC.

Background The Secondary Settling Tanks in Building 58, which are part of the wastewater treatment facility at HVHCS FDR Hospital in Montrose, NY, are defunct. A contractor is needed to replace the internal mechanical systems and bring these tanks back up to operational status.

Objectives The objective of this acquisition is to repair the secondary settling tanks in the wastewater treatment system and bring them back online.

Place of Performance / Place of Delivery The place of performance for this contract is VA Hudson Valley Healthcare System FDR Hospital in Montrose, NY.

Period of Performance

TBD

Scope or Tasks (for services)

Work shall comply with VA Specifications and regulations, all applicable Federal, State and Local codes including specific regulations related to working at the VA Medical Center at Montrose. Contractor shall be responsible to complete the work within the contractual period of performance, and within the work hours as defined in the contract. Contractor shall be responsible to plan and develop activities, phasing and project scheduling. Contractor shall be responsible to coordinate and schedule work to minimize any short-duration shut downs.

Other Scope or Tasks to be included in this posting:

Government-Furnished Property, Material, Equipment, or Information (GFP, GFM, GFE, or GFI) Contractor shall be furnished with copies of available utility drawings for the areas included in the area of work as part of the construction documents.

Security Contractor and subcontractor employees shall obtain day passes for any site visits from the police station. If personnel from the Contractor and subcontractor are expected to be on site more than five (5) days (cumulative), they shall file paperwork to obtain a permanent ID for the station. Necessary paperwork can be obtained from the COR.

The Contractor and subcontractor employees who intend to take photos must inform the COR, at least 48 hours ahead of time, of such intentions. The C&A requirements do not apply, and a Security Accreditation package is not required.

Safety Codes / Certification / Licensing The Contractor shall comply with all codes as described above, as well as codes customarily applied in VA construction jobs such as NFPA fire code, OSHA, VA Design Guides, etc. Labs used by the contractor shall be licensed as required by any applicable governing agencies, and their certifications and licenses shall be included in the reports.

A superintendent on the direct payroll of the general contractor must be present at the construction site at all times while work is being performed on this contract. This person must have minimum OSHA 30 hour training and ability to act as the GC safety officer and to stop work on the site if needed.

Travel Contractor and/ or subcontractor(s) will travel from their place of business to Montrose campus of HVHCS.

Special Material Requirements No special materials are anticipated for this contract.

Any Other Requirements unique to the solicitation.

None.

NARA Records Management Requirements.

The following standard Items relate to records generated in executing this contract:

Citations to pertinent laws, codes and regulations such as 44 U.S.C Chapter 21, 29, 31and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government ‘IT’ equipment and/or Government records.

Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

The Government Agency owns the rights to all data/records produced as part of this contract.

The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors Contractor employees who work in or travel to VHA locations must comply with the following:

Documentation requirements:

If fully vaccinated, shall show proof of vaccination.

NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

If unvaccinated and granted a medical or religious exception, shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test.

Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

This procurement is a 100% set-aside for a Veteran-Owned Small Business (VOSB). Prospective contractors must be registered and certified in the Center for Veterans Enterprise (CVE) VetBiz Registry database prior to submitting a bid: http://vetbiz.va.gov Prospective contractors must be registered and have a current UEI in the System for Award Management (SAM) database prior to contract award: sam.gov Bids will only be accepted from VOSBs that are determined to be responsible and responsive contractors. Prospective contractors must be approved under NAICS Code 236220, size standard of $39.5 Million. The cost range for this project is between $250,000 and $500,000.

A bid bond will be required, and performance and payment bonds will be required upon award of contract. The solicitation will be released on or around October 12, 2022. The bid submittal address, date and time will be included in the solicitation. Specifications and plans will be available for download from the Contract Opportunities website at www.beta.SAM.gov.

Amendments to this solicitation will be posted on the Contract Opportunities website as well. Bidders are responsible for obtaining and acknowledging all amendments to this solicitation prior to the time of bid closing. All bid submissions shall be in hardcopies; faxed or e-mailed bids will not be accepted. E-mail questions concerning the solicitation to Dany Humphreys at Dany.Humphreys2@va.gov Responses to this notice with your firm’s capability statement in writing (email) and must be received not later than 10/11/2022 at 9am. Email: Dany.Humphreys2@va.gov. No telephone inquiries will be accepted.