Consultant_Services_for_Sacramento_Housing_and_Redevelopment_Agency_(SHRA)_(Addendum_#2_Revision).pdf

REQUEST FOR PROPOSAL

2025-PURB RFP-0061

CONSULTANT SERVICES FOR SACRAMENTO HOUSING AND

REDEVELOPMENT AGENCY (SHRA)

County of Sacramento

9660 Ecology Lane

Sacramento, CA 95827

RELEASE DATE: August 28, 2025

DEADLINE FOR QUESTIONS: September 10, 2025

RESPONSE DEADLINE: October 3, 2025, 5:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/saccounty https://secure.procurenow.com/portal/%7bproject.government.code%7d

County of Sacramento

REQUEST FOR PROPOSAL

Consultant Services for Sacramento Housing and Redevelopment Agency

(SHRA)

1. Introduction

2. General Rules

3. Scope of Work

4. Evaluation and Selection

5. Proposal Format and Content

6. Vendor Submissions

Attachments:

A - RFP ATT Sample County Agreement

B - RFP ATT Proprietary Agreement

Request for Proposal #2025-PURB RFP-0061 Title: Consultant Services for Sacramento Housing and Redevelopment Agency (SHRA)

1. Introduction

1.1. Summary

The County of Sacramento seeks a qualified consultant to implement specific deliverables and provide recommendations aimed at enhancing collaboration and effectiveness of the Sacramento Housing and

Redevelopment Agency (SHRA) in alignment with County priorities.

This RFP is structured as two independent Components, each of which may be awarded separately or together:

Component A (Consulting Services):

• Review roles and responsibilities of SHRA’s governing bodies

• Assess SHRA’s housing finance lending processes and policies

• Assess SHRA’s public housing and housing choice voucher functions

• Deliver actionable recommendations and implementation guidance

Component B (Interim Executive Director Staffing):

The County seeks firms that can provide a professional with executive leadership experience in housing, social services, or related public sector fields to serve as Interim Executive Director of SHRA during the organizational assessment period as the organization seeks to hire a permanent Executive Director.

Proposers may submit for: (1) Component A only; (2) Component B only; or (3) both Components A & B.

1.2. Background

SHRA is a joint powers authority of the City of Sacramento, County of Sacramento, the Housing

Authority of the City of Sacramento, and the Housing Authority of the County of Sacramento serving as the staffing entity for both City and County housing authorities and providing affordable housing finance and development services for the City and unincorporated portions of the County of Sacramento.

Previously, SHRA provided staffing for two additional constituent agencies; the Redevelopment Agency for both the City of Sacramento and unincorporated County, until the dissolution of redevelopment by the State in 2012. The Housing Authority/SHRA focuses its efforts on five main areas to achieve its mission:

1. Affordable Housing – Manages local and federal housing subsidy funding for the City and

County, working with a variety of financing tools to continuously expand housing opportunities.

2. Housing Authority – Staffs the housing authorities for both the City and County administering the public housing and HCV programs.

3. Community Revitalization – Manages federal entitlement funding on behalf of the City and

County used to reverse the impact of blighted areas and create safer places to live and work.

4. Homeless Solutions – Works with public and nonprofit partners to develop permanent housing for people experiencing homelessness.

5. Neighborhood Investment – Administers federal programs that transform low-income housing and surrounding communities that improve outcomes for families.

Under the Joint Powers Authority (JPA), the SHRA Executive Director reports directly to the Sacramento

City Council, Sacramento County Board of Supervisors, the Board of the Housing Authority of the City of

Sacramento, and the Board of the Housing Authority of the County of Sacramento. SHRA staff regularly works with City and County leadership on critical issues. In addition to direction from the City Council and Board of Supervisors, SHRA also receives direction from both housing authority Boards. The

Sacramento Housing and Redevelopment Commission (SHRC) has commissioners appointed by the City

Council and Board of Supervisors with each appointing one current public housing residents which allows SHRC to meet the commission requirements from the US Department of Housing and Urban

Development (HUD) for some Housing Authority activities. The governing boards of both the Housing

Authority of the City of Sacramento and the Housing Authority of the County of Sacramento have delegated some actions, mostly those related to administrative functions of the Housing Authority, to the SHRC. On other items, especially those related to the housing authority budget and real estate actions, the SHRC is advisory-only to the governing boards of the Housing Authority of the City of

Sacramento, and the Housing Authority of the County of Sacramento.

1.3. Contact Information

Any inquiries or requests regarding this solicitation must be submitted via OpenGov. Contact with unauthorized County personnel during the selection process may result in disqualification.

Matt Levesque

CEO Management Analyst III

Email: levesquem@saccounty.gov

Phone: (916) 874-4300

Department:

General Services

Department Head:

Joshua Green

Director

1.4. Timeline

Release Project Date August 28, 2025

Question Submission Deadline September 10, 2025, 5:00pm

Proposal Submission Deadline October 3, 2025, 5:00pm mailto:levesquem@saccounty.gov tel:(916)874-4300

2. General Rules

2.1. Important Instructions for Electronic Submittal

The County is accepting electronic proposal submissions. Proposers shall create a FREE account with

OpenGov Procurement by signing up at Sign Up (opengov.com). Once you have completed account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit your electronic proposal.

2.2. General Rules

2.2.1 Overview

This Request for Proposals (RFP) invites proposers to submit a proposal to the County. This RFP does not commit the County to award a contract. Submission neither obligates nor entitles a proposer to a contract.

Multiple Awards / Award by Component.

The County may make multiple awards and may award by Component. The County may award

Component A (Consulting) and/or Component B (Interim Executive Director) to one or more proposers, award both Components to a single proposer, or make no award. Each Component will be evaluated and awarded independently based on best value.

2.2.2 Proposal format and content

When submitting a proposal, proposers must follow the format and contents detailed Section 5, Proposal format and content. Failure to do so will likely prolong the evaluation process and could result in a proposal not being considered.

2.2.3 Proposal submission

Proposals must be received BEFORE 5:00 pm on Friday, October 3, 2025 electronically via OpenGov.

Failure to submit a proposal on time may be grounds for rejection of the proposal; however, the County reserves the right, in its sole and absolute discretion, to accept proposals after the proposal due date.

2.2.4 Questions and communication

Questions concerning this RFP must be submitted in the project Q&A section in OpenGov Procurement by 5:00 pmon Wednesday, September 10, 2025.

Questions received via phone or e-mail to direct points of contact for this RFP will not be considered nor responded to. The County shall respond to questions properly submitted as described above via addenda.

2.2.5 Addenda

The County reserves the right to modify this RFP at any time prior to the proposal due date. The County will modify the RFP only by written addenda. Proposal should be based on this RFP document and any formal written addenda. Proposers should not rely on oral statements. Addenda will be posted in https://procurement.opengov.com/signup

OpenGov Procurement. It is the responsibility of each prospective proposer to assure receipt of all addenda.

2.2.6 County's right to withdraw, cancel, suspend and/or modify RFP

The County reserves the right to withdraw, cancel, suspend, and/or modify this RFP for any reason and at any time with no liability to any prospective proposer for any costs or expenses incurred in connection with the RFP or otherwise.

2.2.7 Proposer's right to edit or cancel proposal

Proposers may edit or cancel their proposal in OpenGov Procurement prior to the due date.

2.2.8 Proposals will not be returned

Upon submission, proposals will not be returned.

2.2.9 Public disclosure of proposal documents

The County will treat all information submitted in a proposal as available for public inspection once negotiations with the selected party have been completed. If copies of proposals are included with

Board materials, the County will make proposals available for public inspection once staff has made a recommendation for award.

If a proposer believes protected data is included in its proposal, the proposer shall clearly identify the data and provide the legal basis in support of the asserted classification. Proposer must present such information separately as part of its proposal OR type in bold red letters the term "CONFIDENTIAL" on that specific part or page of the proposal which proposer believes to be confidential. Classification of data as trade secret data will be determined pursuant to applicable law, and, accordingly, merely labeling data as "trade secret" does not necessarily make the data protected under any applicable law.

In order for the County to assert the confidentiality of any such information in the event a California

Public Record Act request is received, the proposer must request, execute and submit a County-prepared written agreement to defend and indemnify the County for liability, costs and expenses incurred in asserting such confidentiality as part of the proposal. A copy of that written agreement is attached as Attachment B.

The final determination of whether the County will assert a proposer's claim of confidentiality shall be at the sole discretion of the County. Any information determined to be non-confidential shall be considered public record. If the County determines that your information does not meet the criteria for confidentiality, you will be notified of the County's intent to release the public record pursuant to any

California Public Records Act request.

The proposer agrees, as a condition of submitting its proposal, that the County will not, as between the parties, be liable or accountable for any loss or damage, which may result from a breach of confidentiality related to the proposal. The proposer agrees to indemnity and hold the County, its officials, agents, and employees harmless from all claims arising out of, resulting from, or in any manner attributable to any violation of any provision of the California Public Records Act, including legal fees and disbursements paid or incurred to enforce this provision.

2.2.10 Proposer's costs

The County shall not be responsible for any costs incurred by proposer in connection with this RFP.

Proposer shall bear all costs associated with proposal preparation, submission, and attendance at interviews, or any other activity associated with this RFP or otherwise.

2.2.11 Proposer's ideas

To the extent permitted by law, the County reserves the right to use any or all ideas, concepts, or other information provided in any proposals. Selection or rejection of the proposal does not affect this right.

2.2.12 Collusion

If the County determines that collusion has occurred among proposers, none of the proposals of the participants involved in the collusion shall be considered. The County's determination shall be final.

2.2.13 Conflict of interest

The proposer affirms that to the best of its knowledge the submission of its proposal, or any resulting contract, does not present an actual or perceived conflict of interest. The proposer agrees that should any actual or perceived conflict of interest become known, it will immediately notify the County and will advise whether it will or will not avoid, mitigate, or neutralize the conflict of interest.

The County may make reasonable efforts to avoid, mitigate, or neutralize a conflict of interest by a proposer. To avoid a conflict of interest by a proposer, the County may utilize methods including disqualifying a proposer from eligibility for a contract award or cancelling the contract if the conflict is discovered after a contract has been issued. The County may, at its sole and absolute discretion, waive any conflict of interest.

2.2.14 Organization Conflicts of Interest

Proposers must disclose any actual or potential organizational conflict of interest (OCI) arising from performing duties related to Component A and Component B, including circumstances where a firm supplies the Interim Executive Director while also conducting assessments or recommendations affecting SHRA operations. The County may: (a) require mitigation (e.g., internal firewalls, separate teams and reporting lines), (b) restrict a proposer to one Component, or (c) determine that the conflict cannot be mitigated and deem the affected Component non-awardable to that proposer.

3. Scope of Work

The selected consultant will be responsible for the following:

3.1. Objectives

The County aims to strengthen collaboration with SHRA and partners by improving communication and partnership among the stakeholders – including developers, service providers, and Sacramento residents – to enhance service delivery to the community. For this project, the County aims to better understand

SHRA/Housing Authority’s functions and oversight structure to identify ways to participate more closely and support our objectives. The objectives are:

• Better align public housing and voucher programs with County and community homelessness and housing initiatives while meeting HUD regulations and guidelines and reduce administrative barriers to accessing Housing Authority programs.

• Enhance coordination and transparency, and improve customer service and efficiencies, in housing development and financing processes, expanding and diversifying affordable housing products and funding approaches.

• Ensure the County Housing Authority Board has the information and decision- making authority for effective oversight of SHRA’s functions.

3.2 Scope of Work

Component A – Consulting Services (Strategies 1 through 3)

This Scope of Work outlines the County-approved strategies and guides proposal development. While providing clear expectations, the County values the experience and knowledge of subject matter experts and encourages innovative, flexible approaches that align with the project’s goals, objectives, and desired outcomes.

Strategy 1: Evaluate the Housing Authority’s public housing and housing choice voucher programs, identifying opportunities to strengthen those programs within the parameters of meeting HUD regulations and guidelines, and integrate with County and community homeless and housing programs.

Activities/Deliverables:

• Conduct an assessment that includes interviewing SHRA staff, partners, and customers.

• Create a process map for how clients and other partners (i.e. landlords, providers, etc.) interface with the system.

• Deliver a detailed report with actionable recommendations for program enhancements that meet

HUD regulations and guidelines.

Strategy 2: Assess SHRA’s housing finance and community development processes and policies, identifying opportunities to enhance heightened coordination and continuous improvement.

Activities/Deliverables:

• Conduct an assessment that includes interviewing SHRA staff, partners, and customers.

• Analyze SHRA’s affordable housing development finance processes, to include comparisons to other counties of like size and composition.

• Analyze the pros and cons of shifting the management of the County’s federal entitlement funding to the County. This analysis should include a comparison of methods other counties of like size and composition use to manage the funding, and their successes and challenges. In addition, the analysis should include the financial impacts to SHRA, as well as cost savings and efficiencies associated with administration through SHRA.

• Provide a comprehensive written report with recommendations.

Strategy 3: Review and delineate the roles and responsibilities of SHRA’s oversight bodies, identifying the information needed for the County Board of Supervisors to effectively carry out their duties.

Activities/Deliverables:

Conduct an analysis of the following entities’ roles and responsibilities, as well as decision-making:

1. Sacramento Housing and Redevelopment Commission,

2. County Housing Authority Board and

3. Board of Supervisors.

This analysis should include a comparison to other county housing authorities, including how they successfully meet HUD resident participation requirements while ensuring and maintaining oversight by elected officials. This analysis should also consider the loss of redevelopment as a key function of SHRA.

• Conduct an analysis of reporting requirements associated with Federal, State and Local funding, as well as JPA specific requirements and whether these requirements are being met currently.

• Interview SHRC and County Board of Supervisors/Housing Authority Board members to gather input and provide direction.

• Deliver a detailed report identifying the necessary steps to ensure that County Board of Supervisors’ members receive the information needed to make informed decisions and/or propose changes to enhance the Board's decision- making authority and oversight capabilities.

Component B – Interim Executive Director Staffing (Strategy 4)

Strategy 4: Interim Executive Director Staffing

The County seeks proposals from firms capable of providing an experienced professional to serve as Interim

Executive Director of SHRA during the organizational assessment period and potentially until a permanent

Executive Director is recruited and hired. This individual should demonstrate proven executive leadership in housing, social services, or related public sector fields, with a strong understanding of affordable housing policy, community development, and agency operations.

Activities/Deliverables:

• Maintain continuity of day-to-day operations across SHRA’s housing and redevelopment programs.

• Supervise senior leadership and ensure alignment with HUD and other funding regulations and local policies.

• Oversee financial management, staffing, and compliance with federal, state, and local funding requirements.

• Facilitate access to internal data, staff, and systems for the assessment team.

• Provide insight into agency culture, governance, and strategic priorities.

• Transition roadmap for incoming permanent leadership, including recommendations for continuity and improvement. The County anticipates the assessment will take six to twelve months from the effective date of the contract, and that the hiring of a permanent Director may take an additional two to three months.

Preferred Qualifications

Preference will be given to applicants who demonstrate the following qualifications:

• Documented experience in evaluating or consulting with both public housing authorities and similar government affordable housing and development agencies and affordable housing financing rules, regulations and tools. Preferably, the applicant should have at least ten (10) years of experience conducting organizational assessments, reviewing policies, and developing actionable recommendations for public sector entities.

• In-depth knowledge of United States Department of Housing and Urban Development laws and regulations for Public and Indian Housing, housing policy, regulatory compliance, governance structures, and interagency collaboration. Familiarity with local government operations and oversight processes related to housing and redevelopment agencies.

• Demonstrated ability to manage multi-faceted projects within defined timelines and expected deliverables. Capacity to work independently while maintaining regular coordination with County staff, SHRA and stakeholders. Flexibility to adapt to project needs and incorporate stakeholder feedback.

• Excellent verbal and written communication skills for presenting findings to diverse stakeholders, including elected officials and community partners. Examples of previously issued reports/and or recorded presentations should be made available for review.

• Location and Meeting Requirements: The Consultant or Firm should demonstrate a knowledge and proven history of working with public housing authorities and must be available for in-person meetings, as determined by the proposal.

4. Evaluation and Selection

4.1 Proposal evaluation and recommendation for selection

The County reserves the following rights, to be exercised in the County’s sole and absolute discretion: 1) to determine whether any aspect of a proposal satisfactorily meets the criteria established in this RFP; 2) to seek clarification or additional information from any proposer; 3) to negotiate, sequentially or simultaneously, pricing and/or terms with any proposer or vendor; 4) to reject any or all proposals with or without cause; 5) to waive any irregularities or informalities in a proposal; 6) to cancel or amend by addenda this RFP, in part or entirely; 7) to award multiple contracts to proposers; and/or 8) award a contract to a vendor that did not submit a proposal.

Evaluation of proposals by a selection committee, evaluation panel, County staff, a technical advisory committee, or by another group, individual or entity is advisory only. The County of Sacramento Board of

Supervisors or its designee may consider or reject such evaluation(s) for any or all proposals. Such evaluations are for the sole benefit of the County of Sacramento Board of Supervisors or its designee, and as such, they are not binding upon the County, nor may they be relied upon in any way by a Proposer.

The County will issue a Notice of Intent to Award (NOIA) and/or a Notice of Award (NOA), as applicable, to be published on OpenGov Procurement naming County’s selected consultant following completion of the evaluation process. Issuance, withdrawal, negotiation, or execution for one Component does not obligate the

County regarding the other Component. All other rights and reservations stated herein remain in effect.

4.2 Evaluation of responsiveness

The County will consider all the material submitted by a proposer to determine whether the proposer’s offer is in compliance with the terms and conditions set forth in this RFP. Proposals that do not comply with the provisions in this RFP may be considered nonresponsive and may be rejected.

4.3 Evaluation of responsibility

To determine whether a Proposer is responsible, the County will consider the Proposer’s general qualifications to perform the requested services in a satisfactory manner; financial responsibility; integrity;

skill; past performance; and ability. Proposals from proposers considered non-responsible will be rejected.

4.4 Evaluation panel and evaluation criteria

This RFP contains two Components as follows:

Consulting Services, Strategies 1 through 3 are Component A. Interim Executive Director Staffing, Strategy 4, is Component B. The County will evaluate each component independently using the criteria and weights designated for each Component. Scores for one Component shall not influence the other.

Firms may submit proposals addressing either component, or both. The County reserves the right to award separate contracts for each component, both components to a single firm or award only component and not the other.

After review of each responsive proposal, the County may award a contract to a successful proposer based on the evaluation criteria, or it may establish a short list of proposers for further consideration. The short list of proposers may be asked to provide additional information. The short list of proposers may also be asked to attend an in-person or telephone interview/presentation, as determined by the County in its sole discretion.

Evaluation criteria shall include the following:

Component A (Strategies 1-3)

1. Quality of the proposed services, including:

A. Proposer's methodology and understanding of SHRA scope

B. How well the proposed services meet the requirements as stated in the RFP and alignment with County objectives

C. Clarity of Deliverables/Timeline

D. Innovation of the Proposal approach

E. Quality of the proposed schedule/work plan/implementation

F. Demonstrated understanding of the scope of work and County’s needs

2. Experience and qualifications, including:

A. Experience and history of the firm

B. Expertise of staff

C. Demonstrable knowledge of HUD/public housing knowledge

D. Experience and knowledge of organizational assessments

E. Demonstrated experience conducting similar projects

3. Quality of proposal compliance, including:

A. Compliance with proposal format and content

B. Acceptance of the County’s Sample Agreement terms and conditions (Attachment A)

4. Cost Proposal

A. Reasonableness of proposal

B. Transparency of Line-item budget and requested detail

C. Cost-effectiveness

5. References & Past Performance

A. Quality of references provided

B. Demonstrable record of past success with similar projects

C. Degree of client satisfaction indicated from references

Component B (Strategy 4)

1. Candidate Executive Experience and Qualifications

A. Demonstrated success in leading housing authorities, social service agencies, or similar public sector organizations.

B. Proven ability to manage complex operations, budgets, and regulatory compliance.

2.Public Housing/Governance Expertise

A. Understanding of affordable housing policy, redevelopment programs, and HUD regulations.-

3. Transition/Availability & Management Approach

A. Ability to begin promptly and commit to the full duration of the assessment period.

B. Adaptability, decisiveness, and a steady hand during organizational change.

4. Price (Component B)

A. Reasonableness of proposal

4.5 Execution of contract

The selected proposer shall execute an agreement with the County of Sacramento, using the standard consulting agreement (see Attachments section). Any requested revisions, deletions, or additions, to the language in the attached sample agreement shall be clearly set forth in the proposal for the County’s consideration. The County may enter into separate agreements for each component A or B. Negotiation and execution for one component shall not create any obligation for the second component.

Before a contract becomes effective between the County and any proposer, the contract must be reviewed by County Counsel and the contract award must be approved by the County Board of Supervisors or its designee. If for any reason the County Board of Supervisors or its designee does not ratify and sign the contract then there are no binding obligations whatsoever between the County and the proposer relative to the proposed contract.

5. Proposal Format and Content

The County is not setting a page limit for your proposal; however, please endeavor to be concise and focused in your submissions.

5.1 Proposal

In response to this RFP, Respondents are required to upload a proposal response that is comprehensive and aligns with the project goals, objectives, and desired outcomes within the financial limits. The Respondents

Proposal will reflect the approach to fulfilling the scope of work, and should respond to the following points:

a. Experience: Firm Experience & Team Qualifications

Provide a detailed description of the qualifications to include resumes and work history of the proposed project lead(s) and key team members responsible for the activities outlined in Section 3, Scope of Work.

b. Experience: Relevance and Depth of Experience

Provide a brief description of your firm’s history in evaluating or consulting with both public housing authorities and Affordable Housing Financing Agencies similar government affordable housing and development agencies. If you intend to subcontract with other entities or consultants to perform certain components of this project, please include their information as well. Include the following details:

• Dates of relevant projects

• Types and methods of assessments conducted, particularly in government or housing program settings

• Scope and scale of the projects

• Use of innovative strategies and methodologies to improve service delivery

c. Experience: Barriers Encountered and Lessons Learned

Describe barriers encountered in prior assessments or evaluations and the lessons learned from those barriers. Include information relevant to the proposed approach or activities outlined in the Scope of Work.

d. Design: Project Methodology and Execution

Describe your approach to accomplishing the goals, objectives, and desired outcomes outlined in the Scope of Work. Include the following details:

• Executive summary

• Detailed plan and timeline for each strategy area

• Strategies for engaging stakeholders

• Feasibility considerations within the financial limits of the estimated budget and plans for scalability if additional funding becomes available

e. Design: Reporting and Accountability

Outline your proposed plan for ongoing progress reporting and ensuring accountability throughout the project lifecycle. Include details, and upload any documents that demonstrate the following:

• Project communication plan with schedule for progress reports, including key milestones and deliverables

• Templates or examples of reports used to track and communicate progress

• Strategies for ensuring transparency and maintaining alignment with immediate project objectives and long-term goals

f. Budget:

Provide a detailed budget with breakdowns, including allocation of resources for each project goal and deliverable. The proposed budget should provide a line-item detail that includes all project expenses.

Provide a detailed explanation and justification for each cost listed in the Line-Item Budget. Include details outlining how the expenses are necessary and related to the project goals and deliverables as described in the design section of your response.

Please clearly demonstrate the way that your services for this project will be billed, whether on a Time &

Expenses basis paid upon completion of milestones or tasks (include rate sheets for all staff involved in the project), or as Fixed Fee or Lump Sum (provide supporting documentation as to how the fixed fee or lump sum total was generated, and any associated costs). Travel costs and reimbursable charges and/or expenses should be clearly enumerated and advise if these are included or excluded from the fixed fee or lump sum price.

g. References

Please provide three (3) references from Counties/Cities, Housing Authorities and/or Affordable Housing

Agencies and include the following information for each:

• Agency/Company Name

• Project Name

• Project Size (Cost/Unit & Total Cost)

• Project Type

• Year Completed

• Name of Project Manager

• Email Address & Phone Number

• Brief Physical Description of Project

The County reserves the right to check other references not provided by the proposer. Emphasis should be given to providing references where 1) the resources used are the same or mostly the same as those who will be used for the County’s purposes, and 2) the references are governmental organizations of similar size to the County. The County may request additional references from proposer.

h. Letters of Support

Please include letters of support from individuals and/or organization that you plan to collaborate or subcontract with on this project. Letters should specify what the collaborator and/or subcontractors will contribute to the project.

i. Component B Requirements:

Resume and executive leadership summary highlighting housing authority/public sector leadership.

Start availability and transition/coverage plan (onboarding, handoff, continuity).

Three (3) executive leadership references relevant to the Interim Executive Director role.

6. Vendor Submissions

6.1. Certification of Independent Contractor Status*

"I hereby certify that the Contractor/Consultant firm employs five or more full-time employees. “Full-time”, as defined by the Internal Revenue Service, means persons employed for 20 or more hours per week, and excludes temporary employees whose term of employment will be less than one (1) month.

This certification satisfies the Internal Revenue Service criteria for treatment of the above-named consultant as an independent contractor, not an employee for tax withholding purposes."

☐ Yes, I certify that the firm has five (5) or more full-time employees.

☐ No, I certify that the firm does not have five (5) or more full-time employees, and the firm provides services to the general public. (The County will conduct a tax determination review if this option is selected.)

*Response required

6.2. Contractor Certification of Compliance, part 1*

WHEREAS it is in the best interest of Sacramento County that those entities with whom the County does business demonstrate financial responsibility, integrity and lawfulness, it is inequitable for those entities with whom the County does business to receive County funds while failing to pay court-ordered child, family and spousal support which shifts the support of their dependents onto the public treasury.

Therefore, in order to assist the Sacramento County Department of Child Support Services in its efforts to collect unpaid court-ordered child, family and spousal support orders, the following certification must be provided by all entities with whom the County does business:

Contractor/Consultant hereby certifies that either:

☐ the Contractor/Consultant is a government or non-profit entity (exempt), or

☐ the Contractor/Consultant has no Principals Owners (25% or more) (exempt), or

☐ each Principal Owner (25% or more) does not have any existing child support orders, or

☐ Contractor/Consultants Principal Owners are currently in substantial compliance with any court-ordered child, family and spousal support order, including orders to provide current residence address, employment information, and whether dependent health insurance coverage is available. If not in compliance, Principal Owner has become current or has arranged a payment schedule with the

Department of Child Support Services or the court.

*Response required

6.3. Contractor Certification of Compliance, part 2*

New Contract/Consultant shall certify that each of the following statements is true:

a. Contractor/Consultant has fully complied with all applicable state and federal reporting requirements relating to employment reporting for its employees; and

b. Contractor/Consultant has fully complied with all lawfully served wage and earnings assignment orders and notices of assignment and will continue to maintain compliance.

NOTE: Failure to comply with state and federal reporting requirements regarding a Contractor's employees or failure to implement lawfully served wage and earnings assignment orders or notices of assignment constitutes a default under the contract; and failure to cure the default within 90 days of notice by the County shall be grounds for termination of the contract. Principal Owners can contact the

Sacramento Department of Child Support Services at 1-866-901-3212, by writing to P.O. Box 269112, Sacramento, 95826-9112, or via the Customer Connect website at www.childsup.ca.gov .

☐ Please confirm

*Response required

6.4. Proposal Effective Date Confirmation*

Do you confirm that your proposal will remain valid for at least one hundred eighty (180) days or until the contract takes effect, whichever is later?

☐ Yes

☐ No

*Response required

6.5. Terms and Conditions Confirmation*

Have you reviewed the County of Sacramento Terms and Conditions (Attachment A), including insurance provisions, and do you agree to be bound by them—except for any redlined provisions included in your proposal for negotiation?

☐ Yes

☐ No

*Response required

6.6. Solicitation Exceptions*

Exceptions to the solicitation and/or attachments*

Do you have any exceptions to this solicitation and/or its attachments? If selecting "Yes", please refer to the next question.

The County may disqualify your response if it deems that your exceptions are unreasonable in light of the scope of work described in this RFP or would unnecessarily delay the County's efforts to promptly execute a contract.

Accordingly, exceptions or requests for edits to the County's RFP or Standard Form Agreement made after the submission of proposals will be rejected, and your proposal may be disqualified from consideration.

☐ Yes

☐ No http://www.childsup.ca.gov/

6.7. Detailed Exceptions to Solcitation*

If you have no exceptions to the County's RFP, Standard Form Agreement, and other attachments, please note "Not Applicable," "N/A," or "None."

If you wish to claim exceptions, for each exception, please note the following details, at minimum:

A. The title/name of document which contains the content you are claiming an exception to.

B. The document page

C. The section or paragraph on that page.

D. Indicate the nature of your exception, whether adding language, changing words, phrasing, deleting specific words or sections in their entirety, etc. Please expressly provide alternate or requested language in detail for review by County.

It is imperative that you route this RFP and related documents internally within your firm, including your firm's legal representatives, for review.

The County, in its sole or absolute discretion, will review exceptions and make a determination as to whether they will be accepted, rejected, or further negotiated. Following such review and following completion of any identified negotiation items, if any, the County will issue a final response and determination on the stated exception. No additional negotiations or requests will be considered beyond that final response.

For sake of expediency and timeline of award, the County will not consider any exceptions raised after the proposal submission due date.

*Response required

6.8. Conflict of Interest Confirmation*

Do you confirm that your organization has no actual or perceived conflict of interest related to this RFP or your proposal submission?

☐ Yes

☐ No

*Response required

6.9. Conflict of Interest (File Upload)

Per the previous question, if you have identified an actual or perceived conflict of interest, please upload a statement explaining any conflict and how it will be mitigated or neutralized.

6.10. Proposal (without cost proposal)*

Upload your complete Proposal here. Do not include your cost proposal in this section.

6.11. Cost proposal (separate)*

Upload your cost proposal here. Confirm that your cost proposal is not attached with your Proposal and is attached separately here.

*Response required

6.12. Compliance with County Requirements Confirmation*

Do you certify that your proposal meets all requirements issued by the County in this RFP?

☐ Yes

☐ No

*Response required

6.13. Confidential sections of proposal (if applicable)

The County will treat all information submitted in a proposal as available for public inspection once the

County has awarded a contract. If you believe that you have a legally justifiable basis under the

California Public Records Act (Government Code section 6250 et. seq.) for protecting the confidentiality of any information contained within your proposal, you must identify any such information, together with the legal basis of your claim in your proposal, and present such information in this section as part of your proposal response package. The final determination of whether the County will assert a proposer's claim of confidentiality shall be at the sole discretion of the County. Click "file upload" below to upload any proposal documents you consider to be confidential documents.

6.14. PaymentWorks Contact*

Please provide the name, e-mail, and phone number for a finance point-of-contact for your firm that will receive an invitation to complete the vendor registration process on the County's PaymentWorks portal.

To clarify, if you are set-up with other agencies using PaymentWorks, that information is not available to

County, so you must complete this process for the County.

*Response required

6.15. Key Contacts*

Please list the name, e-mail, and phone number for key contacts:

• Contract Administrator (if this is not the person reviewing Agreements, please provide that contact also)

• Contract Signatory

• Project Manager for this agreement