Construction Bid Language.docx

INVITATION TO BID

Town of Winter Park, Colorado Hideaway Park Playground Improvements

1. Project Overview The Town of Winter Park (“Town”) is soliciting sealed bids from qualified General Contractors for the construction of the Hideaway Park Playground Improvements Project. The Town has completed design of a custom, iconic play structure, along with new playground surfacing, fencing, and landscaping. This solicitation is for the construction phase of the project, which includes demolition of the existing playground, installation of the new playground elements, site improvements, and project coordination with the Town and its design consultants.

2. Project Timeline

· Bid Posting Date: Tuesday, September 16, 2025

· Bidder Questions Due: Thursday, September 25, 2025, at 12:00 PM (noon)

· Bids Due: Monday, October 6, 2025, at 2:00 PM

· Anticipated Construction Schedule:

· Demolition of existing playground: Fall 2025 (prior to heavy snow season)

· Construction Start: Spring 2026 (as soon as ground conditions allow)

· Final Completion & Ribbon Cutting: No later than June 20, 2026 It is critical that construction be completed prior to the Town’s summer concert series at Hideaway Park. If spring ground conditions (e.g., frozen soils) delay construction, the Town will consider adding services for ground thawing to ensure timely completion.

3. Contractor Responsibilities The selected contractor will be responsible for the following:

· Coordinating with Town-hired design consultants to produce a final “Issued for Construction” (IFC) set based on budget and value engineering of the bid drawings and constructability feedback.

· Ordering playground fencing in Fall 2025 for Spring 2026 delivery.

· Securing and scheduling a fall surfacing installer well in advance to get on the schedule early to avoid delays.

· Obtaining a Town of Winter Park business license.

· Providing a 5% performance bond

· Providing the Town with a certificate of liability insurance listing the Town of Winter Park as additionally insured.

· Providing all demolition, grading, foundation, play equipment installation, fencing, surfacing, landscaping, and related work per the bid drawings and specifications.

· Ensuring timely construction to meet the June 20, 2026 ribbon cutting deadline.

4. Bid Requirements Bids must include:

· An itemized bid sheet/tally sheet for Town review.

· Confirmation of contractor qualifications, including experience in:

· Reinforced concrete forming and pouring

· Crane hoisting operations

· General carpentry and installation of large play structures

· A minimum of three (3) sample projects of similar size and value completed in the last five (5) years, in a similar mountain climate. Each sample project should include:

· Project name and location

· Brief description of work performed

· Contract value

· Owner/client contact information for reference

5. Bid Documents Bid drawings and specifications are provided and are deemed adequate for bidding purposes. Final construction plans (IFC set) will be issued following contractor selection and coordination.

· Acknowledgement of the following assumptions and clarifications:

· The bid set does not include construction-level footing plans for the custom play structure. Bidders shall assume reinforced concrete spread footings.

· If the engineered foundation design differs from bid assumptions, the Town will entertain a change order after contractor selection.

6. Submission Instructions Bids must be received by the Town via Bidnet or via email to jwolter@wpgov.com no later than 2:00 PM, Monday, October 6, 2025. Late submissions will not be considered.

Submittal Address:

Town of Winter Park Email Address for Electronic Copy: jwolter@wpgov.com

7. Questions All bidder questions must be submitted via Bidnet and via email by 12:00 PM (noon), Thursday, September 25, 2025 to:

Jamie Wolter and Jeremy Powell Public Works Director & Kimley-Horn Project Engineer jwolter@wpgov.com, Jeremy.Powell@kimley-horn.com Responses will be distributed via addendum.

*If a schematic footing design is available within this bidding timeline, it will be distributed via addendum. Timing is of the essence which is the reason for the bid being released prior to a full stamped installation package. A full stamped set is expected January 2026.

8. Reservation of Rights The Town reserves the right to reject any or all bids, to waive informalities or irregularities in the bidding process, and to select the bid deemed in the best interest of the Town.