Consolidated Industry QA as of 4 Mar 20.xlsx
XLSX spreadsheet 45 KB Posted
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- RC/OC/WC-135 and E-4B CAT/CWD Federal contract opportunity
- Solicitation number
- FA489020R0006
About this file
This amendment to a Department of the Air Force solicitation provides updated industry questions and answers, modifies periods of performance and page count requirements, and incorporates an insurance clause. Key details include the solicitation requiring courseware development, aircrew training, and related services for RC/OC/WC-135 and E-4B aircraft. The amendment adjusts the phase-in period and option year dates, allows five additional pages for the technical volume, and specifies using April 2020 collective bargaining agreement rates for pricing. It also notes the prime contractor must hold a facility security clearance at the top secret level.
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| FA4890-20-R-0006 Electronic Proposal Submission.doc | DOC document | |
| Consolidated Industry QA as of 10 Mar 20.xlsx | XLSX spreadsheet | |
| Solicitation Amendment FA489020R00060003 SF 30.pdf | ||
| Solicitation Amendment FA489020R00060002 SF 30.pdf |
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Consolidated Q&A
| # | Date - Question # | Solicitation Ref # | Offeror's Question | Answer | |
| PRE-SOLICITATION Q&A | |||||
| 1 | 1/28/20 | Draft PWS: Para 5.8 states “All Contract Navigators (CN) shall meet or exceed the medical standards and requirements of, and possess, a FAA Class III Airman Medical Certificate at all times. Draft PWS A5.231.h states “(NAV) Pass and maintain FAA Class III Physical Examination annually. Our understanding is DCMA 8210,1C. para 4.3.5.4., non=pilot crewmembers are required to have either an FAA Class II medical or Military Class 2 flight physical annually. | Question: Should the Navigator requirement be changed to a Class II? | No. According to FAA guidelines Navigators are required a Class III as the are not actively controlling the aircraft. | |
| 2 | 1/30/20 | Reference PWS Section 1.6, Number 6, PWS states, “Safeguard critical data using redundant backup schema.” | Question: What level of backup are they requesting? Question: Full systems image backups or just select files and folders. Do they expect onsite backups or cloud backups? | PWS section 1.6, Number 3, "(p)provide required personnel 24/7/365 access to applicable unclassified courseware and related courseware materials for each course of instruction specified in the PWS." A full systems image back up would certainly be required as part of the redundant back up schema. Selected files and folders may require more frequent backups. Therefore a combination of both may be needed to reduce/eliminate the possibility of IT system related interruptions. Onsite and/or cloud back ups would provide an additional layer of safeguard. If one is selected over the other it would have to be consistent with current AF operating guidelines/restrictions. | |
| 3 | 1/30/20 | Reference PWS Section 1.6, Number 7, PWS states, “Provide physical and cyber security of critical data.” | Question: Is this going to be done VIA a local MITS (Managed IT services) provider? | PWS Section 1.6.3 answers this question and states: "The contractor shall maintain all systems to ensure security from attack and destruction, both online and physically. Additionally, all IT systems and their operation must comply with all government security regulations. All systems will be patched and updated using industry best practices and timelines. System accessibility via any means will be vigorously controlled and managed to stop unauthorized access to the systems. Systems dashboards reflecting current status and historical installation of patches and issues will be available to required personnel for transparency of operations." | |
| 4 | 1/30/20 | Reference PWS 3.4.5. LAN Services. PWS states, “The contractor, with a valid National Agency Check verified through the Automated Security Clearance Approval Systems (ASCAS) roster or validation from the contractor’s security representative and a favorable Tier 1 security investigation, will be provided access to the hosting base’s unclassified computer network and its inherent capabilities including, but not limited to Internet access, electronic mail, file and print services.” | Question: When must the Check be verified? | Check must be verified during the Phase IN period if the contractor is planning on attaching his IT systems to the USAF LAN. | |
| 5 | 1/30/20 | Reference PWS 4.6.3. Federal Legal Holidays, PWS references 10 standard holidays. | Question: Should Christmas Eve be added to this list, making 11 standard holidays? (This is based on new order.) | No. Current official Federal Holidays are posted. In the event Christmas Eve is included it will be announced by Presidential Message. | |
| 6 | 1/30/20 | [Reference PWS 1.3.2.-1.4.2.1 Training Workload Management Plan-Courseware Development/PWS 4.10.1 Training Workload Management Plan] These sections state, “The contractor shall develop and submit a plan that outlines its management approaches, methods, innovations and policies for ensuring all required aircrews will be trained in accordance with this PWS.” | Question: The DRAFT solicitation (Section 6 & 7) does not list a requirement for ISD Management or an associated plan as part of the proposal submittal. Does the government intend to have the ISD Management requirement within Vol I, Perquisites or Vol II, Technical Capability? | PWS Para. 4.10.2 states the ISDMP will be due within 10 days of contract award. | |
| 7 | 1/30/20 | [Reference PWS 1.6.1] Courseware/Content Management Systems (CMS). | Question: Can the government provide the COTS CMS currently being used? Question: Does the government intend to continue utilizing the existing COTS CMS or transitioning to awardee’s proposed CMS? | Since the current system of record is proprietary the govt will transition to the proposed CMS. | |
| 8 | 1/30/20 | [Reference PWS 3.3] PWS states, “5. Work area computers for both instruction and courseware development are provided by the Government.” | Question: Can the government confirm that computers (including monitors and associated peripherals) required to accomplish all CAT and CWD PWS tasks will be provided by the government? Question: Can the government confirm that the Site Manager computer (to conduct managerial and corporate functions) are permitted and categorized as CFE? If no computers will not be provided, please answer the below: Question: Can the Government share how many computers are needed? Question: Or, the ratio of computers? Question: How many computers are going to be under COMS? Question: How many under the contractor? | As far as current GFE there are an estimated 75 computers for use by the contractors and in classrooms there are estimated 30 instructors stations and 120 student stations. | |
| 9 | 1/30/20 | [Reference PWS 3.3] GFE | Question: Will the government be providing printers (to include consumables such as ink and paper) for all required CWD products/deliverables? | Computer peripherals are provided as GFE however there is a leased copier on site. | |
| 10 | 1/30/20 | [Reference PWS 3.5.1] Server | Question: Can the government share how the current server is being utilized? Is this to house the COTS CMS associated documents and unclassified CWD products? If so, can the government provide an estimated size of the database? | Current LMS TMS server is housed off site. | |
| 11 | 1/30/20 | [Reference PWS 4.3.4] Clearance Requirements. PWS states, “The contractor must possess or obtain a facility security clearance at the classification level of Top Secret prior to performing contract work.” [Reference ITO, P. 76, para 6.3.3] Facility Clearance. ITO states, “Included in this volume is a copy of the offeror's facility clearance as the first page.” | Question: Can the government confirm the copy of the offeror’s facility clearance is part of Volume II submission requirement? If so, suggest PWS 4.3.4 language be updated to reflect it’s a proposal submission requirement instead of “prior to performing contract work.” | Yes. The PWS will be revised to read " “The contractor must possess a facility security clearance at the classification level of Top Secret." | |
| 12 | 1/30/20 | [Reference PWS 4.2.3. Administrative Assistant] | Question: Is this a new position for this contract? Question: Can the government confirm that 1 FTE is required to meet the PWS requirements? If unable to confirm or if it’s up to the contractor to decide, can the government provide historical workload for this position (i.e. hours per day, week, etc.)? | The Administrative Assistant position requirement has been formalized as part of the new contract. The govt assumes it will be one FTE. | |
| 13 | 1/30/20 | [Reference PWS 4.4.3] RC/OC-135/E-4B Operations Scheduling Specialist | Question: Can the government confirm that 1 FTE is required to meet the PWS requirements? If unable to confirm or if it’s up to the contractor to decide, can the government provide historical workload for this position (i.e. hours per day, week, etc.)? | Due to the workload involved the govt assumes the Operations Scheduling Specialist position requirement will be a FTE. | |
| 14 | 1/30/20 | [Reference PWS 4.4.4] RC/OC-135/E-4B Registrar/Student Schedule | Question: Can the government confirm that 1 FTE is required to meet the PWS requirements? If unable to confirm or if it’s up to the contractor to decide, can the government provide historical workload for this position (i.e. hours per day, week, etc.)? | Due to the workload involved the govt assumes the Registrar/Student Schedule position requirement will be a FTE. | |
| 15 | 1/30/20 | [Reference PWS A2.2.2] E-4B Training Devices Events All Option Years | Question: Can the government confirm that brief and debrief times are included in the table? For example, A1.4.2 RC/OC/WC-135 Training Devices Events Table has a note at the bottom of the chart stating, “Brief and Debrief times are included in ATD hours.” | Brief and debrief time are included in this table and a note will be added to the bottom to clarify. | |
| 16 | 1/30/20 | [Reference PWS A.3.2.2] Training Device Continuation Training (All Option Years) | Question: Can the government confirm that brief and debrief times are included in the CT table? | Brief and debrief times are included in Column E and F of this table. | |
| 17 | 1/30/20 | [Reference PWS A5.3] Labor Requirements | Question: Can the government confirm that brief and debrief times are included in the Flight Training table? | Yes, training days per year will include requirements for mission planning, briefing and debriefing. | |
| 18 | 1/30/20 | [Reference PWS 4.8.39] Learning Center Manning | Question: Learning Center Manning is only mentioned in the technical definition section of the PWS. Can the government confirm that a Learning Center Monitor is required? If so, how many and/or of what aircrew classification is this position and what is the expected schedule? | Currently the student s are unsupervised in the learning center. In the future it may become necessary to have interactive classes proctored in order to have an instructor available to answer questions. | |
| 19 | 1/30/20 | [Reference PWS A5.6.1] Contractor Qualifications | Question: If a pilot/nav instructor candidate meets all qualifications listed in A5.2, is the training listed in this paragraph required? | Yes the candidate will still be provided govt training on the aircraft with associated check ride prior to performing instructor flight duties. | |
| 20 | 1/30/20 | [Reference PWS 3.5] Contractor Furnished Equipment | Question: Will the government be providing flight suits and other essential flight gear (headsets, gloves, etc.) for contract pilots and navigators? | The government intends to provide required flight gear for contract instructors as GFE. | |
| 21 | 1/30/20 | [Reference PWS A1.1] Programmed Flying Training | Question: Can the government provide number of RC/OC-135 OFT, NTD, RJMT, and a nominal schedule of expected availability? | There are 2 OFT, 1 MCTS and 1 RJMT and other classroom training devices. | |
| 22 | 1/30/20 | [Reference PWS A2.1] Programmed Flying Training | Question: Can the government provide the number of ATDs and their expected availability for the E-4B? | Currently there are no ATDs for the E-4B. They utilize an OGT. | |
| 23 | 1/30/20 | [Reference PWS A5] OC/WC-135 Flight Training | Question: Is contract flight instruction currently being performed by the incumbent? If so, which crew positions on which aircraft? | No current flight instruction is provided by another contract and is being assumed by this new contract. | |
| 24 | 1/30/20 | [Reference CBA] | Question: Are the flyers covered in the CBA (or is this a new requirement)? Question: Is the Graphic Artist covered in the CBA (or is this a new requirement)? | For the Flyers, see comment in #23. *****Flyers should be priced at the Instructor Pilot rate for FY20. Upon award, the contractor will have to negotiate this position and add it to the CBA. For the Graphic Artist, offerors are to price this position using the Registrar FY20 rate. | |
| 25 | 2/3/20 | Solicitation-Page 3 of 93: Table, CLIN 0109 Travel NTE. The Travel CLIN is listed in the Section B ‘Supplies or Services and Prices/Cost’ table as ‘Firm Fixed Price’. NOTE: this question applies to all Travel CLINs in the table: 0109, 1009, 2009, 3009, 4009. Normally travel is a cost reimbursement item for contractors with restrictions that travel remain within Joint Travel Regulation (JTR) guidelines. | Should the Travel CLINs be ‘Cost Reimbursement within JTR’ instead of ‘Firm Fixed Price’? | The contractor is still required to follow the JTR. The Fixed Price Travel CLINs are Not To Exceed line items. Contractor will be required to submit all travel estimate documentation prior to travel and it must be approved. When invoicing, the contractor will attached all travel docs in WAWF for review by the PM to ensure it follows the JTR . | |
| 26 | 2/3/20 | Solicitation-Page 26 of 93: Deliveries or Performance table, CLIN 0102, Period of Performance dates. The table includes both Partial Delivery Schedule dates and Period of Performance dates that match on every CLIN except 0102. CLIN 0102 lists Partial Delivery Schedule dates of 01 SEP 2020 - 31 AUG 2021 and Period of Performance dates of 01 SEP 2019 - 31 AUG 2021. | Should the Period of Performance for CLIN 0102 be 01 SEP 2020 - 31 AUG 2021? | All periods of performance have been updated. Phase-In is now 1 Aug - 30 Sep 20. Actual performance to start on 1 Oct. This contract will be aligned with the government's fiscal year. | |
| 27 | 2/3/20 | Solicitation-Page 58 of 93: 5352.242-9000, Paragraph (d). This paragraph discusses unescorted access to controlled areas. Normally this requirement directs compliance with an installation regulation or unit Standard Practice Procedure (SPP). The compliance requirements are normally identified prior to contract award if they contain requirements that might drive cost (e.g. requires additional man-hours to comply or requires additional reporting requirements/deliverables). If the compliance requirements have no cost drivers, they are often issued post-award. | Will the compliance requirements be identified in final RFP extend beyond those in the Draft PWS or will they be provided post-award? | Reference PWS 1.9.3. Controlled/Restricted Areas. The contractor shall implement local base procedures for entry to Air Force controlled/restricted areas where contractor personnel will work. An AF Form 2586, Unescorted Entry Authorization Certificate, must be completed and signed by the sponsoring agencies designated representative before a Restricted Area Badge will be issued. At a minimum, contractor employees must have a favorably completed Tier 1investigation before receiving a Restricted Area Badge. Interim access can be granted IAW DoDM_5200.02_AFMAN 16-1405, Air Force Personnel Security Program. The contractor shall complete an AF Form 2586, Unescorted Entry Authorization Certificate for each employee requiring entry into controlled or restricted areas prior to period of performance. The Government will provide an AF Form 1199D, USAF Restricted Area Badge. | |
| 28 | 2/3/20 | Solicitation-Page 73 of 93: Paragraph 4.3 Contact Information, second and third sentence. SAM.gov (and now beta.SAM.gov) registration identifies the business Owner(s) and specific 'Electronic Business' and Government Business' POCs. | Will a printout of the firm's SAM registration POCs satisfy the requirement for 'evidence of the agent's authority' to sign the proposal? If not, will a letter signed by the business owner designating authority satisfy the requirement for 'evidence of the agent's authority' to sign the proposal? Will either of these documents be excluded from page count? | A statement in the Executive Summary on who in the company has rights to sign/legally bind the company will satisfy this requirement. | |
| 29 | 2/3/20 | Solicitation-Page 74 of 93: Paragraph 5.4, What Counts as a Page, last two sentences. The paragraph last two sentences state: Page numbering shall be in a sequential order (i.e., 1 through 50). Do not number each section of the proposal volume separately. Since the example given (i.e., 1 through 50) is the Technical volume page limit, it is unclear if front matter such as the table of contents, glossary of abbreviations and acronyms, and the cross-reference matrix should be included in the 1-50 page numbering or if it should be numbered separately. | Should front matter be numbered separately (i.e. roman numerals) or should they be included in a single comprehensive numbering of all content pages in the volume? | In Section 6 of the solicitation, paragraphs 5.3, 5.4, 5.5 5.6 an 5.7 explains proposal format, what counts as a page, pages not included in the page count, etc. | |
| 30 | 2/3/20 | Solicitation-Page 74 of 93: Paragraph 5.6 Electronic Copies, sixth sentence. The paragraph sixth sentence states 'Offerors shall use standard naming conventions for each volume (e.g., Offeror name-volume name.docx). Each volume shall be contained in its own single searchable file, with copy/paste capability, and stored in a CD-ROM holder that corresponds to the proposal volume it represents.' The Price volume requires a signed PDF copy of the SF1449. Section 7 Instructions for Volume III - Factor II: Price, only indicates in paragraph 7.4 that Supporting Price Backup Data for Prime Contractors must be provided in the Excel table format found in Attachment 10, but that additional information submitted may be in a format chosen by the offeror. | Do you request/require that the signed SF1449 in PDF and any additional information in PDF or Word documents be embedded within an Excel spreadsheet to create the 'single searchable file' for Volume III, or can Volume III contain multiple searchable files on the CD-ROM? | The Excel sheet at Attachment 10 should be a stand alone document. All other price information submitted for Volume III can contain multiple searchable files on the CD-ROM as long as they are titled properly for easy identification. | |
| 31 | 2/3/20 | Solicitation-Page 74 of 93: Paragraph 5.7 Copies and Page Limits, Note 1. The first note requires 'A copy of the offeror's Facility Clearance shall be page 1 of the Technical Capability Volume II…' The National Industrial Security System can print out a 'Facility Verification Notification' that shows our company Facility Clearance Level by CAGE Code (location). | Should the National Industrial Security System 'Facility Verification Notification' be provided as the 'copy of the offeror's Facility Clearance' or do you require some other documentation? | The National Industrial Security System 'Facility Verification Notification" will suffice. | |
| 32 | 2/3/20 | Solicitation-Page 76 of 93: Paragraph 7.1 last sentence. The paragraph last sentence states 'The solicitation will provide pre-established NTE amounts for the Fixed Price Travel CLINs that will become part of the offeror's total overall evaluated price.' This section and Section 3 'Supplies or Services and Prices/Cost' do not contain the 'pre-established NTE amounts.' | Where are the 'pre-established NTE amounts' posted in the solicitation? | That information has been updated and will be in the release of the final solicitation. | |
| 33 | 2/3/20 | Atch 1_Draft RC135_E4B PWS 17 Dec 19.doc, page 7: Paragraph 1.4.1 Existing Courseware (Scope). A large component of estimating the courseware requirements will come from the current state of the courseware compared to the PWS requirements for revisions and updates. The PWS indicates all interested parties will have a chance to view existing courseware at a date and time specified by the Contracting Officer. | Will the existing CW be available for viewing at the 12 Feb pre-submission Industry Day? | The govt will provide hard copy examples of existing courseware during the pre-proposal conference. | |
| 34 | 2/3/20 | Atch 1_Draft RC135_E4B PWS 17 Dec 19.doc, pages 8 and 9: Paragraph 1.4.3 Curriculum Review Meetings and 1.1.4 Courseware/Training Improvement Meetings. These successive paragraphs detail required quarterly meetings. It is unclear if the Government requests or requires that the meetings be conducted sequentially on the same day or specifically schedule so they are not conducted on the same day. Preparation and reporting (minutes) requirements will be different if the meetings are sequential on the same day or separated by one or more days. | Does the Government require or recommend a sequence or spacing of these two meetings? | Curriculum Review Meetings and Courseware/Training Improvement Meetings occur at different times and are coordinated with the local TRSS Det 6 and the 338 CTS. | |
| 35 | 2/3/20 | Atch 1_Draft RC135_E4B PWS 17 Dec 19.doc, page 12: Paragraph 1.6.1 Courseware/Content Management Systems (CMS). The current CMS is not identified in the PWS. Knowledge of the current CMS in use is relevant to bidders being able to determine if they can provide cost-effective alternatives that produce increased capability. The Government is encouraging innovations that can only be offered if the current baseline is known. | Will the Government identify the current CMS in use to enable effective continuation-or-replacement analysis by bidders? | The government is unable to identify the current CMS in use as it is proprietary. | |
| 36 | 2/3/20 | Atch 1_Draft RC135_E4B PWS 17 Dec 19.doc, page 15: 1.9.2. Foreign Disclosure. The paragraph requires the 'contractor’s compliance officer will have to make the determination on the ITAR compliance.' Since the systems taught on this contract are obviously 'defense articles' on the US Munitions List (USML), providing instruction on these systems would automatically be considered 'defense services' and subject to ITAR. The company is prohibited from performing 'defense services' related to items on the USML for foreign parties, either in the U.S. or abroad, without obtaining a State Department authorization called a Technical Assistance Agreement (TAA). | Is there currently a Technical Assistance Agreement in place which allows the training of foreign national students? | The current contractor has applied for a TAA and have acquired an ITAR exemption. This will also be a requirement for the new contract. | |
| 37 | 2/3/20 | Atch 1_Draft RC135_E4B PWS 17 Dec 19.doc, page 15: Paragraph 1.9.2. Foreign Disclosure. This paragraph requires the Contractor is responsible to comply with International Traffic in Arms Regulations (ITAR) of the US Department of State. If an existing TAA, receipt of a new TAA by the awarded Contractor will likely be accelerated by the Department of State. | Is there an existing TAA in place that would expedite the awarded Contractor's filing and receipt of a TAA? | A TAA application is required before the contractor can apply for an ITAR through SAF/IA. The govt does not know if the current TAA can be utilized to expedite this process. | |
| 38 | 2/3/20 | Atch 1_Draft RC135_E4B PWS 17 Dec 19.doc, page 15: Paragraph 1.9.2. Foreign Disclosure. This paragraph requires the Contractor is responsible to comply with International Traffic in Arms Regulations (ITAR) of the US Department of State. Training of Foreign National students may be covered in an exemption to ITAR requirements. | Is there currently an ITAR exemption in place which allows the training of foreign national students? | Yes. | |
| 39 | 2/3/20 | Atch 1_Draft RC135_E4B PWS 17 Dec 19.doc, page 15: Paragraph 1.9.2. Foreign Disclosure. This paragraph requires the Contractor is responsible to comply with International Traffic in Arms Regulations (ITAR) of the US Department of State. The awarded Contractor will require sponsorship by the 55th Wing and/or 338th CTS to renew either an ITAR exemption or TAA. | What AF organization will be the sponsoring party for the contractor to apply for the TAA? Who is the government point of contact for ITAR compliance on the program, and will that POC’s contact information be provided to the successful contractor for coordination of any required ITAR licenses or agreements? | For a TAA these are accomplished through the Dept. of State. The ITAR will be accomplished through the ACC/IAG and be sent to SAF/IA for completion. The ACC/IAG POC contact information will be provided when required. | |
| 40 | 2/3/20 | Atch 1_Draft RC135_E4B PWS 17 Dec 19.doc, page 15: Paragraph 1.9.2. Foreign Disclosure. The paragraph requires the 'contractor’s compliance officer will have to make the determination on the ITAR compliance.' All Nationalities involved are a primary factor in determining ITAR compliance requirements for an exemption or a TAA. | Is there a list of countries for the foreign national students that will be trained under the program? | Currently only UK students receive training under this program. | |
| 41 | 2/3/20 | Atch 1_Draft RC135_E4B PWS 17 Dec 19.doc, page 19: Paragraph 3.4 Government Furnished Services and 3.5 Contractor Furnished Equipment. Contractor managed/maintained equipment. The Government Furnished Services paragraph mentions Government provided training devices, audio, visual, and instructional equipment that the Contractor must maintain. The Contractor Furnished Equipment paragraph requires the Contractor to provide everything needed for the contract that the Government does not provide. | Will the Government provide a list of all Government and Contractor furnished equipment? | The govt will be unable to provide a list of all GFE as it includes desk, phone and other items. As far as IT equipment there are an estimated 75 computers for use by the contractors. The classrooms have an estimated 30 instructors stations and 120 student work stations. | |
| 42 | 2/3/20 | Atch 1_Draft RC135_E4B PWS 17 Dec 19.doc, page 30: Paragraphs 4.4.3 RC/OC-135/E-4B Operations Scheduling Specialist & 4.4.4. RC/OC-135/E-4B Registrar/Student Scheduler. Scheduling Qualifications. To ensure contractors recruit candidates with the critical skills and experience to fulfill the Operations Scheduling Specialist and Registrar/Student Scheduler, contractors must know scheduling system(s) used by the 55th Wing Scheduling and 338th Registrar's Office. Understanding the scheduling system is also critical for performing contractor labor-hour workload calculations. | Do the 55th Wing Scheduling and 338th Registrar's Office currently use the Graduate Training Information Management System (GTIMS)? If not, will the Government identify the system(s) used for training/resource management? | ACC does not employ the GTIMs system at Offutt. The PEX system is currently in use. | |
| 43 | 2/3/20 | Atch 1_Draft RC135_E4B PWS 17 Dec 19.doc, page 32: Paragraph 4.6.1 Hours of Operation for Academic and Training Device Instruction. Historical usage rates for training devices. Understanding the baseline for actual operations hours requirements is critical in establishing manpower requirements to properly support training. | Does the USG have historical data available to provide insight into the actual use of the training devices over the last year? | The training devices have operated consistently from 0400-0100 M-F due to the training demands. | |
| 44 | 2/3/20 | Solicitation and Atch 1_Draft RC135_E4B PWS 17 Dec 19.doc, Solicitation page 46 and PWS page 43: Solicitation - Contract Administration Data paragraph 6, second sentence | |||
| PWS 4.10.5 Transition Plan, last sentence. Phase-In Period. The solicitation lists the Phase-In Period as 'The initial award consists of a Phase-In Period to start on or about 1 Aug 2020.' The PWS lists the Phase-In Period as 'Phase-In period is planned for 1 Feb – 31 Mar 2020.' | What is the Phase-In Period to be used in planning and costing? | Phase In period should be 60 days. | |||
| 45 | 2/3/20 | Atch 2_DD254 RC135 E4B.pdf, page 3, Ref 11a in block 13, Highest Security Clearance Level. The PWS (page 23, paragraph 4.3.4 Clearance Requirements) indicates that several contractor positions will require TOP SECRET clearances with SCI access. The text in block 13 referring to item 11a indicates that "The highest level of security clearance required for contract performance is Secret." | Should the DD254 reference to item 11.a reflect that the highest security clearance required is TOP SECRET with SCI access to match PWS requirements? | Yes this will be corrected on the final DD-254. | |
| 46 | 2/3/20 | Atch_5_Supporting_Price_Data_Excel_Spreadsheet. All Tabs. Note in cell D5. Productive Hour Calculations. Note in cell D5 states "Provide narrative/calculation of hours on "Productive Hour Calculations" tab". Currently there is not a productive hour calculations tab. | Will the Government be adding the "Productive Hour Calculations" tab to Atch_5_Supporting_Price_Data_Excel_Spreadsheet? | Offerors are to add a "Productive Hour Calculations" tab to the Excel sheet that shows/explains how they arrived at their productive hours. | |
| 47 | 2/3/20 | Atch 5_Supporting_Price_Data_Excel_Spreadsheet. Rollup Tab. The provided tabs do not include a rollup tab to produce a Total Evaluated Price. | Will the USG include a rollup tab in Atch 5 for all Offerors to complete with proposal submission? | Offerors are to add a "Roll Up" tab to the Excel spreadsheet at Attachment 10. | |
| 48 | 2/4/20 | PWS Page 10, Para 1.5.6 States, “They will build a maximum of 40 documents per contract year. Each document (TTL or Syllabus) will be equal to One CW NEH.” | Should “NEH” be changed to “NLE” (as defined and used in Appendix 4, “Courseware/TTL/Syllabi Development Workload”? | Yes. PWS 1.5.6 will be changed to reflect NLE. | |
| 49 | 2/4/20 | PWS Page 14, Para 1.7.1.2. In sentences 3 & 4, text states, “…must be requested by 552 ACW Government personnel and concurred with by ACC TRSS Det 6/CC. The Det 6/CC…” | Should the units be changed to Offutt designations: 55 WG and Det 10? | Yes this was an error and will be corrected in subsequent updates to the PWS. | |
| 50 | 2/4/20 | PWS Page 22, Para 4.2.3 (6) Last sentence names C-LRN. | Should this be removed or made more generic—just call it Training Management System? | Yes this will be removed. | |
| 51 | 2/4/20 | PWS Page 39, Para 4.8.56. First sentence, “A Review applies only to existing classroom…” | Change to “A Revision applies…” | Yes this will be changed. | |
| 52 | 2/4/20 | PWS Page 43, Para 4.10.5 states: “The Phase-In portion will also include a table/timeline with scheduled completion dates of key events…” | Question: Should this table be submitted in a particular format, such as MS Word table, MS Excel Spreadsheet or MS Project Gantt chart? Question: Could the table/timeline pages be excluded from the volume page count? | These tables can presented in the desired format of the bidder however see RFP paragraphs 5.4 and 5.5 instructions. | |
| 53 | 2/4/20 | PWS Page 43, Para 4.10.5, Last Sentence states: “Phase-In period is planned for 1 Feb – 31 Mar 2020.” | RFP CLIN 0001 shows phase-in dates as 1 July – 31 August 2020. Should PWS reference be changed to reflect CLIN 0001? | PWS will be edited to remove the Phase IN dates and just state the Phase In period of 2 months. | |
| 54 | 2/4/20 | PWS Page 50, Table A2.2.2, E-4B AMSO TC2 line Column D entry is the product of Column B x Column C. Entry shows 8, but B x C would be 4 x 4 = 16. | Should Column D entry be changed to 16. | Yes Column D should be 16 which be updated however it does not change the total workload for the TC2 line. | |
| 55 | 2/4/20 | PWS Page 54, Table A4.6.1. First line showing combined ICW/CBT computes to 6.9 NLEs, but total column shows 8.9 | Should this total be changed to 6.9? | Yes this was in error and will be corrected in subsequent PWS. | |
| 56 | 2/4/20 | RFP, Page 73, Section 6, ITO, Para 2.0, top of page. In address info for AMIC/PKB, states: “Reference Solicitation FA4890-19-R-A030.” However, solicitation number shown throughout document in “FA4890-20-R-0006.” | Should reference be changed to new solicitation number? | Yes. The new solicitation number of FA4890-20-R-0006 has been updated/corrected in the final solicitation. | |
| 57 | 2/4/20 | RFP, Atch 5_Supporting Price Data “Labor Category IAW CBA”. | What should we use for OC flying positions which are not in CBA? | For the Flyers, see comment in #23. *****Flyers should be priced at the Instructor Pilot rate for FY20. Upon award, the contractor will have to negotiate this position and add it to the CBA. For the Graphic Artist, offerors are to price this position using the Registrar FY20 rate. | |
| 58 | 2/4/20 | RFP, Page 84, 1. SUPPORTING PRICE BACKUP DATA. “Offeror's ODCs shall also be proposed with enough detail…” | What is an ODC? No definition given. | Other Direct Cost. This is determined by the contractor. | |
| 59 | 2/4/20 | PWS Page 18, Para 3.3(1), GOVERNMENT FURISHED EUIPMENT AND MATERIALS – GOVERNMENT MAINTAINED | Please define or provide examples to clarify “associated equipment,” e.g., “…and other associated equipment required by the RC-135/E-4B course syllabi supported by this contract.” | This is any other equipment required by course syllabi to train a student. | |
| 60 | 2/4/20 | PWS, Page 25, Para 4.4.2.1 (1) and (2), RC/OC-135 Pilot Ground Instructor Qualifications, and Pages 55-56, Appendix 5, A5.2 (1) and (2), OC/WC-135 PILOT/NAVIGATOR FLIGHT INSTRUCTOR QUALIFICATIONS | Please clarify previous years of experience required in the RC/OC/WC-135 model and number of flying hours in aircraft listed above. | The ground training instructors pervious experience is more liberal as it states within the previous seven (7) years. Since the flight trainers will be actively flying aircraft the govt requires them to have had experience in the preceding three (3) years. | |
| POST PRE-PROPOSAL CONFERENCE Q&A | |||||
| 61 | 2/13/20 | RFP | Will you include a CLIN for ODC expenses? | There is no plan to add an ODC CLIN to the RFP. | |
| 62 | 2/12/20 | Pre-Proposal Conference Brief | Will we see a copy of this brief and when? | The brief will be posted to beta. SAM along with the final RFP. | |
| 63 | 2/12/20 | RFP (ODCs) | What ODCs are expected? | Other Direct Cost. This is determined by the contractor. | |
| POST RFP RELEASE Q&A | |||||
| 64 | 2/25/20 | Atch 5 refers to FY 2020 in Base and All Option Year Tabs. | Question: Is this correct? | Yes | |
| 65 | 2/25/20 | Atch 5 Columns B,C,H,and I all call out CBS rates which are not aligned with FY years. | Question: Please clarify if two CBA rates should each be prorated to compute each FY Tab, or two separate CBA partial year buildups should be shown in each FY Tab, or is it intended to construct the Tabs based upon CBA years? | All tabs for each year (base and options 1-4) should all be built using the FY20 CBA rates. | |
| 66 | 2/25/20 | PWS 1.3.1.1 (8) requires "academic" ground instructors (4.4.2.1) to coordinate and conduct a/c preflight. | Shouldn't this responsibility be / also be part of the Flight Instructor responsibilities (Appendix 5) rather than the ground instructor? | Yes it is understood that aircraft preflight is part of the flight instruction in Appendix 5 and it will be added as a task. | |
| 67 | 2/25/20 | PWS 1.3.1.1 (8) | How much indirect time should a bidder set aside for the instructor to coordinate and conduct a/c preflight. | None. Since aircraft preflight would be a required event in a syllabi it is part of the direct time for the instructors. | |
| 68 | 2/25/20 | PWS 1.4.5 (2) | Which SCORM standard should we use to develop ICW? | SCORM 2004 | |
| 69 | 2/25/20 | PWS 1.4.5 (4) and 3.3.2. | How many hours of ICW will need to be converted to HTML? | 1.6 NLE for E4B and 6.9 NLE for the 135's. 8.5 NLEs combined. Subject to change as ICW gets added. See PWS A4.6.1 and A4.6.2 | |
| 70 | 2/25/20 | PWS 1.4.5 (4); 4.10.1; | Please define "non-ICW" academic courseware; what the are different products that make-up non-ICW academic courseware? The term non-ICW does not appear to be used in Appendices 1-5. | Same paragraph states: "All non-ICW academic courseware will be produced with PowerPoint presentations (or equivalent applications)" The term non-ICW refers to all other methods of instruction: Instructor led, Guided discussion, etc. See Appendix 8 and Attachment C of PWS for make-up | |
| 71 | 2/25/20 | PWS 1.4.5 (4) | What does the USG mean by data bank "form"? | It refers to a computer system capable of storing/maintaining /selecting/randomizing/etc. test questions (of any given test package of any lesson) from a database or similar program. See Paragraph 1.6.1 (5)(7) detailing CMS requirements). Also, PWS 1.5.3.1 and Attachment C for more info. | |
| 72 | 2/25/20 | PWS 1.4.6. | What is the date of the current AFNIC configuration? We are unable to find the current configuration on public sources. | Since the computers are government supplied, the sentence was changed to read Air Force Enterprise computer configuration requirements provided by base communication squadron. | |
| 73 | 2/25/20 | PWS 1.5.6 requires contractor to build "40 documents per contract year." | Please define "document". | This refers to (TTL or Syllabus) as stated in PWS paragraph 1.5.6. More specifically a combination of either TTLs or Syllabi that combined results in 40 "documents" (for example 20 TTLs and 20 Syllabi). Each training program requires a TTL and a Syllabus. In most cases TTLs and Syllabi are developed and coordinated together every 2 years. If treated as a pair of "documents", then we're also referring to 20 training program "documents" (syllabi and TTLs) that will require build/update bi-annually. | |
| 74 | 2/25/20 | PWS 1.5.6 requires contractor to build "40 documents per contract year." | Is this workload expressed in Appendix 1 or is it in addition to the workload detailed in Appendix 1? | This workload is expressed in Appendix 4 (A4.6.1) Courseware/TTL/Syllabi Development Workload | |
| 75 | 2/25/20 | PWS 1.5.6 | Please provide a copy of the Syllabus Style Guide, it doesn't appear to be available via the Web. | The ACC TTL and Syllabus style guide will be posted as an attachment to the RFP | |
| 76 | 2/25/20 | PWS 1.5.12 | Which site licenses does the Govt expect the contractor to transfer at the end of the contract? Note, PWS 3.5 says that the Government will not maintain title/ownership or responsibility for any such computer/support equipment throughout the life of this contract or after the termination/expiration of this contract. | If the contractor provides an IT system which in the opinion of the govt is retainable then the govt may request to retain ownership of the system if it is more advantageous to retain a current system rather than solicit for a new one under the next re-compete. | |
| 77 | 2/25/20 | PWS 1.6.1 | How many Govt personnel will require access to CW throughout the development phases? S/w licensing may be required. | There isn't an exact number. Multiple factors prevent us from providing an exact number: over 40 training programs, thousands of lessons in various stages of CWD/review/revision, multiple operating locations, diverse aircrew specialties, etc. We need a platform hat allows contractors, Detachment members (QAPs), and GSMEs simultaneous access... maybe more than 200 people at any given time, but this is only an estimate. | |
| 78 | 2/25/20 | PWS 1.6.3 | Please confirm that "all systems" is limited to the IT systems that the contractor provides in support of this contract; as opposed to the USG provided systems that support general training operations. | Yes, 1.6.3 is specifically intended for contractor provided IT Systems. USG provided systems will be safeguarded also, but this paragraph is specific to contractor provided IT Systems. | |
| 79 | 2/25/20 | PWS 1.7.1.3 | To obtain passports in advance of the requirement to conduct training outside the CONUS, how many contract employees will need to travel OCONUS and how does the bidder get reimbursed for passport expenses? | Currently OCONUS travel is on a case by case basis so exact numbers are no specified. Passport travel can be reimbursed through the travel charges. | |
| 80 | 2/25/20 | PWS 1.9.2 | To properly cost the DOS ITAR application through the DTC, which foreign nations will we be required to obtain a TAA? | The ITAR is accomplished through ACC IAG and SAF IA. The TAA applications through the DOS. Currently on the UK is required. | |
| 81 | 2/25/20 | PWS 3.3 (5) | How many computers is the Government providing for courseware development? | There are an estimated 75 computers provided by the government for use by the contractors for instructors and courseware personnel. | |
| 82 | 2/25/20 | PWS 3.3 (5) | Please provide the computer specifications for the Government provided courseware development computers. | Govt provided computer specifications depend on the requirements of the unit however a standard govt computer running Windows 10 on the AF Enterprise System has a CPU running at 2.4 GHz and at least 4-8 GB RAM. 500 GB Hard Drive. Operating systems are 64 Bit. | |
| 83 | 2/25/20 | PWS 3.3 (5) | What software is installed on the Government provided courseware development computers? | The government computers are currently configured for Windows 10 Enterprise and Office 2016 | |
| 84 | 2/25/20 | PWS 3.4.5 | Which certification requirement does the Govt require IAW DoDD 8140.01 to support the contractor provided IT system? | The reference should read DoD 8570.01M, Information Assurance Workforce Improvement Program. | |
| 85 | 2/25/20 | PWS 3.5.1. | What H/w and S/w will the Base CS require the contractor to provide? What is the purpose of this equipment? | The intent of these statements is based on whether the contractor will provide any equipment which will be attached to the USAF LAN. Servers and other computer equipment will have to be approved by the base comm squadron in order to be attached to the network. | |
| 86 | 2/25/20 | PWS 3.5.2 | Please expand on the general requirement to provide graphics and photographic support? E.g.: does this include original development, editing, etc.? Is the contractor expected to provide cameras for the required photography? | The contractor must be capable to produce/develop graphics to be used in courseware (graphics design). Detailed/controlled photographs (in most cases) are currently provided to the contractor due to security concerns. In such case, the government provides assistance as needed. That said, there are some instances where the contractor can, and should be able, when allowed/permitted, to obtain their own photographs in support of CWD. | |
| 87 | 2/25/20 | PWS 4.2.3, | Slide 7 of the Kick-off brief Rules of Engagement; the contracting officer briefed that the answers to questions do not alter the terms of the solicitation. Yet, the CO's answer to question 12, 13 and 14 specifies a number of Administrative Assistants, Ops Schedulers and Registrars required by the solicitation. Will the CO publish a formal change to the solicitation incorporating the work load estimates for Administrative Assistant, Registrar, and Scheduler (PWS 4.4.4)? | Slide 7 states, "Terms of the solicitation and/or PWS will remain unchanged unless formally amended in writing and issued by the Contracting Officer." For questions formally submitted impact the PWS or RFP then corrections will be made via a formal amendment to the solicitation. The answers to questions 12,13 and 14 were provided in response to a formal question submitted in response to the draft RFP -- not the final RFP. The answers are not all-emcompassing. The number and category of manning is left to the discretion of the offeror in development of their proposals IAW the PWS. |
| 88 | 2/25/20 | 4.2.3 (6) mentions a "Training Management System;" | Is this a Govt provided or contractor provided system? This term is not used elsewhere in the PWS. | This paragraph should have stated the Content Management Systems which is part of the contractor IT system. ref requirements of PWS 1.6.1. |
| 89 | 2/25/20 | 4.3 | What is the relevance of the 552 ACW Tinker AFB Installation Security Plan to the training operations at Offutt AFB? | Yes this was an error and will be corrected in subsequent updates to the PWS. |
| 90 | 2/25/20 | PWS 4.3.4. | What is NSA NET? | NSA NET is the system National Security Agency uses for classified processing. |
| 91 | 2/25/20 | PWS 4.4.7 | The Graphic Artist position (PWS 4.4.&) is not associated with the CBA but is a match for the SCA WD. Since the FAR prohibits contractors from estimating future CBA costs (FAR 52.222-43), will the government include the SCA WD so bidder might be able to accurately fulfill DoL requirements. | For the Graphic Artist, offerors are to price this position using the Registrar FY20 rate. Upon award, the contractor will have to negotiate this position and add it to the CBA. |
| 92 | 2/25/20 | PWS 4.4.7 | Please clarify. Paragraph appears to specific qualifications for the Graphic Artist position, but then says: "Instructional Developers shall meet…." Is it the Government intent for Instructional Developers to be proficient as Graphic Artist? | Yes you are correct it should read Graphic Artists. Change will be posted |
| 93 | 2/25/20 | PWS 4.4.7 (1) | Is the Government providing Adobe Illustrator, Flash and Photoshop software? If not, why would a Graphic Artist need to be proficient in these software applications? See 4.9.4 | The graphics personnel have one computer which has Adobe Animate for animation/sound and output to html5 canvas, then link this html file to our framework. We also use SWF2JS, a Javascript library, to convert some of the Flash contents on the fly to HTML5 |
| 94 | 2/25/20 | PWS 4.9 | Please clarify. PWS 4.9 says the contractor shall have computer capable of Unclassified and Classified up to Secret work. Yet, it appears to conflicts with PWS 3.3 #5 that says the Government will provide computers for instruction and "courseware development"….also see 4.9.2 and 4.9.4. | The govt is providing computer equipment currently. If the contractor decides to supply any of their own computer above what the govt currently provides it needs to meet PWS 4.9 requirements. |
| 95 | 2/25/20 | A1.3 | Mentions and references "paragraph 2.1.1" relative to training device brief and debrief times, however, it appears the paragraph A1.3.1.1 is the correct reference. Please clarify. | Yes this was an error and will be corrected in subsequent updates to the PWS. |
| 96 | 2/25/20 | A1.4 | Please clarify the intent of this sentence: "The estimated class schedule for is as previously listed…" | The sentence was corrected to read " The estimated class schedule is as previously listed (refer to paragraph A1.1.1). " |
| 97 | 2/25/20 | A.3.2.2 and Note 1 | Note 1 appears to contradict the Instructors Per Period shown in the table Column "I". Please clarify, is the table overstating the number of instructors or is the table math formula correct? If the note is correct, are the total hours overstated in the chart IAW the math formula. | Pilot/Na CT training devices required 1 IP and 1 IN per device. Column I multiplies a single instructor time in column H by 2 to get the total hours. |
| 98 | 2/25/20 | A4.6.1 | What is meant by the term "combined" relative to the definition of a Lesson Plan and the required LP products noted at Attachment C, specifically AC1.3? | This means the sum of courseware development for all lessons in each category (Academic, ATD, and ICW/CBTs) requiring 100/30/10% level of work. In other words all the Academic lesson packages from all training programs (accounted together in a single group) requiring either 100/30/10% work to be performed; all ATD lesson packages from all training programs (accounted together in a single group) requiring either 100/30/10% work to be performed; and all the ICW/CBTs lessons from all training programs (accounted together in a single group) requiring either 100/30/10% work to be performed. |
| 99 | 2/25/20 | A4.6.1 and AC1 | Is there any difference in the products required for a "combined Instructor Led Package - Academic" and one developed for an ATD? | Yes. The primary distinction between both is the Means of Evaluation (AC1.3.1 (15)). The Academic package is intended for classroom instruction (such as guided discussion/etc.) usually requiring some form of verbal or written evaluation. The ATD package is for instruction in any of the multiple aircrew training devices (ATD). This type lesson/instruction package needs to be tailored for a performance/demonstration-based type of instruction and the evaluation is based on performance. |
| 100 | 2/25/20 | A4.6.1 & AC1 | What products are in a "Flight Lesson Plan?" | Formal Aviation Training Programs require lesson plans with lesson objectives, etc. for every lesson from start to finish (including Flight Phase ATDs and Flights taught by the FTU). PFP are lesson plans to be used by flight instructors during the flying phase of training. FLPs should follow the same guidelines established in PWS Attachment C. |
| 101 | 2/25/20 | A5.3 | To properly calculate and obtain commercial flight insurance for employees participating in flight training operations, please confirm the number of actual number of flight training days is 251 at 16 hours per day. | We are unable to give exact figures but the OC/WC student Pilot PFT is 8 students per year where the OC Nav is 4 students per year. The syllabus calls for a total of approximately 7 flights for Pilots and 9 flight for the Navs. Based on these numbers the average number of flight days for Pilots is about 56 days per year for pilots and 36 flights for the Navs. |
| 102 | 2/25/20 | A5.6.1; 4.4.9.2 | Do the exiting flight instructors have to attend IQT or RQT? | Any contractors currently providing the required OC/WC-135 difference training would only be required a checkride to be qualified for the new contract. |
| 103 | 2/25/20 | A5.6.1, A5.6.3 | How many flight hours are there in IQT and RQT? | OC/WC-135 Pilot I/RQT Flight training consist of 7 flights for 35 hours. Difference Training is 3 flights for 12 hours. OC-135N I/MQT training consists of 9 flights for 45 hours. OC-135N difference training consists of 5 flights at 25 hours. |
| 104 | 2/25/20 | A.7 | Where are the Pubs and Form list? | Current Forms and publications will be provided by 55WG/OGV |
| 105 | 2/25/20 | A.7.2 | Which Pubs are mandatory? | Mandatory publications will be identified by 55WG/OGV |
| 106 | 25-Feb-20 | Required Insurance | (a) Will the Government indemnify the contractor for accident damages per IAW FAR 50.403 (Special Procedures for Unusually Hazardous or Nuclear Risks) for flight training operations? | No. |
| (b) If no, please identify the minimum amount of aviation insurance required by the Government for the contactor to maintain. | Aviation Insurance FAR 28.307-2. FAR Insurance Requirements |
(d) Aircraft public and passenger liability. When aircraft are used in connection with performing the contract, the contracting officer shall require aircraft public and passenger liability insurance. Coverage shall be at least $200,000 per person and $500,000 per occurrence for bodily injury, other than passenger liability, and $200,000 per occurrence for property damage.
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