Consolidated_Food_Service_Refrigeration_Units_Replacement_(Addendum_#1_Revision).pdf

DANE COUNTY

1919 ALLIANT ENERGY CENTER WAY

MADISON, WISCONSIN 53713

Department of Public Works Engineering

Request For Bids No. 326010

CONSOLIDATED FOOD SERVICE REFRIGERATION UNITS

REPLACEMENT

RFB Let Date: July 10, 2026

Deadline for Questions: July 29, 2026

Bid Due Date: August 7, 2026, 2:00 pm

Bids must be submitted electronically to:

https://procurement.opengov.com/portal/countyofdane

County of Dane

REQUEST FOR BID (RFB) – OpenGov Documents

Consolidated Food Service Refrigeration Units Replacement

Sections:

I. Project Description II. Instructions for Electronic Bid Submission

III. Bid Submission - Checklist IV. Bid Submission - Pricing

Attachments:

A - 326010 Final RFB

Request for Bid (RFB): 326010 Consolidated Food Service Refrigeration Units Replacement

1. Project Description

1.1. Summary

Dane County is seeking bids from qualified mechanical contractors for the Consolidated Food Service

Refrigeration Units Replacement, located at 1000 E Verona Ave, Verona, WI 53593. This project involves replacement of the Consolidated Food Service freezer refrigeration system, including refrigeration equipment, associated specialties, and supporting electrical modifications, and is being delivered under a lump sum contract.

Interested vendors should have demonstrated experience in commercial refrigeration systems, installations, mechanical work within occupied facilities, and the ability to manage projects of similar size and complexity. A pre-bid meeting is scheduled for Wednesday, July 22, 2026 at 8:00 am at 1000 E

Verona Ave, Verona, WI 53593 Meet by the American flag and picnic table @ the South-East entrance., and all questions must be submitted by Wednesday, July 29, 2026. Bid packages are due by Friday, August 7, 2026 at 2:00 pm.

1.2. Background

The Dane County Consolidated Food Service (CFS) facility relies on multiple commercial refrigeration systems to support daily meal preparation and storage operations for County facilities. The existing refrigeration equipment has reached the end of its useful service life, resulting in increasing maintenance needs, equipment failures, and operational concerns. Maintaining reliable refrigeration is critical to ensure uninterrupted food service operations and protect food inventory.

Key considerations for vendors include performing work within an active food service facility, maintaining safe and sanitary work areas, coordinating construction activities to minimize disruptions to ongoing operations, accommodating limited staging space, and completing the work within the project schedule. The County encourages all bidders to carefully review the site conditions and Contract

Documents and provide a complete, functional installation in accordance with the project plans and specifications.

1.3. Contact Information

Daniel Martinez

Project Manager

1919 Alliant Energy Center Way

Madison, WI 53713

Email: martinez.daniel@danecounty.gov

Phone: (608) 225-5719

Department:

Public Works Engineering

1.4. Timeline

Bid Letting Date July 10, 2026 mailto:martinez.daniel@danecounty.gov tel:(608)225-5719

Pre-Bid Meeting (Non-Mandatory) July 22, 2026, 8:00am

1000 E Verona Ave, Verona, WI 53593

Meet by the American flag and picnic table @ the

South-East entrance.

Question Submission Deadline July 29, 2026, 5:00pm

Bid Due Date August 7, 2026, 2:00pm

2. Instructions for Electronic Bid Submission

2.1. General Electronic Bid Submission Process

The Project Manual and Construction Documents for this project are available for download in the

Attachments Section.

To Submit a Bid:

All interested bidders must register for free at Dane County’s eProcurement Portal:

• Go to https://procurement.opengov.com/login

• Click “Sign Up” to create a username and password, then activate your account.

• Select relevant project categories to receive notifications (e.g., 91200 – Public Works Projects).

• Use the RFB Number, Organization Name, or Proposal Title to locate the solicitation.

• Subscribe to “New Project Updates” to stay informed.

• Note that Unacknowledged addenda will not preclude a Bidder from submitting a Bid. Please ensure that Bidder is aware of all addenda prior to the unsealing of Bids.

For help setting up or navigating your account, contact: procurementsupport@opengov.com

Questions & Inquiries:

• All inquiries related to this Request for Bids (RFB) must now be submitted electronically through

Dane County’s eProcurement Portal.

• Questions must be submitted before 5:00 pm on Wednesday, July 29, 2026. Bidders are responsible for raising any questions, exceptions, or suggested changes during this period.

• If a bidder identifies any ambiguity, error, conflict, omission, or inconsistency in the RFB, they must immediately notify the designated County contact to request clarification or a revision.

• Direct communication with Dane County employees is strictly prohibited, except as outlined in this

RFB. Only the designated County contacts listed in the RFB are authorized to provide information or respond to inquiries.

• Bidders are responsible to check back regularly for Addenda or Updates.

For questions about this RFB, contact:

Daniel Martinez, Project Manager

Phone:(608) 225-5719

Email: martinez.daniel@danecounty.gov

Dane County is an Equal Opportunity Employer.

https://procurement.opengov.com/portal/countyofdane/projects/281037/document?section=2712106 https://procurement.opengov.com/login

2.2. Bid Submittal Requirements

Bidders submitting on this project must adhere to the following:

Best Value Contracting (BVC):

• All contractors are required to be pre-qualified as a Best Value Contractor prior to bid due date.

o Subcontractors must become pre-qualified ten (10) days prior to commencing work.

• To avoid delays, Bidders are urged to become pre-qualified as early as possible.

• Additional information can be found at https://publicworks.danecounty.gov/bvc o For a list of current contractors, visit https://publicworks.danecounty.gov/bvc/current o To submit an application for BVC certification, visit https://publicworks.danecounty.gov/bvc/application

Bid Submittal Documentation:

• Bidders shall upload ALL required documentation and answer ALL questions in the Bid

Submission - Checklist Section. Omission of any required documentation/information may result in rejection of Bid.

• Bidders shall provide their electronic bid pricing in the Bid Submission - Pricing Section.

Definition(s) of Base Bid, Alternate Bids, Allowances, Unit Pricing and another pricing items can be found in this section.

https://publicworks.danecounty.gov/bvc https://publicworks.danecounty.gov/bvc/current https://publicworks.danecounty.gov/bvc/application https://procurement.opengov.com/portal/countyofdane/projects/281037/document?section=2712109 https://procurement.opengov.com/portal/countyofdane/projects/281037/document?section=2712109 https://procurement.opengov.com/portal/countyofdane/projects/281037/document?section=2712104

3. Bid Submission - Checklist

3.1. CONTACT INFORMATION

3.1.1. Contact Name*

*Response required

3.1.2. Title or Position*

*Response required

3.1.3. Telephone No.*

*Response required

3.1.4. Email Address*

*Response required

3.2. BID SUBMISSION

Upload the following required documents.

3.2.1. Bid Guarantee*

Each bid shall be accompanied by a bank certified check, cashier’s check, or bid bond in the amount of

5% of the total bid price, made payable to Dane County.

Please scan and upload a copy of your bid bond/cashier's check. DO NOT UPLOAD ANY FILES OTHER

THAN BID BOND.

*Response required

3.2.2. Proposed Subcontractor List *

Please download the below documents, complete, and upload.

• 00_43_36-Proposed_Subcontra...

*Response required

3.3. BIDDER'S AFFIDAVITS

3.3.1. Acknowledgment of Start & Completion Dates*

Assuming a start date of September 21, 2026, Dane County Public Works requires this project to be substantially completed by November 30, 2026. Are you able to complete this project within this timeframe?

☐ Yes

☐ No

*Response required

When equals "No"

3.3.2. Enter the date your firm can substantially complete this project:* *Response required https://government-project.s3.us-west-2.amazonaws.com/43477/b2435a03-5e90-4774-bd48-68ca17c2b8d8_00_43_36-Proposed_Subcontractor_Form_2025-04-04.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4CMXJUX2V%2F20260714%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260714T190257Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEFMaCXVzLXdlc3QtMiJHMEUCIDTPgxPmqXzNiZ2sxLFNI9%2Fg9vl4tt6vSZ4qpzNpQVYMAiEAkAaZBLBIoIgXWXeGMqZovsjIjxLFwYEyZ%2BXddnYoFPgqjAUIHBACGgw4OTIzNjQ2ODc2NzIiDDwC0ypZfGxcnxZdwSrpBKOaQ4h7s3tOapkaKH31ykICf9GgG%2BzSiasMTVw%2FHDKbQLDSFxgOyc7njbdqZbyv36Ah3VGdGVDFbuNGrveSrWhasM0tbwALesrN301YZQCuGXZ32qBdQhCXETbngBkZFFJPjjUq%2BB3LeGGYmMqRF5GciZIZPPTV1AGcv7YQczcNUuP0VBXKASLgGvI%2BWYmWBmnPihxjsWCDTRLwbmrYzpjYhoDqlh%2FsDiS00qfXm8Q2T7fQyDDHdO2jRmc0pwzyh9PMIOzjuP%2FFePopYnh3gEwKEIEiKGeaTEy%2BO8zhDRhVErw5mt3iX9rXC%2B78FLFHyXw22RStmLSDhr8y129Zjqai%2BoVPFbZIspK4Ng4hdPUkJjAWJtdNeAj4bTMRlH%2FP%2FAMF55levSh2q8UZrZlXsB5c%2Bxrjp17ez0HyDtm85BDIon1bRec1qTdrbtHjpU4hXi7QzWhSbcxOmO%2FAtyMm%2FPiaGnog5M7zGgYbXhRRYpRyNqkgopH%2BPVpF6yTtzfMzYsEx6PyGninkFjEF0eQLBNfvPV0V9unrlSJJNS7nI1jo4L9n1RGacdVWSJmktfQvVdc9y7r8VeAYzil96z1v5ieUnQR%2FbFHMUeKuWnYPZPrDukg%2BMuiEoP26WUOVYjht58MnAb6oUc6D5Xx%2B3kIPX%2FeY4wHogiZ3PeSbjgGOXKqqp%2FDvsfmw8HlJ%2Fqih0r1a83vNxvkfjc0yEMQwvuUtOiS%2BDmLXl2bGMOVjM14V4GUJzfjSN0lZdXF%2FpdrYEgoEP949%2BwehSLQAEE%2F5n1SCJMNVhCESV1gmb7vEbzDvmVlilV8aErvLXGFYMOr92dIGOpkBDpTs81eb1i4rTq8f0ccJiV2uzQPg2NBF4nSOnKkUSY%2BZZf9PsxIg4BzLEVY3ICxvZLzFzIM3lr2Uev8CiUegDDKiSdGzna1EMIk9pWwAlhh3VKqAD6o8isKzW2k5TTW%2FBTmVEh5klmw4Mq2sywVj%2Bn2A9hnKVtqyZf1eEMcCD2ZDbuJ77PLUVwW7yFV45LHK%2BxZMgjbziEig&X-Amz-Signature=e8f44c552bd20de9d48a03bf0077627f73fe039372be320000d49eaefc651d7b&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%2200_43_36-Proposed_Subcontractor_Form_2025-04-04.pdf%22&x-id=GetObject

3.3.3. BVC-Does your company meet Dane County's Best Value Contracting requirements for this project?*

General Contractors and subcontractors shall meet all applicable Best Value Contractor requirements.

BVC applies to contracts over $50,000 single trade and $100,000 multiple trade. For additional information: https://publicworks.danecounty.gov/bvc

Failure to be properly and accurately certified as a Dane County Best Value Contractor will result in an automatic rejection of a bid submission.

☐ Yes

☐ No

*Response required

When equals "Yes"

3.3.4. Enter the date (MM-DD-YY) in which your company was approved as a Dane County Best Value Contractor.* Your status can be viewed/confirmed at:

https://publicworks.danecounty.gov/bvc/current

Maximum response length: 10 characters

*Response required

3.3.5. Fair Labor Practice Certification*

Has your company been found by the National Labor Relations Board ("NLRB") or the Wisconsin

Employment Relations Commission ("WERC") to have violated any statute or regulation regarding labor standards or relations in the seven years prior to the date this bid submission is signed?

If yes is answered, a copy of any relevant information regarding such violation is required to be uploaded with your bid submission.

Additional information about the NLRB and WERC can be found using the following links:

www.nlrb.gov and http://werc.wi.gov.

• No, our company has NOT been found by the NLRB or the WERC to have violated any statute or regulation regarding labor standards or relations in the seven years prior to the date this bid submission is signed.

• Yes, our company HAS been found by the NLRB or the WERC to have violated any statute or regulation regarding labor standards or relations in the seven years prior to the date this bid submission is signed.

☐ Yes

☐ No

*Response required https://publicworks.danecounty.gov/bvc https://publicworks.danecounty.gov/bvc/current http://www.nlrb.gov/ http://werc.wi.gov/

When equals "Yes"

3.3.6. Please supply your supplemental documents in the file upload.

3.3.7. Emerging Small Business Report*

For projects over $100,000, Bidder has already or will submit Emerging Small Business Report to the Civil Rights Department within 10 business days of Bid Due Date. For more information refer to 00 21 13 - Instruction to Bidders or contact:

Dane County Contract Compliance Specialist

City-County Building, Room 356

210 Martin Luther King, Jr. Blvd.

Madison, WI 53703

DCCRD@DaneCounty.gov

608/266-4192

☐ Please confirm

*Response required

3.3.8. Bidder has reviewed and acknowledges all Q&A.*

☐ Yes

☐ No

*Response required

3.3.9. I understand that if any addendum is issued, I will have to acknowledge the posted addendum.*

☐ Please confirm

*Response required

3.3.10. W9 Upload*

Please upload your company's most recent W9 form signed within the past 12 months.

*Response required

3.4. SIGNATURE DECLARATION

3.4.1. RFB Solicitation Response Declaration *

In submitting and confirming this solicitation response, we certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a solicitation response; that this solicitation response has been independently arrived at without collusion with any other vendor competitor or potential competitor; that this solicitation response has not been knowingly disclosed prior to the opening of bids to any other vendor or competitor; that the above statement is accurate under penalty of perjury.

Further, by submitting this solicitation response, firm agrees with all the terms, conditions, and specifications required by the County in this solicitation and declares that the corresponding solicitation response and pricing are in conformity therewith.

mailto:DCCRD@DaneCounty.gov

I have read and understood the entire document.

I declare under penalty of false swearing under the law of Wisconsin that the foregoing is true and correct.

☐ Please confirm

*Response required

3.4.2. Electronically signed by:*

Provide First Name, Last Name and Title

*Response required

3.4.3. Signed on: *

Write in month, day, year and city/state in which the submission occurred.Example: June 27, 2025 in Madison, WI

*Response required

4. Bid Submission - Pricing

Additive items shall be entered as positive numbers.

Deductive items must be entered as negative numbers using a minus sign (example: -5,000).

Failure to enter deductive amounts as negative numbers may result in miscalculation of the bid total.

BASE BID

Line Item Description Unit of Measure Cost

1 326010 BASE BID LUMP SUM

ALTERNATE BID

Line Item Description Unit of Measure Unit Cost

1 ALL REFRIGERANT PIPE INSULATION TO BE REMOVED

AND REPLACED AS AN ADD ALTERNATE.

LUMP SUM

4. Bid Submission - Pricing