ConOpps SOW.pdf

Statement of Work – Furniture Rental Acquisition

1. PROJECT DESCRIPTION

SBSE Training Furniture Rental for Federico Degetau Federal Building at 150 Carlos Chardon Ave, Hato Rey, Puerto Rico 00918

1.1. Project Number

PRI2120166

1.2. Project Objectives

The IRS requires a short-term furniture rental order for training partitions, tables/desks, and chairs to furnish a temporary training center for newly hired employees. (See Section 3 of this document for quantities and descriptions of products requested.)

Services required include delivery to the training site, as well as set-up, take-down, and removal of all items.

The period of performance will be for July 1, 2022 – November 30, 2022.

2. PROJECT REQUIREMENTS

2.1. Project Schedule

2.1.1. Phases and Swing Space

This project will not require any phases or swing space. Furniture should be delivered and installed on July 1, 2022.

2.1.2. Installation Date

The projected start date for installation is July 1, 2022. This includes furniture delivery, install and removal of all packing material and debris.

2.1.3. De-installation Date

The projected de-installation and removal date is November 16, 2022.

2.2. Furniture Deliveries and Installation

2.2.1. Delivery to Site

Furniture will be delivered directly from rental vendor to the training site. Furniture delivery must be coordinated with the IRS Project Manager (PM), Yaritza Diaz-Ponce, 787-622-2612, yaritza.diaz-ponce@irs.gov.

Deliveries/Installation shall be 8 am to 5 pm, Monday – Friday, closed federal holidays and weekends.

2.2.2. Installation During Business Hours

Installation shall be from 8 am until 5 pm Monday – Friday, except federal holidays and weekends.

2.2.3. Installation Outside of Regular Business Hours

Installation outside of regular business hours will be agreed upon with advance approval, in writing, from the IRS PM.

2.2.4. Installation Incurring Overtime Work

Installation incurring overtime hours will be agreed upon with advance approval, in writing, from the IRS PM. If overtime hours are anticipated, please provide the cost for overtime work.

2.3. Building Information

2.3.1. Site Address

Federico Degetau Federal Bldg, 150 Carlos Chardon Ave, Hato Rey, Puerto Rico 00918

2.3.2. Site Access

2.3.2.1. Security Check Point

This is a secure federal facility and the vendor must be accompanied at all times by an IRS employee. Vendor shall provide the names of all employees, including delivery or truck drivers, to the IRS PM 72 hours prior to commencement of work in IRS space. Vendor employees shall observe all building access requirements.

Wearing masks may be required during the performance of this order, if directed by the IRS PM. Vendor’s staff shall need to provide picture identification to the building guard staff and shall be required to wear temporary visitor badges at all times and turn them in when leaving the building.

2.3.2.2. Distance from Loading Dock Access to Freight Elevator

There is a dock available with an automatic lift. The dock is about 200 feet from the freight elevator.

2.3.2.3. Distance from Freight Elevator to Installation Site

The installation site is located on the 5th floor, approximately 100 feet from the freight elevator.

2.3.2.4. Vendor Parking Access

Visitor parking is available adjacent to the building.

2.4. Security Requirements

2.4.1. Standard Security Information

Vendor employees and their sub-contractors must display a picture ID at all times when working in the federal facility. Possession and/or use of firearms, alcoholic beverages or drugs on Government premises are prohibited. Cameras are not permitted on site unless the Government issues an appropriate camera pass. Vehicles, persons, and property entering Government property are subject to search. The Government reserves the right to remove from the site any employee of the Vendor or Sub-Contractor whom the Government deems incompetent, careless, insubordinate, or otherwise objectionable or whose continued employment on this order is deemed by the Government to be contrary to the public interest. The Government reserves the right to close down the job site and order Vendor personnel off the premises in case of an emergency.

2.4.2. Temporary Site Credentials and Access

All key cards or other access items are the sole property of the Government and must be surrendered daily or upon request to authorized Government personnel.

2.5. Vendor Services

2.5.1. Basic Vendor Requirements

2.5.1.1. Delivery and installation Services

The Vendor shall provide inside delivery of all furniture and install the furniture as directed by IRS.

The Vendor shall provide qualified labor and equipment to install, inspect and adjust all specified furniture at the training location. Installation shall include offloading, carting, unpacking and placement at the job location; site protection, inspection, touch-up, repairs, or replacement of any defective parts, as well as thorough site clean-up and trash disposal or recycling.

2.6. Vendor Responsibilities

2.6.1. Building Protection

The Vendor shall provide and install building protection for the duration of the furniture installation. Building protection includes but is not limited to the following:

A. Masonite or equivalent materials to protect walls and floors from point of entry into the building to the freight elevator (approximately 200’) and from the freight elevator to the installation site on the 5th floor (approximately 100’).

B. Masonite or continuous protective material for floors, walls, corners, base molding, carpeting, terrazzo or any other building elements that could be damaged during the delivery and installation of furniture. This protection is critical wherever carts, hand trucks, pallet jacks or other equipment are used for deliveries and staging. All protective materials (Masonite, corner guards, elevator pads and any other protection materials used) must be clean and of a quality sufficient to ensure effective protection of the property.

C. Padding and protective covering materials shall be secured to prevent development of gaps or vulnerable areas. Vendor shall ensure that tape adhesive does not damage floor or walls. Vendor shall provide sufficient protection to the painted surfaces of walls as to not scuff, stain, rub or damage in any way.

D. Elevator padding for the protection of elevator walls and doors for all elevators used for furniture deliveries and installation.

2.6.2. Trash Removal

The Vendor shall be responsible for the removal of all packing materials used for the delivery of furniture. The Vendor shall ensure the packing material is recycled to the maximum extent possible. The packing materials shall be removed on a daily basis. The Vendor shall be responsible for making arrangements for the delivery and use of a dumpster, if required; or for transportation for the timely removal of all packing materials. The Vendor shall be responsible for obtaining any required clearances or permits associated with placing a dumpster on the grounds of the facility or on public streets. The Vendor shall deliver copies of clearances or permits to the IRS PM and/or Landlord or Landlord's managing agent of the building at least 2 weeks prior to the delivery. The Vendor shall not allow trash or debris to obstruct other vendors or contractors.

2.7. Post-Award

2.7.1. Communication

Coordination and communication regarding the project shall be directed to the IRS PM post-award. All questions, delivery schedules, etc. shall be submitted, in writing, to the

IRS PM.

2.7.2. Contracting Issues

All contracting issues shall be referred to the IRS Contract Specialist / Contracting Officer.

2.7.3. IRS Acceptance

All deliveries and services will be accepted on-site by the designated IRS on-site representative. An IRS representative shall be present for all deliveries, installations and de-installations.

3. FURNITURE REQUIREMENTS AND SPECIFICATIONS

3.1. Training Tables/Desks

3.2. Training Chairs

Description of Chairs Quantity Location/Code

SAME OR SIMILAR TO BON-NEWGEN302W-BLK:

Medium Back All Mesh Executive Chair – Black

171 5th Floor Training room

3.3. Partitions

Description and Size of Partitions Quantity Location/Code

SAME OR SIMILAR TO KAI-SSA1590-CLR-CAST:

Acrylic Room Divider with Dual Caster or Glide Option Screen 36”Wx60”H – Clear, 26 5th Floor Training room

4. REQUEST FOR QUOTE (RFQ) REQUIREMENTS

4.1. Quote

Each quote must include a pricing summary and/or worksheet with a pricing breakdown as follows:

Total monthly rental fee for desks/tables, chairs and partitions.

Total for delivery/assembly/packing materials removal.

Total for disassembly/removal.

GRAND TOTAL FOR QUOTE.

OPTIONAL CLIN: Overtime Rate (if needed) – Do NOT include in GRAND

TOTAL.

Description and Size of Tables/Desks Quantity Location/Code

SAME OR SIMILAR TO CHU-POLAR55-WHT:

Steel Frame Table/Desk 24”x55” – White

86 5th Floor Training room

SAME OR SIMILAR TO CHU-POLAR48-WHT:

Steel Frame Table/Desk 24”x48” – White

9 5th Floor Training room