Conf__OMHDD_2026_All_Staff_Business_Meeting.pdf
PDF 27 KB Posted
- Attached to
- Conf: OMHDD 2026 All Staff Business Meeting
- Solicitation number
- 2000018428
- Issued by
- St. Louis County, Minnesota
About this file
This is a Request for Proposal (RFP) issued by the Minnesota Administration Department for the Office of Mental Health and Disability Services (OMHDD) 2026 All Staff Business Meeting. The solicitation seeks responses from qualified contractors to plan and execute the OMHDD 2026 All Staff Business Meeting. Responses must be submitted exclusively through the SWIFT Supplier Portal with a deadline of July 29, 2026, at 3:00 p.m. Central Time. The anticipated contract term runs from August 1, 2026, or the date of contract execution, whichever is later, through July 31, 2027. Questions regarding the solicitation must be submitted in writing to Trevor Caldwell at trevor.t.caldwell@state.mn.us no later than July 21, 2026, at 2:00 p.m. Central Time, with responses provided via addendum. Responders must complete and submit all required documentation including the Responder Declarations, any exceptions to the State's Terms and Conditions, the MDHR Attestation Form, and the Price Schedule (Exhibit D).
Pricing and evaluation details will be provided through the Price Schedule, which respondents must complete and submit with their proposals. The solicitation specifically notes that failure to use the designated Price Schedule form may result in rejection of the response. The State of Minnesota encourages participation from small businesses and minority-owned enterprises, with responders eligible for the Small Business Procurement Program (SBCP) if they meet criteria including being based in Minnesota and either being small according to OSP standards or being majority-owned and operated by racial minorities, women, individuals with substantial physical disabilities, or veterans. Additional information regarding small business certification and equity procurement programs is available through the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402. All responses must be registered through the SWIFT system, and technical assistance is available through the Vendor Assistance Helpdesk at 651-201-8100, Option 1.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| RFP_Sample_Contract.docx | DOCX document | |
| Addendum_1.pdf | ||
| RFP_Sample_Contract_-_Addendum_1.docx | DOCX document | |
| RFP_Solicitation_Content.docx | DOCX document | |
| RFP_Price_Schedule.xlsx | XLSX spreadsheet | |
| RFP_Solicitation_Content_-_Addendum_1.docx | DOCX document | |
| RFP_Price_Schedule_-_Addendum_1.xlsx | XLSX spreadsheet | |
| RFP_Solicitation_Attachments.docx | DOCX document |
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Text version
Event Description THIS IS A FORMAL EVENT/REQUEST FOR PROPOSAL. Non-electronic and email responses WILL NOT BE ACCEPTED. The response must be submitted through the SWIFT Supplier Portal no later than the date and time called for in the Event.
PURPOSE. The purpose of the solicitation is to receive responses and award a contract with a contractor for the OMHDD 2026 All Staff Business Meeting.
CONTRACT TERM. The anticipated initial contract term will be from August 1, 2026, or the date of contract execution whichever occurs later, through July 31, 2027.
SUBMITTING QUESTIONS. The deadline for submitting questions is July 21, 2026, at 2 p.m., Central Time.
Questions must be submitted in writing to Trevor Caldwell at trevor.t.caldwell@state.mn.us. All questions received by the cutoff date and time will be responded to via an addendum.
SWIFT HELP DESK. Responders needing help with registration or assistance navigating the SWIFT system may contact the Vendor Assistance Helpdesk at 651.201.8100 Option 1.
General Comments
- Review the following documents prior to submitting a response:
1. Event Details
2. Solicitation Content
3. Solicitation Attachments
4. Sample Contract
5. Price Schedule (Exhibit D to the Sample Contract, attached as a separate document)
You may include supplemental information with your response, but you must use Exhibit D, Price Schedule, when responding to this solicitation. Failure to use this form to respond may result in the State rejecting your response.
Complete and upload the following completed documents as a part of your response:
1. Responder Declarations (Attachment A of the Solicitation Attachments)
2. Exceptions to State’s Terms and Conditions, if any (Attachment B of the Solicitation Attachments)
3. Responder Forms, MDHR Attestation Form (Attachment D of the Solicitation Attachments)
4. Price Schedule (Exhibit D of the Sample Contract)
General Questions Question Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority, Event Details
PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Caldwell,Trevor Terry Phone: 651/201-2433
Email: trevor.t.caldwell@state.mn.us
Event ID Format Type Page G0210-2000018428 Sell RFx 1 Event Round Version 1 1 Event Name Conf: OMHDD 2026 All Staff Business Meeting Start Time Finish Time 06/12/2026 11:04:53 07/29/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Response Comments
Upload all required or requested attachments here.
A file attachment is required to satisfy this question.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Caldwell,Trevor Terry Phone: 651/201-2433
Email: trevor.t.caldwell@state.mn.us
Event ID Format Type Page G0210-2000018428 Sell RFx 2 Event Round Version 1 1 Event Name Conf: OMHDD 2026 All Staff Business Meeting Start Time Finish Time 06/12/2026 11:04:53 07/29/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Question Response
Yes
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Caldwell,Trevor Terry Phone: 651/201-2433
Email: trevor.t.caldwell@state.mn.us
Event ID Format Type Page G0210-2000018428 Sell RFx 3 Event Round Version 1 1 Event Name Conf: OMHDD 2026 All Staff Business Meeting Start Time Finish Time 06/12/2026 11:04:53 07/29/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details
Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1
Reserve Price: No
Description: You MUST enter a bid amount of 0.01 in the Your Unit Bid Price field.
Question Response Upload the Price Schedule as instructed. Note:
This solicitation is utilizing a price schedule.
However, the system still has a requirement when you submit your proposal to enter a dollar figure for the line item bid price. Enter in $0.01. Do not select "I decline to bid."
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Caldwell,Trevor Terry Phone: 651/201-2433
Email: trevor.t.caldwell@state.mn.us
Event ID Format Type Page G0210-2000018428 Sell RFx 4 Event Round Version 1 1 Event Name Conf: OMHDD 2026 All Staff Business Meeting Start Time Finish Time 06/12/2026 11:04:53 07/29/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Caldwell,Trevor Terry Phone: 651/201-2433
Email: trevor.t.caldwell@state.mn.us
Event ID Format Type Page G0210-2000018428 Sell RFx 5 Event Round Version 1 1 Event Name Conf: OMHDD 2026 All Staff Business Meeting Start Time Finish Time 06/12/2026 11:04:53 07/29/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: You MUST enter a bid amount of 0.01 in the Your Unit Bid Price field.
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: ADMIN/STATE PROCUREMENT
112 ADMINISTRATION BLDG
50 SHERBURNE AVE
ST PAUL MN 55155-1402
United States
Quantity: 1 Due Date: 06/24/2026 Freight Terms:
Ship Via:
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Caldwell,Trevor Terry Phone: 651/201-2433
Email: trevor.t.caldwell@state.mn.us
Event ID Format Type Page G0210-2000018428 Sell RFx 6 Event Round Version 1 1 Event Name Conf: OMHDD 2026 All Staff Business Meeting Start Time Finish Time 06/12/2026 11:04:53 07/29/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Caldwell,Trevor Terry Phone: 651/201-2433
Email: trevor.t.caldwell@state.mn.us
Event ID Format Type Page G0210-2000018428 Sell RFx 7 Event Round Version 1 1 Event Name Conf: OMHDD 2026 All Staff Business Meeting Start Time Finish Time 06/12/2026 11:04:53 07/29/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
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