CONF__Office_of_Traffic_Safety_DRE_Conference.pdf
PDF 27 KB Posted
- Attached to
- CONF: Office of Traffic Safety DRE Conference
- Solicitation number
- 2000018405
- Issued by
- Minnesota
About this file
This is a Request for Proposal (RFP) document issued by the Minnesota Administration Department for the Office of Traffic Safety DRE Conference contracting opportunity. The solicitation seeks responses from qualified contractors to provide services for the Office of Traffic Safety DRE Conference. The anticipated contract term runs from August 1, 2026, or the date of contract execution, whichever occurs later, through July 31, 2027. All responses must be submitted electronically through the SWIFT Supplier Portal by July 21, 2026, at 3:00 p.m. Central Time. The deadline for submitting written questions to Trevor Caldwell at trevor.t.caldwell@state.mn.us is July 14, 2026, at 3:00 p.m. Central Time, with responses provided via addendum. No bidders conference or site visit is mentioned in the available documentation.
Responders must submit all required documentation including Responder Declarations, Exceptions to State's Terms and Conditions, Responder Forms with Workforce and Equal Pay Declarations, a completed Price Schedule (Exhibit D), and Additional Information. A bid amount of $0.01 must be entered in the unit bid price field, with the actual pricing detailed in the separately provided Price Schedule. The state encourages participation from small businesses certified under Minnesota's Small Business Procurement Program, including businesses that are majority-owned by racial minorities, women, persons with substantial physical disabilities, or veterans, or located in economically disadvantaged counties. All awarded contractors must provide proof of insurance as detailed in the solicitation. Vendors requiring assistance with SWIFT system registration or navigation may contact the Vendor Assistance Helpdesk at 651.201.8100, Option 1, and the primary agency contact is Elizabeth A. Huebner at 651/201-2445 or elizabeth.huebner@state.mn.us.
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Other files
| File | Type | Posted |
|---|---|---|
| RFP_Solicitation_Content_-.docx | DOCX document | |
| RFP_Solicitation_Attachments.docx | DOCX document | |
| RFP_Price_Schedule_Exhibit_D.xlsx | XLSX spreadsheet | |
| RFP_Sample_Contract.docx | DOCX document |
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Text version
Event Description THIS IS A FORMAL EVENT/REQUEST FOR PROPOSAL. Non-electronic and email responses WILL NOT BE ACCEPTED. The response must be submitted through the SWIFT Supplier Portal no later than the date and time called for in the Event.
PURPOSE. The purpose of the solicitation is to receive responses and award a contract with a contractor for the Office of Traffic Safety DRE Conference.
CONTRACT TERM. The anticipated initial contract term will be from August 1, 2026, or the date of contract execution whichever occurs later, through July 31, 2027.
SUBMITTING QUESTIONS. The deadline for submitting questions is July 14, 2026, at 3:00 p.m., Central Time.
Questions must be submitted in writing to Trevor Caldwell at trevor.t.caldwell@state.mn.us. All questions received by the cutoff date and time will be responded to via an addendum.
SWIFT HELP DESK. Responders needing help with registration or assistance navigating the SWIFT system may contact the Vendor Assistance Helpdesk at 651.201.8100 Option 1.
General Comments
- Review the following documents prior to submitting a response:
1. Event Details
2. Request for Proposal
3. Solicitation Attachments
• Attachment A: Responder Declarations
• Attachment B: Exceptions to State's Terms and Conditions
• Attachment C: Cost Detail
• Attachment D: Responder Forms
• Workforce and Equal Pay Declaration Page
• Attachment E: Additional Information
4. Sample Contract
• Exhibit A: Contract Terms
• Exhibit B: Insurance Requirements
• Exhibit C: Specifications, Duties, and Scope of Work
• Exhibit D: Pricing
5. Price Schedule (Exhibit D to the Sample Contract, attached as a separate document)
You may include supplemental information with your response, but you must use Exhibit D, Price Schedule, when responding to this solicitation. Failure to use this form to respond may result in the State rejecting your response.
Submit all requested documentation, including, but not limited to, the following documents:
1. Responder Declarations (Attachment A of the Solicitation Attachments)
2. Exceptions to State’s Terms and Conditions, if any (Attachment B of the Solicitation Attachments)
3. Responder Forms, including the Veteran-Owned Preference Form (if applicable) and the Workforce and Equal Pay Declarations Page (Attachment D of the Solicitation Attachments)
4. Price Schedule (Exhibit D of the Sample Contract)
5. Additional Information (Attachment E of the Solicitation Attachments)
Event Details
PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Huebner,Elizabeth A Phone: 651/201-2445
Email: elizabeth.huebner@state.mn.us
Event ID Format Type Page G0210-2000018405 Sell RFx 1 Event Round Version 1 1 Event Name CONF: Office of Traffic Safety DRE Conference Start Time Finish Time 06/30/2026 16:00:00 07/21/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
General Questions Question Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Huebner,Elizabeth A Phone: 651/201-2445
Email: elizabeth.huebner@state.mn.us
Event ID Format Type Page G0210-2000018405 Sell RFx 2 Event Round Version 1 1 Event Name CONF: Office of Traffic Safety DRE Conference Start Time Finish Time 06/30/2026 16:00:00 07/21/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Response Comments
Upload all required or requested attachments here.
A file attachment is required to satisfy this question.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Yes
Response Comments
INSURANCE:
If awarded, will you provide proof of insurance as detailed in the event?
Yes
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Huebner,Elizabeth A Phone: 651/201-2445
Email: elizabeth.huebner@state.mn.us
Event ID Format Type Page G0210-2000018405 Sell RFx 3 Event Round Version 1 1 Event Name CONF: Office of Traffic Safety DRE Conference Start Time Finish Time 06/30/2026 16:00:00 07/21/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details
Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1
Reserve Price: No
Description: Submit Price Schedule. You MUST enter a bid amount of 0.01 in the Your Unit Bid Price field.
Question Response What is the price per unit?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Huebner,Elizabeth A Phone: 651/201-2445
Email: elizabeth.huebner@state.mn.us
Event ID Format Type Page G0210-2000018405 Sell RFx 4 Event Round Version 1 1 Event Name CONF: Office of Traffic Safety DRE Conference Start Time Finish Time 06/30/2026 16:00:00 07/21/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Huebner,Elizabeth A Phone: 651/201-2445
Email: elizabeth.huebner@state.mn.us
Event ID Format Type Page G0210-2000018405 Sell RFx 5 Event Round Version 1 1 Event Name CONF: Office of Traffic Safety DRE Conference Start Time Finish Time 06/30/2026 16:00:00 07/21/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: Submit Price Schedule. You MUST enter a bid amount of 0.01 in the Your Unit Bid Price field.
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: ADMIN OSP EVENTS
ADMIN OSP EVENTS
United States
Quantity: 1 Due Date: 06/16/2026 Freight Terms:
Ship Via:
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Huebner,Elizabeth A Phone: 651/201-2445
Email: elizabeth.huebner@state.mn.us
Event ID Format Type Page G0210-2000018405 Sell RFx 6 Event Round Version 1 1 Event Name CONF: Office of Traffic Safety DRE Conference Start Time Finish Time 06/30/2026 16:00:00 07/21/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Huebner,Elizabeth A Phone: 651/201-2445
Email: elizabeth.huebner@state.mn.us
Event ID Format Type Page G0210-2000018405 Sell RFx 7 Event Round Version 1 1 Event Name CONF: Office of Traffic Safety DRE Conference Start Time Finish Time 06/30/2026 16:00:00 07/21/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
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