CONF__BCA_2025___2026_Death___Missing_Persons_Inve.pdf
PDF 30 KB Posted
- Solicitation number
- 2000015732
- Issued by
- Crow Wing County, Minnesota
About this file
This document is a solicitation for the Bureau of Criminal Apprehension (BCA) 2025 & 2026 Deaths and Missing Persons Investigation Conferences in the State of Minnesota. The purpose is to receive responses and award a contract with a vendor(s) for these biennial conferences scheduled for April 30-May 2, 2025 and April 8-10, 2026. BCA anticipates approximately 350 attendees at each conference, though the State does not guarantee a minimum number of lodging rooms or meals. The contract term will be from the date of contract execution through June 30, 2026. Responders must submit questions in writing by the cutoff date, and the State will respond via addendum.
The solicitation specifies that the conferences must be held at a facility within 35 miles of the Brainerd, Minnesota post office, and casinos are not permitted to bid. Pricing listed on the pricing pages is firm and shall not be adjusted if attendance falls below the estimated 350 attendees. The solicitation also includes diversity and inclusion questions to determine if the responder's business meets the criteria for the state's Small Business Procurement Program.
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Other files
| File | Type | Posted |
|---|---|---|
| BCA_25_26_rfp_attachments.docx | DOCX document | |
| BCA-25_26_conference_rfp.docx | DOCX document | |
| BCA-25_26_rfp_samplecontractandexhibits.docx | DOCX document | |
| BCA_25_26_RFP_PriceSchedule.xlsx | XLSX spreadsheet |
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Text version
Event Description PURPOSE. The purpose of the Solicitation is to receive responses and award a contract with a vendor(s) for the Bureau of Criminal Apprehension (BCA) 2025 & 2026 Deaths and Missing Persons Investigation Conferences (Conference).
The Conferences are scheduled for April 30-May 2, 2025, and April 8-10, 2026. BCA anticipates approximately 350 attendees at each year's Conference. The number of attendees is an estimate only. The State does not guarantee a minimum number of lodging rooms or meals. Prices listed on the pricing pages are firm and shall not be adjusted if the number of attendees falls below the estimate.
Limitations of geographic location: The State of Minnesota reserves the right to hold this Conference in a facility that is clean, well maintained, and located within 35 miles of the Post Office located at 422 Laurel Street, Brainerd, MN 56401.
Limitations of venue: Casinos may not bid on these Conferences.
CONTRACT TERM. The Contract Term will be from the date of contract execution through June 30, 2026.
SUBMITTING QUESTIONS: Refer to the Special Terms, Conditions, and Specifications Overview for the cutoff date and time for written question submission. Questions must be submitted in writing to the Buyer listed in the RFP. All questions received by the cutoff date and time will be responded to via an addendum to official solicitation holders.
SWIFT HELP DESK. Responders needing help with registration or assistance navigating the SWIFT system may contact the Vendor Assistance Helpdesk at 651.201.8100 Option 1.
General Comments
- Responders should download the Microsoft Excel file, "BCA DMP Excel Price Schedule," add all your conference pricing, and submit it with your response. Responders may add cells, lines, tabs, and sheets as necessary to include all products and services.
General Questions Question Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically
Event Details
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Sisk,David Phone:
Email: David.Sisk@state.mn.us
Event ID Format Type Page G0210-2000015732 Sell RFx 1 Event Round Version 1 1 Event Name CONF: BCA 2025 & 2026 Death & Missing Persons Inve Start Time Finish Time 04/30/2024 13:00:00 05/21/2024 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Response Comments
Upload all required or requested attachments here.
A file attachment is required to satisfy this question.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Yes
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Sisk,David Phone:
Email: David.Sisk@state.mn.us
Event ID Format Type Page G0210-2000015732 Sell RFx 2 Event Round Version 1 1 Event Name CONF: BCA 2025 & 2026 Death & Missing Persons Inve Start Time Finish Time 04/30/2024 13:00:00 05/21/2024 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Sisk,David Phone:
Email: David.Sisk@state.mn.us
Event ID Format Type Page G0210-2000015732 Sell RFx 3 Event Round Version 1 1 Event Name CONF: BCA 2025 & 2026 Death & Missing Persons Inve Start Time Finish Time 04/30/2024 13:00:00 05/21/2024 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details
Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1
Reserve Price: No
Description: Price Schedule
Question Response What is the price per unit?
Response Comments
Line: 2 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1
Reserve Price: No
Description: Price Schedule
Question Response What is the price per unit?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Sisk,David Phone:
Email: David.Sisk@state.mn.us
Event ID Format Type Page G0210-2000015732 Sell RFx 4 Event Round Version 1 1 Event Name CONF: BCA 2025 & 2026 Death & Missing Persons Inve Start Time Finish Time 04/30/2024 13:00:00 05/21/2024 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line: 3 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1
Reserve Price: No
Description: Price Schedule
Question Response What is the price per unit?
Response Comments
Line: 4 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1
Reserve Price: No
Description: Price Schedule
Question Response What is the price per unit?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Sisk,David Phone:
Email: David.Sisk@state.mn.us
Event ID Format Type Page G0210-2000015732 Sell RFx 5 Event Round Version 1 1 Event Name CONF: BCA 2025 & 2026 Death & Missing Persons Inve Start Time Finish Time 04/30/2024 13:00:00 05/21/2024 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Sisk,David Phone:
Email: David.Sisk@state.mn.us
Event ID Format Type Page G0210-2000015732 Sell RFx 6 Event Round Version 1 1 Event Name CONF: BCA 2025 & 2026 Death & Missing Persons Inve Start Time Finish Time 04/30/2024 13:00:00 05/21/2024 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: Price Schedule
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: ADMIN/STATE PROCUREMENT
112 ADMINISTRATION BLDG
50 SHERBURNE AVE
ST PAUL MN 55155-1402
United States
Quantity: 1 Due Date: 05/26/2024 Freight Terms:
Ship Via:
Line: 2 Item ID: Line Qty: 1 UOM: EACH Description: Price Schedule
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: ADMIN/STATE PROCUREMENT
112 ADMINISTRATION BLDG
50 SHERBURNE AVE
ST PAUL MN 55155-1402
United States
Quantity: 1 Due Date: 05/26/2024 Freight Terms:
Ship Via:
Line: 3 Item ID: Line Qty: 1 UOM: EACH Description: Price Schedule
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Sisk,David Phone:
Email: David.Sisk@state.mn.us
Event ID Format Type Page G0210-2000015732 Sell RFx 7 Event Round Version 1 1 Event Name CONF: BCA 2025 & 2026 Death & Missing Persons Inve Start Time Finish Time 04/30/2024 13:00:00 05/21/2024 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: ADMIN/STATE PROCUREMENT
112 ADMINISTRATION BLDG
50 SHERBURNE AVE
ST PAUL MN 55155-1402
United States
Quantity: 1 Due Date: 05/26/2024 Freight Terms:
Ship Via:
Line: 4 Item ID: Line Qty: 1 UOM: EACH Description: Price Schedule
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: ADMIN/STATE PROCUREMENT
112 ADMINISTRATION BLDG
50 SHERBURNE AVE
ST PAUL MN 55155-1402
United States
Quantity: 1 Due Date: 05/26/2024 Freight Terms:
Ship Via:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Sisk,David Phone:
Email: David.Sisk@state.mn.us
Event ID Format Type Page G0210-2000015732 Sell RFx 8 Event Round Version 1 1 Event Name CONF: BCA 2025 & 2026 Death & Missing Persons Inve Start Time Finish Time 04/30/2024 13:00:00 05/21/2024 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Sisk,David Phone:
Email: David.Sisk@state.mn.us
Event ID Format Type Page G0210-2000015732 Sell RFx 9 Event Round Version 1 1 Event Name CONF: BCA 2025 & 2026 Death & Missing Persons Inve Start Time Finish Time 04/30/2024 13:00:00 05/21/2024 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
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