CONE OF SILENCE ACKNOWLEDGMENT FORM.pdf
PDF 140 KB Posted
- Attached to
- Asphalt and Sidewalk Rehabilitation
- Solicitation number
- 1172-ITB-25-3 - ASPHALT AND SIDEWALK REHABILITATION
- Issued by
- Florida
About this file
This is a Cone of Silence Acknowledgment Form from the City of Riviera Beach, Florida, outlining a critical procurement policy designed to ensure fairness and transparency in competitive solicitations. The document details a strict communication protocol that prohibits any oral or written discussions about a solicitation after its deadline, with limited exceptions such as pre-bid conferences, oral presentations, contract negotiations, and protest hearings. The Cone of Silence remains in effect until the city awards the contract, rejects all bids, or terminates the solicitation process.
The form requires bidders to acknowledge and agree to abide by the Cone of Silence policy, understanding that any contract entered into in violation of these terms will be automatically invalidated. Bidders are instructed to direct all inquiries only to the designated Procurement Contact or the Director/Assistant Director of Procurement. The primary purpose of this policy is to reduce potential undue influence during the procurement process, creating an environment where decisions are made without external pressure or manipulation, thereby maintaining the integrity of the city's procurement procedures.
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Text version
CONE OF SILENCE ACKNOWLEDGMENT FORM
The Cone of Silence (Sec. 2-166) is an important rule within the City of Riviera Beach’s ordinances aimed at ensuring fairness, transparency, and the integrity of the procurement process. The Cone of Silence is applicable to all competitive solicitations. Here’s a summary and breakdown of its key components:
1. Prohibition on Communication:
o Once a formal solicitation (like a request for proposals or bids) closes, communication—either oral or written—about the solicitation is strictly prohibited.
o Exceptions include:
Pre-bid conferences, Oral presentations before selection committees, Contract negotiations, and Protest hearings.
2. Timing:
o The cone of silence starts immediately after the solicitation deadline has passed.
o It remains in effect until one of the following occurs:
The City awards the contract, The City rejects all bids or responses; or The City otherwise ends the solicitation process.
3. Consequences of Violation :
o Any contract entered into in violation of the Cone of Silence provision is automatically invalid.
This ensures that the integrity of the process is maintained
4. Contact for Inquiries:
o For questions or communications regarding the solicitation, bidders should direct their inquiries only to the designated Procurement Contact or the Director/Assistant Director of Procurement.
The purpose of the Cone of Silence is to reduce the potential for undue influence during the procurement process, fostering a fair and transparent environment in which decisions are made without external pressure or manipulation.
I hereby acknowledge and agree to abide by the City of Riviera Beach’s Cone of Silence policy. I understand that I am prohibited from discussing, copying, or otherwise disclosing any information I have received or accessed in connection with this matter, except in the prescribed settings designated for its evaluation.
Furthermore, I confirm that I have read, understood, and accept my responsibilities in upholding the Cone of Silence for this project.
NAME OF BUSINESS:
SIGNATURE OF AUTHORIZED OFFICER:
PRINTED NAME AND TITLE:
DATE:
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