CONDUCTIX_SINGLE_SOURCE_PACKET.pdf

SINGLE SOURCE

CERTIFICATE OF CONDITIONS AND CIRCUMSTANCES

Instructions: The purpose of this form is to certify conditions and circumstances for the purchase of goods and services under the single source exception to the competitive bid process. This request is to be executed by the Department Director and submitted to the Purchasing Department for consideration and approval/disapproval.

Item or Services Required:

Name of Company considered Single Source:

Conditions and special circumstances for the Single Source. Please be specific:

Requesting Department Director’s Signature Date of Request

Requisition Number Buyer Name Purchasing Department Action:

Signature Date

Quotation/Documentation attached

Original to Purchasing

Copy to Mayor’s Office by Requesting Department

Conductix-Wampfler | 10102 F Street – Omaha, Nebraska 68127 – USA

Tel: (800) 521 4888 (402) 339 9300 | Fax: (402) 339 9627 | info.us@conductix.com | www.conductix.us

August 7th 2025 To Whom It May Concern:

Conductix-Wampfler is the sole U.S. manufacturer of Motorized Reels utilizing a magnetic coupler (MAG Drive). We are a global manufacturer of cable reels, with our North American Headquarters in Omaha, Nebraska.

Our motorized reels are custom-designed using modular components. They are made to US standards and assembled in Omaha, Nebraska. We offer our reels directly to end users and through distribution.

If you have any questions, please get in touch with us at 800-521-4888.

Regards

Tyler Loewens USA Sales Director

Conductix USA 10102 F St Omaha NE 68127

USA

Tel. 1-402-339-9300 Fax 402-339-9627 www.conductix.com e-mail: info.us@conductix.com

Quotation: 1530785 (Ver. 1) Quote Date: 04-Aug-25 Subject: RFQ Quote Valid Until: 14-Aug-25

ATTN: Scott Williamson Scott.Williamson@tampagov.net Phone: 813-231-6125 Fax:

Water Department City of Tampa Credit Terms: CN13 net 30 days Credit Limit: 70,000.00 USD Your Customer #: 0000231774 7125 N 30th St

Tampa, FL 33610-1105 Phone: 813-231-6125 Fax:

CC: stephen.beltran@conductix.com

Quoted By: Stephen Beltran Assistant Product Specialist

Phone: 531-203-5740 Fax: 402-339-9627 stephen.beltran@conductix.com

District Sales Manager:

Anson Kanoy anson.kanoy@conductix.com Phone: 912-465-0366 Fax:

Market Dev Mgr: Tyler Loewens tyler.loewens@conductix.com Phone: 402-339-9300

Scott, We are pleased to provide you with the following quote. Please inform me immediately of any other application requirements or questions you may have related to the form, fit, and function of the item(s) below. I'll be happy to assist you.

We offer : On-Site Inspections, New Product Commissioning, and complete system Installations and Modernizations www.conductix.us/en/services

Tariff rates are unpredictable and can change without notice, directly affecting raw material and component costs. While this quote reflects current conditions, pricing may change if new tariffs take effect before the order is invoiced. We’re working to minimize increases, but significant added costs may be passed through.

Item Lead Time Qty UOM Net Each Extended XA-121082 1 Business Days** 3 EA 57.68 173.04

COUPLING SPIDER ROTEX DURO 98 SHOR

XA-40111284M 1 Business Days** 3 EA 1,164.95 3,494.85

BEARING BACK STOP TYPE W

XA-A-1000106 1 Business Days** 3 EA 905.91 2,717.73

COUPLING HALF TYPE W COUPLER ZP

XA-A-1000110 1 Business Days** 3 EA 27.15 81.45

SPACER BS BRG W COUPLER

XA-A-1000132 1 Business Days** 3 EA 23.10 69.30

TAB BACKSTOP BRG W COUPLERS

Total Price: $ 6,536.37 USD Total Lead Time: 1 Business Days**

Thank you for the opportunity to quote your requirements.

If you have any questions, please do not hesitate to call. If you would like to place an order, please email that to customerservice@conductix.com https://www.conductix.us/en/services

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customerservice@conductix.com

Stephen Beltran Assistant Product Specialist

Like us on Facebook at "Conductix-Wampfler Americas".

Quotes are F.O.B. Omaha, NE, Harlan, IA - freight is International Shipments are (Free Carrier) Prepay & Add or Collect. FCA Conductix-Wampfler Harlan, IA or Conductix-Wampfler Omaha, NE.

Conductix-Wampfler USA. is required by state law to collect sales/use tax in CA, CT, FL, GA, IL, IA, KS, KY, MI, NE, OH, PA, SC, TX, WA, and WI. Please consult a tax professional in your state for guidance. Conductix-Wampfler does not provide tax or legal advice.

Please note copper surcharges may be applied to your order and are subject to change without notice.

$100 NET minimum order requirement unless order is placed online through your Partners account, which will have a $75 NET minimum order requirement, at (Don't have one? Ask us how!)partners.conductix.us Same Day Shipments, Expedite Fee Charges: If the PO is received by 11 am CST, a $25 fee will be enforced. If the PO is received between 11 am - 1 pm CST, a $100 fee will be enforced.

**All lead times are stated in business days and are approximate following return of signed approval drawings

(if required), and may vary according to production schedules at the time the order is accepted.from customer If required, creation or modification of , and even longer approval drawings can take up to 5 business days for very complex systems.

New account setup and credit checks may delay production start of orders for first-time customers Delivery from stock subject to prior sales.

Pricing assumes standard bulk packaging of all items on order. Special packaging requests (e.g., as separate systems, non-standard wood crating for conductor bar, etc.) will require additional packaging fees at time of order.

Credit Terms listed are subject to account Credit Limit, and may be reviewed and revised at time of order.

A faxed or emailed confirmation of the purchase order is required. Fax orders to (402) 339-9627 or (800) 780-8329. Email orders to customerservice@conductix.com Prices on quotes will be honored up to the "Quote Valid Until" date listed on the quote. However, Conductix-Wampfler may at any time and without prior notice update prices to reflect market and supply chain conditions.

A handling fee of $10.00 applies to all shipments. For international shipments an export fee of $24.00 will be applied (does not apply to collect shipments) Domestic Orders: A daily storage fee, the greater of 0.2% of the value or $100/day, will be assessed to customer arranged pick-up orders not removed from our facilities starting on the 6th business day from the effective pick-up notification date.

International Orders: A daily storage fee, the greater of 0.2% of the value or $100/day, will be assessed to customer arranged pick-up orders not removed from our facilities starting on the 11th business day from the effective pick-up notification date.

All requests for Returns must be submitted to: customerservice@conductix.com. Not all products will be deemed returnable. IF product is deemed returnable, the product is subject to a 40% restock fee.

A $100 Change Order Fee may be required if changes are made to an order after initial processing.

Did you know that you can check parts price and availability, check order status, place orders, and build systems using our online Partners site? Head on over to to check that out! If you have never used this partners.conductix.us/index.cfm before give us a call at 800-521-4888 and we would be more than happy to sign you up and walk you through it.

TERMS AND CONDITIONS:

The following are selected terms and conditions of sale by Conductix, Inc., dba Conductix-Wampfler ("Seller") and the recipient of this quotation ("Buyer"). For a complete set of the terms and conditions, please contact the Home Office.

TERMS OF SALE CONTROL:

The terms and conditions of Seller are the sole terms and conditions governing any purchase and sale contract entered into pursuant to this quotation. All terms proposed by Buyer, whether or not covered by or conflicting with the terms hereof, are not accepted by Seller.

PRICES:

All prices herein set forth are FOB Seller's shipping point. All prices are exclusive of any present or future federal, state or local sales, use, excise, manufacturing processing or importation tax or any other tax, duty or charge that is or may be imposed on the goods or services sold hereunder. Any such taxes or charges will be added to the invoices as separate items, unless appropriate exemption certifications acceptable by the tax authorities concerned are furnished to Seller. If exemption certificate is not furnished to Seller prior to invoice date, such taxes or charges shall be paid to Seller as though Buyer were not entitled to exemption.

TERMS OF PAYMENT:

mailto:customerservice@conductix.com http://partners.conductix.us/index.cfm

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TERMS OF PAYMENT:

Payment shall be made to Seller in lawful money of the United States of America at Seller's address set forth on the face hereof.

Except in cases where progress or advance payments are set forth on the face hereof, or for quotes greater than $10,000 USD which are subject to review by Seller's Credit Department, the payment shall be due Net 30 Days from date of invoice which date shall be date of shipment or date of offer to ship the whole or any part of the order for customers with satisfactory credit.

Seller may, however, if it reasonably believes is necessary to insure prompt payment make shipment by COD or sight draft attached to bill of lading. A service charge of 1.5% per month (effective annual interest rate 18%) will be invoiced on all past due accounts.

WARRANTY:

Seller agrees to repair or exchange the goods sold hereunder necessitated by reason of defective workmanship and material discovered and reported to Seller within one year after shipment of such goods to Buyer. Except where the nature of the defect is such that it is appropriate, in Seller's judgment, to effect repairs on site, Seller's obligation hereunder to remedy defects shall be limited to repairing or replacing (at Seller's option) FOB point of original shipment by Seller, any part returned to Seller at the risk and cost of Buyer. Defective parts replaced by Seller shall become the property of Seller. Seller shall only be obligated to make such repair or replacement if the goods have been used by Buyer only in service recommended by Seller and altered only as authorized by Seller. Seller is not responsible for defects which arise from improper installation, neglect, or improper use or from normal wear and tear.

Additionally, Seller's obligation shall be limited by the manufacturer's warranty (and is not further warranted by Seller) for all parts procured from others according to published data, specifications or performance information not designed by or for Seller.

Seller further agrees to replace or at Seller's option to provide a refund of the sales price of any goods that do not conform to applicable specifications or which differ from that agreed to be supplied which non-conformity is discovered and forthwith reported to Seller within thirty (30) days after shipment to the Buyer. Seller's obligation to replace or refund the purchase price for non-conforming goods shall arise once Buyer returns such goods FOB point of original shipment by Seller at the risk and cost of Buyer. Goods replaced by Seller shall become the property of Seller. There is no guarantee or warranty as to anything made or sold by Seller, or any services performed, except as to title and freedom from encumbrances and, except as herein expressly stated and particularly, and without limiting the foregoing, there is no guarantee or warranty, express or implied, of merchantability or of fitness for any particular purpose or against claim of infringement or the like. Seller makes no warranty (and assumes no liability) as to function of equipment or operation of systems built to Buyer's design or of the ability of any goods to interface, operate or function with any portions of Buyer's system not provided by Seller.

RETURNS & REPAIR:

All merchandise returned for repair, replacement or credit must have prior written authorization in the form of a Return Material Authorization (RMA) number from the Sales Dept. at the Home Office in

Omaha, NE. RMA numbers are valid for a period of 45 days and all goods to be returned must be shipped in this time frame. All goods returned are to be shipped freight prepaid. RMA number must be clearly written on the outside packaging and referenced on all paperwork. We reserve the right to refuse any goods returned to the factory without an authorized RMA number as specified above. An inspection and restocking fee will be made on all authorized credit returns. Any goods that remains unclaimed or unacknowledged by Buyer after 45 days of being informed of repair status become property of Seller.

CANCELLATION:

In the event of the Buyer canceling an order, the Seller will charge a cancelation fee based on material and labor costs that have already been incurred.

LIMITATIONS OF LIABILITY:

Seller's liability on any claim, whether in contract, tort (including negligence), or otherwise, for any loss or damage arising out of, connected with, or resulting from the manufacture, sale, delivery, resale, repair, replacement or use of any products or services shall in no case exceed the price paid for the product or services or any part thereof which give rise to the claim. In no event shall Seller be liable for consequential, special, incidental or other damages, nor shall Seller be liable in respect of personal injury or damage to property not the subject matter hereof unless attributable to gross misconduct of Seller, which shall mean an act or omission by Seller demonstrating reckless disregard of the foreseeable consequences thereof. Seller is not responsible for incorrect choice of models or where products are used in excess of their rated and recommended capacities and design functions or under abnormal conditions. Seller assumes no liability for loss of time, damage or injuries to property or persons resulting from the use of Seller's products. Buyer shall hold Seller harmless from all liability, claims, suits and expenses in connection with loss or damage resulting from operation of products or utilization of services, respectively, of Seller and shall defend any suit or action which might arise there from in Buyer's name - provided that Seller shall have the right to elect to defend any such suit or action for the account of Buyer. The foregoing shall be the exclusive remedies of the Buyer and all persons and entitles claiming through the Buyer.

Regarding California Proposition 65, Conductix-Wampfler products are sold for industrial and/or professional use only.

Code of Ethics

The customer shall comply with all applicable anti-corruption laws. The Delachaux Group is a member of the United Nations Global Compact and is committed to ethical conduct. The Delachaux Code of Ethics is available at https://delachaux.com/group/commitment https://delachaux.com/group/commitment

12 month cost estimate ___$30K________SW