concrete slab rfp 5.8.26 v1 final rfp1.pdf

Town of Townsend, Massachusetts

Solicitation

Townsend Center Fitness Court Concrete Slab Construction Project

Issue Date: May 8, 2026 Responses Due: May 28, 4:00 PM

Project Location: 5 Jefts Street, Townsend, MA 01469

Contact for this Solicitation:

Emy Hoff, Recreation Director

Town of Townsend Recreation Department Email: ehoff@townsendma.gov Phone: (978) 597-1745

1. Introduction & Project Overview

The Town of Townsend (“Town”) is soliciting responses from qualified and experienced contractors for the construction of a reinforced concrete slab foundation to support a National Fitness Campaign (NFC) Fitness Court® at the Townsend Center, behind Town Hall and the Recreation Center at 5 Jefts Street, Townsend, MA 01469.

The work shall include all labor, materials, equipment, and services required to complete the concrete slab in accordance with:

The NFC Fitness Court Concrete Slab Drawings (C-9.0 R2025), and

All applicable Massachusetts building codes, safety regulations, and accessibility standards.

The total contract amount shall not exceed $30,000. Responses in excess of this amount may be rejected as non-responsive.

The anticipated substantial completion date is:

On or before June 30, 2026 (weather permitting).

2. Scope of Work and Specifications

The selected contractor shall provide a turnkey concrete slab foundation suitable for installation of the NFC Fitness Court®, with approximate dimensions of 38 feet by 38 feet (1,444 sq. ft.).

2.1 Site Preparation, Excavation & Base

The contractor shall:

1. Mobilization & Layout o Coordinate site access with the Town.

o Verify limits of work and slab layout against the NFC drawings.

2. Excavation o Remove existing unsuitable or water-retaining soils/materials as needed until stable, suitable subgrade (sand or sandy material) is reached.

o Properly manage and dispose of excavated material.

o Disposal fees for unsuitable material shall be capped at $700; any anticipated costs beyond this amount must be pre-approved in writing by the Town.

3. Subgrade & Base Preparation o Compact subgrade prior to placement of base material.

o Install a minimum 6-inch compacted base layer of 3/4" crushed stone, compacted in lifts to achieve a stable, uniform base.

o Establish a uniform slope of 1/8 inch per 12 feet across the slab (approximately 4.75 inches of total pitch along the long dimension) to ensure proper drainage.

2.2 Formwork, Vapor Barrier & Reinforcement

The contractor shall:

1. Formwork o Construct formwork for a 4-inch thick slab measuring approximately 38' x 38'.

o Ensure the slab is square using the 3-4-5 method; diagonals shall measure approximately 53 ft 8 7/8 in.

o Install and brace forms to maintain alignment, elevation, and slope during placement.

2. Vapor Barrier o Install a 10 mil vapor barrier across the entire slab footprint.

o Extend vapor barrier approximately 1.75 inches up the inside of the forms to provide a continuous barrier.

3. Reinforcement o Install welded steel reinforcing mesh (or approved equivalent) throughout the slab area.

o Overlap and tie mesh per industry standards and NFC slab specifications.

2.3 Concrete Mix, Placement & Finishing

The contractor shall:

1. Concrete Mix o Provide approximately 19 cubic yards of 4000 PSI concrete.

o Concrete shall be placed at a 5-inch slump to ensure proper consolidation and workability under expected field conditions.

o Slump may be achieved through controlled water addition and/or mix design adjustment by the concrete supplier’s quality control, while maintaining the required 4000 PSI strength.

2. Placement o Utilize a boom pump or equivalent method to ensure timely, efficient placement within recommended time limits from batch.

o Place concrete continuously to avoid cold joints and maintain consistent quality across the entire slab.

3. Finishing & Curing o Strike, float, and finish the slab to a light brushed, slip-resistant surface.

o Apply a surface deactivator or approved curing aid to reduce rapid moisture loss and support proper curing.

o Protect the slab from weather extremes, vandalism, and premature loading during curing.

4. Control Joints o On the following day (or per best practice/conditions), saw-cut control joints:

Located approximately 12.8 feet from the point of beginning, Or as required to create nine (9) panels with two cuts in each direction, Each cut to a depth equal to ¼ of slab thickness (1 inch).

o Ensure joints are straight, clean, and consistent.

2.4 Cleanup & Demobilization

The contractor shall:

Strip and remove all formwork and temporary supports.

Remove all construction debris, waste, and surplus material from the site.

Leave the work area clean and safe, suitable for the subsequent installation of the NFC Fitness Court® equipment.

3. Deliverables

Upon completion, the contractor shall provide:

1. A finished concrete slab that meets the dimensional, structural, and finish requirements suitable for NFC Fitness Court® installation.

2. Concrete batch tickets and supplier documentation verifying:

o Compressive strength (4000 PSI), o Slump (5"), and o Any admixtures used.

3. Photographs of the completed slab and joints prior to demobilization.

4. Any warranties associated with materials or workmanship, as applicable.

4. Contractor Qualifications

The Town seeks a contractor who:

Has a minimum of five (5) years of experience in commercial or municipal concrete work.

Can demonstrate successful completion of similar slab or flatwork projects.

Has appropriate insurance coverage (see Section 9).

Is able and willing to comply with Massachusetts Prevailing Wage Law and all applicable state and federal regulations.

5. Response Submission Requirements

Responses shall be submitted via email only in PDF format to:

Email: ehoff@townsendma.gov Subject Line: Townsend Center Fitness Court Concrete Slab Construction Project – Proposal

Proposals must be received no later than May 28, 4:00 PM. Late proposals may be rejected. Each response shall include:

1. Cover Letter o Name of firm, address, contact person, phone, and email.

o Brief statement of interest and understanding of the project.

2. Company Profile & Experience o Description of the firm and relevant experience.

o Summary of at least three (3) similar projects completed within the last five years.

3. References o At least three (3) references (preferably municipal or institutional clients) including:

Name, title, organization, phone, and email.

4. Technical Approach o Brief description of how the contractor will execute the work, including:

Site access and staging, Quality control methods, Protection of existing conditions, Proposed sequence of work.

5. Project Schedule o Proposed schedule for:

Mobilization, Major work phases, Substantial completion.

o Confirm ability to complete work on or before June 30, 2026 (weather permitting).

6. Itemized Cost Proposal o Lump sum price not to exceed $30,000.

o Breakdowns for:

Excavation and base, Formwork and reinforcement, Concrete, pumping, and finishing, Control joints, Cleanup and demobilization, Allowance for disposal (noting cap of $700).

7. Required Forms & Certifications (see Section 10 / Attachments) o Signed Non-Collusion Certificate o Signed Tax Compliance Certification o Acknowledgment of Prevailing Wage requirements o Certificate(s) of Insurance (or letter of intent from insurer) o OSHA certification o 50% Payment Bond

6. Evaluation Criteria The Town will evaluate proposals based on, but not limited to, the following:

1. Responsiveness to this RFP and completeness of submission.

2. Relevant experience and qualifications of the firm.

3. References and past performance, particularly on municipal or similar projects.

4. Quality and clarity of the proposed approach and schedule.

5. Cost proposal, including adherence to the $30,000 maximum and overall value.

The Town may request additional information or clarifications, and may schedule interviews if deemed necessary.

Rule for Award: The contract will be awarded to the responsible contractor offering to perform the contract at the lowest price. A “responsible” contractor possesses the skill, ability and integrity necessary for the faithful performance of the work.

7. Tentative Schedule

RFP Issued: May 8, 2026

Responses/Addenda (if any) Issued by: May 18, 2026

Responses Due: May 28, 2026 @ 4:00pm

Anticipated Award: May, 31st 2026

Substantial Completion: On or before June 30, 2026 (weather permitting)

Questions shall be submitted via email only to: ehoff@townsendma.gov with the subject line “Question – Townsend Center Fitness Court Concrete Slab RFP”.

8. General Conditions

The Town reserves the right to reject any or all proposals, to waive informalities, and to award the contract in the best interest of the Town.

The Town is tax-exempt; the contractor shall not include sales tax in the proposal.

The selected contractor will be required to enter into a standard Town of Townsend contract, attached hereto.

The contractor is responsible for visiting the site and familiarizing themselves with existing conditions prior to submitting a proposal.

9. Insurance & Legal Requirements

The selected contractor shall, at a minimum, maintain:

Commercial General Liability Insurance:

o $1,000,000 per occurrence / $3,000,000 aggregate.

Automobile Liability Insurance:

o $1,000,000 combined single limit.

Workers’ Compensation Insurance:

o As required by Massachusetts law.

Certificates of insurance naming the Town of Townsend as an Additional Insured shall be provided prior to contract execution.

The contractor shall comply with all applicable federal, state, and local laws and regulations, including but not limited to:

Massachusetts building, electrical, and safety codes;

Massachusetts Prevailing Wage Law (where applicable); Prevailing Wage Sheets Attached hereto;

OSHA standards;

Nondiscrimination and equal opportunity laws.

10. Required Certifications & Forms

The following forms must be completed, signed, and submitted with the proposal:

1. Non-Collusion Certificate

2. Tax Compliance Certification

3. OSHA Certification

4. Proposer’s Signature Page

You may format each as a separate page in the bid packet.

Attachment A

CERTIFICATIONS REQUIRED BY LAW

You must COMPLETE and SIGN the following certifications. You must also print, at the bottom of this page, the name of the contractor for whom these certifications are submitted.

STATE CERTIFICATIONS

Pursuant to Chapter 62C of the Massachusetts General Laws, Section 49A(b), I, the undersigned, authorized signatory for the below named contractor, do hereby certify under the pains and penalties of perjury that said contractor has complied with all laws of the Commonwealth of Massachusetts relating to taxes, reporting of employees and contractors, and withholding and remitting child support.

NON-COLLUSION

The undersigned certifies under the penalties of perjury that this bid is in all respects bona fide, fair and made without collusion or fraud with any other person. As used in this certification, the word ''person'' shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity, or group of individuals.

PUBLIC CONTRACTOR DEBARMENT

The undersigned certifies under penalty of perjury that the below-named contractor is not presently debarred from doing public construction work in the commonwealth under the provisions of section twenty-nine F of chapter twenty-nine, or any other applicable debarment provisions of any other chapter of the General Laws or any rule or regulation promulgated thereunder.

OSHA TRAINING

Pursuant to G.L. c. 30, §39S, the Contractor hereby certifies under penalties of perjury as follows:

(1) Contractor is able to furnish labor that can work in harmony with all other elements of labor employed or to be employed in the work;

(2) All employees to be employed at the worksite will have successfully completed a course in construction safety and health approved by the United States Occupational Safety and Health Administration that is at least 10 hours in duration at the time the employee begins work and they shall furnish documentation of successful completion of said course with the first certified payroll report for each employee; and

(3) All employees to be employed in the work subject to this contract have successfully completed a course in construction safety and health approved by the United States Occupational Safety and Health Administration that is at least 10 hours in duration.

REGISTRATION WITH THE MASSACHUSETTS SECRETARY OF STATE

If the undersigned is a Foreign Corporation (located outside of Massachusetts), I hereby certify that I comply with the provisions of Massachusetts General Laws, Chapter 30, Section 39L and Chapter 156D as they relate to Foreign Corporations and am registered and in good standing with the Massachusetts Secretary of State.

COMPLETE AND SIGN BELOW:

Authorized Person’s Signature Date

Print Name & Title of Signatory

Name of Contractor

Attachment B - Signature Page

Town of Townsend, Massachusetts Proposal Signature Page Townsend Center Fitness Court Concrete Slab Construction Project

The undersigned proposes to furnish all labor, materials, tools, equipment, and services necessary to complete the work described in the Townsend Center Fitness Court Concrete Slab Construction Project RFP, for a total lump sum price not to exceed $30,000, in accordance with the terms and conditions set forth therein.

Total Lump Sum Price: $

Firm Name:

Address:

Phone: Email:

Authorized Signatory (Print Name):

Title:

Signature:

Date:

Social Security Number or Federal ID Number:

Attachment C – Form Contract for Construction

Attachment D – Prevailing Wage Sheets