Concrete Pad CHS BID.7.9.25.docx

Hazelwood School District – Greenhouse Concrete Pad at Hazelwood Central High School Bid Due:

August 5, 2025 Time:

10:00 a.m. CDT

July 9, 2025

Greenhouse Concrete Pad – Hazelwood Central High School

Hazelwood School District is seeking bids for installing a new concrete pad for a future Greenhouse at Hazelwood Central High School.

There will be a mandatory pre-bid meeting with bidding dealers and installers held at Hazelwood Central High School located at 15875 New Halls Ferry Road. Florissant, MO 63031. The pre-bid meeting will take place on Tuesday, July 29, 2025 at 9:00 a.m. Please have a business card available to give to the district representative.

Any questions regarding the specifications are to be directed to Danielle Thomas, Director of Purchasing & Supplier Diversity no later than July 30, 2025 at 12:00p.m. through the Vendor Registry online question submission process via the district’s website at https://www.hazelwoodschools.org/Page/2238. Only these inquiries will be answered. Any items requiring clarification will be distributed to all known vendors.

Interested parties should submit their bid proposal through Vendor Registry via the district’s website at https://www.hazelwoodschools.org/Page/2238 on or before Tuesday, August 5, 2025 not later than 10:00 a.m.

Sealed proposals shall contain the following non-amended forms:

Proposal Forms including:

· HSD Form A – MBE/WBE Subcontractor Utilization Form

· HSD Form B - MBE/WBE Subcontractor Solicitation Form

· Proposal Form – Labor Agreement Responses must be submitted on or before the date and time listed above through the district’s Vendor Registry online proposal submission via the district’s website at https://www.hazelwoodschools.org/Page/2238.The Hazelwood School District is not responsible for late or incorrect proposals. The Hazelwood School District reserves the right to accept or reject any and all proposals. The Hazelwood School District reserves the right to award all or part of the bid solicitation to multiple bidders based on which proposal and/or proposals are most beneficial for the District. Once the Hazelwood School District has awarded the Proposal, the Proposal Submission will represent as the contractual agreement unless otherwise communicated.

Bid Specifications:

The specifications are as follows:

Hazelwood School District is seeking bids for installing a new concrete pad for a future greenhouse.

Hazelwood Central High School: 15875 New Halls Ferry Road, Florissant MO, 63031

The pad will need to include four (4), six-inch (6”) floor drains and piping that will need to tie into our existing sewer.

1. The new pad shall be thirty-two feet (32’) wide by fifty feet (50’) long, approximately 1600 are feet.

2. Excavate to a depth of eight inches, removing all spoils from the site.

3. Install approximately four inches of 1” minus rock base as well as drain lines, and roller

4. compact the rock base.

5. Pour and smooth finish four inches of 4,000 psi concrete, including a frost footer, sloping the concrete toward the drains. Control and expansion joints should be installed as necessary.

6. All barricading shall be the contractor’s responsibility.

7. Contractor is required to secure all necessary MSD or other permits required.

PROPOSED TOTAL COST OF PROJECT-CENTRAL HIGH: $

COMPANY NAME

ADDRESS

CITY/ZIP

PHONE

FAX

E-MAIL

FEDERAL TAX ID

X DATE: SIGNATURE

PRINT NAME

GENERAL BIDSPECIFICATIONS

I. Proposals

A. Each proposal shall be enclosed in a sealed envelope and addressed to the owner.

B. The proposal shall be complete and free from ambiguity as to its meaning and signed by the bidder.

C. Interested parties should submit their bid through Vendor Registry via the District's website at https://www.hazelwoodschools.org/Page/2238.

D. In awarding contract, Owner may take into consideration skill, facilities capacity, experience, ability, responsibility, previous work, financial standing of bidder, amount of other work being carried on by bidder; quality, efficiency, and construction of systems and equipment proposed to be furnished and delivered; and the necessity of prompt and efficient completion of all work herein described. Inability of any bidder to meet requirements mentioned above may be cause of rejection of bid.

II. Permits and Fees

A. The contractor shall secure and pay for all permits and governmental fees necessary for the proper execution and completion of the work.

B. The contractor shall comply fully with all laws, ordinances, rules, regulations, and orders of any public authority bearing on the performance of the work.

III. Sales Tax

A. The contractor is expected to pay all sales tax, which may be lawfully assessed against him in conjunction with his purchase of materials to be incorporated in the work under this proposal. The Hazelwood School District tax exempt status.

IV. Liens

A. Upon request of the owner, the contractor will at his own expense, by bonding or otherwise, secure the prompt discharge of any lien or liens which may be filed against the property arising out of this contract.

V. Insurance

A. The contractor shall provide liability insurance and workers compensation in full until completion of the work. Fire, theft, and windstorm insurance during the work. Fire, theft, and windstorm insurance during the work period shall be provided by the contractor. All vandalism during construction is the responsibility of the contractor.

VI. Special Notice

A. Bidder shall inform themselves of the conditions under which the work is to be performed, concerning the site of the work, the structure of the ground, the obstacles which may be encountered, and all other relevant matters concerning the work to be performed, and no Contractor shall be allowed any extra compensation for items on which he has failed to so inform himself prior to bidding.

B. The bidder is responsible for verification of all measurements.

C. The submission of a bid will be construed by the owner that the bidder has made sufficient examination and agrees to fulfill all requirements of the contract in full accordance with specifications and is entirely familiar with and thoroughly understands all such requirements.

D. The successful bidder is to notify Director of Maintenance, 314-953-5930, with a work schedule before work begins and of any change during construction.

E. The Hazelwood School District expressly rejects any terms and conditions not submitted with your bid and/orin variance to these specifications.

F. The Owner will require the successful bidder to furnish a Performance Bond and Labor and Materials Bond prior to the execution of the contract. The bonds shall be written in the amount of 100 percent of the total contract price.

G. All bidders will be required to furnish a bid bond in the amount of 5% of the bid at the time of submission of the bid.

H. Owner reserves the right to require financial statement from bidder. Statement shall be treated as confidential by Owner.

I. The successful contractor will be required to enter into a contract with the Owner per the bid specifications and bid submission.

J. Bidder’s proposal shall include costs of all permits, governmental fees, licenses, and inspection fees necessary to conduct the work. Proposals must be submitted in duplicate on copies of the Proposal Form provided. Do not remove and use the Proposal Form from specification. Insurance: Proposal must include cost of all insurance’s required under the General Contract Conditions. Proposal shall include the cost of a separate Performance and Payment Bond.

VII. Execution of Contract:

A. The Owner will prepare and forward to the successful bidder, the required copies of the contract. Bidders shall return properly executed prescribed copies of contract along with all required certificates of insurance, bonds, etc., required by these documents to the Owner within seven (7) working days after their receipt.

VIII. Changes in the Work

A. The owner without invalidating the contract may order extra work or make changes by altering, adding, or deducting from the work with the contract sum being adjusted accordingly.

IX. Rejection of Bids

A. The owner reserves the right to waive informalities in bids and to reject any or all bids.

X. Storage of Materials

A. Storage of materials at the site will be permitted; however, the location of the storage facilities will be subject to the owner’s approval. The contractor shall be responsible for the protection of materials that might be damaged by weather. Vandalism of materials is the responsibility of the contractor.

XI. Completion

A. The contractor shall and does hereby agree that all work as called for in the specifications shall be completed on an agreed upon date with the District.

XII. Payment

A. Payment in full will be made to the contractor by the owner within thirty (30) days after completion of the work and/or submission of a written statement by the contractor.

XIII. Wage Rates

A. Prevailing wage rates for the St. Louis area shall apply to this work project. Prevailing wage rates will be supplied to the successful bidder. The successful bidder will have to comply in full with all requirements of the Prevailing Wage Law.

B. Copies of the contractor’s payroll may have to be furnished to the owner.

C. The contractor will have to supply the necessary affidavit of compliance prior to receiving payment.

D. The contractor will forfeit as a penalty to Hazelwood School District, ten dollars ($10) for each worker employed, for each calendar day, or portion thereof, such worker is paid less than the said stipulated rates for any work done under a said contract, by the contractor or by any subcontractor under them.

E. All contractors’ bonds will include such provisions as will guarantee the faithful performance of the prevailing hourly wage clause as provided by contract.

XIV. Special Notice

A. Board seeks to ensure that the highest quality workmanship will be performed on its projects and to do so encourages bidders to use workmen on the project, whenever possible, who have satisfactorily completed apprenticeship programs developed and operated in accordance with the policy recommendation of the Federal Committee on Apprenticeship, U.S. Department of Labor, Employment and Training Administration, Office of Work-Based Learning, Bureau of Apprenticeship and Training (“Policy Recommendation”). All bidders are required to certify in their bids the percentage of their workmen for the project, which have satisfactorily completed such a program for the type of work they will be performing. Bidders who do not indicate a percentage will be reported as zero percent.

B. The Board seeks to ensure a ready and adequate supply of highly trained and skilled craft persons, the establishment of reasonable working conditions for construction projects, the provision of negotiated commitments between employers and employees that are legally enforceable, and the assurance of labor stability and labor peace over the life of the project. Accordingly, bidders are encouraged to enter into a collective bargaining agreement for the Project with the St. Louis Building and Construction trades Council, AFL-CIO, and its affiliates in the construction of the project. All bidders are required to certify in their bids whether they are already bound by such an agreement or are willing to enter into such an agreement for this Project.

C. Inaccurate certifications is cause for termination.

HAZELWOOD SCHOOL DISTRICT 15955 NEW HALLS FERRY ROAD FLORISSANT, MISSOURI 63031

BID FORM

Name Title

The undersigned hereby certifies to the Board that % of its workmen and % of the workmen of all of its contractors for the Project have satisfactorily completed an apprenticeship program developed and operated in accordance with the Policy Recommendation, as that term is defined in the Specifications. Inaccurate certifications shall constitute cause for termination of any contract with the Board and the Board may then require, whether or not included in the contract, indemnification for any costs incurred by the Board in connection with the termination.

The undersigned hereby certifies to the Board that it (is) (is not) already bound by a collective bargaining agreement with the St. Louis Building and Construction Trades Council, AFL- CIO, and its affiliated Local Unions. If not already bound, the undersigned hereby certifies that it (will) (will not) enter into such an agreement for this Project. Inaccurate certifications shall constitute cause for termination of any contract with the Board and the Board may then require, whether or not included in the contract, indemnification for any costs incurred by the Board in connection with the termination.

The undersigned hereby proposes to complete the work shown and specified and delivered to the Board no later than the agreed upon schedule. In addition to the information requested herein, attach a current and complete form, the American Institute of Architects, Contractor’s Qualification Statement, AIA Document A305, and a copy of the bidding contractor’s current Business License. The Board, in the interest of a standardization and ultimate economy reserves the right to require a substitution for Subcontractors, materials and equipment proposed by the bidder.

One of the following must be checked:

( ) The undersigned is bound by an agreement.

If bound, please indicate what union your agreement is with:

If not bound:

Bidder Signature: Date:

Bidder Name & Title:

Company Name: Federal I.D. No.:

Official Address: City, State, Zip:

Phone: Corporate Seal:

AGREEMENT FOR CONTRACTED SERVICES

Hazelwood School District

Contractor:

Address:

City: , State: , Zip:

Telephone Number:

Contractor’s Tax identification Number (or Social Security Number):

Note:

The successful contractor will be required to enter into a contract with the Owner per the bid specifications and bid submission.

1. Scope of Services: CONTRACTOR, in exchange for the compensation paid by DISTRICT under this contract, agrees to provide the following services:

3. Compensation: DISTRICT will pay for the services provided by CONTRACTOR under this contract an amount not to exceed $ per .

4. Execution of Contract: This contract is not effective until fully executed by both parties.

Contractor’s Signature Date

Subscribed and sworn to before me on this day of , 2022.

Notary Public My Commission Expires:

District’s Signature Date

SUPPLIER DIVERSITY

The Hazelwood School District has established a Supplier Diversity Program to provide opportunities for the meaningful participation of Minority Business Enterprises (MBEs) and Women Business Enterprises (WBEs) in purchases made by the District. To this end the District has set goals for participation on all construction projects of 25% for MBEs and 5% for WBEs. The Supplier Diversity Program also encourages its business partners to strive for a workforce goal of twenty five percent (25%) minority and five percent (5%) women. The District may reject any and all bids that do not meet its program goals.

Upon request and verification of need by the Hazelwood School District, the District will pay MBE/WBE contractors every two weeks for labor cost upon presentation of required documentation.

The Hazelwood School District Supplier Diversity Program can be downloaded from the district’s website at www.hazelwoodschools.org; on the left side of the home page click on “Bids and Proposals,” then go to the section labeled “Documentation.” The entire program including forms A and B are located within the Supplier Diversity document.

The District will accept, as prospective MBE/WBE participants for these projects, only those MBE/WBE firms which have been certified by one or more of the following agencies on or before the date of the bid opening:

1. City of St. Louis (St. Louis Development Corporation/Airport Authority)

2. St. Louis Minority Supplier Development Council (SLMSDC)

3. Missouri Regional Certification Committee (MRCC)

4. State Certifications, e.g., the State of Missouri and other states

5. National Minority Supplier Development Council (NMSDC)

6. Women Business Enterprise National Council (WBENC) and its affiliates

In the case of a manufacturer, the District will also accept MBE/WBE certification by any state division of purchasing or the National Minority Supplier Development Council and its affiliates.

The School District reserves the right to reject any and all Bids, to waive informalities therein to determine the lowest and best bid, and to approve the Bond. No Bid may be withdrawn for a period of 60 days subsequent to the specified time for receipt of bids.

HAZELWOOD SCHOOL DISTRICT

Supplier Diversity Program

SUBCONTRACTOR UTILIZATION FORM

Project Name:

Prime Contractor:

If I am awarded this bid I will subcontract with the following MBE/WBE firms:

Work or Trade MBE/WBE Firm Name Subcontract Amount to be Subcontracted or Joint Venture

(MBE)

(WBE)

SUBTOTALS:

MBE/WBE SUBCONTRACTS TOTAL

TOTAL BID: _ TOTAL MBE % TOTAL WBE % _

NOTE: A MBE or WBE Subcontractor may be included as a Joint Venture with a Non-Certified MBE/WBE on Form “A”. However, only the portion of work to be managed and performed by the Certified MBE/WBE may be counted towards the goal.

HSD FORM A

HAZELWOOD SCHOOLDISTRICT

Supplier Diversity Program

MBE/WBE SUBCONTRACTOR SOLICITATION REPORT

Project Name:

Prime Contractor:

I have contacted the following minority and women business enterprises and will not subcontract with them due to the reasons cited below: (Attach additional pages as necessary) Firm Name and Contact Person Mailing Address Reason not utilized

HSD FORM B

Additional Information E-Verify

Section 285.530, RSMo, requires businesses that contract with districts for services that may exceed $5,000 to provide affidavits affirming that the businesses use E-Verify and do not employ illegal workers in connection with the contract.

OSHA Training

§292.675, RSMo., requires contractors and subcontractors to provide a ten (10) hour OSHA construction safety program for on-site workers of public works projects. If employees/workers/laborers of the contractor or subcontractor have already completed the training program, they must have documentation of completing the program. They do not need to retake this training.

Client References

Bidders must supply at least three (3) client references for completed work in the last 1-2 years. Please provide the organizations name, address, phone, contact person, project description and contract amount.

BUSINESS ENTITY CERTIFICATION, ENROLLMENT DOCUMENTATION, AND AFFIDAVIT OF WORK AUTHORIZATION

BUSINESS ENTITY CERTIFICATION:

The Proposer must certify their current business status by completing either Box A or Box B or Box C on this Exhibit.

BOX A: To be completed by a non-business entity as defined below.

BOX B: To be completed by a business entity who has not yet completed and submitted documentation pertaining to the federal work authorization program as described at www.e- verify.gov/.

BOX C: To be completed by a business entity who has current work authorization documentation on file with a Missouri state agency including Division of Purchasing and Materials Management.

Business entity, as defined in section 285.525, RSMo, pertaining to section 285.530, RSMo, is any person or group of persons performing or engaging in any activity, enterprise, profession, or occupation for gain, benefit, advantage, or livelihood. The term “business entity” shall include but not be limited to self- employed individuals, partnerships, corporations, contractors, and subcontractors. The term “business entity” shall include any business entity that possesses a business permit, license, or tax certificate issued by the state, any business entity that is exempt by law from obtaining such a business permit, and any business entity that is operating unlawfully without such a business permit. The term “business entity” shall not include a self-employed individual with no employees or entities utilizing the services of direct sellers as defined in subdivision (17) of subsection 12 of section 288.034, RSMo.

Note: Regarding governmental entities, business entity includes Missouri schools, Missouri universities (other than stated in Box C), out of state agencies, out of state schools, out of state universities, and political subdivisions. A business entity does not include Missouri state agencies and federal government entities.

I certify that (Company/Individual Name) DOES NOT CURRENTLY MEET the definition of a business entity, as defined in section 285.525, RSMo pertaining to section 285.530, RSMo as stated above, because: (check the applicable business status that applies below)

· I am a self-employed individual with no employees; OR

· The company that I represent employs the services of direct sellers as defined in subdivision (17) of subsection 12 of section 288.034, RSMo.

I certify that I am not an alien unlawfully present in the United States and if (Company/Individual Name) is awarded a contract for the services requested herein under (RFP/RFQ Number) and if the business status changes during the life of the contract to become a business entity as defined in section 285.525, RSMo, pertaining to section 285.530, RSMo, then, prior to the performance of any services as a business entity, (Company/Individual Name) agrees to complete Box B, comply with the requirements stated in Box B and provide Rockwood School District with all documentation required in Box B of this document.

Authorized Representative’s Name (Please Print)

Authorized Representative’s Signature

Company Name (if applicable)

Date

(Complete the following if you DO NOT have the E-Verify documentation and a current Affidavit of Work Authorization already on file with the State of Missouri. If completing Box B, do not complete Box C.)

BOX B – CURRENT BUSINESS ENTITY STATUS

I certify that (Business Entity Name) MEETS the definition of a business entity as defined in section 285.525, RSMo, pertaining to section 285.530.

Authorized Business Entity Representative’s Name (Please Print)

Authorized Business Entity Representative’s Signature

Business Entity Name

E-Mail Address

As a business entity, the consultant/contractor must perform/provide each of the following. The consultant/contractor should check each to verify completion/submission of all of the following:

· Enroll and participate in the E-Verify federal work authorization program (Website: www.e-verify.gov; Phone: 888-464-4218; Email: e-verify@dhs.gov) with respect to the employees hired after enrollment in the program who are proposed to work in connection with the services required herein; AND

· Provide documentation affirming said company’s/individual’s enrollment and participation in the E-Verify federal work authorization program. Documentation shall include EITHER the E-Verify Employment Eligibility Verification page listing the consultant’s/contractor’s name and company ID OR a page from the E-Verify Memorandum of Understanding (MOU) listing the consultant’s/contractor’s name and the MOU signature page completed and signed, at minimum, by the consultant/contractor and the Department of Homeland Security – Verification Division. If the signature page of the MOU lists the consultant’s/contractor’s name and company ID, then no additional pages of the MOU must be submitted; AND

· Submit a completed, notarized Affidavit of Work Authorization provided on the next page of this document.

AFFIDAVIT OF WORK AUTHORIZATION:

The consultant/contractor who meets the section 285.525, RSMo, definition of a business entity must complete and return the following Affidavit of Work Authorization.

In Affirmation thereof, the facts stated above are true and correct. (The undersigned understands that false statements made in this filing are subject to the penalties provided under section 575.040, RSMo.)

Authorized Representative’s Signature

Printed Name

Title

Date

E-Mail Address

E-Verify Company ID Number

(NAME OF COUNTY)

Signature of Notary

Date

(Complete the following if you have the E-Verify documentation and a current Affidavit of Work Authorization already on file with the State of Missouri. If completing Box C, do not complete Box B.)

BOX C – AFFIDAVIT ON FILE - CURRENT BUSINESS ENTITY STATUS

I certify that (Business Entity Name) MEETS the definition of a business entity as defined in section 285.525, RSMo, pertaining to section 285.530, RSMo, and have enrolled and currently participates in the E-Verify federal work authorization program with respect to the employees hired after enrollment in the program who are proposed to work in connection with the services related to contract(s) with the State of Missouri. We have previously provided documentation to a Missouri state agency or public university that affirms enrollment and participation in the E-Verify federal work authorization program. The documentation that was previously provided included the following.

· The E-Verify Employment Eligibility Verification page OR a page from the E-Verify Memorandum of Understanding (MOU) listing the consultant’s/contractor’s name and the MOU signature page completed and signed by the consultant/contractor and the Department of Homeland Security – Verification Division

· A current, notarized Affidavit of Work Authorization (must be completed, signed, and notarized within the past twelve months).

Name of Missouri State Agency or Public University* to Which Previous E-Verify Documentation Submitted:

(*Public University includes the following five schools under chapter 34, RSMo: Harris-Stowe State University – St. Louis; Missouri Southern State University – Joplin; Missouri Western State University – St. Joseph; Northwest Missouri State University – Maryville; Southeast Missouri State University – Cape Girardeau.)

Date of Previous E-Verify Documentation Submission:

Authorized Business Entity Representative’s Name (Please Print)

Authorized Business Entity Representative’s Signature

E-Verify MOU Company ID Number

E-Mail Address

Business Entity Name

FOR STATE USE ONLY

Documentation Verification Completed By:

Buyer

Date

BID SUBMITTALS

As a reminder, please verify that all submittals for this bid are included with your response:

Check List

1. HSD FORM A – MBE/WBE Subcontractor Utilization Form

2. HSD FORM B – MBE/WBE Subcontractor Solicitation Form

3. Bid Bond – 5% of Bid

4. HSD Bid Form – Labor Agreement

5. Bid Response Sheet

6. E-Verify Affidavits

7. Agreement for Contracted Services image2.png image3.png image1.png