CON26-0057_Security_Camera_Project_Solicitation_SFFirst.pdf

Date: June 5, 2026

To: Interested Contractors

From: Recreation and Park, Purchasing/Contract Administration Department

Re: Security Camera Project (CON26-0057) Request for Quotes – SF First

The City and County of San Francisco, Recreation and Park Department is accepting quotes for the above referenced project. Attached to this letter is the Scope of Work, qualifications, and a draft construction contract agreement that would be finalized and executed with the contractor submitting the lowest responsible quote. This set contains the following items:

Section I: Contractor’s Checklist

Section II: Request for Quote and Quote Form

Section III: General Information

Section IV: Draft Construction Contract Agreement

Attachment 1: Subcontractor Listing Form

Please make sure that your quote reflects the requirements outlined in the Scope of Work. If you are unsure or need clarification on the information contained in this package, please contact Bridget Webster at bridget.webster@sfgov.org.

SECTION I

Contractor’s Checklist

Security Camera Project

CONTRACT NO. CON26-0057

A. Each contractor shall submit with its quote the following properly completed and executed:

• Executed Quote Form with contractor's license number and expiration date.

• Qualification Statement (Contractor’s Letterhead)

• Subcontractors Form

• Safety Prequalification Form (completed online at the link provided in Section II)

B. Email electronic Quote packages to: bridget.webster@sfgov.org. Please title email: “Quote for

CON26-057 Security Camera Project”

C. The General Manager, Recreation and Park Department reserves the right after receiving quotes to reject any or all quotes, and to waive any minor irregularity in a quote.

mailto:bridget.webster@sfgov.org

CITY AND COUNTY OF SAN FRANCISCO

RECREATION AND PARK DEPARTMENT

INFORMAL CONSTRUCTION CONTRACT

(less than or equal to $1,170,000)

SECTION II – REQUEST FOR QUOTE

Notice is hereby given that quotes for the performance of the work described herein will be received by the Purchasing/Contracts Administration Office of the City and County of San Francisco (City), Recreation and Park Department under an informal contract procedure to complete the specified project in

San Francisco, CA.

The Request for Quote includes the following:

SCOPE OF WORK

Security Camera installations at Jefferson Square, Golden Gate Park, Sunset Dunes Park, Alioto Park, and

Franklin Square in San Francisco, California.

PROJECT SCHEDULE:

The length of work for this project is 90 calendar days from notice to proceed until substantial completion, with 15 calendar days from substantial completion until final completion. The contractor will be required to meet the listed project schedule.

General Notes:

a. Installations may involve a wireless connection which may require a license from the FCC to boost the signal. Bidders are required to have previously obtained this license and shall submit a list with references of previous projects where the license was obtained.

b. IP Cameras must be compatible with ExacqVision Enterprise VMS system

c. San Francisco Recreation and Parks IT Department to provide IP addresses for all cameras.

d. Contractor is to use extreme caution while driving vehicles inside park, especially around children’s playgrounds. Maximum speed on all park paths shall be 5 MPH.

e. Contractor responsible for obtaining permits and inspections as needed.

f. Temporary street parking shall be arranged with SFMTA at least 3 weeks before construction.

g. Green Halo: The City uses GreenHalo to report waste recovery. All contractors and subcontractors are required to submit trucking slips, waste diversion plan and all forms for meeting San Francisco’s Mandatory Recycling and Compost Ordinance on https://www.greenhalosystems.com/. This ordinance requires 75% diversion from landfills.

https://www.greenhalosystems.com/

A) BID ITEM 1: Jefferson Square Cameras:

Scope of work: To add cameras for live viewing and play back of key areas of Jefferson Square Park per security plan below. Scope includes cameras on the light poles, building a security network, and running to a park and Rec building for recording.

1. Install outdoor security cameras and related equipment: Cameras shall be installed as shown in plan below.

a. Furnish and install one (1) 20 TB NVR storage and 5 enterprise licenses added to Margaret

Hayward Park Recorder.

b. Furnish and install five (5) Hanwha 2MP 4-Channel Outdoor IP Dome Cameras with 3.3-

5.7mm Lens w/ PTZ

c. Furnish and install five (5) Hanwha Gooseneck Mount Cameras, White

d. Furnish and install five (5) Hanwha Pole Mount Bases

e. Furnish and Install five (5) POE Nema boxes and Altowav wireless transmitters and receivers.

f. Furnish and install miscellaneous materials, including wire, wire mold, conduit, connectors, wire ties, and weather proof boxes.

g. Provide and install conduit for 120V circuit to IT / mechanical closet, as needed. Work includes drilling through existing structures and light poles, pulling wire through existing raceways and junction boxes for continuous power.

h. Program head end devices, terminate field devices, program systems, and troubleshoot.

i. Provide training to SF Rec Park employees on how to operate and maintain the system.

B) BID ITEM 2: GGP Model Yacht Club Cameras:

Scope of work: Install cameras for live viewing and play back of key areas of the GGP Model Yacht Club

Annex grounds. Install Exacq server with cradle point and new intrusion detection system with

Honeywell Vista 128BPT Alarm 6160 keypad, motion detection and sounder. Camera location is on corner of roof of the building per security plan. Contractor to provide cradle point. Rec and Park to furnish and install the SIM card.

1. Install outdoor security cameras and related equipment: Cameras shall be installed as described below.

a. Furnish and install one (1) Hanwha 4MP 4-Channel Outdoor Vandal-Rated IP Camera with 3.3-5.7mm Lens

b. Furnish and install one (1) Hanwha QNP-2MP WDR IR PTZ IP Camera, 32x Optical

Zoom, Black/White

c. Furnish and install two (2) Hanwha SBP-300WMW Gooseneck Mount Cameras, White

d. Furnish and install one (1) Hanwha Pendant Cap for 4 channel camera

e. Furnish and install one (1) Hanwha Hanging Mount for PTZ Plus Cameras, 1.5" NPT, White

f. Furnish and install two (2) Pole Mount Bases - Pole Mount Adapter Accessory

g. Furnish and install one (1) Exacq Q Series IP Desktop NVR with 8 IP Camera Licenses and 12TB, 8 port POE power, wall mounted Lock box with local keyboard, mouse, small monitor for setup and on site viewing. Enterprise license upgrade for 2 cameras.

h. Furnish and install one (1) 1 Year Netcloud enterprise branch essentials plan and E300

Router with WIFI

i. Furnish and install one (1) Honeywell Vista 128BPt Alarm panel, locking case, backup battery, with 1 English keypad, GSM cell monitoring module, exterior sounder with waterproof bell box, and 3 months alarm monitoring.

j. Furnish and install five (5) wireless alarm motions and 5 wireless contacts with POE

Nema box and Inovonics long range wireless receiver. Furnish and install miscellaneous materials, including wire, wire mold, conduit, connectors, wire ties, and weather proof boxes.

k. Provide and install conduit for 120V circuit to IT / mechanical closet, as needed. Work includes drilling through existing structures and light poles, pulling wire through existing raceways and junction boxes for continuous power.

l. Furnish and install miscellaneous materials, including wire, wire mold, conduit, connectors, wire ties, and weather proof boxes.

m. Program head end devices, terminate field devices, program systems, and troubleshoot.

n. Provide training to SF Rec Park employees on how to operate and maintain the system.

C) BID ITEM 3: Sunset Dunes Park Phase 1:

Scope of work: To add cameras for live viewing and play back of key areas of the Great Highway.

Contractor to furnish and install a security network and Cradle point connectivity with the video signal to the Rec and Park ranger headquarters. Phase 1 head end with recording locally with head ends at the

Judah and Taraval restrooms. Then Phase 2 (Bid Item #4 Add Alt) may add additional cameras from light poles at Lawton, Noriega, Pacheco, Riveria intersection areas.

Install outdoor security cameras and related equipment: Cameras shall be installed as described below.

a. Furnish and install two (2) Exacq Q series NVR with 20 TB hard drives. Enterprise license Wall lock box, programming monitor, mouse and keyboard.

b. Furnish and install two (2) Wisenet PNM 4 in 1 surround cameras hard wired to building.

Wall mounts.

c. Furnish and install two (2) Cradle point with antennas for remote connectivity. Rec and

Park to provide sim cards.

d. Provide and install conduit for 120V circuit to IT / mechanical closet, as needed. Work includes drilling through existing structures and light poles, pulling wire through existing raceways and junction boxes for continuous power.

e. Furnish and install miscellaneous materials, including wire, wire mold, conduit, connectors, wire ties, and weather proof boxes.

f. Program head end devices, terminate field devices, program systems, and troubleshoot.

g. Provide training to SF Rec Park employees on how to operate and maintain the system.

D) ADD ALT BID ITEM: Sunset Dunes Park Phase 2:

Scope of work:

To add cameras for live viewing and play back of key areas of the Great Hwy. Furnish and install additional six (6) five-in-one cameras and wireless transmitters from light poles at closed road intersections at Lawton, Noriega, Pacheco, Riveria Judah and Taraval.

1. Install outdoor security cameras and related equipment: Cameras shall be installed as described below.

a. Furnish and install six (6) Wisenet PNM 9322 VQP with lens-Exterior 5 in one surround dome with PTZ camera. Including Wall mounts and pole brackets, and 12 port rack mount POE plus switch. Long range wireless transmitters and receivers, Nema box POE power converter.

b. Furnish and install miscellaneous materials, including wire, wire mold, conduit, connectors, wire ties, and weather proof boxes.

c. Provide and install conduit for 120V circuit to IT / mechanical closet, as needed. Work may include drilling through existing structures and light poles, pulling wire through existing raceways and junction boxes for continuous power.

d. Program head end devices, terminate field devices, program systems, and troubleshoot.

e. Provide training to SF Rec Park employees on how to operate and maintain the system.

E) BID ITEM 4: Alioto Mini Park:

Scope of work: to install cameras and recorder for live viewing and play back of key areas of Alioto Mini

Park. Camera locations per security plan below.

a. Furnish and install one (1) Exacq Q Series IP Desktop NVR with 1 Enterprise IP Camera

Licenses and 8TB, 8 port POE power, wall mounted Lock box.

b. Furnish and install one (1) Waterproof Nema lockbox mounted on ground for setup and on-site viewing from laptop.

c. Furnish and install three (3) Hanwha 4MP 4-Channel Outdoor Vandal-Rated IP Cameras with 3.3-5.7mm Lens.

d. Furnish and install one (1) Cradle point with antennas for remote connectivity. Rec and

Park to provide sim cards.

e. Furnish and install two (2) Sets of wireless transmitters, receivers directional per plans.

5G High speed with power supplies.

f. Furnish and install three (3) Hanwha Gooseneck Mount Cameras, White, and (3) Hanwha

Pole Mount Bases.

g. Provide and install conduit for 120V circuit to IT / mechanical closet, as needed. Work includes drilling through existing structures and light poles, pulling wire through existing raceways and junction boxes for continuous power.

h. Furnish and install miscellaneous materials, including wire, wire mold, conduit, connectors, wire ties, and weather proof boxes.

i. Program head end devices, terminate field devices, program systems, and troubleshoot.

j. Provide training to SF Rec Park employees on how to operate and maintain the system.

F) BID ITEM 5: Franklin Square Park:

Scope of work: To install cameras and recorder for live viewing and play back of key areas of Franklin

Square Park and Playground.

a. Furnish and install one (1) Exacq Q Series IP Desktop NVR with 1 Enterprise IP Camera

Licenses and 12TB, 8 port POE power.

b. Furnish and install one (1) Waterproof Nema lockbox mounted on ground with local keyboard, mouse, small monitor for setup and on site viewing.

c. Furnish and install one (1) Hanwha 2MP 4-Channel Outdoor Vandal-Rated IP Camera with PTZ.

d. Furnish and install three (3) Hanwha 4MP 4-Channel Outdoor Vandal-Rated IP Cameras with 3.3-5.7mm Lens.

e. Furnish and install one (1) Cradle point with antennas for remote connectivity. Rec and

Park to provide sim cards.

f. Furnish and install three (3) Sets of wireless transmitters, receivers directional per plans.

5G High speed with power supplies.

g. Furnish and install four (4) Hanwha Gooseneck Mount Cameras, White, and (4) Hanwha

Pole Mount Bases.

h. Provide and install conduit for 120V circuit to IT / mechanical closet, as needed. Work includes drilling through existing structures and light poles, pulling wire through existing raceways and junction boxes for continuous power.

i. Furnish and install miscellaneous materials, including wire, wire mold, conduit, connectors, wire ties, and weather proof boxes.

j. Program head end devices, terminate field devices, program systems, and troubleshoot.

k. Provide training to SF Rec Park employees on how to operate and maintain the system.

Location Map:

Required Submittals (for Approval by City Representative):

1. Provide the following construction submittals for RPD approval prior to ordering:

A. All electronic equipment including Cameras, NVR, monitors.

B. Exacq certification of employee working on the server installation.

Signs and Fencing:

1. The work area will be isolated using construction fencing with a minimum height of 6.0 feet as needed.

2. Temporary locks shall be daisy-chained to existing RPD locks, and a key/or combination shall be provided to RPD Staff.

3. Any equipment and materials stored on site overnight and on the weekends must be secured at a predetermined location within construction fencing on site.

4. Contractor is responsible for construction fencing, traffic cones, barricades and safety tapes while work is in progress. Any and all graffiti on said construction fencing to be removed within 24 hours of discovery, at Contractors expense.

5. RPD will notify the public with signs that the area will be closed during construction.

Site Safety

1. Some of the work shall be performed in high pedestrian traffic areas. Extreme caution must be used while driving and unloading equipment around the sidewalk and street.

2. The Contractor is responsible for obtaining road permits if needed and for maintaining traffic safety during the project.

3. If a utility is damaged, immediately notify a city representative and the owner to discuss corrective action. Repairing damaged utilities and park infrastructure caused by the Contractor shall be the responsibility of the Contractor.

4. Staging areas will be determined prior to the start of the project and in coordination with a city representative.

5. The Contractor shall be responsible for promptly removing debris and maintaining the site in a neat and orderly condition at all times.

6. Materials left on site must be secured for public safety.

7. The site must be left in a safe and secure condition overnight.

8. During construction, gates shall be locked using temporary Contractor-provided locks. Any other materials needed to secure the site, such as chains for the locks shall be provided by the

Contractor.

9. Temporary Power to be supplied by Contractor, at Contractors expense.

10. Any vehicle traffic (e.g. materials deliveries, large pump trucks, sand delivery, lumber, etc.)

which is needed for construction purposes shall strictly adhere to the Recreation and Park

Department. driving policies and procedures while on San Francisco Recreation and Park

Department property.

11. No construction vehicle or otherwise, shall use any portion of the property, for any type of parking of vehicles. All parking is to be done using street parking. Parking permits, if desired, to be at the sole cost of the Contractor.

Prior to submitting a quote under this contract, the Contractor is advised to inspect the site for estimating purposes. Contractor shall provide for all items presented in the attached specifications and drawings.

Contractor is responsible for all appurtenances required for proper installation of security cameras to meet specifications.

Qualifications:

The following are the minimum necessary qualifications for Respondents to this RFQ. Successful contractors must demonstrate the following qualifications:

• Contractor shall possess a California State License Board “C-7” or "A" General Contractor's

License.

• Exacq certification of employee working on the server installation. 5 years as a Exacq dealer and factory certified.

• Honeywell Integrated Security Dealer Service Certification either Silver, Gold, or Platinum for equipment provider and installer.

• Acted as the Prime Contractor on at least twelve (12) completed security camera installations the past 5 years.

• Team member shall not currently be debarred from performing public work under the jurisdiction of any federal, state, or local government.

• All bidders shall be Certified City Suppliers: A contractor must be a compliant City

Supplier to receive a contract award.

This includes the following items:

✓ Updated City Supplier File

✓ Current Business Tax Certificate

✓ Supplier File showing compliance with Chapter 14B, Equal Benefits and

Non-Discrimination in Contracts requirements.

Contractors will have 14 calendar days to complete this process once a Notice of Intent to Award has been issued. This period may be extended at the discretion of the Recreation and Park

Department if time allows.

Additional Staff Qualifications:

The following are additional qualifications that the RPD will consider in selecting a Respondent:

All crew supervisors must have overseen at least five court resurfacing projects involving similar design elements in the past one (1) year.

Additional Notes

• **NEW**Safety Pre-qualification Online Form: Follow the link below to complete the City and County of San Francisco (CCSF) Safety Prequalification Web Form (Form). This Form is required by all construction companies contracting with CCSF. You will be able to submit your

Form directly to any contracting department (SFPUC, SFO, SFMTA, SFPW, SFPort, or SFRPD).

The Form is a snapshot of your firm’s safety record at a specific point in time. This Form is required for every solicitation as accidents happen and safety requirements change. Please follow the instructions in the Form.

https://sfpuc.org/construction-contracts/contract-opportunities-payments/prequalify-construction

• Non-Mandatory Pre-Quote Conference: There will be no pre-quote meeting regarding this project. If a site visit is required to clarify scope, please contact Gabriel Meil (415)

254.5217, (gabriel.meil@sfgov.org).

• DIR Registration: Effective July 1, 2014, all contractors and subcontractors who bid or work on public work projects in California must register with and pay an annual fee to the California

Department of Industrial Relations (DIR). Registration must be renewed annually. Registration and renewal may be completed online. Please go to the DIR website at:

http://www.dir.ca.gov/Public-Works/PublicWorks.html for information on what is required. If you are a contractor or a subcontractor and you intend to bid on or work on a public work project anywhere in California, it is important that you register with the DIR. Starting March 1, 2015, unregistered contractors and subcontractors cannot be listed on a bid proposal for a public work project. Starting April 1, 2015, unregistered contractors and subcontractors cannot work on a public work project. Agencies that administer public works projects have access to the DIR's searchable database of registered contractors.

• LCP Tracker: All contractor and subcontractor staff members who enter electronic certified payrolls should participate in LCPtracker trainings to prepare for the transition. View the online

LCPtracker: https://register.gotowebinar.com/recording/1502507219417386243.

This 45-minute webinar can be viewed at any time and covers the basics of submitting certified payrolls.

• Qualifications Statement: The contractor must submit a Qualifications Statement with their quote, which details the experience of the team members designated to work on the project and their qualifications as described above.

• Alternates: No Alternates other than that item requested will be accepted. No exceptions will be accepted. Presentation of any exceptions will result in the quote being deemed non-responsive. Any questions regarding City of San Francisco requirements must be presented before the quote date.

• Contract Time: allowed for completion of all Work shall be 90 consecutive calendar days for

Substantial Completion and 15 more consecutive days for Final Completion as specified in this document beginning with and including the official date of Notice to Proceed as established by the General Manager of the Recreation and Park Department, for a total of 60 consecutive calendar days to Final Completion.

• Liquidated Damages: Contractor shall pay the City and County of San Francisco the sum of https://sfpuc.org/construction-contracts/contract-opportunities-payments/prequalify-construction http://www.dir.ca.gov/Public-Works/PublicWorks.html five hundred dollars ($500.00) for each calendar day that transpires with Work not

Substantially Completed after the time limit for achieving Substantial Completion specified in the above paragraph. In addition, the Contractor shall pay the sum of two hundred dollars

($200.00) for each calendar day that transpires with the Project not Finally Completed after the time limit for achieving Final Completion specified in the above paragraph.

• Warranty: the warranty on all work shall be one year minimum.

• Invoicing: 5% retention will be taken on all payments. Please make sure this is noted and tracked on all invoices submitted to the Recreation and Park Department.

Quotes are due no later than Tuesday, June 23, 2026 by 2:30 p.m. emailed to bridget.webster@sfgov.org.

QUOTES WILL NOT BE PUBLICLY READ, HOWEVER, ALL QUOTES WILL BE

AVAILABLE FOR EXAMINATION UPON REQUEST.

Quotes received after the date and time stated above will be rejected as non-responsive. The time of completion for this project shall be set by the Project Manager. Contractor’s subcontractors must also be properly licensed. Each prospective contractor shall carefully examine the Scope of Work and become thoroughly familiar with the terms and conditions contained therein prior to submitting a quote. Each contractor is also responsible for examining the site. The submittal of a quote shall be conclusive evidence that the contractor has made such an examination.

Questions regarding this project shall be addressed to Gabriel Meil, Project Manager in the Operations

Division, (415) 254.5217. (gabriel.meil@sfgov.org)

Recreation and Park Department

Quote Form

CONTRACT NO. CON26-0057

The undersigned hereby proposes and agrees to execute the required Contract, should it be awarded to said Bidder, and to do all the work and furnish all the materials therefore all in accordance with the

Specifications and Drawings referred to in said Advertisement for Quotes and at the prices named in the attached Schedule of Prices.

BUSINESS TAX REGISTRATION DECLARATION: The undersigned further declares and understands that if I am awarded the Contract, each of my Subcontractors and I must maintain a current business tax registration number. If the Tax Collector of the City and County of San Francisco determines that any of my Subcontractors or I do not have or maintain a current business tax registration number, the City may either cancel the Contract or withhold payment.

LOCAL BUSINESS ENTERPRISE PARTICIPATION AND NON-DISCRIMINATORY

EMPLOYMENT PRACTICES: Provisions of chapters 12B and 14B (including their implementing

Rules and Regulations) of the San Francisco Administrative Code are incorporated herein and by reference made a part of the Bid Documents as though fully set forth. The Bidder and all subcontractors and suppliers shall comply with these provisions and shall submit all required documents in a timely manner. The undersigned, having examined all referenced documents and the Drawings, understanding the terms and conditions of the Contract Documents and the local conditions affecting the performance and costs of the Work, and having fully inspected the Site in all particulars, hereby proposes and agrees to fully perform the Work as indicated on the Drawings and in accordance with the requirements of the

Contract Documents within the time stated therein, and for the following price(s):

SCHEDULE OF QUOTE PRICES

Description Bid Amount

Bid Item #1: Jefferson Square (lump sum)

Bid Item #2: GGP Model Yacht Club (lump sum)

Bid Item #3: Sunset Dunes Park Phase 1 (lump sum)

Bid Item #4: Alioto Park (lump sum)

Bid Item #5: Franklin Square Park (lump sum)

Base Bid Total

ADD ALT: Sunset Dunes Park Phase 2 (lump sum)

The City reserves the right after opening Quotes to reject any or all Quotes, and to waive any minor

Irregularity in a Quote. In case of discrepancy between the sum of Quote item amounts and the Total

Quote Price, the sum of said amounts shall prevail. In the case of discrepancy between words and figures, the words shall prevail. In case of discrepancy between unit prices Quote and extensions thereof, said unit prices shall prevail.

In accordance with San Francisco Administrative Code section 6.20, no quote shall be accepted and the

City shall make no award should the lowest quotation of a responsible bidder on this contract be in excess of $1,170,000. Bidder acknowledges and agrees that this Bid, if not withdrawn prior to the scheduled time for receipt of Bids, shall not be withdrawn for a of 90 days thereafter.

Check if you are:

Check Category that Describes Your Company: * o Certified LBE (10% Discount) o MBE/WBE/OBE

* Only Certified Firms: MBE = Minority Business Enterprise, WBE = Women Business Enterprise, OBE = Other Business Enterprise.

Executed on 20

Name of Firm, Corporation, Partnership or Joint Venture

E-mail Address Signature of Bidder or Authorized Representative

Telephone Number Print Name of Authorized Representative

Contractor's California License No. Position in Firm or Corporation

License Expiration Date Address of Firm or Corporation

S.F. Business Tax Registration

Certificate Number

City State Zip Code

Note: If Bidder is a corporation, set forth the legal name of the corporation together with the signature of the officer or officers authorized to sign contracts on behalf of the corporation. If Bidder is a partnership, set forth the name of the firm together with the signature of the partner or partners authorized to sign contracts on behalf of the partnership.

END OF DOCUMENT

RECREATION AND PARK DEPARTMENT ADMINISTRATION

INFORMAL CONSTRUCTION CONTRACT

(less than or equal to $1,170,000)

SECTION III – GENERAL INFORMATION

Examination of the Contract Documents: Each prospective Contractor shall carefully examine the

Contract Documents and become thoroughly familiar with the terms and conditions contained therein prior to the date quotes are required. The quote submitted shall include a sum to cover the cost of all items necessary to perform the work as set forth in the Contract Documents. No allowance of any kind will be made to any Contractor because of lack of such examination or knowledge. The submittal of a quote shall be conclusive evidence that the Contractor has made such an examination.

Examination of Site and Existing Conditions: In addition to examination of the Contract Documents, each prospective Contractor shall, prior to the Quote Review, become fully informed regarding all existing and expected site conditions which might in any way affect the cost or the time of performance of the work. Any failure of the prospective Contractor to fully investigate the site and inform itself of existing and anticipated site conditions shall not relieve such Contractor from responsibility for estimating properly the cost or difficulty of performing the work.

Preparation and Submittal of Quote: The Contractor shall prepare its quote in strict accordance with all of the requirements of the Contract Documents and any addenda thereto. In order to receive consideration, all quotes shall comply with the following instructions:

Quotes shall be submitted on the Quote Form provided. Quotes must be signed by an authorized representative of the firm. Items identified in the Scope of Work must be identified in the quote. The right is reserved, as the interests of City may require, to reject any or all quotes, to waive any informality in quotes, and to accept or reject any items of the quote.

Quotes shall include full compensation for furnishing all labor, material, tools, and equipment and doing all the work complete in place in accordance with the requirements of the Contract. Quote prices shall include all permits, applicable taxes, freight charges and other applicable fees of any kind except for Federal Excise Tax, from which the City is exempt.

Contractor hereby certifies that it is aware of the provisions of California Labor Code §3700, which requires every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and that Contractor will comply with such provisions before commencing the performance of the work of this Contract.

Review of Quotes: Quotes will be reviewed by the Manager, Purchasing/Contract Administration.

Award or Rejection of Quotes: The City reserves the right to reject any or all quotes and to waive any minor irregularity in the quotes or in the bid process. If award is to be made, it shall be made within 90 days of the date quotes are received and to the responsible Contractor submitting the lowest responsive quote. No contractor may withdraw its quote for the 90-day period. The General Manager shall make any such award by affixing her signature to the contract. No contract is effective, however, unless and until the Controller certifies the contract as to the availability of funds. If the successful bidder refuses or fails to execute the contract, the City may award the contract to the responsible bidder submitting the next lowest responsive bid, and so on.

The periods of time specified above within which the award of contract may be made shall be subject to an extension for such further period as may be agreed upon in writing between the City and the Bidder concerned.

Notice of Tentative Award: Once the City has determined the apparent responsible contractor submitting the lowest responsive quote, the City shall issue to that Bidder a Notice of Tentative

Award. Within ten working days from the date of Notice of Tentative Award, the successful Bidder shall return executed copies of these documents. Within this same period, Bidder shall furnish

Certificates of Insurance as well as Performance and Labor/Materials (Payment) bonds as more fully described below.

Certificates of Insurance: Bidder shall furnish an original certificate showing evidence that the insurance coverage specified has been obtained and is in force. Attached is a sample of the insurance certificate indicating coverage required by the City. Please make certain the certificate includes the amounts and coverage indicated along with the exact language in the Description of Operations and

Cancellation sections. These certificates shall be submitted on the City’s forms that will accompany the Notice of Tentative Award, or on a form approved by the City’s Risk Manager. All certificates shall provide that not less than 30 calendar days written notice shall be given to the City in the event of cancellation or material change in the policy.

Performance Bond: A Performance Bond in the amount of 100% of the Total Contract Amount is required for contracts over $25,000.00. The Performance Bond is required to guarantee faithful performance of the work under the Contract, including the replacing of or making acceptable, any defective materials or faulty workmanship.

Payment Bond: A Payment Bond in the amount of 100% of the Total Contract Amount is required for contracts over $25,000.00. The Payment Bond is required to inure to the benefit of persons performing labor or furnishing materials in connection with the work of the proposed contract. This bond shall be maintained in full force and effect until all work under the contract is completed and accepted by the

City, and until all claims for materials and labor have been paid. Should any surety or sureties be deemed unsatisfactory at any time by the City, notice will be given Contractor to that effect, and

Contractor shall forthwith substitute a new surety or sureties satisfactory to the City. All alterations, time extensions, extra work, additional work or any other changes authorized in the Contract, may be made without notice to, or securing the prior consent of, the surety.

Executed Contract: After Contractor's delivery of four signed original Construction Agreements and all required submissions as listed above, the General Manager will sign the Construction

Agreement indicating final award. No agreement between the City and Contractor shall be in effect until the City executes the Construction Agreement.

Notice To Proceed: The City will issue a Notice to Proceed promptly following execution of the

Construction Agreement. Contractor shall commence performance of work in accordance with the

Notice to Proceed, and shall continuously and diligently prosecute the work to completion on or before the time or times set forth in the Contract Documents. Contractor shall not enter upon nor occupy City property or commence any materials fabrication prior to receiving the Notice to Proceed. Any work performed or expenses incurred by Contractor prior to Contractor's receipt of Notice to Proceed shall be entirely at Contractor's risk.

Objections to Bids and Bid Protests:

A. Failure by a Bidder to comply with the procedures set forth in this Paragraph will render any

Objection or Protest inadequate and may result in its rejection by the City.

B. The City will accept and consider the following types of Objections and Protests if they are timely submitted and meet all other applicable requirements of this Paragraph:

1. Written Objections to any provision or legal requirement set forth in or imposed by the

Bid and Contract Documents by a prospective Bidder that are apparent, or reasonably discoverable, prior to the submission of Bids;

2. Bid Protests submitted by a Bidder after Bid opening against another Bidder or

Bidders; and

3. Protests submitted by a Bidder whose Bid has been rejected by the City based on a determination by the City that the Bid is non-responsive and/or the Bidder is not responsible.

C. Objections Prior to Submission of Bids. Should a prospective Bidder object on any ground to any provision or legal requirement set forth in the Bid and Contract Documents (including all Addenda), including but not limited to Objections based on allegations that: (i) the Bid or

Contract Documents are unlawful in whole or in part; (ii) one or more of the requirements of the Bid or Contract Documents is onerous, unfair or unclear; (iii) the structure of the Bid

Documents does not provide a correct or optimal process for the solicitation of the Work;

(iv) the Bid or Contract Documents contain one or more ambiguity, conflict, discrepancy or other error; or (v) the Bid or Contract Documents unnecessarily precludes alternative solutions to the Work, the prospective Bidder must provide timely written notice of

Objection as set forth below.

1. An Objection must be in writing and must be received by the City no later than

10 calendar days prior to the date of Bid opening. If an Objection is mailed, the prospective Bidder bears the risk of non-delivery within the required time period.

Objections should be transmitted by Certified Mail-Return Receipt Requested or by other means that objectively establish the date of receipt by the City. Telephoned

Objections will not be considered.

2. Objections shall be transmitted to Contract Administration Division.

3. The Objection shall state the basis for the Objection, refer to the specific requirement or portion of the Bid or Contract Documents at issue, and shall describe the modification to the Bid or Contract Documents sought by the prospective Bidder. The

Objection shall also include the name, address, telephone number, and email address of the person representing the prospective Bidder.

4. The City, at its discretion, may make a determination regarding an Objection without requesting further documents or information from the prospective Bidder who submitted the Objection. Accordingly, the initial Objection must include all grounds of objection and all supporting documentation or evidence reasonably available to the prospective Bidder at the time the Objection is submitted. If the prospective Bidder later raises new grounds or evidence that were not included in the initial Objection, but which could have been raised at that time, then the City may not consider such new grounds or new evidence.

5. Upon receipt of a timely and proper Objection, the City will review the Objection and conduct an investigation as it deems appropriate. As part of its investigation, the City may consider information provided by sources other than prospective Bidder. At the completion of its investigation, the City will provide a written determination to the prospective Bidder who submitted the Objection. If required, the City may extend the

Bid opening date to allow sufficient time to review and investigate the Objection, and issue Addenda to all Bidders incorporating any necessary changes to the Bid or

Contract Documents.

6. Objections not received within the time and manner specified will not be considered.

A Bidder's failure to provide the City with a written Objection as specified above on or before the time specified above shall constitute a complete and irrevocable waiver of the ground(s) of objection and forfeit the Bidder's right to raise such ground(s) of objection later in the procurement process, in a Government Code

Claim, or in other legal proceedings.

7. A Bidder may not rely on an Objection submitted by another Bidder, but must timely pursue its own Objection.

D. Bid Protest Against Another Bidder. A Bidder may file a protest with the City against another Bidder or Bidders subject to the provisions of this Paragraph. The procedures and time limits set forth in this Paragraph are mandatory and are a Bidder’s sole and exclusive remedy in protesting other Bidders’ Bids. Failure to comply with these procedures shall constitute a waiver of any right to pursue the Bid Protest, including filing a

Government Code claim or other legal proceedings. Bid Protests shall be subject to the following time limitations, restrictions and procedures.

1. A Bid Protest shall be in writing and shall be received by the City no later than 5:00 p.m. on the 5th working day after the date of Bid opening. If a Bid Protest is mailed, the Bidder filing the Protest bears the risk of non-delivery within the required time period. Protests should be transmitted by Certified Mail-Return Receipt Requested or by other means that objectively establish the date of receipt by the City.

Telephoned Protest will not be considered.

2. The Bidder filing the Protest must concurrently transmit a copy of the initial Protest document and any attached documentation to the other Bidder(s) who may be adversely affected by the outcome of the Protest.

3. The City will provide the protested Bidders with 5 working days from their receipt of a Bid Protest to respond to the Protest.

4. Bid Protests, responses, and supplemental information, if any, shall be transmitted to

Contract Administration Division.

5. The Bid Protest shall state the basis for the Protest and provide supporting evidence, refer to the specific portion(s) of the Bid that forms the basis of the Protest, and include the name, address, telephone number, and email address of the person representing the prospective Bidder.

6. The City, at its discretion, may make a determination regarding a Protest without requesting further documents or information from the prospective Bidder who submitted the Protest. Accordingly, the initial Protest submittal must include all grounds of Protest and all supporting documentation or evidence reasonably available to the prospective Bidder at the time the Protest is submitted. If the prospective

Bidder later raises new grounds or evidence that were not included in the initial

Protest submittal, but which could have been raised at that time, then the City may not consider such new grounds or new evidence.

7. Upon receipt of a timely and proper Protest, the City will review the Protest and conduct an investigation as it deems appropriate which, among other things, may include the review of information provided by or available from sources other than the protesting and protested Bidders. The City may also consider supplemental correspondence relating to the original ground(s) of Protest submitted by a protesting

Bidder and/or a protested Bidder to the extent the City determines that such information will assist it in resolving the Protest. At the completion of its review and investigation, the City will provide a written determination to the Bidder who submitted the Protest, with a copy to the protested Bidder(s).

8. Protests not received within the time and in the manner specified may not be considered.

9. A Bidder may not rely on a Protest submitted by another Bidder, but must timely pursue its own Protest.

10. If the City determines that a Protest is frivolous, the protesting Bidder may be determined to be non-responsible and that Bidder may be determined to be ineligible for future contract awards.

END OF SECTION

Section IV: Draft Construction Contract Agreement

SECTION 00 52 00

AGREEMENT FORM

THIS AGREEMENT made for the convenience of the parties this day of

20 26 by and between . located at

("CONTRACTOR"), and the City and County of San Francisco, State of California (the "CITY"), acting through the General Manager (the “GENERAL

MANAGER”) of the Recreation and Parks Department, under and by virtue of the Charter and

Administrative Code of the City and County of San Francisco.

CONTRACT NO.

NOW, THEREFORE, CONTRACTOR, in consideration of the mutual covenants set forth in this

AGREEMENT, promises and agrees to provide all services to construct the Project in accordance with the requirements of the Contract Documents, to perform the Work in good and workmanlike manner to the satisfaction of the GENERAL MANAGER, to prosecute the Work with diligence from day to day to

Final Completion, to furnish all construction work, labor and materials to be used in the execution and completion of the Work in accordance with the Contract Documents, and to otherwise fulfill all of

CONTRACTOR's obligations under the Contract Documents, as and when required under the Contract

Documents to the satisfaction of the GENERAL MANAGER.

CONTRACTOR's execution of this AGREEMENT signifies its acceptance of the Contract Time and

Contract Sum as being sufficient for completion of the Work, as well as acceptance of the other terms and conditions of the Contract Documents.

ARTICLE 1 - CONTRACT DOCUMENTS; CONTRACTOR’S GENERAL RESPONSIBILITIES

1.01 Contract Documents. CONTRACTOR shall Provide all Work according to the Contract

Documents, which are incorporated into and made a part of this AGREEMENT by this reference, and all labor and materials used in providing the Work shall comply with the Contract

Documents. The Contract Documents, which comprise the entire agreement between

CONTRACTOR and the CITY concerning the Provision of the Work, are defined in the General

Conditions (Section 00 72 00). Any undefined term used in this AGREEMENT shall be given the definition set forth in the General Conditions (Section 00 72 00).

1.02 Contractor's General Responsibilities. CONTRACTOR shall provide a fully functional, complete and operational Project constructed in accordance with the Contract Documents, including but not limited to, all investigations, analyses, surveys, engineering, procurement, materials, labor, workmanship, construction and erection, commissioning, equipment, shipping, subcontractors, material suppliers, permits, insurance, bonds, fees, taxes, duties, documentation, spare parts, materials for initial operation, security, disposal, startup, testing, training, warranties, guarantees, and all incidentals.

ARTICLE 2 - CONTRACT TIME

2.01 Completion Dates. As set forth in Section 00 73 02, the Work shall be Substantially

Complete within consecutive calendar days, beginning with and including the official date of Notice to Proceed as established by the GENERAL MANAGER, and Finally

Complete in accordance with Article 9 of the General Conditions (Section 00 72 00) within consecutive calendar days after the date the CITY issues a Notice of Substantial

Completion.

2.02 Critical Milestone Dates. Contractor shall complete all critical milestone Work during the periods specified in Section 00 73 02.

2.03 Liquidated Damages. It is understood and agreed by and between CONTRACTOR and the CITY that time is of the essence in all matters relating to the Contract Documents and that the CITY will suffer financial loss if the Work is not completed within the above-stated Contract Times, plus any extensions thereof allowed in accordance with Article 7 of the General Conditions (Section 00 72 00). The CITY and CONTRACTOR further understand and agree that the actual cost to CITY which would result from

CONTRACTOR’s failure to complete the Work within the Contract Time is extremely difficult, if not impossible, to determine. Accordingly, CONTRACTOR and the CITY agree that as liquidated damages for delay (but not as a penalty), CONTRACTOR shall pay the CITY two hundred dollars for each day that transpires with the Work not

Substantially Completed after the time limit for achieving Substantial Completion specified in section 2.01, and one hundred dollars ($100) for each calendar day that transpires with the Work not Finally Completed after the time limit for achieving Final

Completion, as specified in section 2.01.

ARTICLE 3 – CONTRACT SUM

3.01 Contract Sum.

A. CONTRACTOR and the CITY agree that, upon performance and fulfillment of the mutual covenants set forth herein, the CITY will, in the manner provided by law and as set forth in the Contract Documents, pay or cause to be paid to

CONTRACTOR the following price(s), as indicated in the Schedule of Bid

Prices on the Bid Form (Section 00 41 00):

1. Lump sum amount bid.

2. Selected additive Alternate Bid Item

Total awarded contract amount: $ .

The price(s) and amount set forth above shall be adjusted during performance or upon final completion of the Work in accordance with the Contract Documents.

B. CONTRACTOR understands and agrees that the CONTRACTOR shall be solely responsible for providing all resources that may be necessary to provide the

Work, and that the CITY shall have no obligation whatsoever to finance any part of such costs except with respect to those amounts which become due under the terms and conditions of the Contract Documents.

3.02 Certification by Controller. This AGREEMENT is subject to the budget and fiscal provisions of the CITY's Charter. Charges will accrue only after prior written authorization certified by the Controller, and the amount of the CITY's obligation hereunder shall not at any time exceed the amount certified for the purpose and period stated in such advance authorization.

ARTICLE 4 – LABOR REQUIREMENTS

4.01 Applicable Laws and Agreements. Compensation and working conditions for labor performed or services rendered under this AGREEMENT shall be in accordance with the

Contract Documents, the San Francisco Charter, and applicable sections of the San

Francisco Administrative Code, including section 6.22(E).

4.02 Prevailing Wages. The latest Wage Rates for Private Employment on Public Contracts in the City and County of San Francisco, as determined by the San Francisco Board of

Supervisors and the Director of the California Department of Industrial Relations, and, when federal funds are involved, the current General Wage Determination Decisions, as determined by the U.S. Secretary of Labor, as same may be changed during the term of this AGREEMENT, shall be included in this AGREEMENT and are hereby incorporated by this reference. CONTRACTOR agrees that any person performing labor in the provision of the Work shall be paid not less than the highest general prevailing rate of wages as so determined. If federal funds are involved, where the minimum rate of pay for any classification differs among State, City and Federal wage rate determinations, the highest of the three rates of pay shall prevail. CONTRACTOR shall include, in any contract or subcontract relating to the Work, a requirement that all persons performing labor under such contract or subcontract shall be paid not less than the highest prevailing rate of wages for the labor so performed. CONTRACTOR shall require any contractor to provide, and shall deliver to CITY every month during any construction period, certified payroll reports with respect to all persons performing labor in the Provision of the Work.

A. Copies of the latest prevailing wage rates are also available on the Internet at http://www.dir.ca.gov/oprl/DPreWageDetermination.htm .

4.03 Penalties. CONTRACTOR shall forfeit to the CITY back wages due plus fifty dollars

($50.00) for:

A. Each laborer, workman, or mechanic employed in the provision of the Work, for each calendar day or portion thereof during which such laborer, workman, or http://www.dir.ca.gov/oprl/DPreWageDetermination.htm mechanic is not paid the…