Computer Projects of Illinois - CPI NIEM XML SS.pdf

Page 1 of 4 Revised 08/2023

Sole Source Request § 24-103-205, C.R.S.

Instructions:

1. Complete all fields below. Failure to provide all information may delay the processing of your request.

2. Include any documentation to support your request as attachments with the form.

3. Submit the complete form, with attachments to tammy.lichvar@state.co.us

SECTION A – Agency Information

1. Division / Office:

2. Name of Requester:

3. Name of Program Manager:

SECTION B – Vendor Information

1. Vendor Name:

2. Vendor Contact:

3. Vendor Phone Number:

4. Vendor Email:

5.

• If yes, please explain:

A sole source procurement is justified when there is only one good or service that can reasonably meet the need and there is only one vendor who can provide the good or service. A requirement for a particular proprietary item (i.e., a brand name specification) does not justify a sole source procurement if there is more than one potential bidder or offeror for that item. Note: All sole source requests will be posted on an electronic procurement system in accordance with §24-106-103(5) C.R.S.

Have you procured goods and/or services from this vendor in the past 2 years?

Choose: Yes No

Colorado Bureau Of Investigation

Nicholaus Baumgart

Luke Anderson

Computer Projects of Illinois

Marc Smith

(331) 757-5358 msmith@openfox.com

CPI (Computer Projects of Illinois) is our vendor for our entire state-wide law enforcement system

(CCIC).

Page 2 of 4 Revised 08/2023

SECTION C – Description of Goods/Services

1. Describe in detail the goods and/or services to be procured and how they meet your needs i.e., special features, compatibility, etc.:

2. Are there other goods or services that can meet the state’s needs? Choose

• If yes, please explain:

SECTION D – Approval Period and Estimated Dollar Amount

1. Is this purchase a one-time purchase?

• If no, identify approval period being requested:

Start Date (MM/DD/YY):

End Date (MM/DD/YY):

2. Provide estimated cost breakdown of goods and/or services covered by this procurement:

Goods:

Services:

TOTAL DOLLARS for this procurement:

SECTION E – Price Reasonableness

1.

2.

3. Was a cost or price analysis conducted:

4. If you answered 'YES' to 1-3 above, attach documentation of how you determined Price Reasonableness. If you answered ‘NO’ to 1-3 above, describe how the agency determined the prices were fair and reasonable, as required by §24-103-403 C.R.S. and §24-30- 202 C.R.S. for this sole source:

Yes No

Yes No

NoWere the prices or rates compared to established catalog or market prices? Yes

Were the prices or rates compared to historical prices or rates for similar goods or services procured by in the past? Yes No

Yes No

Statements of Work - CO-2026-001, CO-2026-002, CO-2026-003 from Computer Projects of Illinois, Inc.

OpenFox (This is the the state-wide law enforcement system also known as 'CCIC') NCIC, NICS Indices, Triple I N3G XML Product

CPI to configure the OpenFox Message Switch to align with the currently available National Crime Information Center (“NCIC”) National Information Exchange Model (“NIEM”) Information Exchange Package (“IEP”) and NCIC Third Generation (“N3G”) NIEM eXtensible Markup Language (“XML”) standards (“NCIC NIEM XML”).

There will be additional system maintenance costs in the future.

07/01/26

06/30/27

$ 700,000.00

$ 700,000.00

Page 3 of 4 Revised 08/2023

SECTION F – Sole Source Justification

1. Provide a detailed explanation of the vendor's Sole Source Status. WHY we MUST buy this particular good and/or service from this Vendor.

2. If this request is NOT approved, what method of source selection would the agency/IHE use to satisfy the requirements of the Procurement Code?

3. Is there any additional information that you’d like to provide in order for this request to be considered?

We are already contracted with CPI for our law enforcement system. The monies received are for this specific upgrade and would not be enough to justify implementing an entire new system that is separate from what law enforcement uses everyday.

We have multiple systems integrated and several ongoing projects with this vendor. Implementing a new state-wide law enforcement system would require significant funding and time, far beyond the scope of this project.

Will submit a Special Circumstance Request

Keeping our law enforcement systems that CBI provides to all our law enforcement partners across the state consistent, readily available and familiar is of the utmost importance. Having to switch vendors, import the data that CPI already has would be very costly on both monetary and time constraints.

Page 4 of 4 Revised 08/2023

By signing below, you are certifying that the information submitted on this form is accurate.

The EDO Purchasing Director will make the final determination of Sole Source.

Signature __________________________________________ Date ___________

Printed Name and Title _________________________________________

FOR PROCUREMENT USE ONLY:

NPSS1 Number Posted on VSS and

Related Comments (responses received, quantity, etc):

DETERMINATION:

Sole Source approved – purchase as requested.

Sole Source not approved – issue bid using performance specifications.

MARKET RESEARCH CONDUCTED BY PROCUREMENT STAFF:

Director of Purchasing (or delegate) Signature ____________________________________

This approval is valid until: _______________

Nicholaus Baumgart

Digitally signed by Nicholaus Baumgart Date: 2026.06.23 08:37:49 -06'00'

Nick Baumgart- Assistant Director

NPSS1 REAA 2026*0241

Purchasing Agent:

Stephanie Marceca