CompTIA Exam Vouchers and CE Tokens BPA - Combined Synopsis Solicitation (CO Signed).pdf

Combined Synopsis/Solicitation for

CompTIA Exam Voucher and Continuing Education (CE) Token Blanket Purchase Agreement (BPA) from

ACC AMIC/PKAB

Joint Base Langley-Eustis, VA 23665

13 March 2025

This is a combined synopsis/solicitation for brand name commercial items prepared in accordance with (IAW) the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; a quotation is being requested and a written solicitation will not be issued. A written quote is required (an oral offer will not be accepted). Submission of the quote must be in accordance with FAR 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services. The solicitation will be evaluated and awarded per the prescribed procedures of FAR Part 13 as a Blanket Purchase Agreement (BPA). BPAs will be established with up to three (3) Offerors whose quotes represent the best value to the Government based on the evaluation criteria included herein.

1. The solicitation number is FA489025Q0001 and is hereby issued as a request for quotation (RFQ).

2. This acquisition is for a multiple award BPA being issued under North American Industry Classification System (NAICS) code 611420, Computer Training, with a size standard of $16M. This acquisition is being solicited as full and open under this NAICS Code.

3. This RFQ is issued in accordance with FAR Part 13.303, Blanket Purchase Agreements (BPAs), for CompTIA Exam Vouchers and CE Tokens at Joint Base Langley-Eustis, VA.

The item, description, and unit of measure applicable to this acquisition are identified in Attachment 1 – Price List. The Offeror shall fill out Attachment 1 as part of the proposal submission. The Offeror is required to fill in all cells highlighted yellow in the attachment.

4. To enable Air Combat Command (ACC) A6 to test for and renew/maintain certifications, the contractor shall provide brand name CompTIA Exam Vouchers and CE Tokens IAW Attachment 1 as needed throughout the ordering period in support of ACC/A6.

5. This RFQ is summarized in the below table.

RFQ Number FA489025Q0001 BPA Title CompTIA Exam Voucher and CE Token BPA Small Business Set-Aside No

NAICS 611420

BPA Type Firm-Fixed Price Anticipated Ordering Period

1 May 25 to 30 Apr 30

Method of Evaluation Lowest Price Technically Acceptable (LPTA)

Commercial Yes Response Due Date 21 March 2025 @ 1:00PM EST

6. BLANKET PURCHASE AGREEMENT (BPA) TERMS AND CONDITIONS

DESCRIPTION OF AGREEMENT. This Blanket Purchase Agreement (BPA) is to procure the thirteen (13) CompTIA Exam Vouchers and two (2) CompTIA Continuing Education (CE) Tokens in accordance with Attachment 1 - Price List. The period of ordering of this BPA is five years from a projected award date of 01 May 2025. Either party may discontinue this BPA at any time by providing a written 30-day notice. Purchases under this BPA shall be placed by a Warranted Contracting Officer and must be invoiced via Wide- Area Workflow (WAWF). Products purchased under this agreement shall be limited to the items on the price list and attached herein as Attachment 1. The Government will contact the contractor annually to verify the price list. If there are any changes to the price list, the contractor must submit the proposed price list with all changes identified to the Contracting Officer no less than 30 days prior to the proposed effective date. The contractor will only be permitted to submit changes to the price list once per year. The Contracting Officer must evaluate and approve the price list before any changes go into effect IAW one or more of the price analysis techniques in FAR Part 13.

EXTENT OF OBLIGATION. The Government is obligated only to the extent of authorized calls placed under this BPA by authorized personnel against the authorized line items in the approved price list.

PURCHASE LIMITATION. Calls placed by a Warranted Contracting Officer shall not exceed $750,000.00. The minimum total amount of this BPA is $0.00. The maximum ceiling amount of each BPA is $7,500,000.00.

INDIVIDUALS AUTHORIZED TO PURCHASE UNDER THIS BPA. The only individual authorized to make calls under this BPA is a Contracting Officer from ACC AMIC/PKA. Calls against this BPA will generally be made by electronic means (email). The items on the approved price list shall be the only items ordered in accordance with this BPA.

DO NOT ACCEPT calls from anyone who is not listed in this paragraph. BPA calls made by unauthorized personnel will not obligate the Government and are accomplished at the contractor’s own risk.

DELIVERY TICKETS. Products purchased under this agreement will be accompanied by one Delivery Ticket or Sales Slip which shall contain the following minimum information:

(A) Name of supplier.

(B) BPA number.

(C) Date of purchase.

(D) Purchase number.

(E) Itemized list of supplies furnished

(F) Quantity, unit price, and extension of each item, less applicable discounts (unit prices and extensions need not be shown when incompatible with the use of automated systems, provided that the invoice is itemized to show this information).

(G) Date of delivery or shipment.

INVOICES. When billing procedures provide for an individual invoice for each delivery, these invoices shall be accumulated, provided that-

(A) A consolidated payment will be made for each specified period; and

(B) The period of any discounts will commence on the final date of the billing period or on the date of receipt of invoices for all deliveries accepted during the billing period, whichever is later.

7. Date(s) and place(s) of delivery and acceptance and FOB point are as follows:

a. Ordering Period (anticipated): 1 May 2025 – 30 April 2030

b. Place of Delivery: To be delivered electronically to Joint Base Langley-Eustis, VA 23665

c. Inspection/Acceptance Terms: Destination/Destination; and

d. Delivery Terms: 14 Days After Receipt of Order (ARO)

8. The provision at FAR 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services, applies to this acquisition. Addendum to this provision is as follows:

a. GENERAL INFORMATION: To ensure timely and equitable quote evaluation, the Offeror must comply with the instructions contained herein. The quote must be complete, self-sufficient, and respond directly to the requirements of this RFQ. Non-conformance with these instructions may result in an unfavorable evaluation. Failure to meet a solicitation requirement may result in the quote being ineligible for award.

b. QUOTE PREPERATION INSTRUCTIONS: The Offeror shall complete, and include with its submission, Attachment 1 – Price List.

i. The Offeror shall submit the following: A completed Attachment 1 - Price List. The Offeror is required to fill in all cells highlighted yellow in the attachment. Pricing submitted in response to this RFQ shall remain in effect for one year from the establishment of the BPA.

c. QUESTIONS. All questions are due via email to jennifer.judkins@us.af.mil and odie.freeman@us.af.mil no later than 17 March 2025 @ 1:00PM EST. Questions received after this date may not be answered.

d. SUBMISSION OF QUOTE. The quote shall be submitted via email no later than 21 March 2025 @ 1:00 PM EST to jennifer.judkins@us.af.mil and odie.freeman@us.af.mil.

Incomplete and late quotes will not be considered for evaluation. Offerors are solely responsible for ensuring the Government receives any submission prior to the established response deadline.

e. SYSTEM FOR AWARD MANAGEMENT. The firm must be registered in the System for Award Management (SAM) database at (www.sam.gov) to be considered for award. The prospective awardee shall be registered in the System for Award Management (SAM) prior to award, during performance, and through final payment of a contract agreement, IAW FAR 52.204-7, System for Award Management. Also, IAW FAR 52.204-13, System for Award Management Maintenance, a contractor is responsible for the accuracy and completeness of the data within the SAM database and is required to review and update their SAM registration on an annual basis.

9. The provision at FAR 52.212-2, Evaluation – Commercial Products and Commercial Services, applies to this acquisition.

As prescribed in 12.301(c), the Contracting Officer may insert a provision substantially as follows:

mailto:jessica.cleaver.1@us.mil https://www.acquisition.gov/far/part-12#FAR_12_301

Evaluation—Commercial Products and Commercial Services (Nov 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

BPAs will be established with up to three (3) Offerors whose quotes represent the best value to the Government based on the evaluation criteria. The following factors shall be used to evaluate offers:

a. Technical Acceptability

b. Price

10. BASIS OF AWARD

a. Award will be made in accordance with FAR Part 13 procedures, the procedures specified in the RFQ and on the basis of the lowest priced quote meeting the acceptability standards. A BPA may be established with a contractor who is deemed responsible IAW FAR 9.1, as supplemented, whose quote conforms to the RFQ’s requirements (to include all stated terms, conditions, representations, certifications, and all other information required by the RFQ instructions) and is judged, based on the evaluation factors, to represent the technically acceptable quote with the lowest price.

b. The Government intends to make award based on the initial quote submissions without conducting interchanges. Therefore, each offer should contain the Offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to hold interchanges using Interchange Notices (INs) if, during the evaluation, it is determined to be in the best interest of the Government. Offeror responses to INs will be considered in making the award decision. Interchanges may be conducted with one, some or all Offerors as the Government is not required to conduct interchanges with any or all contractors responding to this RFQ.

c. The Government intends to establish up to three (3) BPAs with responsible contractors whose quotes represent the lowest price technically acceptable (LPTA) to the Government. The Government reserves the right to award multiple BPAs under this solicitation to meet the Government’s requirement. Quotes will be evaluated in accordance with the LPTA methodology. This agreement does not obligate the Government, only calls made from authorized callers will obligate the Government.

11. TECHNICAL ACCEPTABILITY

a. The quote will be evaluated against the following Technical Acceptability criteria.

An Unacceptable rating on any criteria in this section renders the entire quote unacceptable, and therefore not eligible to establish a BPA.

i. The quote shall include a cover letter that contains the Offeror’s name, address, CAGE Code, UEI, Business Size under NAICS Code 611420, and Company Point of Contact email and phone number. The cover letter shall also include a statement that the Offeror’s quote is valid for six (6) months from the quote due date and a statement acknowledging any RFQ amendments.

ii. Acceptability will be determined by the Offeror’s ability to demonstrate a clear understanding of the scope of work and their capability to fulfill this requirement for ACC/A6. To fulfill this requirement for ACC/A6, the Offeror must be able to provide all fifteen (15) required brand-name CompTIA items in Attachment 1. An Offeror who cannot provide all fifteen (15) required CompTIA items will be determined ineligible to establish a BPA. Please see the table below for the Acceptable/Unacceptable rating definitions.

Rating Definition Acceptable The quote demonstrates a clear understanding of the scope of work and the Offeror’s capability to fulfill this requirement for ACC/A6 by including a completed Attachment 1 with pricing for all fifteen (15) required brand-name CompTIA items. The quote also provides information confirming the Offeror is a licensed/authorized reseller of CompTIA products with a “Letter of Supply”. The offeror shall include a copy of the “Letter of Supply” with their quote.

Unacceptable The quote does not demonstrate a clear understanding of the scope of work and the Offeror’s capability to fulfill this requirement for ACC/A6. The quote does not include a completed Attachment 1 with pricing for all fifteen (15) required brand-name CompTIA items. The quote does not provide information confirming the Offeror is a licensed/authorized reseller of CompTIA products with a “Letter of Supply”. The offeror does not include a copy of the “Letter of Supply” with their quote.

12. PRICE

a. The Government will organize the quotes based on the lowest price and will evaluate the lowest priced Offeror for technical acceptability first. If the lowest priced Offeror is technically acceptable and that offer represents the best value for the Government, a BPA will be established with that Offeror. This process will cease once up to three (3) BPAs are established. The Government is not obligated to establish three BPAs.

i. The price evaluation will be based on the Offeror’s quoted prices for all fifteen (15) required brand-name CompTIA items in Attachment 1.

ii. Additionally, pricing will be evaluated for completeness and reasonableness. An Offeror whose price is determined to be incomplete or unreasonable will not be considered for award.

1. Completeness: The quote will be reviewed to determine the extent to which all price elements have been addressed. To be considered complete, the Offeror shall provide a completed Attachment 1 with pricing for all fifteen (15) required brand-name CompTIA items.

The Offeror is required to fill in all cells highlighted yellow in the attachment.

2. Reasonableness: For a price to be reasonable, it must represent a price to the Government that a prudent person would pay in the conduct of competitive business. The Government will determine prices fair and reasonable through the use of one or more of the price analysis techniques in FAR Part 13.

13. The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Products and

Commercial Services, applies to this acquisition.

14. The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Products and Commercial Services, applies to this acquisition.

TIMOTHY OVERBY, Civ, DAF Contracting Officer

HQ ACC AMIC/PKAB

Attachments:

Attachment 1 – Price List Attachment 2 – Provisions and Clauses Attachment 3 – Brand Name Justification_Redacted