compressor replacement sow.docx

Statement of Work Emergency McQuay Chiller Compressor Replacement

USDA R. W. Harned Building #1 Asset ID # 640600B001

USDA-ARS

MS State, Mississippi

Prepared by:

Neil Johnson July 8 2022

Reviewed by:

Kevin Magee

Table of Contents

Location Map Page 3 Statement of Work Page 4 Task Lists Page 5 Pictures Pages 6 and 7

Location Map:

Statement of Work: “Emergency Demo and replace McQuay Chiller Compressor from chiller Circuit #1”. This project is located at Building #1, R. W. Harned Building, USDA ARS MS State at 150 Twelve Lane, MS State, MS 39762

Contractor will provide all new equipment, labor and materials for the tasks included in this SOW. Contractor to Emergency Demo existing McQuay Chiller Compressor from chiller circuit #1, other devices. Contractor to install new McQuay Chiller Compressor to chiller circuit #1 with all new wiring and devices stated in the SOW to operate chiller for the R.W. Harned Building #1 at ARS MS State.

Project Objective: The objective of this project is to Emergency demo the existing Compressor from chiller circuit #1, Contractor to install new Chiller Compressor to chiller circuit #1, Replace liquid line filter dyer cores with high acid removal driers, Replace compressor starting components, Replace failed electronic expansion valve, Replace liquid filters driers after compressor oil change, Startup chiller and verify proper operation. Clean up work area and remove debris. Installation work will have a 1 year installation warranty. Project is crucial to the operation of Harned Building 1. As of now we do not have a backup Chiller Compressor if Chiller circuit #2 goes down.

This Project is located within Bldg. #1 R.W. Harned Bldg., USDA-ARS MS State, 150 Twelve Lane, MS State, MS 39762.

Contractor must be registered in System for Award Management, (SAM), prior to submitting a bid. Registration can be obtained through:

https://www.sam.gov

Site Visit: Bidders are encouraged to visit the site and be escorted by a government representative to confirm locations, dimensions, and conditions of the project before a bid is submitted. The site visit shall be for the purpose of observing firsthand any conditions relevant to the completion of this project. No consideration will be given to claims based on lack of knowledge of existing conditions, except where contract documents make definite provisions for adjustment in cost or extension due to existing conditions not readily foreseeable. This project is located at USDA-ARS in MS State, MS.

Utilization of Bio-Based Products: The contractor shall utilize products and material based from bio-based materials, (e.g. bio-based greases; bio-based hydraulic fluids, bio-based absorbents), to the maximum extent possible without jeopardizing the intended end use of detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to the applicable Federal Specifications and Standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer Representative (COR). Products can be found at:

https://www.biopreferred.gov Safety: The contractor will submit a Site Safety Specific Plan/Accident Prevention Plan in industry recognizable format to the Contracting Officer within 7 days of contract award. The Plan shall include phone numbers and maps to the local Dr. Office and nearest Hospital.

Base Bid: in Building 1, Contractor to install new Chiller Compressor to chiller circuit #1, Task List:

· Provide materials and labor needed to Emergency repair McQuay Chiller

· Remove failed compressor from chiller circuit #1

· Provide and install (1) OEM compressor

· Replace liquid line filter dyer cores with high acid removal driers

· Replace compressor starting components

· Replace failed electronic expansion valve

· Replace liquid filters driers after compressor oil change

· Startup chiller and verify proper operation

· Clean up work area and remove debris

· Contractor to License and commission software

Pictures:

proposals shall be in unlocked MS Word format and all cost proposals shall be detailed and presented in unlocked MS Excel format with formulas working.

Contractor Responsibility:

1. Contractor will verify all dimensions and site conditions prior to beginning work.

2. Contractor will perform the work as listed in the above outlined Base Bid.

3. Contractor shall keep work area clean daily and take measures to control debris while work is being performed.

4. Contractor is required to manage the project and consult with the Government prior to beginning all work phases. And, to work in a manner that minimizes the impact of the work on Government operations, research, and functions.

5. All work must be performed in such a manner as to not adversely affect daily operations of the facility, its workers, and the onsite facility operations.

6. Contractor must always have a Foreman on the job while working on this project.

7. Contractor will provide their own dumpster.

8. Contractor will remove all demolished material and debris from the worksite and dispose off-site.

Material / Submittals:

The Contractor shall supply all materials necessary to successfully complete the project and deliver a functioning system as required. Submittals on all material incorporated into the work, including shop drawings and specifications, used on this project shall be submitted to the EPM and Contracting Specialist as noted in this document. Electronic submittals are acceptable otherwise three written submittals are required.

Execution of Work:

Contractor will verify all dimensions and site conditions prior to beginning work. Contractor will schedule the Emergency work between working hours as listed below. Contractor is required to provide labor, specified material, equipment, and other tools required to perform the job fully and completely. No Government equipment will be available for use by the contractor. The contractor shall always be responsible for protecting his work and ensuring the safety of his crew and ARS employees. Upon completion of the project, the contractor shall remove from the premises all accumulated materials and rubbish caused by the project. Premises shall be left in a clean, orderly, and acceptable condition.

Damage to Property:

Any damage to the Government buildings, utilities, etc. caused as the result of the contractor’s activities shall be repaired or replaced to the satisfaction of the Government.

Inspection and Acceptance:

A government representative shall inspect and approve the work performed on this project. The Contractor shall schedule inspection a minimum of 10 days in advance, in writing, to the Contracting Officer.

Project Schedule:

The completion of this emergency project shall not exceed 90 days from date of Notice to Proceed. A request for time extension must be submitted to the Contracting Specialist in writing. Each request must include specific and detailed reasons in support of the schedule alteration.

Work Hours:

Contractor work hours shall be Monday through Friday, seven (7) A.M. to four (4) P.M. with the exception of Government holidays. Any changes to work schedule shall be submitted to Contacting Officer 1 week in advance for written approval prior to schedule change.

Project Contacts:

Ms. Donna Signa, Administrative Officer (AO) USDA, ARS MS State 150 Twelve Lane MS State, MS 39762 Phone: 662-320-7393 Email: donna.signa@usda.gov

Mr. Kevin Magee, PE Engineering Project Manager (EPM) USDA, ARS SEA Facilities Engineering 141 Experiment Station Road Stoneville, MS 38776 Office: (662) 686-5289 kevin.magee@usda.gov

Mr. Neil P. Johnson, USDA-ARS Facility Operations Specialist (POC) P.O. Box 5367, 150 Twelve Lane MS State, MS 39762

(662) 684-9141 Neil.Johnson@usda.gov

Lynn Hults, Contract Specialist USDA, ARS, Southeast Area Administrative Office Bryan, TX Phone: 912-464-9723 Lynn.hults@usda.gov image1.png image2.png image3.jpeg image4.jpeg