Comprehensive_Paid_Parking_Management_and_Enforcement_Solutions.pdf

BOARD OF COUNTY COMMISSIONERS,

WALTON COUNTY, FLORIDA

REQUEST FOR PROPOSAL

For

Comprehensive Paid Parking

Management and

Enforcement Solutions

RFP NO: 25-10

Introduction

PURPOSE:

The County has issued this Request for Proposals (RFP) with the sole purpose and intent of obtaining proposals from interested and qualified Proposers offering to provide Comprehensive

Paid Parking Management and Enforcement Solutions, in accordance with the specifications stated herein.

BACKGROUND:

The selected Proposer (Contractor) will provide a comprehensive Automated Paid Parking

Services (AMPPS) solution for Walton County. This includes managing, operating, and maintaining a system that accepts payments via mobile apps, QR codes, NFC, text-to-pay, and kiosks at designated parking locations. The solution must accommodate credit and debit card transactions, as well as digital wallets like Apple Pay and Google Pay.

Scope of Work

Glossary of Terms

This section provides definitions of key terms used throughout the RFP to ensure a consistent understanding of requirements and expectations.

Automated License Plate Recognition (ALPR)

A technology that uses cameras and software to automatically capture and recognize vehicle license plates. This system is used for enforcement, monitoring, and fee exemption processes.

Comprehensive Paid Parking Management and Enforcement Solutions

An integrated system or approach designed to manage parking operations comprehensively, including tools and services for parking enforcement, fee collection, violation tracking, reporting, and operational oversight, ensuring compliance and efficiency.

Comprehensive Automated Paid Parking Services (AMPPS) Solution

A fully automated parking management system utilizing technology for digital payments, real-time parking data updates, automated ticketing, and analytics, designed to minimize manual intervention while optimizing user and administrator experiences.

e-Passes

Electronic parking passes issued to residents or multi-day users, allowing seamless access to parking facilities. These passes are tracked and managed digitally through an online system.

NFC (Near Field Communication) Payments

A payment technology that enables contactless transactions through devices like smartphones, smartwatches, or NFC-enabled credit cards.

Payment Card Industry (PCI) Standards

Security standards designed to ensure safe and secure payment processing and protect cardholder data during financial transactions.

Project Requirements and Deliverables

Parking Management:

We currently have an initial count of 350+ parking spaces across three lots, with two locations in the final phases of construction. These lots include Van Ness Butler Parking, 393 Municipal

Parking, and Grayton Beach Municipal Parking, all situated along the 30A corridor. Please describe how your company would operate and manage the paid parking system at these locations and provide a plan for seamlessly expanding the program as additional spaces become available.

Emphasis should be placed on minimizing disruptions during implementation to ensure a smooth transition for users.

Customer Service:

Explain how you would provide customer-facing ambassadors during the launch phase (first two weeks) and during peak times. Ambassadors should be available for a minimum of 4-hour shifts to assist users and resolve any issues. Provide details on how you would manage these ambassadors and their schedules.

Resident Passes:

Please outline your approach to issuing, maintaining, and tracking resident e-passes and multi-day parking passes. Include your methods for offering easy online initial registration, renewals, and clear communication strategies about the available pass options.

Enforcement:

Please describe the enforcement methods your company would use to ensure compliance with the parking regulations, including the use of any Automated License Plate Recognition (ALPR) technology and processes for managing unpaid parking sessions that exceed 10 minutes.

Additionally, explain how your system would ensure that County-owned and emergency vehicles are exempt from parking fees. Include details on how your company would identify these vehicles and prevent them from being incorrectly charged, while still maintaining effective enforcement for all other vehicles.

Real-Time Reporting:

Provide details on how your system would collect and present real-time data for all transactions.

The system should allow for daily, weekly, and monthly reports by location, accessible through a secure web-based platform. Describe how these reports can be exported.

Payment Integration:

Explain how you would implement secure payment processing, supporting credit/debit cards, digital wallets (Apple Pay, Google Pay), and Near Field Communicaiton (NFC) payments. Ensure your proposal includes compliance with Payment Card Industry (PCI) standards.

Signage:

Provide a detailed plan for the installation and maintenance of parking signage, including QR codes, NFC tags, and payment instructions, strategically placed at every third parking space or as otherwise recommended. Include a sample graphic of the proposed signage design and outline a maintenance program to ensure functionality and durability.

Security:

Please provide your methods for ensuring the physical security of all equipment, including your approach to handling repairs or replacements for damaged or stolen equipment.

Communication & Education:

Outline how you would develop and execute a communication strategy to educate the public about the new parking system. This should include instructions for using various payment methods, renewing passes, and other relevant information.

Flexibility for Expansion:

Describe how your system can scale to accommodate additional parking spaces and locations in the future. Include a growth plan for expanding the system without disrupting existing operations.

Local Presence:

Explain whether your company would establish a local office or provide staff training for managing operations and customer service on-site.

Ongoing Support:

Detail how your company would provide regular software and firmware updates, as well as ongoing hardware maintenance to ensure the system remains functional and up-to-date.

Innovation:

Propose any innovative features or solutions that could enhance the parking experience, such as advanced enforcement technologies or digital ticketing.

Financial Proposal:

Cost Structure: Provide a breakdown of all implementation and operational costs, clearly stating if any costs will be passed on to the County or if the solution is provided at no cost.

Operational Costs: Ongoing expenses required to maintain and operate the solution.

Revenue Sharing:

Describe any proposed revenue-sharing agreements, including the percentage of revenue to be shared with the County and key terms.

Submittal Requirements

General Requirements

The purpose of the proposal is to demonstrate the qualifications, competence, capacity, and methodology of the Proposer seeking to provide the services in conformity with the requirements of this RFP. The proposal should demonstrate the combined qualifications of the Proposer and of the particular staff to be assigned to this engagement.

While the proposal shall address all the points outlined in the RFP, it should also specify an approach that will meet the RFP requirements. The proposal should be prepared simply and economically, providing a straightforward, concise description of the Proposer’s capabilities to satisfy the RFP requirements.

Format Requirements

The County requires a uniform format to ensure that all proposals are fairly evaluated. Proposals shall be organized as outlined below and shall include the information specified.

Proposers shall include the following information in their submittal responses to this RFP. The following format and sequence should be followed in order to provide consistency in responses and to ensure each proposal receives full consideration.

Tab 1: INTRODUCTION LETTER

Provide an introduction letter introducing Proposer, including corporate name (if applicable), address, telephone number, name and email address of principal officer, number of years in business, and size of staff. Briefly state that Proposer fully understands the scope of services, possesses the capacity and ability to perform said services, and will make a positive commitment to perform the services as described herein. Provide the name and title of the person designated as the contact for contract administration. The introduction letter shall be signed by an individual authorized to bind Proposer.

Tab 2: QUALIFICATIONS OF PROPOSER/RELEVANT EXPERIENCE

A. Company Overview:

o Provide a brief introduction to your company, including years in business, size, and any relevant certifications or licenses.

o Describe your expertise in managing automated paid parking systems, particularly with similar government or municipal projects.

B. Relevant Project Experience:

o List at least three (3) recent projects where your company successfully implemented an automated paid parking system similar to the one outlined in this RFP.

o For each project, include:

▪ Project name and location.

▪ Scope of services provided.

▪ Duration of the project and completion date.

▪ Number of parking spaces managed.

▪ Technologies used (e.g., mobile apps, QR codes, kiosks).

▪ Key outcomes or success metrics.

▪ Contact information for client references who can verify your performance.

C. Team Qualifications:

o Identify key personnel who will be responsible for the implementation and management of the AMPPS solution, including their roles and qualifications.

o Provide brief resumes for each team member, highlighting relevant experience in parking management, technology integration, and customer service.

D. Local Experience (if applicable):

o If your company has a local presence or experience working with municipalities or counties in the region, please describe those projects and any relationships with local authorities.

E. Compliance and Certifications:

o Demonstrate your company's compliance with relevant industry standards and regulations, including Payment Card Industry (PCI) compliance and any other certifications related to data security or technology.

F. Innovative Solutions and Value Add:

o Describe any innovative solutions or technologies your company can offer to enhance the paid parking program, such as advanced enforcement methods, customer engagement tools, or revenue optimization strategies.

Proposers should structure their qualifications and relevant experience clearly and concisely, focusing on how their expertise aligns with the specific needs of Walton County's paid parking program.

Tab 3: REFERENCES

Provide references for services performed within the past 5 years which are similar to these services sought by the County for the same scope and nature required by this RFP. These references must include, at a minimum: name of company or entity, contact person, address, email, and telephone number. References shall include the general description of the services performed and contract dates. Letters of commendation or recommendation may be included in this section.

Tab 4: REQUIRED SUBMITTAL FORMS: Proposers shall submit the required forms listed on the Vendor Questionnaire. Copies of Proposers support documentation such as licenses, resumes, or certifications may be provided here.

Evaluation Criteria

Proposals will be evaluated by an evaluation committee using criteria listed. The following represent the principal selection criteria, which will be considered during the evaluation process.

The committee may short list no less than three Proposers, assuming that three proposals have been received, that it deems to best satisfy the selection criteria. The committee may then conduct interviews and/or require oral presentations from the short-listed Proposers. The committee and/or the Walton County Board of County Commissioners may then conduct interviews and/or require oral presentations from the short-listed Proposers.

No. Evaluation Criteria Scoring Method Weight (Points)

1. Technical & Operational Approach This evaluates how well the proposer’s solution addresses the technical and operational needs outlined in the RFP.

Points Based 35 (35% of Total)

2. Communication & User Experience Assesses the proposer’s strategy for user education and communication.

Points Based 25 (25% of Total)

3. Experience & Qualifications Considers the proposer’s experience in similar projects.

Points Based 15 (15% of Total)

4. Financial Proposal Cost Structure: Provide a breakdown of all implementation and operational costs, clearly stating if any costs will be passed on to the

County or if the solution is provided at no cost.

Revenue Sharing: Describe any proposed revenue-sharing agreements, including the percentage of revenue to be shared with the

County and key terms.

Points Based 25 (25% of Total)

Procurement Rules and Information

Contact Person

Jason Cutshaw

Purchasing Director

176 Montgomery Circle

DeFuniak Springs, FL, 32435

(850) 892-8176 email: cutjason@co.walton.fl.us

All questions regarding this RFP should be directed to the County's e-Procurement Portal Question

& Answer feature. Questions shall be submitted no later than 12:00 pm Monday, February 24, 2025. Questions submitted after that date and time will not be answered. DIRECTING https://procurement.opengov.com/portal/waltoncountyfl/projects/117141/document?section=1074331 https://procurement.opengov.com/portal/waltoncountyfl/projects/117141

QUESTIONS TO ANY OTHER STAFF, AGENT, REPRESENTATIVE, OR EMPLOYEE

OF THE COUNTY IS PROHIBITED AND WILL RESULT IN SUBMITTAL BEING

DISQUALIFIED. The Purchasing Director and County staff will review and answer questions.

If applicable, answers citing the question(s) asked but not identifying the questioner will be published on the Walton County, Florida e-Procurement Portal. Failure to submit requests in writing by the specified time shall not be grounds for a protest. Note: Written requirements in the

RFP or its amendments are binding, but any oral communications between you and us are not.

CALENDAR OF EVENTS

Listed below are the important actions and dates/times by which the actions must be taken or completed. If the County finds it necessary to change any of these dates/times, it will be accomplished by addendum. All listed times are local time in DeFuniak Springs, Florida.

Advertised: February 10, 2025

Last Day for Questions: February 24, 2025, 12:00pm

RFP Close Date: March 10, 2025, 3:00pm

Review of Submittals: March 11, 2025

Review Committee Ranking: March 25, 2025, 10:00am

Walton County Central Purchasing

176 Montgomery Circle

DeFuniak Springs, FL 32435

Call in option: 850-635-0655 Ext 261217

Interviews (If Required): March 27, 2025, 3:00pm

BCC Award: April 22, 2025

Submission of Proposal

Each proposal shall be prepared simply and economically, providing a straightforward, concise delineation of Proposer’s capabilities to satisfy the requirements of this RFP. Fancy bindings, colored displays, and promotional material are not desired. Emphasis in each proposal must be on completeness and clarity of content.

RFP Opening

Proposals will be accepted until Monday, March 10, 2025, no later than 3:00 pm, and will be opened immediately thereafter.

Proposals are due at the time and date specified. Proposals received late will not be considered and will be marked as LATE.

Proposal Evaluation

The County will assemble an evaluation committee to evaluate the proposals. The evaluation committee will evaluate and rank the most advantageous proposals and make a recommendation to the County. The evaluation of the proposals will be performed based on the criteria included in this RFP. Each proposal will be evaluated individually and in the context of all other proposals.

Proposals must be fully responsive to the requirements described in this RFP and to any subsequent requests for clarification or additional information made by the County through written addenda to this RFP. The County reserves the right to award the contract to the Proposer submitting the best overall responsive proposal which offers the most advantageous opportunity to the County and is consistent with the evaluation criteria.

https://procurement.opengov.com/portal/waltoncountyfl/projects/117141

As part of the evaluation process, the County may conduct an investigation of references.

Submission of a proposal in response to this RFP constitutes acknowledgment of the investigation process and consent to the County’s investigation. The County is the sole judge in determining the

Proposer’s qualifications.

Insurance Requirements

The Proposer shall purchase and maintain through the contract period workers compensation, comprehensive general liability (occurrence form), comprehensive automobile liability, professional liability, including errors and omissions coverage if applicable, builder’s risk, and other insurance as is appropriate for the project being performed hereunder by the Proposer, its employees, subcontractors, or agents. The amounts and types of workers compensation, comprehensive general liability (occurrence form), and comprehensive automobile liability insurance shall conform to the following minimum requirements:

Worker's Compensation

Coverage must apply for all employees and statutory limits in compliance with the applicable state and federal laws, unless Proposer provides a current Florida Workers Compensation exemption certificate. In addition, the policy must include the following:

• Employer's Liability with a minimum limit per accident in accordance with statutory requirements.

• Notice of Cancellation and/or Restriction. The policy must be endorsed to provide the

County with thirty (30) days’ written notice of cancellation and/or restriction.

Comprehensive General Liability

Coverage must include:

• $1,000,000 combined limit per occurrence for bodily injury, personal injury, and property damage.

• Contractual coverage applicable to this specific contract, including any hold harmless and/or indemnification agreement.

• Additional Insured. The County is to be specifically included as an additional insured.

• Notice of Cancellation and/or Restriction. The policy must be endorsed to provide the

County with thirty (30) days’ written notice of cancellation and/or restriction.

Comprehensive Automobile Liability

Coverage must be afforded on a form no more restricted than the latest edition of the

Comprehensive Automobile Liability Policy filed by the Insurance Services Office and must include:

• $300,000 combined single limit per accident for bodily injury and property damage.

• Owned Vehicles.

• Hired and Non-Owned Vehicles.

• Employee Non-Ownership.

• Additional Insured. County is to be specifically included as an additional insured.

• Notice of Cancellation and/or Restriction. The policy must be endorsed to provide the

County with thirty (30) days’ written notice of cancellation and/or restriction.

Professional Liability Coverage must include:

• Minimum limits of $1,000,000 per occurrence and in the aggregate for claims of malpractice, negligence, and errors and omissions.

• Notice of Cancellation and/or Restriction. The policy must be endorsed to provide the

County with thirty (30) days’ prior notice of cancellation and/or restriction of coverage by changed exclusion.

Certificates of Insurance evidencing the insurance coverage specified in this Article shall be submitted to the County with the executed contract. The Certificates of Insurance shall be filed with the County before this contract is deemed approved by the County. The required Certificates of Insurance not only shall name types of policies provided, but also shall refer specifically to this contract and shall list the certificate holder as "Walton County Board of County

Commissioners." All the policies of insurance so required of Proposer shall be endorsed to include as additional insured the County, its officers, employees, and agents, except for Worker's

Compensation. If the initial insurance policy expires prior to contract expiration or termination, renewal Certificates of Insurance shall be furnished thirty (30) days prior to the date of the policy expiration.

The purchase of any of the above-referenced insurance policies shall not release Proposer or any

Surety created by this contract from any obligation, warranty, or guarantee provided in this contract.

The Insurance Company(ies) shall be authorized to conduct business in the State of Florida and must possess a current A.M. Best's Financial Strength Rating of A- Class VII or better. Any risk of loss of completed work on the project, or work in progress on the project, shall be born by the

Proposer through the date of contract expiration or termination.

Cost for Preparing Proposals

The County is not liable for any costs incurred by the Proposer in responding to this RFP, including those for oral presentations.

Disposal of Proposals

All proposals become the property of the County and will be a matter of record. The County shall have the right to use all ideas, or adaptations of those ideas, contained in any proposal received in response to this RFP. Selection or rejection of this proposal will not affect this right.

Rules for Withdrawal

Proposals may be modified or withdrawn prior to the submission deadline. Modifications and withdrawals shall be made via the County's e-Procurement Portal. To modify a proposal, log in to your vendor account at https://procurement.opengov.com/login, and go to your submitted proposal. Click on “Unsubmit Proposal”, make the required changes, and submit the proposal again. To withdraw a proposal, log in to your vendor account at https://procurement.opengov.com/login, and go to your submitted proposal. Click on “Unsubmit

Proposal”.

Any submitted proposal shall remain valid for 60 days after the submission date, but the County at its sole discretion may release any proposal.

https://procurement.opengov.com/login https://procurement.opengov.com/login

Rejection of Proposal

The County reserves the right to accept or reject any proposal as may be deemed necessary by the

County to be in its best interest. The County further reserves the right to waive any and all formalities, and reserves the right to reject all nonconforming, unresponsive proposals. The County reserves the right to reject the proposal of any Proposer if the County believes that it would not be in the best interest of the County to make an award to the Proposer, because the proposal is not responsive or responsible, or the Proposer is unqualified or of doubtful financial ability, or fails to meet any other pertinent standard or criteria established by the County.

Verbal Instructions

No negotiations, decisions, or actions shall be initiated or executed by the Proposer as a result of any discussion with any County employee. Only those communications from Proposers, which are signed and in writing, will be recognized by the County as duly authorized expressions on behalf of the Proposer. Any and all communication with County Commissioners or County staff other than the Office of Central Purchasing is prohibited during the time of the RFP advertising.

Proposers directing questions or communications to anyone other than staff at the Office of Central

Purchasing shall be disqualified.

Sales and Use Tax

The Proposer agrees that all applicable federal, state, and local sales and use taxes that are incurred by the Proposer are included in the stated proposal price for the project. The County is tax exempt from federal excise and state sales tax.

Public Entity Crimes

The Proposer must sign and complete a Public Entity Crime Sworn Statement as defined under

Section 287.133(3)(a), F.S. A person or affiliate who has been placed on the convicted vendor list following a conviction of a public entity crime may not submit a proposal on a contract to provide any goods or services to a public entity, may not submit a proposal on a contract with a public entity for the construction or repair of a public building or public work, may not submit proposals on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, or subcontractor, under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for Category

Two for a period of 36 months from the date of being placed on the convicted vendor list.

Drug Free Workplace

The Proposer must complete the County’s Drug Free Workplace Certification form, attached and made a part of the RFP. According to Walton County policy, preference shall be given to businesses with drug-free workplace programs. Whenever two or more proposals, which are equal with respect to price, quality, and service, are received by the state or by any political subdivision for the procurement of commodities or contractual services, a proposal received from a business that certified that it has implemented a drug-free work place program shall be given preference in the award process. Established procedures for processing tie proposals will be followed if none of the tied Proposers have a drug-free workplace program.

Addendums

The County may issue addendums to modify the RFP as deemed appropriate. Addendums and clarification to this RFP will be posted online on the County's e-Procurement portal. The

Addendum Acknowledgement shall be submitted via the County's e-Procurement portal with each

Proposer's submittal responsive to this RFP.

Notices

Any notices to be given under a contract shall be given by United States Mail, addressed to the

Proposer at its address stated therein, and to the County at its address stated therein. Additional notice may also be given by email in which case it shall be deemed that notice was provided on the date said email was received. The party providing notice by email shall confirm that the email was received by the other party.

Protest

Any person or entity whose proposal is rejected, in whole or in part, or who submits a proposal but is not awarded the contract, may protest such decision. Written notice of intent to file a protest must be submitted to the Purchasing Director or Chief Financial Officer within twenty-four (24) hours after the Board’s declaration of its intention with regard to an award. Written protest must be submitted to the Purchasing Director or Chief Financial Officer within ten calendar days after filing written notice of intent. Each written protest must be accompanied by a protest bond in the form of a certified check, cashier’s check, or money order made payable to the Walton County

Board of County Commissioners, in an amount equal to 1% of the protestor’s proposal received by the County, but in no case less than $500.00. The condition of the protest bond shall be that, should the protest be determined to be without merit and non-valid, the bond shall be forfeited to the County in its entirety.

Blackout Period

The period between the beginning of the advertisement for the Request for Proposals, Request for

Qualifications, Invitation to Bid, or any other competitive solicitation and the contract award, or any resulting bid protest is resolved, or the solicitation is otherwise canceled is referred to as the

Blackout Period. During the Blackout Period, any communication regarding the aforementioned solicitations is prohibited between the Proposer (or its agents or representatives) or other entity with the potential for a financial interest in the award (or their respective agents or representatives) regarding such competitive solicitation, and any County Commissioner or County employee, selection committee member, or other persons authorized to act on behalf of the County including the County’s architect, engineer, or their subconsultants, or anyone designated to provide a recommendation to award a particular contract, other than Purchasing Division staff. Each competitive solicitation shall provide notice of the Blackout Period.

Exceptions to the Blackout Period

The Blackout Period shall not apply to:

A. Communications at any public proceeding or meeting, including pre-proposal conferences, selection committee presentations, or pre-award meetings.

B. Communications during contract negotiations between designated County employees and the intended contract awardee.

C. Communication with the Proposer initiated by a Purchasing Division employee following the opening of the solicitation submittals to clarify the Proposer's bid, proposal, or intended scope of services.

D. Communication following the filing of a protest between the protesting party and the

Purchasing Division, County Administrator’s Office, and County Attorney’s Office, during the dispute resolution process.

E. Purchases exempt from competitive selection, sole source procurements, single source procurements, and emergency procurements, as defined in Walton County Purchasing

Policy and Procedure manual.

F. Communications with existing Proposers in the performance of existing contracts.

Indemnifications

The Proposer shall indemnify and save harmless the County, its officers, agents, and employees, from all claims, suits, or actions at law or equity, damages, losses, and expenses, whether direct or indirect, or consequential, including but not limited to, charges of engineers, attorneys, and other professionals and costs of both defense and appeal, in a court of law or other tribunal, for any reason whatsoever, including but not limited to bodily injury, sickness, disease, or death of any person, including employees of the Proposer or any subcontractor, or injury to or destruction of property, including loss of use, which claims are arising out of, related to, connected with, or caused by (a) the Proposer's, or any subcontractor or supplier of the Proposer, negligent performance or non-performance of the project; (b) noncompliance with federal, state, and local laws and regulations by Proposer or any subcontractor of Proposer; or (c) the failure of Proposer or any subcontractor of Proposer to obtain or renew the insurance coverage's required by the

Contract Documents. The provisions of this indemnification agreement shall include all claims made, whether or not caused in part, by any act or omission of the County, its respective officers, agents, or employees, provided the Proposer shall not be required to indemnify the County for the

County’s own negligence.

Public Access

A request to inspect or copy public records relating to this Contract must be made directly to the

County. If the County does not possess the requested records, it shall immediately notify the

Proposer of the request, and the Proposer must provide the records to the County or allow the records to be inspected or copied within a reasonable time (§119.0701(3)). If the Proposer fails to provide the public records within a reasonable time, the Proposer may be subject to penalties under

§119.10, F.S.

The Proposer shall comply with the requirements of Florida’s Public Records law in accordance with Section 119.0701, Florida Statutes, the Proposer shall (1) Keep and maintain public records required by the public agency to perform the service; (2) Upon request from the public agency’s custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided under Florida’s Public Records law or as otherwise provided by law; (3) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of this contract if the Proposer does not transfer the records to the public agency; and (4) Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the Proposer or keep and maintain public records required by the public agency to perform the service. If the Proposer transfers all public records to the public agency upon completion of the contract, the Proposer shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Proposer keeps and maintains public records upon completion of this contract, the Proposer shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from public agency’s custodian of public records, in a format that is compatible with the information technology system of the public agency.

IF THE PROPOSER HAS QUESTIONS REGARDING THE APPLICATION

OF CHAPTER 119, FLORIDA STATUTES, TO THE PROPOSER’S DUTY TO

PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT,

PROPOSER SHALL CONTACT THE CUSTODIAN OF PUBLIC RECORDS

AT:

Genara Roop, Records Management Liaison Officer

161 E. Sloss Avenue

DeFuniak Springs, Florida 32433

850-892-8110 publicrecords@co.walton.fl.us

Representation

The Proposer represents to the County that:

A. The Proposer is properly certified and licensed, is solvent financially, and is experienced in and competent to complete the scope of the proposal.

B. The Proposer is familiar with all federal, state, local, or other regulatory laws, ordinances, and regulations, which in any manner whatsoever, may affect the performance of the project or service requested.

Unauthorized Aliens

The County prohibits contracting with Proposers that knowingly utilize services of unauthorized aliens in the performance of contracts for goods or services with the County. Proposers shall complete and submit the attached Unauthorized Aliens Form with their proposals.

Identical Tie Proposals

In the event of a tie between identical proposals responsive to this RFP, the County shall make the final determination of the award.

E-Verify

The Proposer shall utilize the U.S. Department of Homeland Security’s E-Verify system to verify the employment eligibility of (a) all persons employed by the Proposer during the term of any contract resulting from award of this RFP to perform employment duties within Florida; and (b) all persons (including subcontractors) assigned by the Proposer to perform work pursuant to the contract.

Lobbying Prohibition

No funds received pursuant to this contract may be expended for lobbying the Florida

Legislature, judicial branch, or any state agency, in accordance with Section 216.347 Florida

Statutes.

Prohibition Against Considering Social, Political, or Ideological Interests in Government

Contracting

Pursuant to §287.05701, Florida Statutes, the County may not request documentation of or consider a Proposer's social, political, or ideological interests when determining if the Proposer is a responsible Proposer. Further, the County may not give preference to a Proposer based on the

Proposer's social, political, or ideological interests.

Contents of RFP

This section contains instruction regarding the format of the proposals that are to be submitted.

Contact for Contract Administration

Proposers shall return the Contact for Contract Administration Form. This shall be the

Proposer's representative for the day-to-day activities of this contract. The signer shall have the authority to bind the Proposer to the submitted proposal.

Forms

It is MANDATORY that Proposers shall submit the required forms listed on the Vendor

Questionnaire.

Term of Contract

The initial term of the contract will be for two (2) years, with options to renew for up to two (2) additional one-year terms, each at the sole discretion of the County.

The County reserves the right to terminate this contract at any time, with or without cause, and with or without prior notice, whenever it is deemed to be in the County’s best interest.

Award of Contract

The County will award this RFP to the MOST responsible, responsive Proposer with the best cumulative score that meets the County’s needs. In the event the Proposer with the best cumulative score is found to be non-responsive, the County may proceed to the responsible, responsive

Proposer with the next best cumulative score and continue the award process.

Vendor Questionnaire

Proposal Submittal*

Upload your RFP response in accordance with Submittal Requirements.

*Response required

Proposal Fee Schedule *

*Response required

Please provide a summary of how your company will manage and operate a comprehensive

Automated Paid Parking Services (AMPPS) solution.*

Highlight your approach to implementation, minimizing disruption, and scaling the program as additional parking spaces are added. More detailed explanations can be included in your main proposal upload.

*Response required

Please summarize your strategy for educating the public about the new parking system.*

Focus on communication methods for using various payment options, renewing passes, and compliance.

Include how customer-facing ambassadors will be deployed during the launch phase and peak times. Further details can be elaborated in your main proposal upload.

*Response required https://procurement.opengov.com/portal/waltoncountyfl/projects/117141/document?section=1074333

Provide a summary of your company’s experience with similar paid parking systems.*

Highlight examples of previous projects, including the use of technologies such as ALPR, secure payment integrations, and real-time reporting systems.

More detailed case studies and examples can be added to your main proposal upload.

*Response required

Please summarize your financial proposal.*

Initial implementation costs to the County if any.

Ongoing operational costs to the County if any.

Revenue-sharing agreements or financial incentives for Walton County.

Detailed breakdowns and additional explanations can be provided in your main proposal upload.

*Response required

Information Sheet For Transactions and Conveyances / Corporate Identification

The following information will be provided to the Office of the County Attorney for incorporation in legal documents. It is, therefore, vital all information is accurate and complete.

Please be certain all spelling, capitalization, etc. is exactly as registered with the state or federal government.

Was this entity created in the State of Florida?* ☐ Yes

☐ No

*Response required

When equals "No"

In what State was it created?* *Response required

When equals "No"

Name as spelled in that State:* *Response required

What kind of entity is it?* ☐ "For Profit"

☐ "Not for Profit"

*Response required

Is the entity in good standing?* ☐ Yes

☐ No

*Response required

Is the entity authorized to transact business in Florida?* ☐ Yes

☐ No

*Response required

Florida Department of State Certificate of Authority Document Number* *Response required

Does it use a registered fictitious name?* ☐ Yes

☐ No

Name of Officers:*

• President

• Vice President

• Secretary

• Treasurer

• Director

• Other

*Response required

Name of entity (as used in Florida)* Spelled exactly as it is registered with the state or federal government.

*Response required

Principal Address* Please provide post office box and street address for mail and/or express delivery; also for recorded instruments involving land.

*Response required

FEI/EIN Number* For all instruments to be recorded, taxpayer’s identification is needed.

*Response required

Name and Title of individual who will sign the instrument on behalf of the entity.* (Upon issuance of the Notice of Award, contract shall be signed by the President or Vice-

President. Any other officer shall have permission to sign via a resolution approved by the

Board of Directors on behalf of the company. Awarded contractor shall submit a copy of the resolution together with the executed contract to the Office of Central Purchasing)

(Spelled exactly as it would appear on the instrument)

*Response required

Vendor Certifications and Forms

Drug-Free Workplace Certification* Identical tie bids: preference shall be given to businesses with drug-free workplace programs.

Whenever two or more bids which are equal with respect price, quality, and service are received by the state or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certified that it has implemented a drug-free work place program shall be given preference in the award process. Established procedures for processing tie bids will be followed in none of the tied Proposers have a drug-free workplace program. In order to have a drug-free workplace program, a business shall:

A. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the workplace specifying the actions that will be taken against employees for violations of such prohibition.

B. Inform employees about the dangers of drug abuse in the workplace, the business’s policy of maintaining a drug-free workplace, available drug counseling, rehabilitation providing employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

C. Give each employee engaged in providing the commodities of contractual services that are under bid a copy of the statement specified in paragraph #A.

D. In the statement specified in paragraph #1, notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of or pleas of guilty or no contest to, and violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the work place no later than five (5) days after such conviction.

E. Impose a sanction on or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee’s community, by any employee who is so convicted.

F. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

As the person authorized to sign this statement, I certify that this firm complies fully with the above requirements.

☐ Please confirm

*Response required

Contact for Contract Administration* Please provide the following information for the contact:

• Name

• Title

• Company Name

• Address

• Telephone Numbers

• Fax Number

• Email

*Response required

Public Entity Crimes* Please download the below documents, complete, and upload.

• PUBLIC_ENTITY_CRIMES.docx https://government-project.s3.us-west-2.amazonaws.com/70274/423fc7d5-a24a-4d15-bde4-e66f0c61072e_PUBLIC_ENTITY_CRIMES.docx?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4NJKLLJ3W%2F20250210%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250210T215930Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEK7%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIQDSTVSFiLwk9Q3RaPPQ42pmugfLkgHF6FRwfGdniRUnLgIgJONy12ZqxtS5mUz8xr5Rm7pOK1yOMLiE4DnncxE2FXQqjAUIx%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDINMsjWQbv4ZzwOd2irgBOCj0dCTipfseWeAa5h%2BpiWiU2cGbeXZcF5Xz5xzD2FYXkML%2BmPvEoPNwaDTYSbTkuoGV0ujNVdXFrd5z%2B9DymaS%2BDIF6nmwR0MA1wQnPx0DZFlPq%2BMS6%2BlJPPeEZHHjjYIfUMJVwTHl1%2BmlGZv0Ci77Nq1i3O0mnxQnlxbuGNNBHOKKUqpXCSSSuvW%2FdZyHn%2Bksq2cnadaPSYqn6ZBFp1PxrzIOFD9sUesBE6rnhoqJhPXTMSRZ57l1SNxvYSSfFOsdeESRHC14L0wiuIl7olc6SnlYBYWCHJkUCh%2FmndxEx%2BSwKfy35fyc%2BpxbM5GckBv9VvDwDfp6nsfhUpV09tibDyxsBoMlFAP73rH%2B6cV6b%2Bth%2Bx5An7ng%2BvEyTc1CDhgb2u9tauW22%2Bk6wpAp%2F%2BWO0xwMvzBAx99iEXw2xMheR%2BbrFvPvMy1TAGdc5SLduPVURXRdp9VX9rCmsgW99AkOnF5XAUe0v00hyth2Ugir%2BPMgOrWcmn8RSQwPlIKg993PrwxW9sFrWOo8u52geZTj7zlJsS6FKS2aTiiSaiolxO6iOf6GG3Sr1OtvsvogLcZwKRIP7MtMZfztD0nUiOIgXyu6qiVv%2FUnWwytXSwNRp8E%2BPo4XLHpcEhPBEC0q1t%2BJSECMGzeeSfiHHWxWfqz2H66OTlc5ke9ckPLME3xE1HiGTIdQ1mF1psUx0D1qg0%2FHG8n7xPz16YDBrrTt10c5P%2BzW0%2BaEgTqq3SETUxE%2F6jbqSUD2lbSszOwzwPv6g70N02V%2BMb718VED6URflaWijXW98NBk6%2F5ELzHtHPhVMJLmqb0GOpsB4KFuDGh5mFT4IgbxjNZkJYao%2FVqMIP8s52UN1YSYjaPmDzLMuWwGbWYvUAS3G14LkEtkTx5OOZNUpWDOANEpZDKevU1GwRi%2BlaMENz%2F5qBIO3A5Y94j5ok9HFtyV7QRtwJmfWBgsv47Z9Nckhl2oxRvNxhgZHhpFStFqYVkM9D%2FrYN1%2F4%2FUpxo%2FyRPXMvuzHuPz6gzY4O%2BfmGfI%3D&X-Amz-Signature=72cb748ab20446f49247c255f5473347ca30dca6beba16317fbe3bbc9275d72f&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22PUBLIC_ENTITY_CRIMES.docx%22&x-id=GetObject

Unauthorized Aliens* Please download the below documents, complete, and upload.

• Unauthorized_Aliens.pdf

*Response required

Proof of Registration with State of Florida Division of Corporations (Sunbiz.org) * *Response required

Local Preference Application

I hereby certify under penalty of perjury that my business qualifies as a local vendor/contractor in accordance with Walton County Purchasing Policies and Procedures, Procedure No: PP-017. * ☐ My business maintains its principal place of business within Walton County; OR

☐ My business has maintained a permanent place or places of business within Walton County and has employed people who live in Walton County on a regular and continuing basis for at least six (6) months prior to the advertising of this Request for Proposal.

☐ My business does not qualify as a local vendor/contractor under the Walton County

Purchasing Policies and Procedures, Procedure No: PP017. Therefore, we are not claiming a local preference.

*Response required

Conflict of Interest Disclosure

For purposes of determining any possible conflict of interest, all Proposers must disclose if any

Walton County employee(s), elected official(s), or if any of its agencies is also an owner, corporate officer, agency, employee, etc., of their business.

Indicate either “YES” (a County employee, elected official, or agency is also associated with your business), or “NO”.* ☐ Yes

☐ No

*Response required

When equals "Yes"

Give person(s) name(s) and position(s) with your business.* https://government-project.s3.us-west-2.amazonaws.com/70274/c0a27443-ccbb-4c46-8d3c-7432bfe422d8_Unauthorized_Aliens.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4NJKLLJ3W%2F20250210%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250210T215930Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEK7%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIQDSTVSFiLwk9Q3RaPPQ42pmugfLkgHF6FRwfGdniRUnLgIgJONy12ZqxtS5mUz8xr5Rm7pOK1yOMLiE4DnncxE2FXQqjAUIx%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDINMsjWQbv4ZzwOd2irgBOCj0dCTipfseWeAa5h%2BpiWiU2cGbeXZcF5Xz5xzD2FYXkML%2BmPvEoPNwaDTYSbTkuoGV0ujNVdXFrd5z%2B9DymaS%2BDIF6nmwR0MA1wQnPx0DZFlPq%2BMS6%2BlJPPeEZHHjjYIfUMJVwTHl1%2BmlGZv0Ci77Nq1i3O0mnxQnlxbuGNNBHOKKUqpXCSSSuvW%2FdZyHn%2Bksq2cnadaPSYqn6ZBFp1PxrzIOFD9sUesBE6rnhoqJhPXTMSRZ57l1SNxvYSSfFOsdeESRHC14L0wiuIl7olc6SnlYBYWCHJkUCh%2FmndxEx%2BSwKfy35fyc%2BpxbM5GckBv9VvDwDfp6nsfhUpV09tibDyxsBoMlFAP73rH%2B6cV6b%2Bth%2Bx5An7ng%2BvEyTc1CDhgb2u9tauW22%2Bk6wpAp%2F%2BWO0xwMvzBAx99iEXw2xMheR%2BbrFvPvMy1TAGdc5SLduPVURXRdp9VX9rCmsgW99AkOnF5XAUe0v00hyth2Ugir%2BPMgOrWcmn8RSQwPlIKg993PrwxW9sFrWOo8u52geZTj7zlJsS6FKS2aTiiSaiolxO6iOf6GG3Sr1OtvsvogLcZwKRIP7MtMZfztD0nUiOIgXyu6qiVv%2FUnWwytXSwNRp8E%2BPo4XLHpcEhPBEC0q1t%2BJSECMGzeeSfiHHWxWfqz2H66OTlc5ke9ckPLME3xE1HiGTIdQ1mF1psUx0D1qg0%2FHG8n7xPz16YDBrrTt10c5P%2BzW0%2BaEgTqq3SETUxE%2F6jbqSUD2lbSszOwzwPv6g70N02V%2BMb718VED6URflaWijXW98NBk6%2F5ELzHtHPhVMJLmqb0GOpsB4KFuDGh5mFT4IgbxjNZkJYao%2FVqMIP8s52UN1YSYjaPmDzLMuWwGbWYvUAS3G14LkEtkTx5OOZNUpWDOANEpZDKevU1GwRi%2BlaMENz%2F5qBIO3A5Y94j5ok9HFtyV7QRtwJmfWBgsv47Z9Nckhl2oxRvNxhgZHhpFStFqYVkM9D%2FrYN1%2F4%2FUpxo%2FyRPXMvuzHuPz6gzY4O%2BfmGfI%3D&X-Amz-Signature=c1b824ff02b73a42f1633fd482f08a6359cc08817867dacfc9384098a79c580f&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Unauthorized_Aliens.pdf%22&x-id=GetObject