Comprehensive_Master_Plan_Rewrite_City_of_Taylor.pdf

Request For Proposal

City of Taylor

Budget & Finance Dept.

Central Purchasing Division 23555 Goddard Road Taylor, MI 48180

Solicitation Number: RFP-8-5-26-15

Solicitation Title: Comprehensive Master Plan Rewrite City of Taylor

Purchasing Agent: Ben Clayton Email: bclayton@cityoftaylormi.gov Telephone: (734) 374-1459

Project Manager: Ben Clayton Email: bclayton@cityoftaylormi.gov

Timeline

Release Project Date August 10, 2026

Question Submission Deadline August 17, 2026, 12:00am

Response Submission Deadline September 1, 2026, 12:00am

Bid Opening Date (Non-Mandatory) September 3, 2026, 10:00am https://teams.microsoft.com/meet/28847107140096

5?p=JW1mnLiAW2cy8h1AFt

You are invited to participate in this Request For Proposal. Please submit your solicitation response in conformance with the instructions specified herein.

By submitting a solicitation response, the respondent agrees and promises to sell, furnish, and deliver to the City all commodities and services contained in this Request For Proposal for which a contract is awarded by the City. The respondent shall fully perform the contract in accordance with all the specifications, terms and conditions, and requirements contained in the Request For Proposal and shall comply with all applicable provisions of the City of Taylor, Purchasing Policies, made a part of the Request For Proposal and contract by reference.

Written acceptance of the bidder's bid response by the City, by issuance of a purchase order or contract, constitutes a binding contract made and entered into by and between the City of Taylor, acting through the Purchasing Department named above, and the respondent.

Please only complete the table below for physical submittals

Bidder Company Name:

Street Address:

P.O. Box: City: State: Zip Code:

Toll Free Telephone: Telephone: Fax:

https://teams.microsoft.com/meet/288471071400965?p=JW1mnLiAW2cy8h1AFt https://teams.microsoft.com/meet/288471071400965?p=JW1mnLiAW2cy8h1AFt

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Federal I.D. or Social Security No.: E-Mail:

Type or Print Name of Person Signing:

Title:

Authorized Signature:

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RFP Contents

1. Instructions to Bidders

2. General Contract Terms and Conditions

3. Special Terms and Conditions

4. Scope of Work

5. Evaluation Criteria

6. Cost Proposal

7. Vendor Questionnaire

8. Attachments

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Instructions to Bidders

Electronic Submissions (Preferred)

The City of Taylor officially distributes bid documents through OpenGov at https://procurement.opengov.com/portal/taylormi. Bidders are encouraged to review solicitation documentation and electronically submit responses via the eProcurement Portal. A listing of open solicitations can be reviewed using the following URL: https://procurement.opengov.com/portal/taylormi.

Submission by Mail or in Person

Mail or deliver in Person a completed and signed solicitation response in a sealed envelope to the address listed below. Bid responses received after the date and time specified on the cover sheet of this solicitation will be rejected. Bid responses by mail or in person will need to include an electronic copy of the bid documents (e.g. on a flash drive). Address the envelope containing your response in the following manner:

BID NUMBER - RFP-8-5-26-15 Comprehensive Master Plan Rewrite City of Taylor

BID OPENING DATE - Tuesday, September 1, 2026

CITY OF TAYLOR

CITY CLERK’S OFFICE

23555 GODDARD ROAD

TAYLOR, MI 48180

Bidder Checklist

Have you remembered to:

1. Review all instructions, terms, conditions, and specifications to ensure your bid response complies

2. Prepare your price: products to be used and services to be rendered

3. Indicate whether you can meet the delivery date indicated on the cover sheet

4. Complete the “Cover Sheet”, sign and submit with bid package (for Submission by Mail or in Person)

5. Complete the “Service Representative” information in the Vendor Questionnaire and submit with bid package

6. Sign the “Insurance Requirements” document, submit with bid package

7. Complete the “Project Specification” page, sign and submit with bid package

8. Mark the envelope as indicated above? (for Submission by Mail or in Person)

9. Include an electronic copy of bid document (for Submission by Mail or in Person)

10. Included original “Bid Bond”, copy of original “Bid Bond” and self-addressed return envelope, as explained in

Special Terms and Conditions (if applicable)

Bidder’s Instructions

1. Addition of Terms and Conditions. Additional terms and conditions submitted with a bid response are of no effect unless accepted in writing by the Purchasing Department. Bids with any additional terms and conditions may be rejected as non-responsive.

2. Assistance to Bidders with a Disability. Bidders with a disability that need an accommodation must contact the

Purchasing Agent prior to the deadline for receipt of bids so that reasonable accommodation can be made.

3. Bid Held Firm. Bids are not awarded at the bid opening. Bid responses will be firm for 30 days, unless otherwise specified by the Purchasing Agent in writing.

https://procurement.opengov.com/portal/taylormi

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4. Bid Opening. All bids received by the time and date of the bid opening will be publicly opened by the City Clerks

Office, with the attendance of the Purchasing Agent at the location indicated on the cover sheet of this solicitation. Interested parties are invited to attend the bid opening.

5. Bid Results. Bid results will be posted to the City's eProcurement Portal at https://procurement.opengov.com/portal/taylormi. Bidders may also obtain bid results or arrange to review the bid file by contacting the Purchasing Department.

6. Corrections. The bidder’s authorized representative must initial any corrections and alterations (i.e. erasures, whiteouts, correction tape, etc.) made to the bid response. Those bid responses with corrections and alterations that are not initialed are subject to confirmation by the Purchasing Agent. Bidders may unsubmit and modify their responses at any point prior to the submittal deadline.

7. Definitions:

o Bidder Any person or firm submitting a competitive bid in response to a solicitation.

o Bid Results A summary of all bid responses received and the award results o Bid Response The executed document submitted by a bidder in response to a solicitation.

o Contractor Any person or firm having a contract with a governmental body.

o Solicitation The process of notifying prospective bidders that the City wishes to receive bids for furnishing goods and services.

8. Facsimile Bids. Bid responses faxed to the City will be rejected. Bids may be faxed to a third party who will put it in a properly-addressed envelope and deliver it to the Purchasing Department before the date and time specified in the solicitation.

9. Late Bids. It is the bidder’s responsibility to ensure that a bid response is electronically delivered prior to the date and time specified for the opening. Late bid responses will not be accepted and will be rejected regardless of the degree of lateness or the reason.

10. Multiple Bids. Bidders may not submit more than one bid in response to this solicitation. Each bid submitted must comply in all aspects with the bid requirements and these instructions.

11. New Equipment and Materials. Unless otherwise indicated in the detailed specifications of this solicitation, all equipment and materials shall be new and under current production for use in the United States.

12. Packaging. All commodities and equipment are to be delivered and packaged strongly and securely according to accepted commercial practices.

13. Prices, Currency. All prices must be in United States currency, (USD).

14. Pricing (Unit and Total Prices). The unit price is to be according to the unit of measurement specified in the solicitation. In the event of mathematical differences between the unit price and extended total, the unit price will prevail.

15. Prevailing Wages. If this project is determined to be subject to the Davis-Bacon Act (40 U.S.C. 3141 et seq.), the Contractor shall comply with all applicable labor-standards provisions in 29 CFR 5.5. The

Contractor must pay all laborers and mechanics no less than the most current prevailing wages and fringe benefits published in the applicable U.S. Department of Labor Wage Determination, included as

Attachment B. The Contractor shall submit weekly certified payrolls in accordance with 29 CFR 5.5(a)(3).

16. Protests. An interested party may protest the solicitation within seven days before the bid opening or protest the

Notice of Intent to Award within seven (7) days after receiving notice. Notice of award will be issued only to those bidders who submitted responses to this solicitation seven calendar days after award or issuance of the Notice of

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Intent to Award. It will be assumed that all interested parties knew or should have known all the facts surrounding the award.

17. Questions and Clarifications. All questions and requests for clarification regarding this solicitation must be submitted electronically through the City's eProcurement Portal. The requirements of this solicitation can only be altered by written amendment of the solicitation. Verbal communications from whatever source are of no effect. Questions must be received by the deadline specified on the cover sheet to allow the Purchasing Agent to issue any needed amendments in sufficient time before the bid opening date.

18. Review of the Bids. After the bid opening, bids become subject to the State of Michigan public records laws. Interested parties may request public information and make arrangements to review the bid file by contacting the City Clerk’s Office during normal working hours, between 9:00 a.m. and 5:00 pm., Monday through

Friday, excluding holidays.

19. Rejection. The City reserves the right to reject any and all bids in whole or in part. Bid responses will be rejected if:

o The bid response is not legible.

o The bid response is not completed as requested.

o The bid response is faxed to the City.

o The bid response is not responsive to the specifications or other requirements of the solicitation.

o The bid response is received after the time and date specified.

o The bidder was required to be registered as an approved vendor by the deadline for receipt of bids, and failed to do so.

o The bidder is determined to be not responsible, in accordance with Section 3 of the City of Taylor, Purchasing

Policy.

o If the bidder submits a response electronically and physically, the physical bid will take precedence and the electronic submittal will be rejected.

20. Signature (for physical submittals only). The bidder submitting the bid response or that bidder’s duly authorized agent or representative must sign the bid response manually in ink. The name and title of the person signing the bid response must be typed or printed below the signature.

21. Specifications, Brand Name or Equivalent. Unless otherwise indicated in the detailed specifications of this solicitation, the use of a specific brand name or make/model is for illustrative purposes only, and the City will consider equivalent products. If a commodity or service put forth by a bidder is rejected as not being equivalent, the Purchasing Agent will notify the bidder of the rejection.

22. Specifications, Compliance. All bids submitted in response to this Invitation for Bid must comply with the specifications contained herein, and the successful bidder will be held responsible. Noncompliance with specifications is grounds for rejection of the bid response. Bidders who desire to submit commodities or services that deviate from these specifications or have any objections to the specifications stated herein must contact the

Purchasing Agent in writing as soon as possible, so the Purchasing Agent can determine whether the specifications need to be amended.

23. Taxes. The City does not pay sales tax or federal excise tax. The federal tax-free transaction number and City sales tax exemption number is 38-6006926. The Purchasing Department will furnish a tax exempt certificate upon request.

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24. Withdrawal or changes to a bid response prior to the bid opening date and time. Before the bid opening date and time, the bidder’s authorized representative may withdraw or change a bid response through the City's eProcurement Portal or by making a written request to the Purchasing Agent if submitting a physical response.

25. Withdrawals after the bid opening date and time. After the opening, no changes may be made to the bid response. The bidder may make a written request to withdraw the bid response, subject to approval by the

Purchasing Department. Bidders repeatedly withdrawing bids after the opening date may be removed from the

City bidders list.

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General Contract Terms and Conditions

1. Affirmative Action. The contractor will take affirmative action in complying with all Federal and State requirements concerning fair employment and employment of the handicapped, and concerning the treatment of all employees without regard to race, color, religion, sex, national origin or physical handicap.

2. Applicable Law and Venue. This contract is governed by and construed in accordance with the laws of the

State of Michigan. Any action to enforce this contract must be brought in the District Court of Wayne County, Michigan.

3. Assignments and Subcontracts. The contractor may not assign or otherwise transfer or delegate any right or duty without the City’s express written consent. However, the contractor may enter into subcontracts provided that any such subcontractor acknowledges the binding nature of this contract and incorporates this contract, including any attachments. The contractor is solely responsible for the performance of any subcontractor. The contractor shall not have the authority to contract for or incur obligations on behalf of the City.

4. Binding Contract. The acceptance of a bid response in writing by the Purchasing Department or Entity constitutes a contract between the bidder and the City. Written acceptance from the Purchasing Department or

Entity will be in the form of a purchase order, notification of award, or contract. Any oral agreement or arrangement by a bidder with a City employee or Purchasing Department or Entity will have no force or effect unless reduced to writing.

5. Compliance with Laws. The contractor must, in performance of work under this contract, fully comply with all applicable federal, state, or local laws, rules and regulations, including Title VI of the Civil Rights Act of 1964. Any subletting or subcontracting by the contractor subjects subcontractors to the same provision.

6. Compliance With Public Records Law. The contractor understands that, except for disclosures prohibited under state open records laws related to confidentiality, in MCL §Act 442 of 1976 et seq., the City must disclose to the public upon request any records it receives from contractor. The contractor further understands that any records which are obtained or generated by the contractor under this contract, except for records that are confidential under in MCL §Act 442 of 1976 et seq., may, under certain circumstances, be open to the public upon request under the Taylor open records law. The contractor agrees to contact the City immediately upon receiving a request for information under the open records law and to comply with the City’s instructions on how to respond to the request. Bid responses are exempt records until the time and date of the bid opening.

7. Confidentiality. The contractor agrees not to use or disclose any information it receives from the City under this contract that the City has previously identified as confidential or exempt from mandatory public disclosure except as necessary to carry out the purposes of this contract or as authorized in advance by the City. The City agrees not to disclose any information it receives from the contractor that has previously been identified as confidential and which the City determines in its sole discretion is protected from mandatory public disclosure under a specific exception to the State public records law, in MCL §Act 442 of 1976 et seq.. The duty of the City and the contractor to maintain confidentiality of information under this section continues beyond the term of this contract, or any extensions or renewals of it.

8. Contract Amendment. After a binding contract has been entered into, no changes (i.e. substitution of product or a price adjustment) may be made, unless prior written approval has been obtained from the Purchasing

Department or Entity.

9. Inspection and investigations. The City reserves the right to conduct inspections and investigations related to the bidder and offered commodities or services, including but not limited to the firm, its facility, personnel, qualifications, and the commodities and/or services offered to make determinations regarding compliance with the bid requirements and responsibility of the bidder.

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10. Material and Workmanship. All material and workmanship shall be subject to inspection and testing by the City either at: the point of manufacturer, place of storage, or upon receipt.

11. Payment Terms. Payment will normally be made within thirty days after delivery and acceptance of commodities or services under this contract and receipt of a correct invoice. The city issued purchase order number shall be the primary identification number utilized by the city in the tracking of orders and processing of payments. A vendor’s failure to comply with the following two actions could result in a delay of payment. (1)

Vendors are required to visibly place the city issued purchase order number on the invoice, (2) Vendors are required to submit the invoice directly to Central Purchasing.

12. Termination for lack of funding or authority. This contract shall become null and void, in total or in part, should the City Council of the City of Taylor fail to appropriate funds for any or all departments, which are committed to the terms of this contract. Any such contract termination shall be at no cost to the City.

13. Termination of Contract

a. Termination without Cause. This contract may be terminated by mutual consent of both parties, or by either party upon 30 days' written notice.

b. Termination for Lack of Funding or Authority. The City may terminate this contract effective upon delivery of written notice to the contractor, or on any later date stated in the notice, under any of the following conditions:

I. If funding from federal, state, county, city, or other sources is not obtained and continued at levels sufficient to allow for purchase of the services or supplies in the indicated quantities or term. The contract may be modified by agreement of the parties in writing to accommodate a reduction in funds.

II. If federal, state or local laws or rules are modified or interpreted in a way that the services are no longer allowable or appropriate for purchase under this contract or are no longer eligible for the funding proposed for payments authorized by this contract.

III. If any license, permit or certificate required by law or rule, or by the terms of this contract, is for any reason denied, revoked, suspended or not renewed.

Termination of this contract under this subsection is without prejudice to any obligations or liabilities of either party already accrued prior to termination.

c. Termination for Cause. The City by written notice of default to the contractor may terminate the whole or any part of this contract:

I. Fails to begin the work within the time specified in the Contract;

II. Fails to perform the work with sufficient workers and equipment or with sufficient materials to assure the prompt completion of said work;

III. Fails to perform the work in accordance with contract requirements or refuses to remove and replace rejected materials or unacceptable work;

IV. Discontinues the work;

V. Fails to resume work which has been discontinued within a reasonable time after notice to do so;

VI. Becomes insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency;

VII. Allows any final judgement to remain unsatisfied for a period of 10 days;

VIII. Fails to comply with contract requirements regarding minimum wage payments;

IX. Is a party to fraud; or

X. For any other cause whatsoever, fails to carry on the work in an acceptable manner.

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d. Termination, Deliveries. If the contract is terminated for any reason, the contractor is responsible for delivery of all commodities and services ordered prior to the termination, unless those orders had been canceled by the

Purchasing Department or Entity

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Special Terms and Conditions

1. Award/Evaluation.

All proposals will be evaluated based on the below criteria by the project manager or designee. The City’s intent is to select the best possible service/product at the lowest economical cost and will be the sole judge of the proposal contents.

• The proposed fee for the project

• Proposer’s demonstrated experience with similar projects

• The quality and type of product proposed

• The thoroughness of material submitted, including proposed work plan

• Estimated installation date

• Any other considerations deemed pertinent to the City

Award is based on All or None, but City reserves the right to award by line item based on budget.

2. Bid Selection.

The bid winner will be selected following the applicable process under Section 4.8.12, Bid Evaluation of the Purchasing

Policy (https://www.cityoftaylor.com/155/Purchasing#docaccess-

9da064ed60697d472ca0882f174675bb4d9c3578aefe41bf9ec1c3a840e0403e).

3. Pre-Qualification.

In Compliance with Section 3.4 of the City Purchasing Policy Manual, the requesting department may require the prequalification of vendors for the Formal Bid. The prequalification process may add up to four weeks.

4. Bid Surety.

Each bid response must include a five (5) percent bid surety for the total of the project, either in the form of:

• a certified check

• a bank cashier's check

• a money order

• a corporate surety bond from a surety company authorized to do business in the City of Taylor

Each bid response must also include a copy of the original bid bond as well as a self-addressed return envelope. Bid sureties of the non-successful bidders that are in the form of a certified check, bank cashier’s check or a money order will be returned upon determination of award. The bid surety of the successful bidder(s) will be returned upon the receipt of a completed contract bond and its approval by the City.

5. Bid Calculation:

In the event that the bid is generated based on single unit price, the Bid Bond and Performance Bond will be defined by the Central Purchasing Department based on historical data.

6. Contract Term

This Contract shall have an initial term of one (1) year from the date of execution, with two (2) options to renew for additional one (1) year terms, exercisable at the sole discretion of the City.

7. Delivery.

The contractor shall deliver commodities and services ordered under this contract as follows:

https://www.cityoftaylor.com/155/Purchasing#docaccess-9da064ed60697d472ca0882f174675bb4d9c3578aefe41bf9ec1c3a840e0403e https://www.cityoftaylor.com/155/Purchasing#docaccess-9da064ed60697d472ca0882f174675bb4d9c3578aefe41bf9ec1c3a840e0403e

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• Delivery must be made within 30 Days (unless noted otherwise in the Scope of Work) after the contractor receives an order from the Purchasing Department or entity by issuance of a purchase order or use of a purchasing card.

If delivery requirements cannot be met within the specified time, the bidder must notify the Purchasing Department in writing of the delay and the approximate date delivery may be expected.

8. F.O.B. Point and Freight.

Delivery and passage of title under this contract shall be as follows:

• Delivery will be F.O.B. Destination to the location specified on the cover page of the solicitation. The freight is to be included in the price of the products. Title will pass to Purchasing Department or entity upon delivery to the specified destination.

9. Descriptive Literature.

The bidder’s response must include descriptive literature or detailed manufacturer’s specifications for the specific equipment or commodities being offered. Bidders are instructed to clearly mark the literature information that demonstrates compliance with the specification.

10. Estimated Volume.

Estimates are not to be considered as either a minimum or maximum, but rather an estimate based upon past and anticipated usage. The contractor or contractors will be required to furnish actual requirements upon receipt of an order. This contract will not include items of a similar nature, which must be bought for emergency use.

11. Indemnification and Insurance Requirements.

Bidders must review the attached Risk Management Appendix for indemnification and insurance requirements. The indemnification and insurance provisions are incorporated and made part of this solicitation and the resultant final contract. Objections to any of the provisions of the indemnification and insurance requirements must be made in writing to the attention of the Purchasing Agent by the time and date set for receipt of questions. No alteration of these provisions will be permitted without prior written approval from the Purchasing Department in consultation with the Taylor

Risk Management Director. Upon receipt of the Notice of Award, the successful bidder must obtain the required insurance coverage and provide the Purchasing Agent with proof of coverage prior to contract approval. The coverage must be satisfactory to the Purchasing Department, in consultation with the Taylor Risk Management Director. A bidder’s failure to provide evidence of insurance coverage is a material breach and grounds for withdrawal of the award or termination of the contract. Please see (Vendor Questionnaire).

12. Pricing.

Pricing under this contract shall be as follows:

Firm Fixed. The total bid price is to include all discounts and deductions, and is to be less federal and City taxes, for which exemption certificates will be furnished upon request. Pricing shall be firm for the period of the contract.

13. Purchasing Cards.

The Purchasing Department may place orders by issuance of a purchase order or may elect to place an order and make payment using a purchasing card. The contractor will accept a purchasing card without passing the processing fees for the purchase card back to the Purchasing Department or Entity.

14. Record of Sales.

The contractor must maintain records of sales under the contract and furnish volume of sales information to the

Purchasing Department within thirty (30) days upon written request of the Purchasing Department.

15. Reference Materials.

The contractor will be required to furnish and distribute catalogs and price lists to all using entities.

https://procurement.opengov.com/portal/taylormi/projects/290500/document?section=2797739

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16. Samples.

When applicable, samples of items offered in the bid response must be furnished at no cost to the City, including all shipping costs. All samples must be marked to show the bidder's name, the bid number and title, and the bid item number, and must be received by the Purchasing Department or City Department no later than the date and time listed in the Invitation for Bid. After the bid award, bidders may make arrangements for the return of any samples not destroyed in testing. However, the City reserves the right to retain the sample offered by the successful bidder until after delivery of commodities ordered from the contract. Any sample, not claimed by the deadline specified by the Purchasing

Department, becomes property of the City.

17. Servicing of the contract.

The contractor will be required to furnish not less than two (2) copies of catalogs, replacement data books, and price lists to using department. Also, the contractor will be required to provide qualified sales personnel to periodically visit using entities to provide assistance and guidance connected with contract item usage.

18. Service Representative.

The contractor must provide a dedicated service representative to provide support for this contract. The contractor shall provide the name and contact information for the service provider. During the contract period, the contractor shall notify the Purchasing Agent in the event the contractor’s service representative changes. Please enter this information in the

Vendor Questionnaire.

https://procurement.opengov.com/portal/taylormi/projects/290500/document?section=2797739

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Scope of Work

1. Comprehensive Master Plan Rewrite Scope

1. Introduction and Intent

The purpose of this document is to provide a framework for the development of proposals to assist in the rewrite of the Master Plan for City of Taylor. The updated plan will guide the City’s future growth, housing, resiliency, economic development, land use, and capital investments. The selected consultant will be responsible for leading and designing the public engagement process, and handling all statutory public notices and required mailings associated with plan review and adoption under Michigan law.

2. Background and Objective

The City of Taylor is located in the central portion of Wayne County, approximately 10 miles from the City of Detroit, along the eastern boundary of Wayne County Metropolitan Airport. It is surrounded by the cities of Allen Park, Dearborn Heights, Romulus, Southgate, and Brownstown Township. The City is home to the Wayne County Community College- Downriver Campus, Corewell Health Hospital Taylor, and the Southland Center. Taylor has strong ties to outdoor and indoor recreation with two (2) golf courses, Heritage Park (home to the Junior League World Series, a petting farm, botanical gardens, and a 41,000sq.ft. open air pavilion), Lange Park (33 acres, currently under construction) the Taylor Sportsplex, and many other recreation opportunities. It is the largest community downriver with a population of approximately 65,000 persons. The City’s Master Plan was adopted in 2009, and updated in 2014.

The expected resulting plan shall be user friendly to residents and implementable by the City. The final product should include an actionable and well-defined implementation matrix with phasing, responsible parties, and performance measures.

3. Scope of Services and Deliverables

The City anticipates the scope below; proposers may suggest alternatives based on experience:

1. Project Management/Kickoff

a. Facilitate a kickoff meeting with the Planning Commission representatives and City staff to confirm objectives, schedule, and point of contact.

b. Prepare project management plan with milestones and deliverables.

2. Existing Conditions and Trends

a. Review and reflect on the current Master Plan, Zoning Ordinance, and any other relevant documents.

b. Address land use compatibility, neighborhood reinvestment, housing choice, commercial and industrial strategies, mobility, and sustainability/resiliency.

c. Field reconnaissance and spatial analysis to identify opportunities and constraints.

3. Public Engagement

a. Design and implement an inclusive public engagement plan, including a project website/online hub, surveys, stakeholder interviews, focus groups, pop-up events, and at least two community workshops/open houses.

b. Plan, staff, and facilitate all engagement activities; provide materials (print and digital), meeting notices, and recordkeeping (sign-in sheets, summaries).

4. Statutory Notices & Mailings

a. Prepare and manage all required notices, mailings, and postings for Planning Commission and City Council reviews and public hearings, consistent with the Michigan Planning Enabling Act (MPEA) and City procedures.

b. Coordinate with City Staff to ensure proper timing, mailing lists, and meeting logistics.

5. Plan Development

a. Draft plan chapters.

b. Prepare future land use map and supporting design/compatibility guidelines.

c. Provide references to zoning updates needed for implementation.

I. Focus should be placed on the following districts/corridors: Eureka Way (Southland Center, currently undergoing corridor improvements), Goddard Rd (DDA), Telegraph Rd, and Van Born Rd. Identifying strategies for community identity, connectivity, aging in place, and community art.

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6. Implementation and Adoption

a. Develop Implementation Matrix with actions, responsible parties, potential partners, potential funding sources, and suggested phasing.

b. Prepare draft and final plan documents with incorporation of staff and public comments.

c. Present to both the Planning Commission and City Council during review and adoption.

d. Deliver all final products in print ready PDF and native editable formats, including GIS data for maps/layers, and pictures, graphs, and renderings.

The Consultant shall provide the following deliverables:

• Project Management Plan

• Public Engagement Plan and summaries

• Existing Conditions/Opportunities Summary

• All required postings, mailings, and notices

• Draft Master Plan for staff/Commission/Council review

• Final Master Plan (native format; print-ready PDF; accessible web PDF; 10 bound paper copies)

• GIS data and high-resolution graphics, all raw data

• Implementation Matrix

• Presentation decks and materials for public meetings

4. Optional Services (Separate Line Item)

The Consultant may provide pricing for:

• Housing Market Study

• Retail Market Study

• Zoning Ordinance Rewrite

• Additional meetings beyond the base scope

5. Targeted Milestones

• Consultant Selection and Contract Execution – September 2026

• Project Kickoff – October 2026

• Community Engagement 1 – November 2026 – February 2027

• Existing Conditions and Opportunities Summary Delivered - March 2027

• Community Engagement 2 – April – July 2027

• Public Review Draft Release – September 2027

• Planning Commission Public Hearing – January 2028

• City Council Adoption – March 2028

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Evaluation Criteria

No. Evaluation Criteria Scoring Method Weight (Points)

1. Cost Proposal Reward Low Cost 10 (20% of Total)

2. Proposer’s demonstrated experience with similar projects Points Based 10

(20% of Total)

3. The quality and type of product proposed Points Based 10

(20% of Total)

4. The thoroughness of material submitted, including proposed work plan

Points Based 10 (20% of Total)

5. Estimated installation date Points Based 10 (20% of Total)

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Cost Proposal

Line Item Description Quantity Unit of

Measure

Unit Cost Total

1 Plan Rewrite 1 Project

TOTAL

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Vendor Questionnaire

1. Please upload your proposal here*

*Response required

2. Federal ID or Social Security Number?*

*Response required

3. Service Representative*

Please provide the following contact information of the service representative

Name Of Service Representative:

Address Of Service Rep:

City, State & Zip Code

Phone Number:

Toll Free Number:

Fax Number:

E-Mail Address:

*Response required

4. Debarment & Suspension Acknowledgement*

Has the bidding entity, or any of its principals, officers, or owners, ever been debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any local, state, or federal governmental agency?

☐ Yes

☐ No

*Response required

When equals "Yes"

If yes, please provide a detailed explanation including the agency name, date, reason for debarment, and current status*

*Response required

5. Insurance and Indemnification Requirements*

THE FOLLOWING INSURANCE AND INDEMNIFICATION REQUIREMENTS CAN NOT BE SATISFIED WITH YOUR

USUAL "CERTIFICATE OF INSURANCE"

Please read these requirements prior to issuing any documents.

Special attention should be paid to item "E"

By acknowledging, you agree to the below insurance and indemnification requirements:

CATEGORY IV

Contractors Doing Work for the City of Taylor

IN CONSIDERATION OF THE CITY OF TAYLOR RETAINING THE CONTRACTOR FOR THE WORK TO BE

PERFORMED FOR THE PROJECT, THE AUTHORIZED REPRESENTATIVE ACCEPTS AND AGREES TO COMPLY

WITH THE FOLLOWING INSURANCE AND INDEMNIFICATION REQUIREMENTS FOR THE WORK:

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1. General Liability Coverage

A. Minimum Limits: $1,000,000 per occurrence; $2,000,000 aggregate.

B. Inclusions: Must include products & completed operations coverage.

C. Fire Legal Coverage: $100,000 for projects involving a City-owned structure.

2. Automobile Liability Coverage

A. Minimum Limits: $1,000,000 combined single limit.

3. Workers Compensation Coverage

A. Minimum Employers Liability Limits: $100,000 each accident; $500,000 disease policy limit; $100,000 disease each employee

4. The insurance carrier must have an A.M. Best rating of A-, VII or better.

5. The City of Taylor must be made an additional insured on all General Liability Policies by using one of the following methods:

A. If a written contract is signed and the policy contains a "Blanket Additional Insured" endorsement, a Certificate of Insurance (COI) stating this is included will be acceptable. The endorsement must state that it is primary and the additional insured's insurance coverages are non-contributory. If not stated, a "Waiver of

Subrogation" is required.

B. A standard COI and endorsement CG 2026 (or equivalent) showing the following language is acceptable:

"The City of Taylor, and its Officials, Officers, Agents, Representatives, Employees, Boards, Commissions, and Volunteers are named as additional insured parties and this coverage shall be considered to be primary coverage to these additional insureds and the City of Taylor's insurance coverage is non-contributory".

6. The Description of Operation section of the COI must describe the project, event, service, etc.

7. If the Risk Management Committee determines exposure is greater than anticipated, additional requirements may apply:

A. Owners Protective Liability: Minimum Limit of Liability in the amount of $1,000,000 per occurrence;

$2,000,000 aggregate.

B. Higher limits of liability and/or higher A.M. Best Ratings, subject to City Council approval.

8. The Contractor shall save harmless, indemnify and defend the City of Taylor and its officials, agents, officers, employees, and representatives from and against any and all claims, actions, losses, liabilities, injuries, damages, expenses, and attorney fees which arise out of or involve the performance of the work or the completion of the work for this project.

☐ Please confirm

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6. Please upload your Certificate of Insurance here*

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7. Please upload your W9 here*

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8. Please upload your bid surety here*

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9. References*

Please include 3 references for similar projects you've completed in the past

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10. Title VI Acknowledgement*

During the performance of this contract, the contractor, for itself, its assignees and successors, in interest (hereinafter referred to as the "contractor") agrees, as follows:

1. Compliance with Regulations: The contractor shall comply with Regulations relative to nondiscrimination in

Federally-assisted programs of the Department of Transportation, Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time (hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this contract.

2. Nondiscrimination: The contractor, with regard to the work performed by it during the contract, shall not discriminate on the grounds of race, color, sex, or national origin in the selection, retention, and treatment of subcontractors, including procurements of materials in the discrimination prohibited by Section 21.5 of the

Regulation, including employment practices when the contractor covers a program set for in Appendix B of the

Regulations.

3. Solicitation for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations either by competitive bidding or negotiation made by the contractor for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the contractor of the contractor's obligations under the contract and the Regulations relative to nondiscrimination on the grounds of race, color, or national origin.

4. Information and Reports: The contractor shall provide all information and reports required by the Regulations, or directives issues pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the State Highway Department or the Federal Highway

Administration to be pertinent to ascertain compliance with such Regulations or directives. Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish this information, the contractor shall so certify to the State Highway Department or the Federal Highway Administration, as appropriate, and shall set forth what efforts it has made to obtain the information.

5. Sanctions for Noncompliance: In the event the contractor's noncompliance with the nondiscrimination provisions of this contract, the State Highway Department shall impose such contract sanctions as it or the

Federal Highway Administration may determine to be appropriate, including, but not limited to:

A. Withholding payments to the contractor under the contract until the contractor complies and/or

B. Cancellation, termination or suspension of the contract, in whole or in part.

6. Incorporation of Provisions: The contractor shall include provisions of paragraphs (1) through (6) in every subcontract, including procurement of material and leases of equipment, unless exempt by the Regulations, or directives issued pursuant thereto. The contractor shall take such action with respect to any subcontract or procurement as the State Highway Department or the Federal Highway Administration may direct as a means of enforcing such provisions including sanctions for noncompliance: provided, however, that, in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or supplier as a result of such direction, the contractor may request the State Highway Department to enter into such litigation to protect the interests of the State, and, in addition, the contractor may request the United States to enter into such litigation to protect the interests of the United States.

☐ Please confirm

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11. Please upload any relevant licenses or certifications if applicable