Competitive Quote QUO-070726FD.pdf
PDF 115 KB Posted
- Solicitation number
- 320-QUO-070726FD
- Issued by
- Orange County, Sea Breeze CDP, North Carolina
About this file
This is a Competitive Request for Quotation (RFQ) issued by the City of Rocky Mount, North Carolina, Water Resources Department for the rebuild of a 30-inch M&H check valve for the Tar River Water Supply Reservoir Dam. The valve, which failed due to backward water leakage through the piping, has been removed, disassembled, and inspected by Charles R. Underwood Inc. and determined suitable for rebuilding rather than replacement. The scope of work includes fabricating and machining a new valve shaft, two bronze body bushings, a body seat ring, swing seat, gland bushings, and keys; machining and sleeving the valve body lid; extracting and replacing bolts; and reassembling and coating the rebuilt valve. The rebuilt valve must be delivered to the Tar River Reservoir Water Treatment Plant located at 4489 Leaston Road, Rocky Mount, North Carolina 27803. The RFQ was issued on July 7, 2026, with quotes due by July 22, 2026, at 2:00 PM. The valve is currently available for viewing by appointment at the CRU facility in Sanford, North Carolina. Contract completion is required within ninety calendar days of the notice to proceed.
Qualified respondents must demonstrate experience rebuilding large-diameter check valves of 24 inches or greater for municipal or public-sector water utilities and possess appropriate licensing and qualifications for machining, fabrication, and coating work. Quote submissions must include itemized pricing for labor, parts, materials, and equipment; estimated lead time and proposed delivery date; confirmation of relevant licensing and qualifications; and any exceptions or assumptions regarding the scope of work. The contract value is estimated to be under $30,000.00, classified as an informal service procurement. Award will be given to the lowest responsive, responsible vendor or in the best interest of the City, which reserves the right to reject any or all quotes. Questions regarding the scope of work should be directed to Fantashia.dickens@rockymountnc.gov prior to the quote due date, and inquiries about valve viewing should be directed to James Patterson at (919) 895-8306.
View the file
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
City of Rocky Mount – Water Resources
Competitive Request for Quotation (RFQ) – Informal Service (Under $30,000.00)
Rebuild 30-Inch M&H Check Valve – Tar River Water Supply Reservoir Dam
RFQ Number: QUO-070726FD
Issue Date: July 7, 2026
Quote Due Date: July 22, 2026, 2:00 PM
1. Purpose
The City's Engineering & Public Works Department is requesting a formal quote from qualified, licensed fabricators to rebuild a 30-inch M&H check valve for the Tar River Reservoir Dam Raw Water Intake.
The valve failed, causing water to leak backward through the piping. It was removed, disassembled, and inspected by Charles R. Underwood Inc. (CRU) and was determined to be in good condition for rebuilding rather than replacement.
Please provide a quote based strictly on the scope and requirements outlined below.
2. Compliance
All work shall be performed in accordance with applicable state and local procurement requirements, municipal purchasing standards, and generally accepted valve and pressure-piping repair practices.
3. Background / Valve Location
The failed valve is currently housed at the CRU facility, 2000 Boone Trail Road, Sanford, NC 27330, and is available for viewing by appointment with James Patterson at (919) 895-8306.
The Fabricator shall furnish all parts and materials, labor, supervision, equipment, and tools necessary to complete the work described below.
4. Scope of Work / Specifications
At a minimum, the selected Fabricator shall perform the following:
● Provide or fabricate and machine a new valve shaft
● Provide or fabricate and machine (2) new bronze body bushings
● Machine and sleeve the valve body lid
● Provide or fabricate and machine a new body seat ring
● Extract old bolts from the swing seat
● Machine swing seat flat and drill new bolt holes
● Provide or fabricate and machine a new swing seat
● Provide or fabricate and machine new gland bushings
● Fabricate and provide new keys
● Machine and remove old set screws in the armature
● Reassemble and coat the rebuilt valve
● Deliver the rebuilt valve to the Tar River Reservoir Water Treatment Plant, 4489 Leaston Rd., Rocky Mount, NC 27803 (City staff will offload using a City forklift)
5. Required Qualifications
● Demonstrated experience rebuilding large-diameter check valves (24-inch or greater) for municipal or public-sector water utilities
● Licensed and qualified to perform machining, fabrication, and coating work of this nature
● Ability to provide references for similar completed work
6. Deliverables
● Fully rebuilt and reassembled 30-inch M&H check valve, coated per manufacturer/industry standard
● All new/machined components as identified in the Scope of Work
● Delivery to the Tar River Reservoir Water Treatment Plant
● Documentation of work performed, including any inspection or QA/QC records
7. Quote Submission Requirements
Please include the following in your response:
● Itemized pricing for all labor, parts, materials, and equipment (lump sum or not-to-exceed amount)
● Estimated lead time/turnaround from receipt of the valve to completion
● Proposed delivery date to the Tar River Reservoir Water Treatment Plant
● Confirmation of licensing/qualifications relevant to this work
● Any exceptions, clarifications, or assumptions to the Scope of Work above
Submit via email to: Fantashia.dickens@rockymountnc.gov
8. Questions
All questions regarding the Scope of Work must be submitted via email to Fantashia.dickens@rockymountnc.gov before the due date.
Questions regarding viewing the valve should be directed to James Patterson at (919) 895-8306.
9. Schedule
The Fabricator shall complete all work described in this Scope of Work, including delivery of the rebuilt valve to the Tar River Reservoir Water Treatment Plant, within ninety (90) calendar days of the date of contract award/notice to proceed.
10. Award
The award will be given to the lowest responsive, responsible vendor or in the best interest of the City.
The City reserves the right to reject any or all quotes.
mailto:Fantashia.dickens@rockymountnc.gov mailto:Fantashia.dickens@rockymountnc.gov
File details come from the government source that posted it. Updated .