REQUEST FOR BIDS

Compact Utility Tractor

Requested by:

Lenawee Intermediate School District (LISD)

Adrian, Michigan

Issue Date: Monday, June 21, 2021

Due Date: Friday, July 9, 2021 @ 11:00 AM

The Lenawee Intermediate School District (LISD), located in Adrian, Michigan, seeks bids for the purchase or lease of one, new compact utility tractor for use by the school district.

The LISD maintains fleet identification numbers for governmental discounts. Please contact Tom

Kasefang at Tom.Kasefang@lisd.us for additional information, including the District’s numbers.

COMPACT UTILITY TRACTOR SPECIFICATIONS

The LISD seeks to purchase one, new compact utility tractor with the following minimum specifications:

1. Engine HP 38+

2. Engine PS 38+

3. Automatic transmission w/ forward and reverse

4. Category 1 hitch

5. Closed cab w/heat and A/C

6. Factory installed front loader w/bucket with minimum w/ 2,000+ lb. lift capacity

Respondents must include specification sheets and/or product marketing book(s) with their bid for the van specified and all alternates specified.

VEHICLE TITLES (PURCHASED VEHICLES)

A clean, non-encumbered (no liens) title listing the Lenawee Intermediate School District, 4107 N.

Adrian Highway, Michigan 49221 as the tractor’s owner must be delivered to the LISD with the tractor.

DELIVERY

Respondents are responsible for delivery of the tractor with all selected alternates to the LISD and are solely liable for any damage or loss to the tractor prior to delivery to and acceptance by LISD (FOB destination).

Respondents must be capable of delivering the tractor no later than September 1, 2021 (unless specifying a new build, in which case, respondent should propose the earliest possible delivery date).

For informational purposes only: LISD staff expect to recommend acceptance of the preferred bid(s) to the LISD Board of Education on August 2, 2021. If a bid is accepted, the LISD would be able to proceed with executing a sales agreement shortly thereafter.

mailto:Tom.Kasefang@lisd.us

WARRANTY

The selected respondent must provide the LISD with the manufacturer’s standard warranty (must be a minimum of three years, bumper-to-bumper) on the tractor and any alternate equipment selected by the

LISD. Respondents should provide the LISD with the costs of all available extended warranties for optional purchase by the LISD.

Respondents must include warranty information with their bid for the vehicles specified and all alternate equipment specified.

GENERAL CONDITIONS

The following general conditions are imposed on all proposals submitted in response to this RFB:

1. Respondent’s bid represents an offer to contract on the part of the responding party, and all proposed prices must remain in effect for at least ninety (90) days from the date of the bid opening.

2. The LISD is a public-school district and thus is exempt from any and all sales and/or service taxes. Do not include such taxes in the proposal figures. The LISD will furnish the successful bidder with tax exempt certificates upon request.

3. No respondent may withdraw a proposal after the actual date that bids are due except in case where a respondent demonstrates to the LISD’s satisfaction that a material and substantial mistake was made in preparing the bid, in which event the respondent has 24 hours after the date and time that bids were due to LISD to deliver to the LISD, a notice in writing that he/she desires to withdraw his/her proposal and stating the reasons therefore. Once a proposal is withdrawn, it may not be re-submitted.

4. The LISD reserves the right to waive any informalities or immaterial omissions or defects not involving price, time or changes in the work. In the case of error in the extension of prices in the bid or other arithmetical error, the unit price shall govern.

5. The LISD will not pay any costs incurred by respondent in preparing or submitting any bid in response to this RFB.

6. Any deviation from the specifications included in this RFB must be noted in the bid, and respondent must provide written rationale for the deviation.

7. The LISD reserves the right to split or abstract any or all bid proposals and award multiple contracts from the same quotation, based on price, availability and service when in its judgment it best serves the LISD.

8. The selected respondent will not be permitted to assign any agreement between the individual or firm and LISD, nor will the individual or firm be permitted to subcontract any services owed to

LISD, without first obtaining the expressed written consent of LISD.

9. The selected respondent must not discriminate against any employee or applicants for employment because of race, religion, color, national origin, handicap, age, or sex and will take affirmative action to insure that applicants are employed without regard to their race, religion, color, national origin, age, sex, height, weight, or marital status. Such action shall include, but not be limited to, the following: employment upgrading, demotion or transfer; recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.

10. The selected respondent will comply with all published rules, regulations, directives, and orders of the Michigan Civil Rights Commission relevant to Section 206, 1976 P.A. 453, as amended.

11. The LISD may conduct background checks on individuals who will be working on LISD property, due to the proximity to and potential for interaction with LISD students. As is permitted by applicable Federal and State law, LISD reserves the right to deny access to any individual(s) based upon the results of background checks.

12. The selected respondent will be expected to enter into a sales agreement with the LISD.

13. The selected respondent will be expected to comply with all applicable federal, state, and local laws in addition to applicable LISD Board policies which prohibit the possession or use of tobacco or alcohol or carrying any dangerous weapons on LISD property.

14. The selected vendor must not be currently debarred, suspended, or proposed for debarment by any federal entity. Submission of a bid in response to this request for bids represents respondent’s acknowledgement that respondent is not debarred, suspended, or proposed for debarment by any federal agency.

The preceding list is provided for informational purposes only and is in no way intended to be an exclusive list of the terms and conditions that may be imposed upon the responding firm by LISD through a sales agreement.

The LISD reserves the right to reject any and all bids received with or without cause and reserves the right to select the bid which is determined to be in the best interest of the LISD.

SUBMISSION REQUIREMENTS

Proposals submitted in response to this RFB are to follow the outline described below and must address all requested information. Any additional information that respondent wishes to include that is not specifically addressed below should be included in the appendix to the proposal. Respondents are encouraged to keep proposals brief and to the point.

A. COVER LETTER/TRANSMITTAL LETTER

Please include a cover letter signed by an individual having the authority to negotiate and execute contracts on behalf of the respondent.

The cover letter should identify any specific support, information, and other needs that may be requested of the LISD, and any existing or potential conflicts of interest that may arise through the provision of the goods described herein by respondent to LISD.

B. BID FORM

Respondents should complete the attached bid form in its entirety, including proposed fees for the provision of the goods requested in this RFB. Respondents proposing a lease arrangement must also provide the LISD with copies of all applicable lease agreements that the LISD would be expected to enter into.

C. SPECIFICATION SHEETS & PRODUCT MARKETING BOOKS

Respondents must include one specification sheet and/or product marketing book for each tractor and alternate equipment included in respondent’s bid.

D. WARRANTY INFORMATION

Respondents must include warranty information with their bid for the tractor(s) specified and all alternate equipment specified.

The following proposal forms are available on the LISD’s website bid page under the heading Proposal

Forms: http://www.lisd.us/bids.

E. MICHIGAN-BASED BUSINESS

Consistent with Michigan law, the LISD has adopted and implemented a policy that extends a preference to Michigan-based businesses submitting a proposal pursuant to this request for proposals. Solely for the purposes of determining the value of a bid for purposes of an award, the bid price of a Michigan-based business that is bidding in accord with this request for proposals shall be reduced by a factor of the lesser of 5% or $10,000. For all other purposes, the bid price shall remain as stated in the proposal.

In order to be considered for such a preference, a bidder must satisfy the definition of a Michigan-based business as found in MCL 18.1268 and shall provide a completed copy of the consent form affixed to this

RFB, as well as any additional consent necessary to permit LISD to verify the firms’ status as a

Michigan- based business through the Michigan Department of Treasury. Additional consent must be provided by the bidder with 24 hours of request by LISD. Failure to satisfy the statutory definition of a

Michigan- based business and/or failure to provide the necessary and/or additional consent to permit the

LISD to verify the proposer’s status as a Michigan-based business through the Michigan Department of

Treasury, shall result in the forfeiture of any preference for which the bidder may qualify, including, but not limited to the Michigan-based business preference.

Qualified firms should affix a completed copy of the attached Michigan-based business certification and verification form. (This form applies to Michigan-based businesses only.)

F. IRAN ECONOMIC SANCTIONS ACT COMPLIANCE

Respondents must include a completed copy of the attached Iran Economic Sanctions Act compliance form.

G. SUSPENDED OR DEBARRED VENDOR FORM

Respondents must include a completed copy of the attached suspended or debarred vendor form certifying that the bidder is not a federally suspended or debarred vendor.

H. CONFLICT OF INTEREST FORM

Respondents must include a completed copy of the attached conflict of interest form certifying that the respondent does not have a conflict of interest with any LISD Board member, staff member, or agent.

I. FAMILIAL DISCLOSURE FORM

Respondents must include a completed and notarized copy of the attached familial disclosure form disclosing any familial relationship that exists between an owner or any employee of the bidder and any member of the LISD Board of Education or the LISD Superintendent.

http://www.lisd.us/bids

All bids must be submitted to Tom Kasefang, Director of Facilities/Maintenance at 4107 N. Adrian

Highway, Adrian, Michigan 49221 or via email to Tom.Kasefang@lisd.us. Bids must be received by

LISD at or before 11:00 AM, Friday, July 9, 2021 local time. Proposals received after the deadline may be disqualified and not considered further at the sole discretion of LISD.

Questions and Addenda

Please direct all questions regarding this request for proposals to Tom Kasefang via email at

Tom.Kasefang@lisd.us. Questions will only be addressed via email so that responses can be shared with all interested parties in the form of addenda to the RFB. If you wish to receive a copy of addenda published, please email Tom.Kasefang@lisd.us requesting such. Any addenda will also be published to the LISD’s bid page at www.lisd.us/bids.

http://www.lisd.us/bids

LENAWEE INTERMEDIATE SCHOOL DISTRICT

VEHICLE

BID FORM

This offer has been prepared after our examination of the complete specifications, together with their related documents, and our examination of the conditions surrounding performance of the proposed work including the availability of materials, equipment, and labor. The undersigned submits the following offer to enter into a contract with the Lenawee Intermediate School

District and agrees to furnish all labor, material, equipment, and service to complete performance in accordance with this RFB:

Bidder’s Name: ________________________________________________________________

Bidder’s Address: ______________________________________________________________

Authorized Representative Name: _________________________________________________

Addenda

The undersigned acknowledges receipt of the following addenda and has included the cost thereof in the lump sum base bid:

No. 1, dated _________________________ No. 2, dated ____________________________

Michigan-based Business Form

Qualified firms should affix a completed copy of the attached Michigan-based business certification and verification form which is attached to this RFB. (This form applies to Michigan-based businesses only.)

Familial Disclosure Form

Respondents must include a completed copy of the attached LISD familial disclosure statement, which is attached as to this RFP. (This form must be completed and notarized even if no familial relationship exists.)

Compact Utility Tractor

Compact Utility Tractor: _________________________________________________________

Cost of the Tractor: ($_______________________)

Addition of Alternate One (rearview camera system): ($_______________________)

Total Tractor Cost with Alternate One: ($_______________________)

Lease Option (append additional sheets as necessary)

Initial Costs: ($_______________________)

Monthly Costs: ($_______________________)

Specify lease period and mileage limitations: ________________________________________

Respondent MUST attach to this bid form a detailed list of all goods to be provided (this should include an itemized list of the cost of all optional equipment requested by LISD). Failure to provide an itemized budget depicting all anticipated costs may result in rejection of respondent’s bid.

Authorized Representative Signature:

I certify that the information contained on this form is true and accurate and that the presentation of this information to the LISD represents an offer to contract and that acceptance by LISD of this offer will bind me to performance under the terms and conditions of the RFB. I also certify that my company is not currently debarred, suspended, or proposed for debarment by any federal entity.

Signature Date