Comp Memo Ext Data (6TX0982).pdf
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- Solicitation number
- 6TX0982
About this file
This is a Memo to File documenting the justification for a lease extension without full and open competition under the Simplified Lease Acquisition Threshold (SLAT).
The memo addresses lease number LTX15507 occupied by the Social Security Administration (SSA) at 4314 Wendover Street, Wichita Falls, Texas, with an expiration date of September 30, 2026. The government requires a 1-year, 3-month firm extension with an estimated net annual rent of $183,289.00. The extension is justified under GSAR 570.405 due to construction supply delays affecting the agency's planned relocation to new federally controlled space, which will not be ready by the current lease expiration date. The contracting officer documents that the lease extension is necessary on a mission-based rationale, as the agency's operations at this unique location cannot be satisfied through alternative locations. While cost-based rationale is also cited—noting that extensions avoid holdover tenancy costs and that relocation costs cannot be reasonably recovered through full and open competition for a separate short-term lease—the primary justification focuses on the agency's inability to vacate the premises due to unexpected construction delays beyond its control. The memo was approved by Kacy Cameron on September 29, 2026.
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Text version
Memo to File
Project Number: 6TX0982
Documentation to Explain the Absence of Competition – Lease Extension Within SLAT
Lease number LTX15507 occupied by SSA, located at 4314 WENDOVER ST , WICHITA FALLS, TX will expire on September 30, 2026. It has been determined that the government requires an extension for 1 year, 3 months firm, as noted in the Acquisition Plan located in the lease file.
The estimated net annual rent of this action is $183,289.00, which is within the Simplified Lease Acquisition Threshold (SLAT).
The decision to pursue a lease extension is supported by GSAR 570.405.
The agency occupying the leased space is scheduled to move into other Federally controlled space, but encounters unexpected delays in preparing the new space for occupancy
The government encounters unexpected delays outside of its control in acquiring replacement space
The government is consolidating various agencies and the contracting officer needs to extend the terms of some leases to establish a common expiration date
The agency occupying the space has encountered delays in planning for a potential relocation to other federally controlled space due to documented organizational, financial, or other uncertainties
This extension for a lease below the simplified lease acquisition threshold is necessary as:
Cost based rationale
Lease extensions represent short-term contracting actions which are necessary to protect the occupancy rights of the government when the government cannot vacate the premises by the expiration of the existing contract term.
Extensions avoid the costs associated with holdover tenancies. Additionally, the government cannot reasonably expect to recover the costs associated with relocation of the tenant agency through full and open competition of a separate short-term lease to cover the term of this extension.
Mission based rationale
The agency’s mission for this location requires a unique location and cannot be satisfied through any alternative locations. The agency’s mission and justification for a unique location is summarized below:
The agency is relocating and has experienced construction supply delays and the new space will not be ready by lease expiration.
Approved:
Kacy Cameron Date
9/29/2026
File details come from the government source that posted it. Updated .