Comp Memo (4OH0449) REDACTED_Redacted.pdf
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- Solicitation number
- 4OH0449
About this file
This document is a Memo to File justifying a 10-month lease extension for the Department of Defense Defense Contract Audit Agency (DOD DCAA) office located at 2970 Presidential Drive, Fairborn, OH. The lease is set to expire on September 30, 2024.
The extension is necessary due to unexpected delays in the agency's relocation to other federally-controlled space. The estimated annual rent for the 10-month extension is within the Simplified Lease Acquisition Threshold (SLAT). The justification cites cost and mission-based rationale, including the need to avoid holdover tenant costs and the agency's unique location requirements. The related federal contract opportunity is a Limited/Sole Source Justification for Other Than Full and Open Competition for the 10-month lease extension under contract GS-05P-LOH19000, which was awarded to an unknown vendor on October 16, 2024. The contracting agency is the General Services Administration Public Buildings Service Region 5.
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Text version
Memo to File
Project Number: 4OH0449
Documentation to Explain the Absence of Competition – Lease Extension Within SLAT
Lease number LOH19000 occupied by DOD DCAA, located at 2970 PRESIDENTIAL DR , FAIRBORN, OH will expire on September 30, 2024. It has been determined that the government requires an extension for 10 months as noted in the Acquisition Plan located in the lease file.
The estimated net annual rent of this action is $ , which is within the Simplified Lease Acquisition Threshold (SLAT).
The decision to pursue a lease extension is supported by GSAR 570.405.
The agency occupying the leased space is scheduled to move into other Federally controlled space, but encounters unexpected delays in preparing the new space for occupancy
The government encounters unexpected delays outside of its control in acquiring replacement space
The government is consolidating various agencies and the contracting officer needs to extend the terms of some leases to establish a common expiration date
The agency occupying the space has encountered delays in planning for a potential relocation to other federally controlled space due to documented organizational, financial, or other uncertainties
This extension for a lease below the simplified lease acquisition threshold is necessary as:
Cost based rationale
Lease extensions represent short-term contracting actions which are necessary to protect the occupancy rights of the government when the government cannot vacate the premises by the expiration of the existing contract term.
Extensions avoid the costs associated with holdover tenancies. Additionally, the government cannot reasonably expect to recover the costs associated with relocation of the tenant agency through full and open competition of a separate short-term lease to cover the term of this extension.
Mission based rationale
The agency’s mission for this location requires a unique location and cannot be satisfied through any alternative locations. The agency’s mission and justification for a unique location is summarized below:
Prepared & Approved By:
Matthew Sermont Date
File details come from the government source that posted it. Updated .