REQUEST FOR PROPOSALS

2027-A-307

COMMUNITY REDEVELOPMENT AGENCY (CRA) MASTER PLAN

UPDATE

City of Apopka

120 E Main St.

Apopka, FL 32703

RELEASE DATE: November 8, 2026

DEADLINE FOR QUESTIONS: November 19, 2026

RESPONSE DEADLINE: December 3, 2026, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

Request for Proposals #2027-A-307 Title: Community Redevelopment Agency (CRA) Master Plan Update https://secure.procurenow.com/portal/apopka https://secure.procurenow.com/portal/%7bproject.government.code%7d

City of Apopka

REQUEST FOR PROPOSALS

Community Redevelopment Agency (CRA) Master Plan Update

I. Introduction II. Scope of Services

III. Submittal Content IV. Evaluation Criteria V. Insurance Requirements and Indemnification

VI. Terms and Conditions VII. Pricing Proposal

VIII. Firm Response

Attachments:

A - Apopka CRA Plan 2017

B - CRA Annual Report 2025

C - CRA Plan June 1993 reduced MB

1. Introduction

1.1. Summary

The City of Apopka is seeking qualified consulting firms, with a minimum of fifteen (15) years experience, to assist its Community Redevelopment Agency (CRA) with the update of its CRA Master Redevelopment

Plan. The purpose of this effort is to create a forward-looking, implementable strategy that reflects current market conditions, redevelopment opportunities, infrastructure needs, community priorities, and evolving economic trends within the CRA district. The updated plan will serve as a guiding framework for future public and private investment, redevelopment initiatives, capital improvements, and policy direction (see attachments A, B, and C).

The CRA is particularly interested in innovative and multidisciplinary firms with experience in redevelopment planning, economic development, urban design, market analysis, placemaking, and community engagement. The selected consultant will be expected to evaluate existing conditions, identify catalytic redevelopment opportunities, develop actionable implementation strategies, and help establish a cohesive vision that strengthens district identity, encourages investment, and enhances quality of life for residents and businesses alike.

This project presents an opportunity to help shape the future of one of Central Florida’s growing communities through strategic redevelopment planning that balances economic growth, neighborhood revitalization, mobility, housing, infrastructure, and long-term sustainability. The CRA welcomes creative approaches and visionary ideas that can support transformative yet achievable outcomes for the district and community.

1.2. Background

The City of Apopka Community Redevelopment Agency (CRA) was established in 1993 pursuant to

Resolution No. 9316 and Ordinance No. 783 for the purpose of addressing conditions of blight, encouraging redevelopment and reinvestment, improving infrastructure, and enhancing economic vitality within designated redevelopment areas. Since its creation, the CRA has served as a catalyst for community revitalization through public investment, redevelopment initiatives, housing and business assistance programs, infrastructure improvements, and strategic partnerships.

The CRA’s current Master Redevelopment Plan was last comprehensively updated in 2017. Since that time, the City and CRA have experienced significant changes in market conditions, development patterns, infrastructure needs, economic opportunities, and community priorities. Additionally, redevelopment trends, emerging industries, housing demands, placemaking strategies, and statutory requirements continue to evolve, necessitating a refreshed and forward-looking planning framework.

Industry best practices recommend that redevelopment and master planning documents be updated approximately every five to six years to ensure alignment with current conditions, community vision, economic realities, and implementation priorities. As such, the CRA seeks to undertake a comprehensive update to its Master Redevelopment Plan to establish a strategic roadmap that guides future redevelopment, public investment, economic development, urban design, and community revitalization efforts over the coming years.

1.3. Contact Information

Suzanne Siu

Purchasing Administrator

150 E. 5th Street

Apopka, FL 32703

Email: ssiu@apopka.net

Phone: (407) 703-1600

Department:

Community Redevelopment Agency (CRA)

1.4. Timeline

Date Issued & Advertised November 8, 2026

Inquiry Deadline November 19, 2026, 11:55pm

E-Bid Submittal Deadline December 3, 2026, 2:00pm

Tentative Evaluation Committee Meeting December 10, 2026

Tentative City Commission Approval January 6, 2027 mailto:ssiu@apopka.net tel:(407)703-1600

2. Scope of Services

2.1. Overview

The City of Apopka is accepting proposals from qualified reputable contractors who are licensed, and insured to perform the described work within Orange County, Florida. The Awarded Firm shall meet or exceed all terms, conditions and specifications of the City of Apopka.

2.2. Scope of Services

CRA Master Redevelopment Plan Update

The selected consultant shall provide professional planning, urban design, economic development, market analysis, transportation, public engagement, and redevelopment consulting services necessary to prepare a comprehensive update to the CRA Master Redevelopment Plan. The updated plan shall establish a strategic and implementable vision for redevelopment, economic growth, infrastructure investment, placemaking, mobility, and community enhancement within the CRA district.

The scope of work shall include, but not necessarily be limited to, the following components:

A. Existing Conditions Assessment

• Review and evaluate existing CRA plans, studies, policies, demographics, infrastructure conditions, land use patterns, market conditions, mobility systems, and redevelopment initiatives

• Identify current strengths, challenges, redevelopment barriers, and opportunity areas within the CRA district

• Conduct analysis of district corridors, gateways, commercial areas, neighborhoods, parks, and underutilized or redevelopment-ready sites

• Evaluate current economic conditions and redevelopment trends impacting the CRA area

B. Community & Stakeholder Engagement

• Develop and implement a comprehensive public engagement strategy

• Facilitate stakeholder interviews, workshops, public meetings, focus groups, and community outreach activities

• Engage residents, businesses, property owners, developers, institutions, youth, and community organizations in the planning process

• Incorporate community feedback into redevelopment strategies and implementation priorities

C. Corridor & District Redevelopment Strategies

• Develop redevelopment strategies for key CRA corridors and activity centers

• Identify opportunities for mixed-use, commercial, residential, and catalytic redevelopment projects

• Establish corridor identities, branding opportunities, gateway enhancements, and district character concepts

• Evaluate opportunities for creation of design districts and development standards to improve aesthetics, walkability, and redevelopment quality

D. Mobility & Transportation Planning

• Evaluate multimodal transportation conditions and connectivity within the CRA area

• Assess opportunities for microtransit solutions, circulator services, mobility hubs, pedestrian connectivity, bicycle infrastructure, and first/last-mile transportation strategies

• Identify improvements that enhance accessibility, connectivity, safety, and economic activity

• Develop recommendations supporting walkability, trail connectivity, downtown access, and transit-supportive redevelopment

E. Infrastructure & Capital Improvement Planning

• Identify infrastructure deficiencies and future capital improvement needs, including roadway, sidewalk, lighting, drainage, utilities, streetscape, and public realm improvements

• Prioritize infrastructure investments that support redevelopment readiness and economic growth

• Develop conceptual infrastructure improvement projects and implementation strategies

• Identify potential funding opportunities and partnership strategies for capital improvements

F. Economic Development, Commercial Recruitment & Business Growth

• Conduct market analysis and identify target industries aligned with the City’s economic development goals

• Develop strategies for commercial recruitment, business retention, entrepreneurship, and redevelopment-ready investment opportunities

• Identify opportunities for catalytic projects, adaptive reuse, innovation districts, and public-private partnerships (P3s)

• Recommend redevelopment incentives and economic development tools to encourage investment and revitalization

G. Downtown Activation & Placemaking

• Develop placemaking strategies that strengthen downtown identity, vibrancy, and destination appeal

• Identify opportunities for public art, cultural programming, historic interpretation, wayfinding, special events, outdoor activation, and pedestrian-oriented experiences

• Recommend strategies to increase downtown activity, support local businesses, and encourage community gathering spaces

• Develop concepts for branding, marketing, and district identity enhancements

• Preserve and celebrate the city's historic resources and cultural heritage, and promote opportunities for exceptional urban design, architecture, public art, and cultural installations.

• Create and incentivize opportunities for vibrant, accessible public spaces, including those that strengthen connections to and along main thoroughfares.

• Enhance the pedestrian experience and actively cultivate community well-being, while championing environmental sustainability and building a robust community with infrastructural resilience.

H. Parks, Recreation & Public Space Improvements

• Evaluate existing parks, recreational amenities, trails, open spaces, and public gathering areas within the CRA district

• Identify opportunities for park improvements, amenity upgrades, recreational expansion, connectivity, and enhanced usability

• Develop recommendations for activation of parks and public spaces to support community engagement and quality of life

• Explore opportunities for integration of green space and wellness-focused amenities into redevelopment efforts

I. Public Safety & Innovative Policing Initiatives

• Evaluate opportunities for innovative public safety and community policing strategies that support redevelopment and quality-of-life objectives

• Identify environmental design and placemaking approaches that improve safety and perception of safety

• Explore opportunities for community-oriented policing initiatives, technology integration, youth engagement, and collaborative public safety programs

• Develop recommendations that support safe, walkable, and activated redevelopment areas

J. Implementation Strategy

Consultant shall use a data-driven approach, leveraging advanced analytics and best practices. Consultant shall also ensure broad stakeholder engagement through public meetings, digital platforms and surveys and incorporate these diverse community perspectives into its work. The final Plan Update shall serve as a strategic framework guiding future development and investment while preserving the City’s unique identity and vision.

• Develop a phased implementation plan with short-term, mid-term, and long-term priorities

• Identify estimated project costs, potential funding mechanisms, partnership opportunities, and implementation responsibilities

• Establish measurable goals, performance metrics, and monitoring strategies

• Prepare a final Master Redevelopment Plan document suitable for adoption and long-term implementation

3. Submittal Content

3.1. Inquiries/Availability

Inquiries concerning Proposal Submittals shall be submitted in writing through the OpenGov

Question/Answer Tab via the City's e-Procurement portal, on or before, Thursday, November 19, 2026 by

11:55 pm. Please include the section title for each question, if applicable, in order to ensure that questions asked are responded to correctly. All questions submitted and answers provided shall be electronically distributed to Proposers following this solicitation on the City's e-Procurement Portal.

Respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents (above). Violation of this provision may be grounds for rejecting a response. SEE "CONE OF SILENCE" UNDER TERMS AND CONDITIONS!

Phone calls seeking additional information will not be accepted.

CONTACT WITH CITY PERSONNEL OTHER THAN THE PURCHASING ADMINISTRATOR OR DESIGNATED

REPRESENTATIVE, REGARDING THIS REQUEST FOR PROPOSAL MAY BE GROUNDS FOR ELIMINATION

FROM THE SELECTION PROCESS.

It is the Proposer’s responsibility to become familiar with and fully informed regarding the terms, conditions and specifications of this Solicitation Document. Lack of understanding and/or misinterpretation of any portions of this Solicitation Document shall not be cause for withdrawal of your proposal after opening or for subsequent protest of award. Proposers must contact the City of Apopka

BEFORE question due date should clarification be required. Requests for clarifications received after the deadline will not be accepted.

3.2. Addenda

Any addendum shall be posted on the City's e-Procurement Portal on OpenGov. Addenda notifications will be emailed to all persons on record as following this RFP. Failure of any proposer to receive any such addenda or interpretation shall not relieve such proposer from any obligation under their proposal as submitted. All addenda so issued shall become part of the contract documents.

3.3. Time & Location

Proposals must submitted electronically via the City's e-Procurement Portal, OpenGov by the due date and time listed in this solicitation.

It is the sole responsibility of the entity submitting the proposal to see that his/her Proposal Package is received at the proper time. Proposals “faxed”, hand delivered, mailed or emailed to the City shall not be accepted. Proposals received after the scheduled closing time for receipt of RFP’s will not be accepted.

The Owner reserves the right to reject any and all proposals and to waive any and all irregularity in any proposal.

3.4. Submittal Content

The submittal of a Statement of Proposal by the Proposer will be considered by the City as constituting an Offer by the Proposer to perform the required services. Respondents must meet the minimum requirements stated herein to qualify for consideration. If these minimum requirements are not met, please do not submit a response since it will be deemed by the City to be non-responsive.

3.5. Submittal Package

Submit this portion of the Request for Proposal as your firms Qualifications Package. Complete the following information exactly as shown including numbering and tabbing sections. This information is vital for the City to rate your firm, as your evaluation and ranking will be based on the information supplied below along with any other information required by the City.

Firms interested in performing the described services must display considerable relevant experience with the specified type of work outlined in the Scope of Services and should emphasize both the experience and capability of particular proposed personnel who will perform the work. Qualifying firms must have completed three (3) similarly sized and scoped assessments within the last five (5) years (please do not submit if these criteria cannot be fulfilled). Respondents should carefully read the information contained in this section. Proposals must contain the following information and be organized as specified herein:

A. Letter of Interest - The letter shall not exceed two (2) page, 8½” x 11”, and shall be on company letterhead.

B. Firm Profile - Shall not exceed ten (10) single-sided pages.

C. Qualifications & Experience of the Firm and Project Team - Shall not exceed forty-five (45) single-sided pages.

D. Response to the Understanding of the Scope of Services - General Scope, Overall Project

Approach, Methodology and Ability to Meet Timeline. Shall not exceed ten (10) single-sided pages.

E. Price Proposal.

3.6. Letter of Intrest

Firms' Letter of Interest and Availability to Undertake the Project. The introductory letter should not exceed two (2) page, 8½” X 11”. The letter shall be on company letterhead including the company name, address, phone number and fax number. The letter should be addressed to the Point of Contact referencing the RFP. The letter shall be signed, in original ink signature, by an authorized officer of the firm and should contain the following:

A. A statement of interest for the Project including a summary of key points describing the respondent’s unique qualifications as they pertain to this particular Project.

B. The availability and commitment of the firm.

C. The firm's city and state of its corporate headquarters. Also indicate if there is a local office being utilized if different from the headquarters.

3.7. Firm Profile

Firm shall provide a brief profile of the firm, including: A maximum of ten (10) single-sided pages.

A. A brief history of the business.

B. The organizational structure of the business.

C. Designation of the legal entity by which the business operates (i.e., sole proprietorship, partnership, limited liability partnership, corporation, limited liability corporation, etc.) including documentation from the appropriate state’s agency confirming the firm’s legal entity type. For non-Florida businesses, submit documentation from the state in which the business was formed and documentation from the State of Florida providing authorization to do business in the state of Florida.

D. A Florida Department of State, Division of Corporations’ Sunbiz report, available at www.sunbiz.org.

E. Active business venues (counties, states, etc.).

F. Present status and projected direction of the business.

G. The overall qualifications of the business to provide the services requested.

3.8. Qualification and Experience of the Firm and Project Team

Firms must demonstrate the following:

A. Qualifications and experience of the consultant team individually and collectively, in developing plans or studies, including examples of similar projects that have been successful. Experience in

Florida State with Community Redevelopment projects is a major priority. A minimum of 15-years experience is required.

B. Demonstrate experience in analysis of the fiscal impacts of Community Redevelopment.

C. Proposals shall only be considered from firms licensed/Certified and insured to do business in the

State of Florida, County of Orange; being regularly engaged in the business as described in this

RFP Packet; having performed work of similar size and scope; having sufficient financial support, manpower, and organization to ensure the satisfactory execution the project if awarded a contract under the terms and conditions herein stated; and are so situated as to assure prompt service.

D. The term “organization” as used herein, shall be construed to mean a fully equipped and well-established company, in-line with the best industry/business practices and standards and https://www.sunbiz.org/ determined by the City. The City reserves the right to request additional information prior to the award of the contract.

E. In order for the City to obtain the best quality of services in a reasonable period of time, the City reserves the right to reject proposals from Firms who are unable to meet the following requirements.

F. The Firm must have been incorporated, organized, and/or established for a period of at least fifteen (15) years.

G. The Firm must have successfully executed, as the Primary Consultant, at least three (3) projects similar in scope to this project within the last five (5) years.

H. The Firm must provide professional references from at least three (3) clients similarly situated to the City for which they performed the same services being requested in this solicitation.

I. The City may conduct such investigations as it deems necessary to assist in the evaluation of any proposals and to establish the capabilities of the Firms. Prior to award of a contract, the City reserves the right to request financial information from the pending Awarded Firm to assist in further review of that Firm's qualifications and capabilities and to verify whether the Firm has adequate financial capacity to meet the requirements of the Request for Proposals.

J. The Firm must be able to provide evidence of its ability and legal authorization to conduct business in the jurisdiction in which the project is located.

3.9. Understanding of the Scope of Services, Overall Project Approach, Methodology and Ability to Meet Timeline

Demonstrate the firm's ability to perform the requirements of the Scope of Services, Section 2 of this solicitation, by describing exactly how this will be accomplished, including the overall project approach, methodology and ability to meet the timeline. Shall not exceed ten (10) single-sided pages.

Your response must address each requirement listed in Section 2 in the order it is listed in that section.

3.10. Price Proposal

Please submit your price proposal as indicated in Section 7 of this solicitation

3.11. Evaluation Methodology & Selection Procedure

A selection committee will be established in order to review and evaluate all submittals in response to this Request for Proposal (RFP). The committee shall conduct an evaluation of all submittals on the basis of the information provided and other evaluation criteria as set forth in this RFP or as reasonably determined by the committee. The committee shall convene at a publicly noticed meeting to collectively discuss and review submissions, score/rank and evaluate the proposals, and provide a recommendation for award. Each member of the committee shall evaluate and score/rank each proposal based on the criteria outlined. The Procurement Administrator, or designee, shall tally the final rankings and announce the final total ranking.

The Committee will review each submittal for compliance with the minimum qualifications and requirements of the RFP. Failure to comply with any mandatory requirements will disqualify a submittal.

Vendors may be selected for interviews or questioned for clarification by the committee. The committee may choose to interview the shortlisted vendors or to proceed directly into recommendation of a contract with the highest ranked vendor. Should the committee recommend interviews, the City will coordinate with the short-listed vendors for an appropriate meeting time and place. Interviews are not anticipated to last longer than 1 hour per vendor. The City will provide the interview scoring/ranking criteria and an agenda or outline to the short-listed vendors in advance of the interview. Upon completion of interviews, the short-listed vendors will be re-scored based on information provided during the interview to determine the highest-ranking vendor(s). If interviews are conducted the initial scoring total and the interview scoring total will be combined together to provide a final scoring/ranking.

The City reserves the right to negotiate price and contract terms and conditions with the most qualified firm(s) to provide the requested service. Proposers are cautioned to provide their best offer initially. If a mutually beneficial agreement with the highest ranked firm cannot be reached with the highest-ranked

Proposer, the City intends to select the next qualified and responsive ranked Proposer(s) or reject all RFPs.

The selection of the Proposer(s) shall be at the discretion of the City, and the City reserves the right to reject any or all RFP’s or to award multiple submissions. A contract with the successful Proposer(s) is formed only after City Council approval of the contract.

NO AWARD WITH RESPECT HERETO SHALL BE DEEMED FINAL AND ALL SUCH AWARDS SHALL BE

DEEMED CONDITIONAL, UNLESS AND UNTIL THE PARTIES SHALL HAVE FULLY EXECUTED THE

AGREEMENT(S) CONTEMPLATED HEREIN, AND A FULLY EXECUTED AGREEMENT HAS BEEN RETURNED

TO THE BIDDER BY THE CITY. THE CITY RESERVES THE RIGHT TO REVOKE ANY AWARD MADE

HEREUNDER, WITHOUT PENALTY, PREMIUM, OR OBLIGATION, AGREEMENT(S) TO THE BIDDER,

NOTWITHSTANDING THAT AN AWARD MAY HAVE BEEN PUBLISHED. NO BIDDER SHALL BE ENTITLED TO

RELY ON ANY ANNOUNCEMENT OF AWARDS, AND THE CITY SHALL IN NO WAY BE ESTOPED IN THE

REVOCATION OF AN AWARD PREVIOUSLY GRANTED.

4. Evaluation Criteria

The points will be totaled to achieve the Total Points awarded to each Proposer. The greatest cumulative of Total Points will be ranked 1, the next greatest total ranked 2, etc. Points will be assigned to each proposal based on the following weighted criteria:

No. Evaluation Criteria Scoring Method Weight (Points)

1. Qualifications and Experience of Firm and Project Team

Did the firm clearly demonstrate the qualifications and experience of the team both individually and collectively, in annexation plans or studies, including the fiscal impact of annexation. Have they included at least three (3) examples of annexation projects they have successfully implemented. See Sections 3.6 - Letter of Interest, 3.7 - Firm Profile, 3.8 -

Qualifications and Experience of the

Firm and Project Team.

Points Based 35

(35% of Total)

2. Understanding of the Scope of

Services, Overall Project Approach, Methodology and Ability to Meet

Timeline

Did the firm clearly demonstrate the ability to perform the requirements of

Section 2, Scope of Services, of this solicitation, by describing exactly how this will be accomplished, including the overall project approach, methodology and ability to meet the timeline, as specified in Section 3.9 -

Understanding of the Scope of

Services and the Overall Project

Approach, Methodology and Ability to

Meet Timeline.

Points Based 40

(40% of Total)

3. Price Proposal

The score for the Price Proposal shall be determined by Procurement utilizing a mathematical calculation with distribution of points calculated as a percentage compared to the lowest cost proposal received. For example, if:

Proposer A submits a price of

$100,000, Proposer B submits a price of

$120,000, and

Proposer C submits a price of

$150,000

Proposer A would receive 100% of the possible points (25) for cost because

Proposer A submitted the lowest rate.

Proposer B would receive 83.33%

($100,000 / $120,000) multiplied by the by the available points for a total of 20.8 points; and

Proposer C would receive 66.67%

($100,000 / $150,000) multiplied by the available points for a total of 16.67 points.

Points Based 25

(25% of Total)

5. Insurance Requirements and Indemnification

5.1. Overview

The Contractor shall obtain and maintain such insurance as will protect it from: (1) claims under worker’s compensation laws, disability benefit laws, or other similar employee benefit laws; (2) claims for damages because of bodily injury, occupational sickness or disease or death of his employees including claims insured by usual personal injury liability coverage; (3) claims for damages because of bodily injury, sickness or disease, or death of any person other than his employees including claims insured by usual personal injury liability coverage; and (4) from claims for injury to or destruction of tangible property including loss or use resulting therefrom, any or all of which claims may arise out of, or result from, the services, work and operations carried out pursuant to and under the requirements of the Contract Documents, whether such services, work and operations be by the Contractor, its employees, or by subcontractor(s), or anyone employed by or under the supervision of any of them, or for whose acts any of them may be legally liable.

This insurance shall be obtained and written for not less than the limits of liability specified hereinafter, or as required by law, whichever is greater.

The Contractor shall require, and shall be responsible for assuring throughout the time the Agreement is in effect, that any and all of its subcontractors obtain and maintain until the completion of that subcontractor’s work, such of the insurance coverages described herein as are required by law to be provided on behalf of their employees and others.

5.2. Information and Provisions

The Contractor shall obtain, have and maintain during the entire period of the Agreement insurance policies which contain the following information and provisions:

A. The name and type of policy and coverages provided;

B. The amount or limit applicable to each coverage provided;

C. The date of expiration of coverage;

D. The designation of the City of Apopka, Florida and Engineer as additional insureds and certificate holders. (This requirement shall not apply to the Worker’s Compensation Insurance.);

E. The following clause must appear on the Certificate of Insurance:

“Cancellation should any of the above described policies be canceled before the stated expiration date thereof, insurer will not cancel same until at least thirty (30) days prior written notice (by certified mail) has been given to the below named certificate holder. This prior notice provision is a part of each of the described policies.”

5.3. Requirements

Each Certificate of Insurance shall be accompanied by documentation that is acceptable to the Owner establishing that the insurance agent and/or agency issuing the certificate of Insurance has been duly authorized, in writing, to do so by and on behalf of the insurance company underwriting the insurance coverage(s) indicated on each Certificate of Insurance.

If the initial, or any subsequently issued Certificate of Insurance expires prior to the completion of the

Work or termination of the Agreement, the Contractor shall furnish to the Owner, in triplicate, renewal or replacement Certificate(s) of Insurance not later than thirty (30) calendar days prior to the date of their expiration. Failure of the Contractor to provide the Owner with such renewal certificate(s) shall be considered justification for the Owner to terminate the Agreement.

If Owner has any objection to the coverage afforded by other provisions of the insurance required to be purchased and maintained by Contractor in accordance with the requirements of the Contract Documents on the basis of its not complying with the Contract Documents, Owner shall notify Contractor in writing.

Contractor shall provide to the Owner such additional information with respect to its insurance as may be requested.

5.4. Insurance Coverage

The Contractor shall obtain and maintain the following insurance coverages as provided hereinbefore, and in the type, amounts and in conformance with the following minimum requirements:

INSURANCE SCHEDULE

Workers Compensation Statutory

Employers Liability $1,000,000 Each Accident

$1,000,000 Per Person - Disease

$1,000,000 Aggregate - Disease

General Liability

$1,000,000 Each Occurrence

$1,000,000 Personal Injury and Advertising

$2,000,000 General Aggregate

$10,000 Medical Payments

Business Automobile Liability

$1,000,000 Each Accident

5.5. Form of Coverage

Industry Standard:

General Liability: Insurance Services Office form CG0001 (12/04) or equivalent

Business Auto: Insurance Services Office form CA0001 (03/06) or equivalent

5.6. Special Provisions

A. All tools and equipment owned by the contractor/subcontractor are the responsibility of the owner of the equipment. The City is held harmless for loss of any kind.

B. Additional Insured: City of Apopka, it’s employees, agents and any representatives shall be named as additional insured on the General Liability (including Products & Completed Operations) and

Auto Policies.

C. Waiver of Subrogation: Workers Compensation and General Liability policies shall contain a

Waiver of Subrogation in favor of and naming: City of Apopka, it’s employees, agents, and any representatives.

D. General Liability policy will include “Per Project Aggregate” endorsement.

5.7. Professional Liability Insurance

Professional Liability Insurance shall be maintained by the contractor insuring its legal liability arising out of the performance of the professional services governed by this contract. The contractor must continue this coverage for a period of not less than four (4) years after completion of its services to the City.

Professional Liability $2,000,000 Per Occurrence (Errors & Omissions)

5.8. Indemnification

Once awarded, Proposer shall defend, indemnify and hold harmless the City of Apopka and all of the City of Apopka's officers, agents, and employees from and against all claims, liability, loss and expense, including reasonable costs, collection expenses, attorneys’ fees, and court costs which may arise because of the negligence (whether active or passive), misconduct, or other fault, in whole or in part (whether joint, concurrent, or contributing), of Proposer, its officers, agents or employees in performance or non-performance of its obligations under the Agreement. Vendor recognizes the broad nature of this indemnification and hold harmless clause, as well as the provision of a legal defense to the City of Apopka when necessary, and voluntarily makes this covenant and expressly acknowledges the receipt of such good and valuable consideration provided by the City of Apopka in support of these indemnification, legal defense and hold harmless contractual obligations in accordance with the laws of the State of Florida. This clause shall survive the termination of this Agreement. Compliance with any insurance requirements required elsewhere within this Agreement shall not relieve Vendor of its liability and obligation to defend, hold harmless and indemnify the City of Apopka as set forth in this article of the Agreement.

Nothing herein shall be construed to extend the City of Apopka's liability beyond that provided in section

768.28, Florida Statutes.

6. Terms and Conditions

6.1. Term of Contract

The initial contract period will be for Two years with project to be completed within the first 18 months.

from date of award.

The Contract Agreement resulting from this Solicitation may be terminated by the City with or without cause upon thirty (30) days of written notice to the Contractor. In the event of a material breach by

Contractor hereunder through no fault of the City, the City may, at its option, terminate the Agreement after written notice and expiration of a five (5) day cure period.

6.2. Rejection Criteria

Your proposal shall be considered non-responsive if any of the following criteria apply, (this list is not all-inclusive):

• All questions and instructions, including the questions have not been properly completed.

• The instructions, order, and matrixes in the Proposal Package have not been properly followed.

• The RFP response Package is found to have concealed or contained false and/or misleading information.

• The City did not receive the RFP Package prior to the submittal deadline.

• Your firm is not licensed with the Florida Secretary of State to do business in Florida. You must submit a State of Florida Certificate of Status for your firm.

• Executed Drug Free Workplace Affidavits are not submitted with the response.

• The proposal/bid bond/fidelity bond, if required, is not included in the Package.

• The Proposal signature page and certification is not properly executed.

6.3. Invoicing, Payment Terms and Price Adjustments

The City of Apopka will issue a purchase order to the selected Contractor, payments will only be issued after received and approved by the following:

CITY OF APOPKA

DEPARTMENT

ATTN: ACCOUNTS PAYABLE

150 E. 5th STREET, APOPKA, FL 32703

Payment Terms: Proposers are advised to familiarize themselves with the Florida Prompt Payment

Statutes, codified at Secs. 218.70 - 218.80 Florida Statutes and more particularly Sec.218.735 – Timely payment for non-construction services which allows for payment to be made up to but no more than 45 days from the receipt of a proper invoice. Staff will make a full effort to process invoicing before this time allotment however city staff does have up until this time to provide payments.

The City will only pay the dollar amounts as authorized on the purchase order, after the commodities or contractual services provided by the Contractor have been received, inspected, and found to comply with award specifications, to be free of damage or defect, and to be properly invoiced. Payment for partial shipments shall not be made unless specified in the purchase order. Failure to follow these instructions may result in delays in processing invoices for payment. The purchase order number must appear on invoices, bills of lading, packages, cases, delivery lists, and correspondence.

Price Adjustments: Prices offered shall remain firm through the initial period of the Agreement. A request for a price adjustment, with proper documentation justifying the adjustment, may be submitted, in writing, 30 days before the anniversary date of the Agreement. Price adjustments must have written approval from the City’s Procurement Division before invoicing. Any purchase orders issued by the City before the approval of the price increase will not be modified. Any unit price adjustment invoiced without written approval from the City shall not be paid and the invoice returned to the Contractor for correction.

Requests for price adjustments shall not exceed the percentage of change in the Consumer Price Index

(CPI) for the previous twelve months. The CPI shall not be seasonally adjusted. The City reserves the right to request a reduction in Agreement prices equal to the percentage of change of the CPI in the event of a reduction. The Contractor shall not be entitled to an increase in labor rates due to the minimum wage increase without providing a request for adjustment at a minimum of 30 days before the effective change.

6.4. No Assignment of Contract

The Proposer may not make any assignment of the contractual agreement between the parties, in whole or in part, without notifying the City. Proposer must present an Assignment Agreement to the City before written authorization is given by the City of Apopka.

No assignment by a party hereto of any rights under or interests in the contract documents will be binding on another party hereto without written consent of the party sought to be bound; and specifically, but without limitation, moneys that may become due and moneys that are due may not be assigned without such consent.

Any Purchase Order or Contract issued pursuant to this Request for Proposal and the monies which may become due hereunder are not assignable, in whole or part.

6.5. Legal Requirements

Federal, State, City and local laws, ordinances, rules and regulations that in any manner affect the items covered herein apply. Lack of knowledge by the firm shall in no way be a cause for relief from responsibility.

Vendors doing business with the City of Apopka are prohibited from discriminating against any employee, applicant or client because of race, religion, color, disability, national origin, gender or age with regard to but not limited to the following: employment practices, rates of pay or other compensation methods, and training selection. EEO STATEMENT: The City of Apopka is committed to assuring equal opportunity in the award of contracts and, therefore, complies with all laws prohibiting discrimination on the basis of race, color, religion, national origin, handicap, age and gender.

6.6. Contractual Agreement

The Solicitation Document shall be included and incorporated in the final contract or purchase order. Any and all legal actions associated with this Solicitation Document and/or the resultant contract (purchase order) shall be governed by the laws of the State of Florida. Venue for any litigation involving this contract shall be the Circuit Court in and for Orange County, Florida.

6.7. Uniform Commercial Code

The Uniform Commercial Code (Florida Statutes, Chapter 672) shall prevail as the basis for contractual obligations between the awarded vendor/contractor and the City of Apopka for any terms and conditions not specifically stated in this Solicitation Document.

6.8. Mistakes

In the event of extension error(s), the unit price will prevail, and the firm's total offer will be corrected accordingly. Firm must check their proposal where applicable. Failure to do so will be at the firm's risk.

Proposals having erasures or corrections must be initialed in ink by the firm.

6.9. Patents/Copyrights

The Contractor shall pay all royalties and assume all costs arising from the use of any invention, design, process materials, equipment, product or device which is the subject of patent rights or copyrights.

Contractor shall, at its own expense, hold harmless and defend the City against any claim, suit or proceeding brought against the City which is based upon a claim, whether rightful or otherwise, that the goods or services, or any part thereof, furnished under the contract, constitute an infringement of any patent or copyright of the United States. The Contractor shall pay all damages and costs awarded against the City in such matter.

6.10. Acceptance/Rejection/Cancellation

The City reserves the right to accept or to reject any or all submissions and to make the award to that

Proposer who, in the opinion of the City, will be in the best interest of the City of Apopka. The City also reserves the right to award the solicitation in whole or in part. The City reserves the right, before award, to require a Proposer to submit such evidence of qualifications as the City deems necessary to determine the ability of the Proposer to perform. Such evidence may include but may not be limited to: financial information, past performance and technical information. The City of Apopka reserves the right to waive any irregularities and technicalities and to reject any and all bids. Award will be made to the highest rated proposal as determined by the City of Apopka.

6.11. Waivers

The City in its sole discretion, reserves the right to reject any and all proposals, accept any proposal or any combination of proposals or waive any minor irregularity or technicality in proposals received and may, at its sole discretion, request a re-proposal, when in its sole judgment, it will best serve public interest.

6.12. Venue

All contracts shall be governed by the laws of the State of Florida and venue shall be in Orange County, Florida.

6.13. Expenses

Neither the CITY nor its representatives shall be liable for any expenses incurred in connection with preparation of a response to this RFP. All expenses in the preparation of this RFP are the sole responsibility of the Proposer. All Submittals should be prepared to provide a straightforward and concise description of the respondents’ qualifications and ability to meet the requirements of the RFP. The City is not responsible for any expenses which persons making submittals may incur in preparing and submitting their qualifications or in participating in the solicitation, selection and negotiation process.

6.14. Proposals to Remain Open

All proposals shall remain open for the number of days after the day of the proposal opening stated in the special provisions, or if no such number of days is stated, all proposals shall remain open for one-hundred-twenty (120) days after the date of proposal opening prior to award. The City may, in its sole discretion, release any proposal prior to that date.

6.15. Annual Appropriation

Any Contract issued is conditional upon the City appropriating funding to implement the Contract.

6.16. Employees

Employees of the Firm shall at all times be under its sole direction and not be an employee or agent of the

City. The Firm shall supply competent employees. The City may require the Firm to remove an employee or subcontractor it deems careless, incompetent, insubordinate, or otherwise objectionable without any cost to the City or without any increase in Contract Price. The Firm shall be responsible to the City for the acts and omissions of all employees working under its directions whether or not the actions taken go beyond the normal scope of employment.

6.17. Additional Terms and Conditions

No additional terms and conditions included with the proposal response shall be evaluated or considered, have no force or effect, and are inapplicable to this proposal unless agreed to in writing by the City. It is understood and agreed that the conditions in these Proposal Documents are the only conditions applicable to this proposal and the Firm’s authorized signature on the Proposal Form attests to this.

6.18. Deletion/Oversight/Misstatement

Any deletion, oversight, or misstatement of the Specifications shall not release the Proposer from the responsibility of supplying complete and operational units, together with all appurtenances necessary for unrestricted operation as determined by the City in its sole discretion.

6.19. Withdrawal of an Offer

An Offer shall be irrevocable unless the Offer is withdrawn as provided herein.

Proposals may be withdrawn through the City's e-Procurement Portal, the responding firm may

“unsubmit” their proposal in OpenGov. After withdrawing a previously submitted proposal, the responding firm may submit another proposal at any time up to the deadline for submitting proposals prior to the proposal opening.

AN Offer may also be withdrawn after one-hundred-eighty (180) calendar days after the Solicitation

Closing Date & Time, if it is withdrawn prior to the recommendation for award, by submitting a letter to the Purchasing Office at the address identified in this Solicitation. The withdrawal letter must be on company letterhead and signed by an authorized agent of the Proposer.

6.20. Certification of Independent Price Determination

By submission of this bid, the Bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, that in connection with this procurement:

A. The prices in this bid have been arrived at independently, without consultation, collusion, communication, or agreement for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor.

B. Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the Bidder and will not knowingly be disclosed by the Bidder prior to bid opening, directly or indirectly to any other Bidder or to any competitor.

C. No attempt has been made or will be made by the Bidder to induce any other person or firm to submit or not to submit a bid for the purpose of restricting competition.

6.21. Proprietary Information

In accordance with Chapter 119 of the Florida Statutes (Public Records Law), and except as may be provided by other applicable State and Federal Law, all respondents should be aware that responses are in public domain. However, the respondents are requested to identify specifically any information contained in their submittals which they consider confidential and which they believe to be exempt from disclosure, citing specifically the applicable exempting law.

All proposals received from respondents in response to this Request for Proposal will become the property of the City of Apopka and will not be returned to the respondents. In the event of contract award, all documentation produced as part of the contract will become the exclusive property of the City, unless otherwise specified in the Contract.

IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA

STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS, CITY CLERK AT 407-703-1704, sbone@apopka.net and

120 EAST MAIN STREET, APOPKA, FL 32704-1229.

6.22. Purchasing Policy

Please see link to review the City of Apopka Purchasing Policy: CLICK HERE.

mailto:sbone@apopka.net https://apopkanet.sharepoint.com/:b:/g/City%20of%20Apopka/EUyAHkp4LTVOl1shSFpmWegBZICXm4UkbLsndoVvc8K4Hg

6.23. Tax Exemptions

The City of Apopka is exempt from Federal and State Sales and Use Taxes for tangible personal property

(Certificate of Registry for tax transactions under Chapter 32, Internal Revenue Code and Florida Sales/Use

Tax Exemption Certificate). Vendors or contractors doing business with the City of Apopka shall not be exempted from paying sales tax to their suppliers for materials to fulfill contractual obligations with the

City of Apopka, nor shall any vendor/contractor be authorized to use the City's Tax Exemption Number in securing such materials.

The City of Apopka has the following tax exemption Certificates assigned: Certificate of Registry No. 85-

8012595869C-0 for tax transactions under Chapter 32, Internal Revenue Code, and Florida Sales/Use Tax

Exemption Certificate.

6.24. Conflict of Interest

The award is subject to provisions of applicable State Statutes and City Ordinances. All proposers must disclose with their proposal the name of any officer, director, or agent who is also an employee of the City of Apopka. Further, all proposers must disclose the name of any City employee who owns, directly or indirectly, an interest of ten percent (10%) or more in the bidder's firm or any of its branches. Should the awarded Contractor permanently or temporarily hire any City employee who is, or has been, directly involved with the Contractor prior to or during performance of the resulting contract, the contract shall be subject to immediate termination by the City.

6.25. Cone of Silence: Purchasing Policy 107.3.5.4

A. CONE OF SILENCE

“Cone of Silence” means a prohibition on any communication regarding a particular Request for

Proposal (“RFP”), Request for Qualification (“RFQ”), or bid between (a) a potential vendor, service provider, proposer, bidder, lobbyist, or consultant, and (b) the City Council members, City’s professional staff including, but not limited to, the City Administrator and his or her staff, any member of the City’s selection or evaluation committee.

A Cone of Silence shall be…