Community_Health_Improvement_Plan_(CHIP):_Rural_Health_Access_and_Social_Supports.pdf

REQUEST FOR PROPOSAL

COMMUNITY HEALTH IMPROVEMENT PLAN (CHIP): RURAL

HEALTH ACCESS AND SOCIAL SUPPORTS

(NO. 2026.065-RFP)

FOR

Washington County, Oregon

RELEASE DATE: July 16, 2026 DEADLINE FOR QUESTIONS: July 31, 2026

RESPONSE DEADLINE: August 7, 2026, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/washington-county-or

Community Health Improvement Plan (CHIP): Rural Health Access and Social Supports

1. Request for Proposals

2. Introduction

3. Overview and Purpose

4. Evaluation Phases

5. Evaluation and Award Process

6. Instructions to Proposers

7. Terms and Conditions

8. Federal Compliance Requirements

9. Vendor Submissions

Attachments:

A - 1.28.2026_PP_SERVICES_CONTRACT_MASTER

B - 2022-Insurance Requirements Example (ATTACHMENT-C)

C - 8.15.2025-ATTACHMENT-J-CONTRACTOR

D - Project_Budget_Template

Community Health Improvement Plan (CHIP): Rural Health Access and Social Supports

1. 1. Request for Proposals

(No.2026.065-RFP)

Washington County, Oregon is requesting proposals from qualified firms to provide Community Health Improvement Plan (CHIP): Rural Health Access and Social Supports.

Proposals must be received by 2:00 pm Friday, August 7, 2026.

The County may reject any proposal not in compliance with all prescribed public bidding procedures and requirements and may reject for good cause any or all proposals upon a finding by the County it is in the public interest to do so.

A copy of the Request for Proposal document is posted on https://procurement.opengov.com/portal/washington-county-or. Proposal documents can be viewed and downloaded from the site. The County’s electronic solicitation portal can also be accessed at www.washcopurch.com/biz. Proposer is responsible for checking the site for any addendums before submitting their proposals.

Washington County reserves the right to reject any and all proposals and to waive any and all informalities in the best interest of the County.

Kiersten Vanderhoof, Senior Procurement Analyst

Posted to: Thursday, July 16, 2026 OregonBuys https://www.washcopurch.com/biz

Community Health Improvement Plan (CHIP): Rural Health Access and Social Supports

2. 2. Introduction

The following instructions, terms, and conditions apply to all solicitations to provide either goods or services to Washington County.

1. 2.1. Summary

Washington County Public Health (WCPH) is seeking proposals from eligible organizations to expand access to mobile healthcare services and social supports in rural Washington County communities. This project supports implementation of the Washington County Community Health Improvement Plan (CHIP).

Funding for this opportunity is provided through the Oregon Health Authority (OHA) Rural Health Transformation Program (RHTP). OHA receives this funding from a federal initiative administered by the Centers for Medicare & Medicaid Services (CMS). Organizations funded through this Request for Proposal (RFP) will work in partnership with WCPH to implement approved activities that support the goals of this project. This funding opportunity supports community-based approaches that:

• Expand existing mobile healthcare services in rural communities

• Improve connections to social supports and community resources

Organizations may apply under one or both priority areas described in this RFP.

2. 2.2. Background

Washington County is a suburban county located on the western edge of Portland, Oregon. Its boundaries extend from the City of Portland to the coast range. The current population is approximately 600,000 people. There is a mix of urban, suburban and rural areas. The eastern half of the County is composed of service industries, light manufacturing, residential and commercial activity. It is relatively densely populated. The western half is primarily farms and private forest lands across rural settings, together with several smaller incorporated and unincorporated communities.

The County seat of government is located in Hillsboro, Oregon. The County has experienced substantial growth over the last fifty years principally in the electronics and high-tech industries.

Twenty percent of the entire state's population growth in the last five years has occurred in Washington County.

The County is a home rule county, governed by five elected Commissioners who appoint a County Administrator as the chief executive of the County. There are currently approximately 2300 employees in all areas of County government who are engaged in providing the multitude of services required by its member cities, businesses and general population.

https://www.oregon.gov/oha/hpa/hp/pages/rural-health-transformation.aspx https://www.oregon.gov/oha/hpa/hp/pages/rural-health-transformation.aspx

Community Health Improvement Plan (CHIP): Rural Health Access and Social Supports

Washington County encompasses urban, suburban, and rural communities. Rural areas across the county are characterized by small towns, farms, and incorporated and unincorporated communities. Residents in these communities may experience limited access to healthcare services, transportation, and other supports that contribute to overall health and wellbeing.

WCPH works alongside community partners to support the health and wellbeing of residents throughout the county, including rural communities. Several rural communities in Washington County are designated as Medically Underserved Populations (MUPs) by the U.S. Health Resources and Services Administration (HRSA), a designation used to identify geographic areas experiencing shortages of primary care services.

3. 2.3. Contact Information

Kiersten Vanderhoof Senior Procurement Analyst 155 North First Ave, Ste 270, MS 28 Hillsboro, OR 97124 Email: kiersten_vanderhoof@washingtoncountyor.gov Phone: (503) 846-3585 Department:

HHS

4. 2.4. Timeline

The County reserves the right to modify this schedule at the County's discretion. Proper notification of changes to the due date will be made to all parties that have received the proposal from the County's Procurement Portal.

Date of Legal Advertisement July 16, 2026

Question Submission Deadline July 31, 2026, 5:00pm

Submittals Due August 7, 2026, 2:00pm

Contractor Selection Date August 21, 2026 mailto:kiersten_vanderhoof@washingtoncountyor.gov tel:(503)846-3585 https://secure.procurenow.com/portal/washington-county-or

Community Health Improvement Plan (CHIP): Rural Health Access and Social Supports

3. 3. Overview and Purpose

1. 3.1. Service Area

For purposes of this funding opportunity, rural communities are defined in alignment with Program Element 82 guidance as geographic areas located ten or more miles from the center of a population center of 40,000 people or more. Applicants may describe the rural communities they serve using geographic indicators, such as ZIP codes, populations size, or other measures that align with this definition.

Organizations do not need to be physically located within a rural community to apply. However, proposed activities must primarily serve rural communities in Washington County that align with the definition above.

2. 3.2. Funding Priorities

Organizations may apply under one or both priority areas:

Priority Area 1: Expand Mobile Healthcare Services

Projects funded under this priority area should expand existing mobile healthcare services to improve access for rural Washington County communities. Examples may include, but are not limited to:

• Primary care services

• Behavioral health services

• Oral health services

• Maternal health services

• Optometry healthcare services

Priority Area 2: Increase Connections to Social Supports

Projects funded under this priority area should improve coordination and connections to social supports and community resources for rural Washington County residents. Social supports may include, but are not limited to:

• Food and nutrition resources

• Transportation support

• Housing-related services

• Community-based supports that help individuals maintain health and wellbeing

Projects may use approaches such as:

Community Health Improvement Plan (CHIP): Rural Health Access and Social Supports

• Community health worker (CHW) programs

• Outreach and engagement activities

• Referral coordination

• Resource navigation services

3. 3.3. Funding Structure

WCPH anticipates funding multiple contracts through this opportunity. Given the limited funding available, requests may not exceed $50,000. The initial contract term will be one year from the date of execution. Contracts may be extended at the County’s discretion based on funding availability and satisfactory performance.

Payments will generally be made through invoicing for approved activities. To support project implementation, advance payment provisions may also be available at the start of the contract period.

4. 3.4. Eligible Use of Funds

Funding may be used to support activities that directly align with the goals of this funding opportunity.

Allowable Expenses

Program funds may be used for:

• Staffing and personnel costs that directly support approved project activities and are not able to be reimbursed by Medicaid or any other payor

• Outreach and engagement activities, including community-based efforts that advance project goals

• Travel expenses necessary for project implementation

• Transportation assistance and related supports that reduce barriers to accessing services when connected to approved project activities

• Community Health Worker (CHW) services that are not able to be reimbursed by Medicaid or another payor

• Supplies, materials, and technology required to carry out project activities

• Operational expenses directly related to delivering mobile services

• Meals are allowed in limited circumstances, such as:

o Specifically approved as part of the project or program activity o Allowable per-diem connected to approved travel

Non-Allowable Expenses

Community Health Improvement Plan (CHIP): Rural Health Access and Social Supports

Program funds may not be used for:

• Expenses not connected to approved project activities

• Entertainment costs

• Replacing, duplicating, or supplanting existing funding, including activities or services funded through Medicaid, other payors, or other funding sources

• Activities that are reimbursable by Medicaid or any other payor

• Construction costs or capital construction projects

• Promotional or giveaway items (e.g., gifts, souvenirs)

• Activities outside the approved project scope

• Meals (except in the limited circumstances described under allowable expenses)

• Pre-award costs and lobbying activities

Additional funding guidance may be provided during contracting.

5. 3.5. Proposal Requirements

Organizations interested in applying must submit the following materials.

Proposal Length: The Organization Overview, Project Proposal, and Budget Narrative sections may not exceed eight (8) pages combined. The Project Budget template provided does not count toward the page limit.

A. Organization Overview

Provide a brief overview of your organization, including:

• Organization mission and background

• Current communities and populations served

• Current geographic service area

• Relevant experience and expertise related to the proposed project

• Current programs or services related to healthcare access, social supports, or other activities aligned with this funding opportunity

• Organizational capacity to implement the proposed project

B. Project Proposal

i. Project Implementation

Describe the proposed project, including:

• The proposed project activities and how they will be implemented

• The rural Washington County communities that will be served

Community Health Improvement Plan (CHIP): Rural Health Access and Social Supports

• Partnerships or collaborations that will support implementation

• Major project activities, implementation timeline, and key milestones

ii. Project Impact

Describe the anticipated impact of the proposed project, including:

• The anticipated outcomes of the proposed project

• How the proposed project is expected to improve access to healthcare services and/or social supports in rural Washington County communities

• How success will be assessed or the indicators that will be used to understand whether the proposed project is achieving its intended results

C. Budget and Budget Narrative

Provide the following:

• Proposed Project Budget: Complete and submit the attached Project Budget Template the template can be found in the Attachments section and also is included in the Vendor Submissions section. Include all anticipated project expenses necessary to carry out the proposed activities and the basis used to calculate the amount requested.

• Budget Narrative: Provide a brief narrative describing and justifying each budget category included in the Project Budget Template. The narrative should explain how the proposed expenses support the project activities and objectives.

Budget Guidance The total amount requested, including direct and indirect costs, must not exceed $50,000.

Proposed costs should be reasonable, clearly connected to project activities, and aligned with allowable use of funds.

Indirect costs should be included using either the organization’s current federally negotiated indirect cost rate agreement (NICRA) or the 15% de minimus indirect cost rate aligned with federal 2CFR.200. The 15% de minimus rate may be used by organizations without a federally negotiated rate. Documentation of an approved federally negotiated rate must be submitted with the application.

6. 3.6. Contracting Requirements

The list below is a brief overview of required insurance as outlined in Attachment C:

• Commercial general liability insurance – $1 million each occurrence (EO)/$2 million aggregate (AG)

• Automobile liability insurance – $1 million

• Professional liability insurance – $1 million EO/ $2 million AG

Community Health Improvement Plan (CHIP): Rural Health Access and Social Supports

• Workers’ compensation insurance – $500,000

• Additional insured endorsement naming Washington County and the State of Oregon (required for commercial general liability and automobile liability policies only)

7. 3.7. Program Monitoring and Reporting

Funded organizations will participate in program monitoring and reporting activities related to implementation of the approved scope of work and achievement of program outcomes. WCPH will provide reporting guidance, templates, technical assistance, and oversight throughout the funding period.

Reporting requirements may include:

• Progress updates describing implementation activities and accomplishments

• Expenditure reporting demonstrating use of awarded funds

• Documentation of implementation milestones

• Outcome reporting related to services provided or individuals served

• Additional information reasonably requested by WCPH to support program oversight, monitoring, evaluation, or compliance with applicable funding requirements

Organizations selected for funding will be required to comply with: provisions provided in Attachment J, applicable reporting, documentation, record retention, and monitoring requirements as outlined in the resulting contract.

8. 3.8. Vendor Submission

Responses to 8.3 through 8.6 are required and failure to affirmatively answer will result in the proposer being deemed non-responsive.

Community Health Improvement Plan (CHIP): Rural Health Access and Social Supports

4. 4. Evaluation Phases

Proposal not to exceed eight (8) pages.

1. Phase 1

No. Evaluation Criteria Scoring Method Weight (Points)

1. Page Count Proposal was within the page count and conformed to all instruction in regards to submittal.

Pass / Fail 10 (9.1% of Total)

Community Health Improvement Plan (CHIP): Rural Health Access and Social Supports

2. Organizational Experience and Capacity

The organization demonstrates relevant experience serving rural communities or communities with similar needs, providing comparable services, and successfully implementing projects of similar scope. The proposal reflects sufficient organizational capacity to carry out the proposed activities.

Applicants will be scored from 0 – 5 points based on the extent to which the proposal demonstrates the following:

• 0 – 1 point: Provides limited information regarding the organization’s mission and background, populations and geographic areas served, relevant experience, current programs or services, and organizational capacity to implement the proposed project.

• 2 – 3 points: Provides sufficient information describing the organization’s background, experience, programs, and capacity, but some information lacks detail or only partially demonstrates experience implementing comparable work or serving similar communities.

• 4 – 5 points: Clearly and thoroughly describes the organization’s mission and background, populations and geographic areas served, relevant experience, current programs or services, and organizational capacity to successfully implement the proposed project.

0-5 Points 25 (22.7% of Total)

3. Project Implementation

The proposal presents a clear, feasible, and community-responsive approach for implementing the proposed project, including proposed activities, the rural Washington County communities to be served, partnerships or collaborations that support implementation, and a realistic timeline for completing project activities.

Applicants will be scored from 0 – 5 points based on the extent to which the proposal demonstrates the following:

• 0 – 1 point: Provides limited or unclear information regarding proposed activities, communities to be served, partnerships or collaborations, implementation timeline, or key milestones.

• 2 – 3 points: Describes the proposed activities, communities to be served, partnerships or collaborations, and implementation timeline, but some elements lack detail, feasibility, or a clear connection to the communities to be served.

• 4 – 5 points: Presents a clear and feasible implementation approach that includes well-defined activities, identified rural communities to be served, appropriate partnerships or collaborations, realistic timelines and key milestones, and demonstrates responsiveness to the communities being served.

0-5 Points 40 (36.4% of Total)

4. Project Impact

The proposal clearly describes the anticipated outcomes of the proposed project, how the proposed project is expected to improve access to healthcare services and/or social supports in rural Washington County communities, and how success will be assessed.

Applicants will be scored from 0 – 5 points based on the extent to which the proposal demonstrates the following:

• 0 – 1 point: Provides limited information regarding anticipated outcomes, how the proposed project is expected to improve access to healthcare services and/or social supports, or how success will be assessed.

• 2 – 3 points: Describes anticipated outcomes, expected improvements in access to healthcare services and/or social supports, and general approaches for assessing success, but the information provided lacks detail or only partially explains the expected impact of the proposed project.

• 4 – 5 points: Clearly describes anticipated outcomes, explains how the proposed project is expected to improve access to healthcare and/or social supports, and presents realistic approaches for assessing whether the proposed project is achieving its intended results.

0-5 Points 25 (22.7% of Total)

5. Budget Narrative

The budget is reasonable, clearly connected to proposed activities, and demonstrates appropriate use of funds.

Applicants will be scored from 0 – 5 points based on the extent to which the proposal demonstrates the following:

• 0 – 1 point: Provides an incomplete, unclear, or insufficient explanation of the proposed budget and intended use of funds.

• 2 – 3 points: Presents a generally reasonable budget and budget narrative, though some budget categories or justifications require additional explanation.

• 4 – 5 points: Presents a clear, reasonable, and well-justified budget narrative that demonstrates how each major budget category supports the proposed project activities and allowable use of funds.

0-5 Points 10 (9.1% of Total)

2. Phase 2

No. Evaluation Criteria Scoring Method Weight (Points)

Community Health Improvement Plan (CHIP): Rural Health Access and Social Supports

1. Interviews (If Necessary) Should the County determine that interviews are necessary, proposal evaluation scores will be used to determine who goes to interview. There will be a new scoring rubric specifically for the interview process. The interview process will determine the successful proposer.

0-5 Points 1 (100% of Total)

Community Health Improvement Plan (CHIP): Rural Health Access and Social Supports

5. 5. Evaluation and Award Process

1. 5.1. Clarifications

The County reserves the right to obtain clarification at any point in regards to a proposal or to obtain additional information necessary to properly evaluate a proposal. Failure of a Proposer to respond to such a request for additional information or clarification could result in rejection of their proposal.

After evaluation has occurred multiple firms will be identified that are best able to provide the services to the County. The County reserves the sole right to determine the best Proposals. A notice of intent to award will be published.

2. 5.2. Interviews

Top scoring proposers may be selected for interviews. If oral interviews are determined to be necessary, the scores from the written proposals will be considered preliminary. Final scores will be determined based on the points assigned to the interview process.

3. 5.3. References

The County reserves the right to check references only on the highest scoring proposers or depending on the scoring differential just the highest proposer.

Questionnaires may be sent to customer references by Washington County or contacted by telephone. Secondary references may also be contacted.

4. 5.4. Period Proposal Validity

All proposals shall remain firm for a period of 180 calendar-days after date specified for receipt of proposals.

5. 5.5. Acceptance, Rejection and Cancellation of Award

Washington County reserves the right to accept or reject any or all proposals received as a result of this RFP and to negotiate with any qualified proposer(s) for all or part of the requested goods and services. All proposals become the property of the County.

This RFP does not commit the County to award a contract or to pay any costs incurred by respondents. Washington County reserves the right to cancel award of this contract at any time before execution of the contract if cancellation is deemed to be in the County's best interests. In no event shall the County have any liability for the cancellation of the award. All costs of the proposal process, interviews, contract negotiations, and related expenses are the responsibility of the proposer.

Community Health Improvement Plan (CHIP): Rural Health Access and Social Supports

Acceptance of a proposal is subject to budget approval, appropriation and budgetary constraints.

6. 5.6. Award Recommendation

The notice of intent to award will be posted on the County's Procurement Portal website at least seven (7) days before the award of the contract. See PROTESTS AND JUDICIAL REVIEW OF CONTRACT AWARD below for protest of award.

The decision by the Board or the County Administrator to award the contract shall constitute the final decision of the County to award the contract.

7. 5.7. Inspection of Proposals

Subject to the provisions of the Oregon Public Records Law, all proposals received will be available for public inspection after the notice of intent to award has been published. Proposals will be provided via an electronic link.

Copies of material from proposal files may be obtained from the Washington County Procurement Division upon payment of a charges based upon the current County Fee Schedule.

Prepayment is required for providing materials from the proposal files.

8. 5.8. Protests and Judicial Review of Contract Award

Purpose. The award by the Washington County Board of Commissioners of the contract shall constitute a final decision of the County to award the contract if no written protest of the award is filed. A proposer may protest the award of a contract, or the intent to award of a contract, whichever occurs first, if the conditions set forth in ORS 279B.410(1) are satisfied. A proposer must file a written protest with the County and exhaust all administrative remedies before seeking judicial review of the County's contract award decision.

Delivery. A proposer must deliver a written protest to the Washington County Procurement Manager within seven (7) days after issuance of the notice of intent to award the contract.

Content of Protest. A proposer’s written protest shall specify the grounds for the protest to be considered pursuant to ORS 279B.410(2). Proposer may not protest the content of specifications in an award protest. Proposers may protest only deviations from laws rules, regulations, or procedures including procedures set out in this RFP. Disagreement with the scoring by the Selection Committee is not a basis for protest. Protests must specify the grounds for the appeal including the specific citation of law, rule, regulation, or procedure upon which the protest is based.

County Response.The County shall not consider a proposer’s contract award protest submitted after the timeline established for submitting such protest. The County shall issue a written disposition of the protest in a timely manner as set forth in ORS 279B.410(4). If the County upholds the protest, in whole or in part, the County may in its sole discretion either award the contract to the successful protestor or cancel the procurement or solicitation. The County shall not consider any protest against award based on the content of specifications.

Community Health Improvement Plan (CHIP): Rural Health Access and Social Supports

Judicial Review. Judicial review of the Board’s or its designee’s decision relating to a contract award protest shall be in accordance with ORS 279B.415.

9. 5.9. Negotiation with Awarded Contractor(s)

The County reserves the right to negotiate final contract terms with the awarded contractor to the fullest extent allowed by law and as in the best interest of the County.

10. 5.10. Contract Term

The term of the contract will be Initial contract term will be one year, with the option to renew for up to a total of five years. Changes in the term of the contract are allowed if agreed upon by both parties and not to exceed 5 years.

The maximum term of the contract will be five years.

11. 5.11. Contractor's Responsibility

It is understood that the specifications and other contract documents do not purport to control the method of performing the work, but only the requirements as to the nature of the completed work. The contractor assumes the entire responsibility for the method of performing the work. Suggestions as to the method included in the contract documents shall be deemed advisory only and the feasibility of such methods, or the lack thereof, shall not affect the contractor’s liability, or status as independent contractor, and contractor will remain responsible for the cost of all permits unless otherwise specified.

Community Health Improvement Plan (CHIP): Rural Health Access and Social Supports

6. 6. Instructions to Proposers

1. 6.1. Deadline Disclaimer

It is the responsibility of the responder to upload and submit their electronic response before the deadline date and time approaches as posted on the County's Procurement Portal. Allow for a sufficient amount of time for the bid entry/document upload process in order to ensure timely submission.

Make sure that all documents are uploaded as soon as possible well in advance of the deadline.

The County's Procurement Portal will close promptly at the deadline date and time. All responses must be submitted, not in process, by that time…no exceptions are allowed.

Please note the system will accept Google Docs or Google Pages, but they are not readable by the County. DO NOT upload your response using a Google product.

2. 6.2. Precedence of Proposal Documents

The order of precedence of documents is as follows:

A. Instructions to Proposers

B. Contract Terms & Conditions (from attached sample contract)

C. Terms and Conditions

D. Project Details/Scope of Work

3. 6.3. Communication

Communication regarding this solicitation between a potential or actual Proposer and any Washington County staff, evaluation team member or any individual who has been in attendance during discussions regarding the scoring of proposals is strictly prohibited, all questions must be directed to the Procurement Division staff. These types of communication are prohibited from the time the Request for Proposals (RFP) is advertised until the award of a contract to the proposer selected. Failure to abide by this may be grounds for disqualification.

4. 6.4. Copies of Proposal Documents

Documents obtained from sources (such as directly from other contractors) other than the County's Procurement Portal are not valid proposal documents. It is the proposer's responsibility

Community Health Improvement Plan (CHIP): Rural Health Access and Social Supports to ensure they are following a particular project on the County's Procurement Portal in order to receive notification of all addenda as well as additional relevant information.

5. 6.5. Questions and Answers

Enter all questions regarding the meaning or intent of the solicitation into the questions area of the solicitation in the County's Procurement Portal.

6. 6.6. Specification Protest Process

Delivery:A proposer must deliver a protest of specifications to the County in writing no later than seven (7) calendar days prior to the proposal due date as follows:

Specification Protest Proposal#: 2026.065-RFP Washington County Procurement Division ATTN: Procurement Manager 155 North First Avenue, Suite 270 MS 28 Hillsboro, Oregon 97124-3072

Content:A proposer’s written protest must include:

A detailed statement of the legal and factual grounds for the protest; description of the resulting prejudice to the proposer; and a statement of the form of relief requested or any proposed changes to the specifications.

County Response: The County may reject without consideration a proposer’s protest received after the deadline established for submitting protest. The County shall provide notice to the applicable proposer if it entirely rejects a protest. If the County agrees with the proposer’s protest, in whole or in part, the County shall either issue an addendum reflecting its determination or cancel the solicitation.

Extension of Closing: If the County receives a written protest from a proposer in accordance with this rule, the County may extend closing if the County determines an extension is necessary to consider the protest and to issue addenda, if any, to the solicitation document.

Judicial review of the County’s decision relating to a specification protest shall be in accordance with ORS 279B.405.

7. 6.7. Phone Proposals, Late Proposals or Modifications

Late proposals or modifications of proposals will be handled in the following manner:

It is the sole responsibility of the Proposer to ensure the proposals are uploaded to the system by the specified time. The system will not allow Proposers to upload after this time and the proposal will not be considered.

Any modification of a proposal is subject to the same conditions set forth above.

Proposals will not be accepted via Phone, E-mail or FAX.

Community Health Improvement Plan (CHIP): Rural Health Access and Social Supports

8. 6.8. Interpretations and Addenda

Enter all questions regarding the meaning or intent of the solicitation into the questions area of the solicitation

A. Interpretations or clarifications considered necessary in response to such questions will be posted as addenda or in Questions and Answers in the County's Procurement Portal.

Bidders will be solely responsible to check for all addenda or questions and answers, if any, from the Procurement Portal prior to submitting their response.

B. Questions received after Friday, July 31, 2026 will not be answered unless the County determines, in its sole discretion, it is in the public’s best interest to do so.

C. Formal addenda and answers to questions posted in the Question and Answer section are made part of this solicitation and will be binding. Oral and other interpretations or clarifications will be without legal effect.

D. Written addenda may also be issued to modify the bid documents at the discretion of the County.

E. Receipt of addenda must be acknowledged on the County's Procurement Portal.

F. All questions pertaining to this bid shall be addressed only through the County's Procurement Portal. Do not contact any other Washington County staff, employee or official regarding this bid. Communication between bidder and any County staff is prohibited from the time the bid is advertised until the award of a contract to the bidder selected by the County.

G. After opening proposals, the County may issue or electronically post an addendum to the request for proposals that modifies the criteria, rating process and procedure for any tier of competition before the start of the tier to which the addendum applies.

H. The County shall send an addendum that is issued by a method other than electronic posting to all proposers who are eligible to compete under the addendum. The County shall issue or post the addendum at least five days before the start of the subject tier of competition or as the County otherwise determines is adequate to allow eligible proposers to prepare for the competition in accordance with County rules.

9. 6.9. Guidelines for Proposal Submittal and Receipt

To be considered for this contract, each proposer must enter its complete proposal per the Vendor Submission Section to the County's Procurement Portal.

Proposals must be uploaded by 2:00 pm Friday, August 7, 2026. The system will not allow late uploads. Allow plenty of time to ensure your upload is successful. Slow or malfunctioning internet shall not be an acceptable reason for late submissions. After uploading documents responders are encouraged to open and review uploaded documents to verify that they can be opened and are the correct documents before submitting. If the County cannot open any of the documents submitted the entire proposal will be disqualified.

Community Health Improvement Plan (CHIP): Rural Health Access and Social Supports

Proposers are required to submit any proposal forms furnished in this RFP document. Please retain a copy for your records.

Each submittal shall contain the following:

• Any proposal response forms listed in the Attachment Section.

• Responses, Certifications, or Agreements required in this solicitation.

• Proposers shall provide a copy of any contracts, licensing agreements, or other documents that the County will be asked to sign if they are the chosen contractor. These do not count against the page limit.

• Failure to submit any of the required items may be grounds for rejection of the proposal.

https://secure.procurenow.com/portal/washington-county-or/projects/278230/document?section=2684926

Community Health Improvement Plan (CHIP): Rural Health Access and Social Supports

7. 7. Terms and Conditions

1. 7.1. Laws and Regulations

A. The proposer is assumed to be familiar with all Federal, State, County or City laws or regulations, which in any manner affect those engaged or employed in the work or the materials or equipment used or which in any way affect the conduct of the work, and no pleas of misunderstanding will be considered on account of ignorance thereof. If the proposer shall discover any provision in these specifications or project information, plans or contract documents which is contrary to or inconsistent with any law or regulations, they shall report it to County in writing.

B. All work performed by the contractor shall be in compliance with all Federal, State, County and local laws, regulations and ordinances. Unless otherwise specified, the contractor shall be responsible for obtaining applicable permits and licenses.

2. 7.2. Recycled Materials and Sustainable Products and Processes

A. Contractor is encouraged to use recycled and recyclable products to the maximum extent economically feasible during the performance of the Contract.

B. Washington County prefers materials or supplies manufactured from recycled materials if the recycled product is available, and it meets the requirements set forth in the Specifications.

C. Washington County supports and encourages the use of sustainable products by the Contractor. To contribute to a clean environment for present and future generations, Contractor shall utilize sustainable products to the maximum extent feasible during the performance of this Contract.

3. 7.3. Proprietary Information, Ownership and Use of Documents

A. All documents submitted to the County shall become public records, subject to disclosure, unless otherwise protected pursuant to the Oregon Public Records Law.

B. The County is subject to the Oregon Public Records Law (ORS 192.410 to 192.505), which requires the County to disclose all records generated or received in the transaction of County business, except as expressly exempted in ORS 192.501, 192.502, or other applicable law. Examples of exemptions that could be relevant include trade secrets (ORS

192.501 (2)) and computer programs (ORS 192.501(15)). The County will not disclose records submitted by a Proposer that are exempt from disclosure under the Public Records Law, subject to the following procedures and limitations:

Community Health Improvement Plan (CHIP): Rural Health Access and Social Supports

C. The entire RFP cannot be marked confidential, nor, shall any pricing be marked confidential.

D. All pages containing the records exempt from disclosure shall be marked “confidential” and segregated in the following manner:

1. It shall be clearly marked in bold and on each page of the confidential document.

2. It shall be kept separate from the other RFP documents in a separate file upload.

3. Where this specification conflicts with other formatting and response instruction specifications, this specification shall prevail.

E. Where such conflict occurs, the Proposer is instructed to respond with the following:

“Refer to confidential information enclosed.” This statement shall be inserted in the place where the requested information was to have been placed.

F. Proposers who desire that additional information be treated as confidential must mark those pages as “confidential”, cite a specific statutory basis for the exemption, and the reasons why the public interest would be served by the confidentiality. Should a proposal be submitted as described in this section no portion of it can be held as confidential unless that portion is segregated as described above.

G. Notwithstanding the above procedures, the County reserves the right to disclose information that the County determines, in its sole discretion, is not exempt from disclosure or that the County is directed to disclose by the County’s Attorney, the District Attorney or a court of competent jurisdiction. Prior to disclosing such information, the County will notify the Proposer. If the Proposer disagrees with the County’s decision, the County may, but is not required to enter into an agreement not to disclose the information so long as the Proposer bears the entire cost, including reasonable attorney’s fees, of any legal action, including any appeals, necessary to defend or support a no-disclosure decision.

4. 7.4. Rights of the County

The County expressly reserves the following rights:

A. To waive irregularities in the proposals submitted.

B. To cancel the procurement or reject any proposals or portions thereof in accordance with ORS 279B.100.

C. To base awards with due regard to quality of services, experience, compliance with specifications, proposal response, and other such factors as necessary in the circumstances.

D. To make the award to any proposer whose proposal, in the opinion of management and the Board, is in the best interest of the County.

E. To negotiate contract terms and conditions.

Community Health Improvement Plan (CHIP): Rural Health Access and Social Supports

5. 7.5. Subcontractor Payment Reporting

A. Contractor shall report payment information and utilization data for subcontractors that perform any services, using a County-designated online reporting system. As of the effective date of this contract, such system is accessible at:

https://washcopurch.mwdbe.com/?TN=washcopurch. Contractor must log in to an account in the system in order to submit reporting information. Reporting information must be submitted at least once monthly, concurrent with Contractor’s invoice submission, or on such other frequency as the Project Manager may require. Contractor must designate a representative to administer the reporting function and be a point of contact for the County.

B. Progress payment requests, except the first request, shall include the Contractor’s verification that Subcontractor payment data and workforce data (if applicable) for all tiers have been entered into the County’s online reporting systems

6. 7.6. Qualifications, References and Responsible Proposer

A. Qualifications of proposers will be evaluated when determining the award. Proposers may be required to produce acceptable personal, business, and credit references and completed examples of previous work of a similar nature.

B. The County reserves the right to investigate references and to consider the past performance of any proposer with respect to its performance of similar projects, compliance with specifications and contractual obligations, its completion or delivery of services on schedule, and its lawful payment of employees and workers whether or not specifically listed by the proposer.

C. Before awarding a contract, the County shall determine that the apparent successful proposer has met the requirements of responsibility outlined in ORS 279B.110.

7. 7.7. Social and Lawful Fairness in Access and Treatment

A. In order to promote economic growth, the County seeks to maximize the participation of consultants, partners, contractors, and suppliers with varied experience and backgrounds throughout the duration of the project.

B. Working in a way that promotes the empowerment of individuals, organizations, and communities most affected by unlawful fairness in access and treatment is a practical method of achieving County goals. The County wants to integrate empowering and lawfully fair strategies that allow for authentic voice to be heard and ultimately represented in decisions from this delivery of service.

C. The County values the community as a whole and calls out those providing and receiving services should have a positive economic impact from the delivery of services that is long term and positively changes our hierarchical systems to incorporate those who are most affected by inequities.

https://washcopurch.mwdbe.com/?TN=washcopurch

Community Health Improvement Plan (CHIP): Rural Health Access and Social Supports

D. It is the County’s desire to create full and equal access to opportunities for all people that enable them to attain their full potential. We pay particular attention to the development of income and wealth for communities most affected by unlawful fairness in access and treatment.

8. 7.8. Cooperative Purchasing

A. Pursuant to the intent of Oregon Revised Statutes, Chapter 279A.200, any publicly funded city, county, district, agency or similar entity shall have the authority to purchase specified goods/services directly from contractor under the terms and conditions of this contract.

B. The proposer agrees to extend identical pricing and services to other public agencies for the same terms.

C. Each contracting agency will execute a separate contract with the successful proposer for its requirements. Any ordering and billing shall take place directly between the proposer and such entity.

D. Any proposer, by written notification at the time of the proposal due date and time, may decline to extend the prices, services and terms of this proposal to any, and/or all other public agencies. There is no penalty for declining cooperative procurements.

9. 7.9. Form of Contract

A. A copy of the County's contract that the County expects the successful firm or individual to execute is attached. The contract will incorporate the terms and conditions from this RFP document, attachments provided, and the successful proposer's response documents.

B. Firms taking exception to any of the contract terms should indicate the same by uploading in the Vendor Submission or their exceptions will be deemed waived.

10. 7.10. Insurance Requirements

The insurance requirements for this contract are outlined in the attached Attachment C.

11. 7.11. Oregon Corporate Activity Tax (“CAT”)

A. In 2019 Oregon adopted a Corporate Activity Tax (“CAT”) applicable to all types of business entities. The legislation accomplishes the following:

1. Establishes a "Fund for Student Success" that is separate and distinct from the state's general fund

2. Adopts a new Corporate Activity Tax (CAT) imposed on all types of business entities

B. The CAT is in addition to the state's current corporate income tax. The CAT is imposed on businesses for the privilege of doing business in this state. It is measured on a business's

Community Health Improvement Plan (CHIP): Rural Health Access and Social Supports commercial activity, which is the total amount a business realizes from transactions and activity in Oregon. The CAT is applied to taxable Oregon commercial activity in excess of $1 million. Any costs relating to Oregon’s Corporate Activity Tax will not be reimbursable under Cost of the Work.

Community Health Improvement Plan (CHIP): Rural Health Access and Social Supports

8. 8. Federal Compliance Requirements

1. 8.1. Registration

All selected contractors and subcontractors are required to register in sam.gov, and provide their Unique Entity Identifier (UEI). It will be the General Contractors responsibility to ensure that all subcontractors are registered with sam.gov.

2. 8.2. ARPA Funded Contracts

Part or all of the contract costs will be paid for by Washington County’s allocation from the American Rescue Plan Act – Coronavirus State and Local Fiscal Recovery Funds, AL# 21.027.

Any solicitations/publications for sub-contractors will clearly state “Part or all of the contract costs will be paid for by Washington County’s allocation from the American Rescue Plan Act – Coronavirus State and Local Fiscal Recovery Funds, AL# 21.027.”

3. 8.3. Cost Principles

A. Claimed costs, cost estimates, and price estimates are allowable only to the extent that they would be allowable under 2 CFR 200-Subpart E – Cost principles and may be denied or subject to revision at County’s sole discretion.

B. 2 CFR 200.324(c): Costs or prices based on estimated costs for contracts under the Federal award are allowable only to the extent that costs incurred or cost estimates included in negotiated prices would be allowable for the non-Federal entity under subpart E of this part. The non-Federal entity may reference its own cost principles that comply with the Federal cost principles.

4. 8.4. CFR § 200.321

Contracting with small and minority businesses, women's business enterprises, and labor surplus area firms.

A. The non-Federal entity must take all necessary affirmative steps to assure that minority businesses, women's business enterprises, and labor surplus area firms are used when possible.

B. Affirmative steps must include:

1. Placing qualified small and minority businesses and women's business enterprises on solicitation lists;

2. Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources;

https://www.ecfr.gov/current/title-2/part-200/subpart-E

Community Health Improvement Plan (CHIP): Rural Health Access and Social Supports

3. Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women's business enterprises;

4. Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women's business enterprises;

5. Using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce; and

6. Requiring the prime contractor, if subcontracts are to be let, to take the affirmative steps listed in paragraphs (b)(1) through (5) of this section.

5. 8.5. Clauses Required in non-Federal Entity’s Contracts

A. Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of “federally assisted construction contract” in 41 CFR Part 60-1.3 must include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 CFR part 60, “Office of Federal Opportunity,” and implementing regulations at 41 CFR part 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.”

B. Davis-Bacon Act, as amended (40 U.S.C. 3141-3148). If required by the federal funding source and if this Agreement is a prime construction contract in excess of $2,000, Recipient shall comply with the Davis-Bacon Act (40 U.S.C. 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5 “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). If this section applies, Recipient must pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, Recipient must pay wages not less than once a week.