Community Events CenterTractor (1).pdf

GORDON COUNTY BOARD OF COMMISSIONERS

INVITATION TO BID: Tractor and

Groundskeeping Equipment

PROJECT OVERVIEW

Gordon County is soliciting sealed bids for the procurement of one (1) new tractor and a comprehensive set of groundskeeping attachments for the Northwest Georgia Agricultural &

Events Center.

MINIMUM SPECIFICATIONS

● Tractor Requirements

● Quantity: One (1)

● Condition: New, unused current production model

● Engine: Gas or Diesel

● Horsepower: approximately 40 HP

● Transmission: Paddle shift transmission

● Safety Equipment:

○ Factory-installed Roll-Over Protective Structure (ROPS)

○ Seat belt

● Power Steering

● Four-Wheel Drive (4WD)

● Rear PTO

● Standard lighting package

● Heavy-duty agricultural tires

● Category I or II three-point hitch

● Minimum manufacturer's warranty

● Front-End Loader

○ Compatible with proposed tractor

○ Quick-attach bucket system

○ Hydraulic lift and dump functions

○ Must be able to lift at least 1500 lbs using the forklift and bucket attachments

● Forklift Attachment

○ Quick-attach pallet forks

○ Compatible with front-end loader

○ Rated capacity suitable for tractor specifications

○ Must be able to lift at least 1500 lbs using the forklift and bucket attachments

● Arena Drag

○ Pull-behind arena drag suitable for maintaining equestrian and livestock event surfaces

○ Compatible with tractor horsepower and hitch system

● Finish Mower

○ Rear-mounted finish mower

○ Minimum cutting width of 72 inches

○ Compatible with tractor PTO and hitch system

● Water Tank

○ Pull-behind water tank suitable for arena dust control

○ Equipped with spray bar or equivalent dust suppression system

○ Compatible with tractor towing capacity

BID SUBMITTAL REQUIREMENTS

Bidders shall provide the following information:

Manufacturer and model number of tractor

Manufacturer and model number of each attachment

Complete specifications and product literature

Warranty information

Delivery timeframe

Itemized pricing for:

Tractor $ ____________________ Front-end loader $ ____________________

Forklift attachment $ ____________________ Arena drag $ ____________________

Finish mower $ ____________________ Water tank $ ____________________

Total turnkey purchase price, including delivery and setup $ ____________________

BID SUBMITTAL INSTRUCTIONS

Bidders are required to submit 3 copies of their bid by mail to 201 North Wall Street, Calhoun, GA 30701, no later than . Bids must be addressed to Charmon VanDyke, Aug 19, 2026 3:00 PM

Purchasing Manager, and clearly titled "Sealed Tractor Bid- Event Center". Any Bids received after this time will not be considered.

BID VALIDITY

Bids shall remain good for a period of 45 days after the bid opening date.

GOVERNING LAW AND COMPLIANCE

This bid shall be governed in all respects by the laws of the State of Georgia and the successful bidding parties shall comply with all applicable federal, state, and local laws and regulations.

By submitting their bid, all bidding parties certify that their bids are made without collusion or fraud and that they have not offered or received any kickbacks or inducements from any other person or party in connection with their bids, and that they have not conferred on any Gordon

County employee having official responsibility for this procurement transaction any payment, loan, subscription, advance, deposit of money, services, or anything of value of more than nominal value, present or promise, unless consideration of substantially equal or greater value was exchanged.

The bidding parties specifically certify in submitting their bids that they are not in violation of

O.C.G.A. 16-10-2 and 16-10-22 for acts of bribery, and/or conspiracy in restraint of free and open competition in transactions with state or political subdivisions.

By submitting their bid, all bidding companies certify that they are not currently debarred from submitting bids on contracts by any agency of the State of Georgia and/or the federal government, nor are they an agent of any person or entity that is currently debarred from submitting bids on contracts by any agency of the State of Georgia.

QUESTIONS

Questions should be submitted by email to bids@gordoncountyga.gov no later than

. Please include "Community Events Tractor" in the subject line. All Aug 4, 2026 2:00 PM questions will be addressed in an addendum.

DELIVERY INSTRUCTIONS

The successful bidder shall deliver the equipment fully assembled, serviced, and ready for operation to:

Gordon County Northwest Georgia Agricultural & Events Center

1070 Liberty Road SW

Calhoun, Georgia 30701

Upon delivery, the bidder must be willing to provide instruction on the use of the equipment if needed.

mailto:bids@gordoncountyga.gov

EVALUATION CRITERIA

Bids will be evaluated based upon:

Compliance with specifications

Purchase price

Equipment quality and suitability

Warranty coverage

Availability of local parts and service support

RESERVATION OF RIGHTS

The Gordon County Board of Commissioners reserves the right to reject any or all bids, call for new bids, to waive any informalities in a bid, and to select the qualified parties. The Gordon

County Board of Commissioners reserves the right to accept, reject, and/or negotiate any and all bids or parts of bids deemed by the Board to be in the best interest of citizens of Gordon County.

BID EVALUATION AND AWARD PROCESS

While the County is entertaining a bid, it will not be bound to award the bid. The County may contact and evaluate the vendor’s and any subcontractor’s references; contact any vendor to clarify response; contact any current or past users of a vendor's or subcontractors services. The

County will not be obligated to accept the lowest offer but will make an award in the best interest of the County after all factors have been evaluated. The County will be the sole judge of the successful offer. The County reserves the right to negotiate with any and all vendors. Vendors are advised that it is possible that an award may be made without discussion or any contact concerning the Bid received. Accordingly, Bids should contain the most favorable terms from a price and technical standpoint, which the vendor can submit to the County. DO NOT ASSUME that you will be contacted or afforded an opportunity to clarify, discuss or revise your bid.

LOCAL VENDOR PREFERENCE

Because bids awarded to "local" vendors contribute to the Gordon County tax base and promote the local economy, the Gordon County Board of Commissioners has determined that, under certain circumstances, such "local" vendors shall be provided an additional privilege when bidding against non-local vendors. If a "local" vendor's bid shall meet all specifications and is not more than four percent (4%) more than the lowest responsive and responsible bidder, the lowest bidding "local" vendor shall be given one (1) business day from the opening of such bids in which to notify the Purchasing Director that it agrees to match the low bid submitted by any non-local vendor. If such "local" vendor shall not agree to match the low bid, then the next lowest "local" vendor, if any within this specified category, shall be given one (1) business day there from to notify the Purchasing Director that it agrees to match the low bid submitted by any non-local vendor, and so on until all "local" vendors who fall within the specified category have had an opportunity to match the low bid. This privilege or preference shall not apply to road construction or public works projects otherwise governed by Georgia Law or to the purchase of any other goods and/or services, for which such preference is prohibited by Georgia Law. A

"local" vendor for purposes of this section shall be defined as a vendor maintaining a physical presence within Gordon County, including, but not limited to the maintenance of one (1) or more offices within Gordon County with continuous employment of not fewer than two (2) persons at such office(s) for more than six (6) months prior to the submission of such bid. The mere maintenance of a post office box within Gordon County shall not qualify a vendor as

"local".