Community Center_CM RFP Packet_09152025.pdf

CITY OF OAK PARK

OAKLAND COUNTY, MICHIGAN

REQUEST FOR PROPOSALS (RFP)

SPECIFICATIONS AND CONTRACT DOCUMENTS

FOR

COMMUNITY CENTER

CONSTRUCTION MANAGER SERVICES

CITY COUNCIL

Marian McClellan, Mayor

Shaun Whitehead, Mayor Pro Tem

Solomon Radner

Julie Edgar

Stephanie Crawford

CITY OFFICERS

City Manager

Erik Tungate

City Clerk

T. Edwin Norris

ADVERTISEMENT FOR

COMMUNITY CENTER

OAKLAND COUNTY, MICHIGAN

Proposals for the Community Center – Construction Manager Services, will be received by the

Oak Park Department of Public Works either electronically or at the Department of Public

Works Office at 10600 Capital, Oak Park, MI 48237, until 4:00pm (local time), Wednesday, October 1, 2025.

This Request for Proposals (RFP) is for professional construction management services for the purposes of building a new city Community Center as well as the demolition and site work associated with this project. This contract will include both pre-bid and post-bid services.

The new Community Center will consist of a state-of-the-art, multi-functional space with a gymnasium, natatorium, meeting rooms, and sports fields located along Oak Park Blvd. within the Oak Park Municipal Complex. This project will include the services of a professional architect and engineering firm. These services to be hired at a later date.

The RFP Documents will be ready on and after Monday, September 15, 2025, and may be examined at the following locations:

• Department of Public Works – 10600 Capital, Oak Park, MI 48237

• BidNet Direct Website (Formerly MITN) - www.bidnetdirect.com/mitn

Contact David DeCoster at (248) 691-7465 with specific questions about this RFP.

The City of Oak Park, Michigan reserves the right to reject any and all proposals in its sole discretion in whole or in part for any reason or for no reason at all. Any informalities or irregularities in proposals may be waived by the City of Oak Park for any reason, or for no reason at all, in the sole discretion of the City. Proposals may not be withdrawn for a period of sixty (60) days after the actual date of opening thereof.

Proposals should be submitted to David DeCoster either in person or electronically. If submitted in person, a flash drive shall be included with an electronic copy of the proposal. All proposals must be received by 4:00pm (local time) Wednesday, October 1, 2025.

http://www.bidnetdirect.com/mitn

AD-2

In Person Submission:

Re: COMMUNITY CENTER CONSTRUCTION MANAGER RFP SUBMISSION

Department of Public Works

Attn: David DeCoster

10600 Capital, Oak Park, MI 48237

Electronic Submission:

Subject: COMMUNITY CENTER CONSTRUCTION MANAGER RFP SUBMISSION

Email: ddecoster@oakparkmi.gov

The City of Oak Park does not discriminate in its employment or any other programs or activities on the basis of sex, race, color, age, height, weight, marital status, national origin, religion or disability. We provide reasonable accommodations for qualified individuals with a disability if requested.

mailto:ddecoster@oakparkmi.gov

City of Oak Park • Department of Public Works • 10600 Capital Avenue, Oak Park, MI 48237 • Ph: (248) 691-7497 • F: (248) 691-7168 • ddecoster@oakparkmi.gov

David DeCoster, Deputy City Manager / Director of Public Works

Mayor

Marian McClellan

Mayor Pro Tem

Shaun Whitehead

Council Members

Solomon Radner

Julie Edgar

Stephanie Crawford

City Manager

Erik Tungate

September 15, 2025

REQUEST FOR PROPOSALS

Introduction:

The City of Oak Park is pleased to request proposals for professional construction management services for the purposes of building a new city Community Center as well as the demolition and site work associated with this project.

The new Community Center will consist of a state-of-the-art, multi-functional space with a gymnasium, natatorium, meeting rooms, and sports fields located along Oak Park Blvd. within the Oak Park Municipal Complex. This project will include the services of a professional architect and engineering firm. These services to be hired at a later date.

In 2022-2023, The City of Oak Park embarked on a yearlong public engagement process to gather community input as to the future of our recreational facilities. This work was compiled into a ten-year Parks and Recreation Master Plan. Available upon request, this plan aims to improve existing parks / facilities as well as propose new facility amenities identified during the public engagement. One of these facilities is a new Community Center. This Community

Center building will cater to our youngest residents to our active senior citizen population.

Timeline

Building on the momentum of the passage of a recreation millage and bond proposal (November

2023), and the adjacent Event Hub construction (construction began in late-Spring 2025), the

City of Oak Park is excited and motivated to expedite this project. The design for this project is expected to last 12 months, with construction beginning in 2027. Below is an approximate timeline regarding this RFP process. A full tentative schedule is included in Appendix D. All times are local.

• Request for Proposals published: Monday, September 15, 2025

• Mandatory Pre-Bid meeting: Monday, September 22, 2025 @ 10:00am

• RFP Questions to be submitted by: Wednesday, September 24, 2025 @ 4:00pm

• Due date for RFP submission: Wednesday, October 1, 2025 @ 4:00pm

• Contract Award by City Council: Monday, November 3, 2025

• Project kick-off: Monday, November 17, 2025

City of Oak Park Department of Public Works

Page | 2

Mandatory Pre-Bid meeting:

The mandatory pre-bid meeting will serve as an opportunity for the city to explain the project scope and to answer any questions that may need to be addressed with the entire group.

The meeting is scheduled for:

• Monday, September 22, 2025 @ 10:00am

• Oak Park City Hall - 14000 Oak Park Blvd., Oak Park, MI 48237

Minimum Qualifications:

The following are minimum qualifications for RFP submissions and are to be placed on all companies submitting a proposal for this project:

• Company must have been in business for at least ten years, all under the same name

• Company is licensed and/or authorized to work in the State of Michigan

• Company has worked with municipal clients, having worked with at least five municipal clients in the past ten years

• Company has performed construction manager services for projects over $20,000,000, and have worked on at least five such projects over the past ten years

• Company must have experience with construction manager – at risk projects. This will not be a construction manager – agency type contract

• No allowances will be allowed to be added to any subcontractor’s bid documents. Any and all allowances will be identified open book and itemized on the schedule of valves.

• No costs or fees associated with the construction manager and their operations / overheads will be permitted to be passed on to any subcontractor, such as (but not limited to), project technology, software, etc.

Construction Management:

The City of Oak Park is looking to hire the professional services of a construction manager (CM) to lead us through this project. Broken down into pre-bid and post-bid programs, both and tentatively planned to be awarded to one firm. This CM will not only work with the selected

Architect / Engineer on the design, but also assist in the development of updated project costs through schematic design (SD), design development (DD), and construction documents (CD) phases to ensure that the city project is on track and within budget. The selected CM shall also be onsite and run the day-to-day management of the project during construction via a Project

Superintendent. The selected CM will also act as an owner’s representative and represent the city’s best interests throughout the project.

See below for a more detailed list of project expectations for the CM.

Pre-bid CM Services: (to include, but not limited to)

• Provide guidance in the creation of the RFP, review, and selection of other partners on this project. This may include the Architect, Engineer, Owner’s Representative, Audio /

Visual, Security, and other specialized consultants.

• Provide guidance and/or assistance on grant-related items.

• Participate in SD, DD, and CD design meetings with city staff and Architect / Engineer.

• Provide full opinion of costs at the SD and DD stages of pre-bid construction.

• Work with all parties to adjust scope/design if opinion of costs and/or GMP come in over budget.

Page | 3

• Provide professional insight, knowledge, and experience as to viability of the project.

• Work with city staff and Architect / Engineer on project bidding questions.

• Evaluate bids, interview construction firms, and provide award recommendations to city staff.

• Assist staff with securing a contractor to demolish the Ice Arena, Pool, Pool Bathhouse, and Cable Buildings.

Post-bid CM Services: (to include, but not limited to)

• Provide professional insight, knowledge, and experience as to viability of the project.

• Schedule and lead project progress meetings. This shall include the creation of meeting minutes for distribution.

• CM to hold all vendor contracts as well hold insurance for their services.

• Review all shop drawings, submittals, requests for information, change order requests, change orders, and provide recommendations to city staff for payment.

• Provide regular payment application requests that represent work performed.

• Provide project oversight with a fulltime onsite Project Superintendent.

• Keep an accurate account of plan changes and provide final as-built drawing in both hard copy and electronic formats.

• Document project with pictures and field notes.

• Project Closeouts to be provided in both hard copy and electronic formats.

• Full project accounting for accurate and timely tracking of the CM’s scope of work.

Site work:

The design will be performed by a separate Engineering firm. Inspection services of the civil work will be performed in coordination with city staff and a third-party testing consultant. While it is the intention to utilize much of the existing onsite infrastructure, the overall site plan will include the removal, replacement, and relocation of parking lots, storm sewers, combined sewers, water mains, as well as sidewalks, site lighting, and other site amenities.

The awarded CM shall also be prepared to assist city staff with the project permitting, third-party permitting, and city site plan approval. The site work and associated contract will be included in the CM contract.

Meetings (in-person and virtual):

Each proposal shall include a listing of the anticipated meetings to be attended. This list should include whether the meeting would be in-person or virtual. These meetings shall include, but are not limited to:

• Kick-off meeting

• Public Engagement meetings

• Design Meetings

• SD, DD, CD Page Turns

• Pricing / Progress Meetings

• OAC Meetings

• City Council Meetings

• Planning Commission Meeting

It is important to note that there is no limitation to the number of meetings that the CM will attend as part of this project. With a year-long design and an anticipated 24 month construction schedule, the city will not be tracking meeting attendance for the purposes of extra costs, nor with the CM costs be adjusted as such.

Page | 4

Construction Costs:

The city has already sold 10 million dollars in bonds to fund this project, with the remainder of the bonds to be sold in 2026. Some preliminary discussions have determined the following to be used for the purpose of creating your proposal.

Community Center – Estimated construction costs: $35,000,000+/- (including contingency)

• 60,000 +/- square foot building,

• Recreation Offices

• Gymnasium

• Locker Rooms

• Fitness Center

• Natatorium, including possible slide, play equipment, and other amenities

• Meeting Rooms

• Birthday / Party Room(s)

• Prep Kitchen

• Audio / Visual components

• Outside field / courts

• Civil related site work

Demolition Services – Existing facilities

• Ice Arena – 47,500 square feet

• Pool House – 8,000 square feet

• In-Ground Pool – 9,500 square feet, up to 13 feet deep

• Community Center (partial demo) – 15,500 square feet

• Cable Building – 2,600 square feet (two-story)

• Misc. Recreation facilities (fencing, courts, and scoring buildings)

Furniture, Fixtures, and Equipment (FF&E):

The city may engage the selected CM to assist with the procurement of project FF&E. Does your firm offer assistance with FF&E? If so, on a separate page, please be sure to explain this process with the submission of your proposal and include applicable fees.

Proposal Submission / Evaluation:

All proposals should be submitted in the following format for evaluation and review.

• Section 1 – Introduction o Cover Letter and company overview

• Section 2 – Project Approach o How do you plan to approach this project and why / how are you positioned to do so.

• Section 3 – Company Experience o Experience is a very important component to this proposal. All proposals should include a detailed description of prior and current experience. Municipal

Community Centers, Recreation Centers, Natatoriums, and/or other similar projects should be included. Project costs, dates completed, owner contact

Page | 5 information, and other relevant information should be highlighted for each project.

o All proposals should include client references for the projects listed above.

• Section 4 – Project Team o Identify the key members of your project team including a summary of their roles and responsibilities as well as their qualifications and work experience. Please only list the team that would be assigned to this project in the City of Oak Park.

• Section 5 – Project Fee(s) o Please see Appendix C for the required proposal forms relating to project fees.

Additional pages can be submitted, but are not required.

o Please see Appendix A regarding the minimum (city related) insurance required of the selected vendor.

• Section 6 – Required Forms o Noncollusive Affidavit, as enclosed in Appendix B o Public Act 517 Certification, as enclosed in Appendix B o Proposal Forms, as enclosed in Appendix C o Listing of hourly rates for all staff

• Section 7 - Clarifications o Please provide any clarifications you may have with regards to this RFP and your submission.

A team will evaluate the proposals upon the final submission based on the following:

• Project Approach – 10%

• Company Experience – 25%

• Project Team – 25%

• Project Fee(s) – 30%

• Intangibles – 10%

The city has organized an administrative review team to review and score each proposal. The intent is to bring in 3-5 submissions for a face-to-face interview with the review team. All interviews will be tentatively scheduled for the week of October 13, 2025. The interview will allow for a 45 minute presentation with an additional 15 minutes available for questions. It is expected that the presentation team will include the actual team to be designated for this project.

This should include, but is not limited to, the Project Manager, Project Engineer, Project

Superintendent. The final evaluation and recommendation to City Council is scheduled for

November 3.

Proposal Form / Fees:

Please see Appendix C, for a standard proposal form should be included in all submittals. This form is to serve as a standard cost breakdown for the project. It is highly encouraged that all submissions also include a breakdown of all pertinent information that the review team should know as they evaluate. With regards to pricing the following costs will be requested. Costs will be broken down into pre-bid services and post-bid services.

• Pre-Bid, scheduled to last 12 months.

o CM Staffing Costs o Reimbursable Costs

Page | 6 o Pre-Bid hours

• Post-Bid, construction scheduled to last 24 months.

o CM Fee, by percentage o CM Staffing o Reimbursable Costs o Insurance and Bonds, by percentage o Post-Bid hours

In addition to the fees listed above, proposal may provide an in-depth explanation of how all fees are calculated. A detailed listing should include a chart of hourly staff wages, insurance costs, as well as a schedule of allowances. Technology or any project related allowances must be covered by the selected CM. No allowances shall be placed in the contract of any trades on this project.

Proposals Due:

Proposals should be submitted to David DeCoster either in person or electronically. If submitted in person, a flash drive shall be included with an electronic copy of the proposal. All proposals must be received by 4:00pm (local time) Wednesday, October 1, 2025.

Re: COMMUNITY CENTER CONSTRUCTION MANAGER RFP SUBMISSION

Department of Public Works

Subject: COMMUNITY CENTER CONSTRUCTION MANAGER RFP SUBMISSION

Enclosures:

• Appendix A o Minimum Insurance requirements

• Appendix B o Required documents

• Appendix C o Proposal Forms

• Appendix D o Tentative project schedule

• Appendix E o Proposed AIA Contracts

Appendix A

REQUIRED INSURANCE

The awarded Contractor shall not commence work under this Contract, until he/she has obtained the insurance required under this paragraph, nor shall the Contractor permit a Subcontractor to commence work on his/her subcontract, until he/she has obtained the insurance herein required.

“All insurance companies shall be presently licensed to do business in the State of Michigan and be acceptable to the City of Oak Park.”

The Contractor agrees to indemnify, defend and save harmless, the City of Oak Park, their agents and employees, from and against all loss or expense (including costs for attorney’s fees), by reason of liability imposed by law upon the City, its agents and employees, for damages to property and for damages because of bodily injury, including death at any time resulting there from, arising out of, or in consequence of the performance of the work pursuant to this contract, whether such injuries to persons or damage to property is due, or claimed to be due, to the negligence of the Contractor, his/her Subcontractors, the City of Oak Park and their agents and employees, except only such injury or damage as shall have been occasioned by the sole negligence of the City of Oak Park or their agents or employees.

WORKER’S COMPENSATION INSURANCE:

The Contractor shall maintain, during the life of this contract, Worker’s Compensation Insurance for all of his/her employees in the amount required by Michigan law who engage in the work to be performed; and, in case any work is sublet, the Contractor shall require the Subcontractor to provide similar insurance for all of the latter’s employees who engage in the work.

PUBLIC LIABILITY AND PROPERTY DAMAGE INSURANCE:

The Contractor shall procure and maintain, during the life of this contract, public liability and property damage insurance on an occurrence basis with limits of liability not less than one-million dollars ($1,000,000.00) per occurrence and/or three-million dollars ($3,000,000) aggregate Combined Single Limit, Personal Injury, and Bodily Injury and Property Damage.

OWNER’S AND CONTRACTOR’S PROTECTIVE PUBLIC LIABILITY AND PROPERTY

DAMAGE INSURANCE:

The Contractor shall procure and maintain during the life of this contract, Owner’s and

Contractor’s Protective Public Liability and Property Damage Insurance, in the name of the City of Oak Park on an occurrence basis with the limits of liability not less than one-million dollars

($1,000,000.00) per occurrence and/or aggregate Combined Single Limit, Personal Injury, Bodily Injury and Property Damage.

The Contractor shall require each of his/her Subcontractors to procure and maintain, during the life of the subcontract, Subcontractor’s Public Liability and Property Damage Insurance on an occurrence basis with limits of liability not less than one-million dollars ($1,000,000.00) per occurrence and/or aggregate Combined Single Limits, Personal Injury, Bodily Injury and

Property Damage.

CONTRACTOR’S MOTOR VEHICLE BODILY INJURY AND PROPERTY DAMAGE

INSURANCE:

The Contractor shall procure and maintain, during the life of this contract, Motor Vehicle

Liability Insurance, including Michigan No-Fault Coverage. Coverage shall include all owned vehicles, all non-owned vehicles and all hired vehicles.

PROOF OF CARRIAGE OF INSURANCE:

The Contractor shall provide the City of Oak Park, at the time this contract is returned for execution, the certificates and policies listed below. A guarantee that thirty (30) days notice will be given to the City of Oak Park, prior to cancellation of, or change in, any insurance coverage, shall be endorsed on each certificate and policy.

• Four (4) copies of the Certificate of Coverage of Contractor’s Worker’s Compensation

Insurance.

• Four (4) copies of the Certificate of Coverage of Contractor’s Public Liability and

Property Damage Insurance.

• Four (4) copies of the Certificate of Coverage of Contractor’s Motor Vehicle Bodily

Injury and Property Damage Insurance covering owned, hired and non-owned vehicles.

• Original policy, or original binder pending issuance of policy of Owner’s and

Contractor’s Protective Public Liability and Property Damage Insurance.

ADDITIONAL INSURED:

The General Liability and Motor Vehicle Liability Insurance, as described above, shall include an endorsement naming the City of Oak Park, as additional insured. The following wording shall be used within the Insurance Contract:

“Additional Insured, the City of Oak Park, including all elected and appointed officials, all employees and volunteers, all boards, commissions, and/or authorities and their board members, employees and volunteers thereof.”

Appendix B

THIS AFFIDAVIT SHALL BE SUBMITTED WITH AND

MADE A PART OF EACH AND EVERY BID PROPOSAL

TO THE CITY OF OAK PARK

NONCOLLUSIVE AFFIDAVIT

State of Michigan, County of ____________________

_______________________________________ , BEING DULY SWORN

Deposes and says that:

1. The bid has been arrived at by the Bidder independently and has been submitted without collusion with, and without any agreement, understanding, or planned common course of action with, any other vendor of materials, supplies, equipment, or services described in the invitation to bid, designed to limit independent bidding or competition, and;

2. The contents of the bid have not been communicated by the Bidder or its employees or agents to any person not an employee or agent of the Bidder or its surety on any bond furnished with the bid, and will not be communicated to any such person prior to the official opening of the bid.

SIGNATURE OF THE BIDDER

Subscribed and sworn to before me this ____________ day of _________________, 20________ a notary public in and for said County.

Notary Public, ________________________________, County, Michigan.

My commission expires:

** Please submit Noncollusive Affidavit with proposal **

PUBLIC ACT 517 OF 2012 CERTIFICATION

STATE OF MICHIGAN )

) SS.

COUNTY OF )

Public Act 517 of 2012 prohibits Iran linked businesses from bidding on public projects in the

State of Michigan. ‘Iran linked business’ is defined in MCL 129.312. Pursuant to Public Act 517 of 2012, Bidder certifies that it is not an Iran linked business.

This affidavit is freely and voluntarily given with full knowledge of the facts on this ________ day of _______________, 20____.

Contractor

By:

Title:

Subscribed and sworn to before me, a Notary Public in and for _______________ County, Michigan on this _______ day of _______________, 20_____.

Notary Public:

My Commission expires:

** Please submit Public Act 517 Certification with proposal **

CONTRACTOR'S AFFIDAVIT

STATE OF MICHIGAN )

) SS.

COUNTY OF )

The undersigned, ________________________ hereby represents that on _________________ they were awarded a contract by THE CITY OF OAK PARK, MICHIGAN hereinafter called the

Owner, to provide Construction Manager Services for the Community Center Project in accordance with the terms and conditions of the Contract. The undersigned further represents that the subject work has now been accomplished and the said contract has now been completed.

The undersigned hereby warrants and certifies that all of its indebtedness arising by reason of said contract has been fully or satisfactorily secured, and that all claims from subcontractors and others for labor and material used in accomplishing the said project, as well as all other claims arising from the performance of said contract, have been fully paid or satisfactorily secured. The undersigned further agrees that if any such claim should hereafter arise, they shall assume responsibility for same immediately upon request to do so by the Owner.

The undersigned, for a valuable consideration, receipt of which is hereby acknowledged, does further hereby waive, release and relinquish any and all claims or right of lien which the undersigned now has or may hereafter acquire upon the subject premises for labor and material used in accomplishing said project owned by the Owner.

This affidavit is freely and voluntarily given with full knowledge of the facts on this ________ day of _______________, 20________.

Contractor

By:

Title:

Subscribed and sworn to before me, a Notary Public in and for _______________ County, Michigan on this _______ day of _______________, 20_____.

Notary Public: __________________ My Commission expires: ______________

** Contractors Affidavit required with contract execution **

Appendix C

City of Oak Park

Community Center Construction Manager Services

Company Information

Proposal Submitted By:

Company Name:

Representative Name (printed):

Title: Date:

E-Mail Address:

Address:

City: State: Zip:

Telephone:

Authorized Signature:

Subscribed and sworn to before me, a notary public in and for

County, Michigan on this day of , 20 . Notary Public:

My commission expires:

All proposals must be received by 4:00pm (local time)

Wednesday, October 1, 2025

Re: COMMUNITY CENTER CONSTRUCTION MANAGER RFP SUBMISSION

Department of Public Works

Subject: COMMUNITY CENTER CONSTRUCTION MANAGER RFP SUBMISSION Attn:

David DeCoster

Proposal Form / Fees

Pre-Bid, scheduled to last 12 months.

o CM Staffing:

o Reimbursable Costs (list all on separate page):

o Pre-Bid hours included:

Post-Bid, construction scheduled to last 24 months.

o CM Fee, by percentage:

o CM Staffing (Monthly Costs):

o Reimbursable Costs (list all on separate page):

o Insurance and Bonds:

▪ General Liability, by percentage:

▪ PLM Bond, by percentage:

o Post-Bid hours included:

~ Total amounts to be calculated by owner after final submissions ~

Have you included a clarifications page to proposal: Yes / No

As the selected CM, do you intend to self-perform work on this project: Yes / No

Bulletin Acknowledgement (if necessary)

Bulletin No. 1: Dated: Acknowledgement:

Bulletin No. 2: Dated: Acknowledgement:

Bulletin No. 3: Dated: Acknowledgement:

Bulletin No. 4: Dated: Acknowledgement:

Listing of Pre-Bid Reimbursables:

Item Quantity Unit Unit Cost Total

Use additional page(s), if necessary

Monthly Reimbursable Total (Not-to Exceed):

Pre Construction Billable Staffing and Rates:

Position Billable Rate Total Hours Total

Listing of Post-Bid Reimbursables:

Item Quantity Unit Unit Cost Total

Monthly Reimbursable Total (Not-to Exceed):

Construction Billable Staffing and Rates:

Position Billable Rate Total Hours Total

Appendix D

City of Oak Park

Construction Manager Services - Request for Proposals

Preliminary Schedule

Description / Item Estimated

Start Anticipated

Duration Construction Services RFP available Early September 3 weeks

Mandatory Pre-Bid Meeting September 22, 2025

RFP Questions - Due Date September 24, 2025

Proposals Due / Begin Review October 1, 2025

Final Interviews October 13, 2025 1 week

Recommendation for Construction Manager contract approval with City Council November 3, 2025

Final Contract Execution / Insurance approvals November 10, 2025 2 weeks

Project Kick Off Meeting November 10, 2025

Assist City Administration with City Building Demolitions Winter 2025 1 month

Assist with Architectural / Engineering Services RFP November 1, 2025 2 weeks

Architectural / Engineering Services RFP available November 17, 2025 4 weeks

Assist with Architectural / Engineering Services Interviews December 22, 2025 1 week

Recommendation for Architectural / Engineering contract approval with City Council January 5, 2026

Final Architectural / Engineering Contract Execution / Insurance approvals January 19, 2026 2 weeks

Design Kick Off Meeting / Begin Schematic Design January 19, 2026 3 months

Complete Schematic Design April 13, 2026

Construction Manager - Provide SD Pricing April 24, 2026 2 weeks

SD Presentation to City Council May 4, 2026

Begin Design Development May 5, 2026 3 months

Complete Design Development July 7, 2026

Construction Manager - Provide DD Pricing August 7, 2026 2 weeks

DD Presentation to City Council August 17, 2026

Begin Construction Documents August 18, 2026 3 months

Complete Construction Documents November 17, 2026

Construction Manager - Confirm Construction Budget November 27, 2026 2 weeks

Finalize Plans and Advertise Project Mid-December 2026 2 months

Project Bid Opening Early February 2027

Post Bid Interviews / Bid Analysis Mid-February 2027 1 month

Contract Awards and Final Project GMP recommendation to City Council Early April 2027

Community Center Project Construction June 2027 24 months

Final Project Close Out June 2029 3 months

** Schedule subject to change and shall be considered preliminary for the purposes of this RFP **

Appendix E

D R

A F

T

DRAFT AIA

Document A133™ – 2019

Standard Form of Agreement Between Owner and Construction

Manager as Constructor where the basis of payment is the

Cost of the Work Plus a Fee with a

Guaranteed Maximum Price

AIA Document A133™ – 2019. Copyright © 1991, 2003, 2009, and 2019 by The American Institute of Architects. All rights reserved. The

“American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks and may not be used without permission. This draft was produced by AIA software at 11:52:39 ET on 06/25/2021 under Order No.9085713128 which expires on

09/24/2021, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail copyright@aia.org.

User Notes: (1867999023)

ADDITIONS AND DELETIONS:

The author of this document has added information needed for its completion.

The author may also have revised the text of the original AIA standard form.

An Additions and Deletions

Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed.

This document has important legal consequences.

Consultation with an attorney is encouraged with respect to its completion or modification.

AIA Document A201™–2017, General Conditions of the

Contract for Construction, is adopted in this document by reference. Do not use with other general conditions unless this document is modified.

ELECTRONIC COPYING of any portion of this AIA® Document to another electronic file is prohibited and constitutes a violation of copyright laws as set forth in the footer of this document.

AGREEMENT made as of the « XX » day of « XX » in the year « XX »

(In words, indicate day, month, and year.)

BETWEEN the Owner:

(Name, legal status, address, and other information)

« City of Oak Park »

« Department of Public Works »

« 10600 Capital Street »

« Oak Park, MI 48237 » and the Construction Manager:

«TBD »

for the following Project:

(Name, location, and detailed description)

« City of Oak Park – Community Center Project »

« XXXXX Oak Park Blvd. »

The Architect:

« TBD »

The Engineer:

The Owner and Construction Manager agree as follows.

Construction of Community Center Project for the City of Oak Park as designed by

XXXXXXX.

A F

T

AIA Document A133™ – 2019. Copyright © 1991, 2003, 2009, and 2019 by The American Institute of Architects. All rights reserved. The

“American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks and may not be used without permission. This draft was produced by AIA software at 11:52:39 ET on 06/25/2021 under Order No.9085713128 which expires on

09/24/2021, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms

TABLE OF ARTICLES

1 INITIAL INFORMATION

2 GENERAL PROVISIONS

3 CONSTRUCTION MANAGER’S RESPONSIBILITIES

4 OWNER’S RESPONSIBILITIES

5 COMPENSATION AND PAYMENTS FOR PRECONSTRUCTION PHASE SERVICES

6 COMPENSATION FOR CONSTRUCTION PHASE SERVICES

7 COST OF THE WORK FOR CONSTRUCTION PHASE

8 DISCOUNTS, REBATES, AND REFUNDS

9 SUBCONTRACTS AND OTHER AGREEMENTS

10 ACCOUNTING RECORDS

11 PAYMENTS FOR CONSTRUCTION PHASE SERVICES

12 DISPUTE RESOLUTION

13 TERMINATION OR SUSPENSION

14 MISCELLANEOUS PROVISIONS

15 SCOPE OF THE AGREEMENT

EXHIBIT A GUARANTEED MAXIMUM PRICE AMENDMENT

EXHIBIT B INSURANCE AND BONDS

ARTICLE 1 INITIAL INFORMATION

§ 1.1 This Agreement is based on the Initial Information set forth in this Section 1.1.

(For each item in this section, insert the information or a statement such as “not applicable” or “unknown at time of execution.”)

§ 1.1.1 The Owner’s program for the Project, as described in Section 4.1.1:

(Insert the Owner’s program, identify documentation that establishes the Owner’s program, or state the manner in which the program will be developed.)

« unknown at the time of execution »

§ 1.1.2 The Project’s physical characteristics:

(Identify or describe pertinent information about the Project’s physical characteristics, such as size; location;

dimensions; geotechnical reports; site boundaries; topographic surveys; traffic and utility studies; availability of public and private utilities and services; legal description of the site, etc.)

«to be completed by Owner »

§ 1.1.3 The Owner’s budget for the Guaranteed Maximum Price, as defined in Article 6:

(Provide total and, if known, a line item breakdown.)

A

AIA Document A133™ – 2019. Copyright © 1991, 2003, 2009, and 2019 by The American Institute of Architects. All rights reserved. The

“American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks and may not be used without permission. This draft was produced by AIA software at 11:52:39 ET on 06/25/2021 under Order No.9085713128 which expires on

09/24/2021, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms

§ 1.1.4 The Owner’s anticipated design and construction milestone dates:

.1 Design phase milestone dates, if any:

.2 Construction commencement date:

.3 Substantial Completion date or dates:

.4 Other milestone dates:

§ 1.1.5 The Owner’s requirements for accelerated or fast-track scheduling, or phased construction, are set forth below:

(Identify any requirements for fast-track scheduling or phased construction.)

§ 1.1.6 The Owner’s anticipated Sustainable Objective for the Project:

(Identify and describe the Owner’s Sustainable Objective for the Project, if any.)

§ 1.1.6.1 If the Owner identifies a Sustainable Objective, the Owner and Construction Manager shall complete and incorporate AIA Document E234™–2019, Sustainable Projects Exhibit, Construction Manager as Constructor Edition, into this Agreement to define the terms, conditions and services related to the Owner’s Sustainable Objective. If E234–

2019 is incorporated into this agreement, the Owner and Construction Manager shall incorporate the completed E234–

2019 into the agreements with the consultants and contractors performing services or Work in any way associated with the Sustainable Objective.

§ 1.1.7 Other Project information:

(Identify special characteristics or needs of the Project not provided elsewhere.)

« The Construction Manager shall work with the Owner, Architect, and Engineer on the construction management, finances, and supervision of all aspects of the Community Center Project »

§ 1.1.8 The Owner identifies the following representative in accordance with Section 4.2:

(List name, address, and other contact information.)

« David De Coster »

« Deputy City Manager / Director of Public Works »

« City of Oak Park »

« 10600 Capital Street »

« Phone 248-691-7465 »

§ 1.1.9 The persons or entities, in addition to the Owner’s representative, who are required to review the Construction

Manager’s submittals to the Owner are as follows:

(List name, address and other contact information.)

A

AIA Document A133™ – 2019. Copyright © 1991, 2003, 2009, and 2019 by The American Institute of Architects. All rights reserved. The

“American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks and may not be used without permission. This draft was produced by AIA software at 11:52:39 ET on 06/25/2021 under Order No.9085713128 which expires on

09/24/2021, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms

§ 1.1.10 The Owner shall retain the following consultants and contractors:

(List name, legal status, address, and other contact information.)

.1 Geotechnical Engineer:

.2 Other, if any:

(List any other consultants retained by the Owner, such as a Project or Program Manager.)

§ 1.1.11 The Architect’s representative:

§ 1.1.12 The Construction Manager identifies the following representative in accordance with Article 3:

§ 1.1.13 The Owner’s requirements for the Construction Manager’s staffing plan for Preconstruction Services, as required under Section 3.1.9:

(List any Owner-specific requirements to be included in the staffing plan.)

§ 1.1.14 The Owner’s requirements for subcontractor procurement for the performance of the Work:

(List any Owner-specific requirements for subcontractor procurement.)

§ 1.1.15 Other Initial Information on which this Agreement is based:

« N/A »

§ 1.2 The Owner and Construction Manager may rely on the Initial Information. Both parties, however, recognize that such information may materially change and, in that event, the Owner and the Construction Manager shall appropriately adjust the Project schedule, the Construction Manager’s services, and the Construction Manager’s compensation. The

Owner shall adjust the Owner’s budget for the Guaranteed Maximum Price and the Owner’s anticipated design and construction milestones, as necessary, to accommodate material changes in the Initial Information.

§ 1.3 Neither the Owner’s nor the Construction Manager’s representative shall be changed without ten days’ prior notice to the other party.

A

AIA Document A133™ – 2019. Copyright © 1991, 2003, 2009, and 2019 by The American Institute of Architects. All rights reserved. The

“American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks and may not be used without permission. This draft was produced by AIA software at 11:52:39 ET on 06/25/2021 under Order No.9085713128 which expires on

09/24/2021, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms

ARTICLE 2 GENERAL PROVISIONS

§ 2.1 The Contract Documents The Contract Documents consist of this Agreement, Conditions of the Contract (General, Supplementary and other

Conditions), Drawings, Specifications, Addenda issued prior to execution of this Agreement, other documents listed in this Agreement, and Modifications issued after execution of this Agreement, all of which form the Contract and are as fully a part of the Contract as if attached to this Agreement or repeated herein. Upon the Owner’s acceptance of the

Construction Manager’s Guaranteed Maximum Price proposal, the Contract Documents will also include the documents described in Section 3.2.3 and identified in the Guaranteed Maximum Price Amendment and revisions prepared by the

Architect and furnished by the Owner as described in Section 3.2.8. The Contract represents the entire and integrated agreement between the parties hereto and supersedes prior negotiations, representations or agreements, either written or oral. If anything in the other Contract Documents, other than a Modification, is inconsistent with this Agreement, this

Agreement shall govern. An enumeration of the Contract Documents, other than a Modification, appears in Article 15.

§ 2.2 Relationship of the Parties The Construction Manager accepts the relationship of trust and confidence established by this Agreement and covenants with the Owner to cooperate with the Architect and exercise the Construction Manager’s skill and judgment in furthering the interests of the Owner to furnish efficient construction administration, management services, and supervision; to furnish at all times an adequate supply of workers and materials; and to perform the Work in an expeditious and economical manner consistent with the Owner’s interests. The Owner agrees to furnish or approve, in a timely manner, information required by the Construction Manager and to make payments to the Construction Manager in accordance with the requirements of the Contract Documents.

§ 2.3 General Conditions § 2.3.1 For the Preconstruction Phase, AIA Document A201™–2017, General Conditions of the Contract for

Construction, shall apply as follows: Section 1.5, Ownership and Use of Documents; Section 1.7, Digital Data Use and

Transmission; Section 1.8, Building Information Model Use and Reliance; Section 2.2.4, Confidential Information;

Section 3.12.10, Professional Services; Section 10.3, Hazardous Materials; Section 13.1, Governing Law. The term

“Contractor” as used in A201–2017 shall mean the Construction Manager.

§ 2.3.2 For the Construction Phase, the general conditions of the contract shall be as set forth in A201–2017, which document is incorporated herein by reference. The term “Contractor” as used in A201–2017 shall mean the

Construction Manager.

ARTICLE 3 CONSTRUCTION MANAGER’S RESPONSIBILITIES

The Construction Manager’s Preconstruction Phase responsibilities are set forth in Sections 3.1 and 3.2, and in the applicable provisions of A201-2017 referenced in Section 2.3.1. The Construction Manager’s Construction Phase responsibilities are set forth in Section 3.3. The Owner and Construction Manager may agree, in consultation with the

Architect, for the Construction Phase to commence prior to completion of the Preconstruction Phase, in which case, both phases will proceed concurrently. The Construction Manager shall identify a representative authorized to act on behalf of the Construction Manager with respect to the Project.

§ 3.1 Preconstruction Phase § 3.1.1 Extent of Responsibility The Construction Manager shall exercise reasonable care in performing its Preconstruction Services. The Owner and

Architect shall be entitled to rely on, and shall not be responsible for, the accuracy, completeness, and timeliness of services and information furnished by the Construction Manager. The Construction Manager, however, does not warrant or guarantee estimates and schedules except as may be included as part of the Guaranteed Maximum Price. The

Construction Manager is not required to ascertain that the Drawings and Specifications are in accordance with applicable laws, statutes, ordinances, codes, rules and regulations, or lawful orders of public authorities, but the

Construction Manager shall promptly report to the Architect and Owner any nonconformity discovered by or made known to the Construction Manager as a request for information in such form as the Architect may require.

§ 3.1.2 The Construction Manager shall provide a preliminary evaluation of the Owner’s program, schedule and construction budget requirements, each in terms of the other.

A

AIA Document A133™ – 2019. Copyright © 1991, 2003, 2009, and 2019 by The American Institute of Architects. All rights reserved. The

“American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks and may not be used without permission. This draft was produced by AIA software at 11:52:39 ET on 06/25/2021 under Order No.9085713128 which expires on

09/24/2021, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms

§ 3.1.3 Consultation § 3.1.3.1 The Construction Manager shall schedule and conduct meetings with the Architect and Owner to discuss such matters as procedures, progress, coordination, and scheduling of the Work.

§ 3.1.3.2 The Construction Manager shall advise the Owner and Architect on proposed site use and improvements, selection of materials, building systems, and equipment. The Construction Manager shall also provide recommendations to the Owner and Architect, consistent with the Project requirements, on constructability; availability of materials and labor; time requirements for procurement, installation and construction; prefabrication; and factors related to construction cost including, but not limited to, costs of alternative designs or materials, preliminary budgets, life-cycle data, and possible cost reductions. The Construction Manager shall consult with the Architect regarding professional services to be provided by the Construction Manager during the Construction Phase.

§ 3.1.4 Project Schedule When Project requirements in Section 4.1.1 have been sufficiently identified, the Construction Manager shall prepare and periodically update a Project schedule for the Architect’s review and the Owner’s acceptance. The Construction

Manager shall obtain the Architect’s approval for the portion of the Project schedule relating to the performance of the

Architect’s services. The Project schedule shall coordinate and integrate the Construction Manager’s services, the

Architect’s services, other Owner consultants’ services, and the Owner’s responsibilities; and identify items that affect the Project’s timely completion. The updated Project schedule shall include the following: submission of the

Guaranteed Maximum Price proposal; components of the Work; times of commencement and completion required of each Subcontractor; ordering and delivery of products, including those that must be ordered in advance of construction;

and the occupancy requirements of the Owner.

§ 3.1.5 Phased Construction The Construction Manager, in consultation with the Architect, shall provide recommendations with regard to accelerated or fast-track scheduling, procurement, and sequencing for phased construction. The Construction Manager shall take into consideration cost reductions, cost information, constructability, provisions for temporary facilities, and procurement and construction scheduling issues.

§ 3.1.6 Cost Estimates § 3.1.6.1 Based on the preliminary design and other design criteria prepared by the Architect, the Construction Manager shall prepare, for the Architect’s review and the Owner’s approval, preliminary estimates of the Cost of the Work or the cost of program requirements using area, volume, or similar conceptual estimating techniques. If the Architect or

Construction Manager suggests alternative materials and systems, the Construction Manager shall provide cost evaluations of those alternative materials and systems.

§ 3.1.6.2 As the Architect progresses with the preparation of the Schematic Design, Design Development and

Construction Documents, the Construction Manager shall prepare and update, at appropriate intervals agreed to by the

Owner, Construction Manager and Architect, an estimate of the Cost of the Work with increasing detail and refinement.

The Construction Manager shall include in the estimate those costs to allow for the further development of the design, price escalation, and market conditions, until such time as the Owner and Construction Manager agree on a

Guaranteed Maximum Price for the Work. The estimate shall be provided for the Architect’s review and the Owner’s approval. The Construction Manager shall inform the Owner and Architect in the event that the estimate of the Cost of the Work exceeds the latest approved Project budget, and make recommendations for corrective action.

§ 3.1.6.3 If the Architect is providing cost estimating services as a Supplemental Service, and a discrepancy exists between the Construction Manager’s cost estimates and the Architect’s cost estimates, the Construction Manager and the Architect shall work together to reconcile the cost estimates.

§ 3.1.7 As the Architect progresses with the preparation of the Schematic Design, Design Development and

Construction Documents, the Construction Manager shall consult with the Owner and Architect and make recommendations regarding constructability and schedules, for the Architect’s review and the Owner’s approval.

§ 3.1.8 The Construction Manager shall provide recommendations and information to the Owner and Architect regarding equipment, materials, services, and temporary Project facilities.

A

AIA Document A133™ – 2019. Copyright © 1991, 2003, 2009, and 2019 by The American Institute of Architects. All rights reserved. The

“American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks and may not be used without permission. This draft was produced by AIA software at 11:52:39 ET on 06/25/2021 under Order No.9085713128 which expires on

09/24/2021, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms

§ 3.1.9 The Construction Manager shall provide a staffing plan for Preconstruction Phase services for the Owner’s review and approval.

§ 3.1.10 If the Owner identified a Sustainable Objective in Article 1, the Construction Manager shall fulfill its

Preconstruction Phase responsibilities as required in AIA Document E234™–2019, Sustainable Projects Exhibit, Construction Manager as Constructor Edition, attached to this Agreement.

§ 3.1.11 Subcontractors and Suppliers § 3.1.11.1 If the Owner has provided requirements for subcontractor procurement in section 1.1.14, the Construction

Manager shall provide a subcontracting plan, addressing the Owner’s requirements, for the Owner’s review and approval.

§ 3.1.11.2 The Construction Manager shall develop bidders’ interest in the Project.

§ 3.1.11.3 The processes described in Article 9 shall apply if bid packages will be issued during the Preconstruction

Phase.

§ 3.1.12 Procurement The Construction Manager shall prepare, for the Architect’s review and the Owner’s acceptance, a procurement schedule for items that must be ordered in advance of…