Commissioning_Services_for_John_Wiinthrop_Elementary_School.pdf

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City of Bridgeport

REQUEST FOR QUALIFICATION

COX013268

COMMISSIONING SERVICES FOR JOHN WIINTHROP ELEMENTARY SCHOOL

RELEASE DATE: July 28, 2025

RESPONSE DEADLINE: August 19, 2025, 2:00 pm

Please refer to the project timeline in this document for all important deadlines.

Request For Qualification #COX013268 Title: Commissioning Services for John Wiinthrop Elementary School

Table Of Contents

1. Introduction

2. Scope of Work

3. Submission Guidelines

4. SELECTION PROCESS

5. Evaluation Criteria

6. Terms and Conditions

7. SUBMISSION REQUIREMENTS

8. Vendor Questionnaire

9. Appendix A

10. Appendix B

Attachments:

A - Professional Services Agreement (PSA) 04092024

C - NO CONFLICTS FORM 10-2018 and 02-2025

1. Introduction

The City of Bridgeport is seeking qualifications from experienced firms for Commissioning Services for John

Wiinthrop Elementary School.

The requirements of this project are outlined in greater detail under Scope of Work.

The selected awardee must meet all municipal, State and Federal practices and requirements.

The initial term for the contract will be one (1) year Written acknowledgement from vendor will be required.

Please note the City of Bridgeport encourages Minority business enterprises (MBE), Women business enterprises (WBE) and City-based businesses (CBB) to submit proposals. MBE, WBE or CBB State and/or City certification(s) showing the vendor’s current M/WBE and/or CBB status must be included as part of the proposal package at the time of submission for such status to be considered. For details, please see City

Ordinance 3.12.130D (setting an attainable goal of 30% for prime contractor utilization of certain target groups for contracts stemming from QBS selection process and City Ordinance 3.12.130E (setting a possible award of 10 additional points to the evaluation criteria scoring).

1.1. City Background

Bridgeport, the most populous city in Connecticut and the fifth-most populous in New England, is situated in eastern Fairfield County at the mouth of the Pequonnock River on Long Island Sound. With a population of

148,654 in 2020, it is 60 miles from Manhattan and 40 miles from The Bronx, forming part of the New York metropolitan area. The city borders Trumbull to the north, Fairfield to the west, and Stratford to the east.

Bridgeport is a significant part of the Greater Bridgeport Planning Region and the Bridgeport-Stamford-

Norwalk-Danbury metropolitan statistical area, the second largest in Connecticut.

Since the early 21st century, Bridgeport has seen extensive redevelopment in its downtown and other neighborhoods. Bridgeport is home to several educational institutions, including the University of Bridgeport, Housatonic Community College, Paier College, and part of Sacred Heart University, as well as the state's only zoo, Connecticut's Beardsley Zoo. The city is also nicknamed "Park City" for its 35 public parks, covering 1,300 acres, including two large parks. Despite not being headquartered in the city, over a dozen Fortune 500 companies are based in the metropolitan area shared with Stamford.

Bridgeport is a culturally vibrant city with three museums, numerous parks, and significant venues like Seaside

Park, the Total Mortgage Arena, and the Hartford HealthCare Amphitheater. The Barnum Museum and

Connecticut's Beardsley Zoo are notable attractions, enhancing the city's cultural and recreational appeal.

Recognized for its diversity, Bridgeport is consistently ranked among the 25 most ethnically and culturally diverse cities in the United States.

1.2. Project Overview and Summary

The Division of Construction Management Services (“DCMS”) is charged with the responsibility of administering the Capital Improvement Program for the City of Bridgeport. DCMS must comply with procuring professional services in conformance with (i) Municipal Ordinance Section 3.08.070 “Purchasing Procedure”,

(ii) the “Official Policy Concerning Quality Based Selection Processes”, and State statutes, including but not limited to Public Act 08-169, Section 17. The Selection Committee (described below) will utilize the

Evaluator’s Guide for QBS Selection Processes in its deliberations.

Newspaper Advertisement and Electronic Posting of Invitation to Bid, Names of Responding Firms, and

Questions & Answers (see below). The invitation to submit qualifications will be advertized in the

Connecticut Post newspaper and will be posted on www.Opengov.com, the City’s electronic bidding website and the State DAS website. The names of firms submitting qualifications will also be posted on Bid Sync after they are opened. All Questions and Answers about the RFQ (described below) will also be posted on Opengov.

http://www.opengov.com/

2. Scope of Work

2.1. Project Description

This solicitation is being conducted specifically to identify the most appropriately qualified firm to provide consulting services as Commissioning Agents for JOHN WINTHROP ELEMENTARY SCHOOL RENOVATION project through issuance of this Request for Qualifications (“RFQ”), and then to request price proposals.

The schematic design activities on the project have just been completed by the design team from Patriquin

Architects. The school will be grades PK-8 for 652 students with a size of approximately 115,000 square feet.

Construction is scheduled to begin in June 2026 with occupancy in the Fall 2028. The construction manager is

Bismark Construction

2.2. INDEPENDENT COMMISIONING SERVICES SCOPE OF WORK

I. Project Background: Commissioning Agent Scope of work (CA) is being solicited for the following school:

a John Winthrop Elementary School

A. The Commissioning Agent’s Responsibilities

I. Organize and lead the commissioning team

II. Ensure that the owner’s expectations are adequately documented in the Owner’s

Project Requirements, Basis of Design, and Design Narrative

III. Review design submittals

IV. Assist in documenting the commissioning requirements to be included in the specification

V. Prepare and update the Commissioning Plan

VI. Organize and lead commissioning meetings

VII. Develop and maintain an Issues Log

VIII. Observe construction

IX. Observe and document functional testing

X. Verify that the Systems Manual is complete

XI. Review staff training plans and materials, attend sessions, and verify that training is acceptable

XII. Prepare and submit the final Commissioning Report

XIII. Conduct periodic site visits during first year of occupancy, conduct and deferred testing, and serve as a resource to building staff

B. Scope of work: The scope of work shall include but not limited to commissioning a LEED silver project:

I. Coordinate commissioning requirements with the Design Team, Construction Manager and Owner.

II. Begin developing Owner’s Project Requirements

III. Develop initial Commissioning Plan.

IV. Perform commissioning-focused design review for the project design.

V. Develop full commissioning Specifications to be coordinated with all the MEP engineers and Architects. This is to be included in the final design documentations at each phase.

VI. Update Commissioning Plan

VII. Develop commissioning requirements for the specification

VIII. Participate in Value Engineering activities if required.

CONSTRUCTION PHASE:

A. Coordinate and direct commissioning activities in a logical, sequential and efficient manner using industries accepted standards and adopted by Building Commissioning Association.

B. Coordinate efforts to ensure the Construction Schedule includes activities to perform and verify commissioning activates

C. Revise and update as necessary the commissioning plan

D. Begin planning for verification checklists, functional tests, Systems Manual, and training requirements

E. Construction Phase kick-off meeting

F. Plan and coordinate commissioning meeting to ensure all parties are current and aware of their responsibilities.

G. Review submittals, monitor development of Shop and Coordination Drawings

H. Review O&M Manuals and warrantee information

I. Review Start up plans and initial systems checkout plans for completeness

J. Perform ongoing construction observation

K. Perform verification checks

L. Perform diagnostic monitoring

M. Perform functional testing

N. Verify or witness activities and or testing to ensure compliance include pressure tests, flashings and testing documents.

O. Review and coordinate training activates to ensure the owner is fully trained and ready to operate the facility.

P. Develop Commissioning Report and Systems Manual

POST CONSTRUCTION STAGE/WARRANTEE PHASE:

A. Coordinate and supervise the opposite season or deferred testing and provide final testing documentation, B. Develop Recommissioning Plan

C. Verify and review training of owner’s staff

D. Resolve outstanding commissioning issues

E. Perform seasonal /deferred testing

F. Perform near warranty-end review between 10 and 12 month from completion. This should include input from the user operations personal and note trends or on going warrantee issues.

C. Deliverables for this project:

Pre Design Deliverables:

A. Owner’s Project Requirements document

B. Commissioning Plan outline listing design phase activities, defines the project’s commissioning activities, schedule, documentation requirements, and the roles and responsibilities of team members.

The final Commissioning Plan should include:

C. General building information and contact information

D. Project goals

E. An overview of the commissioning process, including the scope of commissioning.

F. Building and systems description, including a list of components and systems that will be commissioned

G. Commissioning schedule

H. List of team members, their responsibilities, and expected deliverables

I. Description of communications, reporting, and management protocols

J. Detailed description of testing procedures

K. Detailed description of monitoring procedures

L. Recommended training activities

M. Design Phase Deliverables

N. Regular commissioning progress reports

O. Comments on the Basis of Design and Design Narrative documents

P. Issues Log

Q. Update Commissioning Plan, listing Construction Phase activities

R. Commissioning specifications for inclusion in the bid documents

Construction Phase Deliverables

A. Updated Commissioning Plan, with construction schedule

B. Reports of submittal reviews

C. Completed verification checklists and functional tests

D. Report of training completion

E. Reviewed Systems Manual

F. Minutes from commissioning meetings

G. Issues Log

H. Periodic commissioning progress reports

I. Draft Commissioning Report

Occupancy and Operations Phase Deliverables

A. Summary report from seasonal testing

B. Warranty review of each system

C. “As operated” sequence of operations (developed either by the commissioning lead or the controls contractor)

D. Findings from the Occupancy and Operations Phase for inclusion in the final Commissioning Report

E. Final Issues Log

F. Final Commissioning Report

D. Systems and equipment to be commissioned.

A. HVAC: All mechanical equipment to form this system:

a. Air Handling Units

b. Exhaust fans to include science labs

c. Heat recovery systems

d. 25% of VAV air supply units

e. Fan Coil unit

f. Chilled water Systems

g. Heating Hot Water Systems

h. Actuator

i. Testing and Air Balancing

B. Controls

a. Building Management Systems

b. Calibrations

c. Control points

d. Sensors

C. Plumbing Systems

a. Domestic Water systems

b. Domestic Hot Water systems

c. Injector Pumps

d. Acid Neutralization systems

e. Gas Systems

f. Compressed air systems

g. Backflow preventers

D. Electrical Systems

A. Power Generator systems

B. Battery Systems

C. Transfer switches

D. Lighting Controls

E. Occupancy Sensors

F. Variable Frequency Drives

G. Motor Controls

H. Emergency power tests

I. Emergency Lighting

J. Other: All other systems as required by USGBC LEED 2.2 guidelines

2.3. Schedule, Timeline, and Milestone Tracking

RESPONSE TO REQUEST FOR QUALIFICATIONS. Firms wishing to respond to this RFQ may contact only the

DCMS staff person identified herein. NO DIRECT OR INDIRECT CONTACT WITH SELECTION PANEL

MEMBERS IS ALLOWED AND ANY SUCH CONTACT WILL BE GROUNDS FOR IMMEDIATE REJECTION

OF A FIRM’S QUALIFICATIONS AND OTHER REMEDIES.

SELECTION TIMETABLE.

July 28, 2025 Request for qualifications issued

August 19, 2025 Reponses due at 2:00 pm

August 29, 2025 Short List

September 11, 2025 Interviews (if necessary)

September 17, 2025 Price Proposals Due

September 18, 2025 Selection Committee Recommends to SBC

October 8, 2025 Board of Public Purchases approves process

TBD SBC approves contract

TBD Notice to Proceed

2.4. Payment Terms

Payment terms are Net 45 Days.

3. Submission Guidelines

3.1. Contacting the City of Bridgeport

The exclusive means by which all prospective respondents may obtain RFQ packages, direct inquires, request and receive addenda and supplemental information, and submit proposals shall be through the City of

Bridgeport’s bidding platform.

The City of Bridgeport has made it possible for vendors to view our solicitations, download bid packages and ask questions, free of charge.

Instructions to do so are as follows:

1. Go to https://procurement.opengov.com/portal/bridgeportct

2. Click on any bid you see. It will take you to that bid’s page.

3. On the right-hand side of the page, click on Register now for free!

4. After you register, you'll be able to view/download or ask questions on any bid you have interest in.

If you have any trouble registering, please contact OpenGov using the chat feature or send an email to procurement-support@opengov.com

Addenda Notification: Respondents are required to register on OpenGov. Once the respondent has completed registration, they will receive addenda notifications in their email. Ultimately, it is the sole responsibility of each respondent to periodically check the site for any addenda.

3.2. Electronic Submission Instructions

THIS METHOD IS PREFERRED.

Submissions are encouraged to be made electronically through the OpenGov site at https://procurement.opengov.com/portal/bridgeportct no later than 2:00 pm on Tuesday, August 19, 2025.

Questions and Answers: It is the responsibility of each firm to inquire about additional information or clarification as to any aspect of the RFP or the Project by submitting questions. The City of Bridgeport will receive questions until Friday, August 8, 2025 at 2:00 pm Eastern Standard Time (EST) and will promptly provide answers to such questions no later than Friday, August 15, 2025 at 4:00 pm by publishing them on the

Procurement Portal and the All firms are obligated to become familiar with such questions and answers and to submit or revise their proposals accordingly. The City of Bridgeport assumes no responsibility for a firm’s failure to read questions or answers and to revise their responses accordingly.

Late Submissions: City will not assume responsibility if a submission is misdirected, or its delivery is delayed. It shall be the sole responsibility of the submitter to pay for any type of delivery service charge, and to see that the Office of the Purchasing Agent receives his/her submission on time. The clock used shall be the

Purchasing Agent’s official date and time stamp clock. The City does not assume financial responsibility for late deliveries by the U.S. Postal System or any other delivery service.

https://procurement.opengov.com/portal/bridgeportct mailto:procurement-support@opengov.com https://procurement.opengov.com/portal/bridgeportct

Expenses: The City shall not be responsible for and/or shall not pay any costs associated with the preparation, submission, or presentation of any submission, or costs incurred by the responding firms during the interview and negotiations phase of the solicitation process

Information and Materials: Any information or materials submitted to this RFP shall become the property of the City of Bridgeport and will not be returned. All submitted materials will be available for public review.

Dates: Please keep in mind dates are estimates only and are subject to change.

3.3. Paper Submission Instructions

Submissions may also be made as follows:

ONE (1) ORIGINAL, THREE (3) COPIES AND ONE (1) ELECTRONIC VIA THUMBDRIVE MUST BE SUBMITTED.

Sealed submissions must be received and time-stamped by the Department of Public Purchases prior to RFP closing time. No submission received after closing time will be considered. The opening will be in the City of

Bridgeport Department of Public Purchases’ Conference Room. To ensure proper handling and avoid misdirected delivery, please mark your RFP envelope as follows:

COX013268-Commissioning Services for John Wiinthrop Elementary School

Send your submissions to:

Laura DeMoura

City of Bridgeport

Department of Public Purchases

2nd floor, 999 Broad Street

Bridgeport, CT 06604

RFP submissions are due:

Tuesday, August 19, 2025 at 2:00 pm Eastern Standard Time (EST)

3.4. Timeline

Release Project Date: July 28, 2025

Question Submission Deadline: August 8, 2025, 2:00pm

Question Response Deadline: August 15, 2025, 4:00pm

Response Submission Deadline: August 19, 2025, 2:00pm

4. SELECTION PROCESS

A. SELECTION PROCESS. DCMS staff, along with representatives from the City’s Purchasing

Department, will review the responses for compliance with the required documentation to determine responsiveness and to grant additional time to firms for missing or incomplete items as explained above.

The responsive submittals will then be evaluated by the Selection Committee based on the responses to specifics outlined in this RFQ, including but not limited to the following criteria set forth in Public Law 08-169:

• Experience with work of similar size and scope as required for the order or contract

• Organizational and team structure for the order or contract

• Membership in Professional Organizations for this type of work

• Certifications from appropriate organizations to support this type of work.

• Documented contract oversight capabilities

• Other criteria specific to the project

Those firms that are entitled to the award of Evaluation Credits will receive them and the firms will be rated and ranked based on their qualifications.

The Selection Committee may then create a list of up to five (5) firms, will conduct interviews of such firms, and will create a short list of no more than three (3) firms to submit price proposals within three (3) business days. The Selection Committee will use the initial rating and ranking of qualifications, the interview results, and the price proposals to arrive at a final selection. Public

Law 08-169 requires the Selection Committee to make an award “. . . from a pool of not more than the four most responsible qualified proposers. . . .” The “most responsible qualified proposer” is defined as the proposer “. . . who is qualified by the awarding authority when considering price and the factors necessary for faithful performance of the work based on the criteria and scope of work included in the request for proposals.”

The Selection Committee will submit its recommendation to the School Building Committee at its

August 21, 2025regular meeting or at a special meeting called for that purpose. The final selection will be made by a vote of the School Building Committee members. The price proposal and the final contract will be submitted to the School Building Committee at as the recommendation at its next scheduled meeting for approval.

B. SELECTION COMMITTEE. The qualifications will be reviewed by the Selection Committee comprised of the following members:

Director, Division of Construction Management Services, or her designee

City Engineer

Director of DECD

City Council member serving on SBC

Board of Education member serving on SBC

Stakeholder (to be determined)

The Selection Committee will use the Evaluator’s Guide for QBS Processes and will employ the following evaluation criteria in reviewing all qualifications in order to develop a recommendation to the School Building Committee:

5. Evaluation Criteria

Proposals will be evaluated utilizing an evaluation matrix based on a City Selection Committee’s project specific or weighted criterion. Typical decision criteria are listed in the chart below. The decision criteria in the chart below are for demonstration purposes, only. The decision criteria can vary based on project scope or request for qualification (RFQ) type.

No. Evaluation Criteria Scoring Method Weight (Points)

1. Specialized Experience and Technical

Competence

The respondent should demonstrate experience in the following areas:

(a) providing review of mechanical and electrical systems during the construction document design phase; (b) providing review of plans and specifications in order to complete the commissioning of mechanical and electrical systems; (c) proficiency in code compliance issues; (d) developing complete and accurate reports of inspections; (e) providing technical oversight during construction; (f) performing equipment/system testing with the Mechanical and Electrical

Contractors in accordance with plans and specifications; (g) show completion of three (3)

LEED projects in the past 5 years and (h) satisfactory completion of prior City of

Bridgeport projects, if any.

0-100 Points 30 (27.3% of Total)

2. Professional Qualifications

The respondent should demonstrate that it has registered or certified personnel in the commissioning field. These individuals shall be experienced in key disciplines including, but not limited to, Project Manager, Mechanical

Engineer and Electrical Engineer. Proof of compliance must be included. The evaluation will consider education, training, registration, overall and relevant experience, and longevity with the firm. Some professional services may be provided on a subcontracted basis, which subcontractors must be identified in the response. The Lead Agent shall have experience as a principal Commissioning Agent for at least three (3) projects of similar size. This individual shall have at least Three

(3) LEED certified either in process or completed. Provide at least two recommendations for these projects. The City reserves the right to reject respondents, at its sole discretion, where it appears that a significant portion of the anticipated work cannot be performed in-house.

0-100 Points 50 (45.5% of Total)

3. Adequate Financial Resources

The evaluation will consider the respondent’s experience with similar size projects and available capacity of key disciplines required to perform the work within the required time frames established.

0-10 Points 10 (9.1% of Total)

4. Knowledge of the Locality

The firm should have considerable and demonstrable experience with all regulatory agencies of the type having jurisdiction over these projects.

5. Evaluation Credits For Prime Contractors That

Are Target Group Members (10 points); Non-

MBE Firms Forming Joint

Ventures/Partnerships with Target Groups

(maximum 5 points):

Firms that demonstrate that they are Minority

Business Enterprises that constitute Target

Groups, as defined in the City’s Minority

Business Enterprise Ordinance, Chapter

3.12.130, shall be granted an additional ten points (10) as Evaluation Credits. The Target

Groups for this solicitation, Construction

Services, include African-Americans, Hispanic-

Americans, MBEs, and minority female and

Caucasian female minority business enterprises. For further information about the

MBE Ordinance, Target Groups or the assignment of Evaluation Credits, please call

Jason Chandersingh 203-576-7110.

Evaluation Credits. Evaluation Credits will be assigned to (a) firms who are Target Group firms for construction services or to (b) non-

MBE firms who have entered into a joint venture or partnership with firms who are

Target Group for such services.

The points for Evaluation Credits that will be assigned shall be (a) ten (10) points to prime contractors that are Target Group firms or (b) up to five (5) points to non-MBE firms that have formed joint ventures or partnerships with Target Group firms determined by a formula that takes the percentage of the

Target Group firm’s ownership interest in such joint venture or partnership converted to a percentage (e.g., .25 or 25% ownership interest x 5 = 1.25 points) to arrive at the number of points not to exceed 5.

A Target Group firm seeking Evaluation Credits must provide a certification of its minority business status and state in its qualifications statement its desire to be recognized as a minority business enterprise and to receive

Evaluation Credits. A non-MBE firm seeking

Evaluation Credits must (A) state the basis for seeking Evaluation Credits, (B) identify the joint venture or partnership created with a Target

Group firm, (C) identify the minority firm as one of the Target Groups for the type of services or work sought by the bid, (D) identify the Target Group’s percentage ownership interest in the joint venture or partnership, (E) state whether such joint venture or partnership (i) was created only for this particular bid, (ii) is now and/or will in the future be utilized for bidding, (iii) is currently utilized for bidding on both public and private work, (iv) has bid on, undertaken or completed work in the past, together with a description of such work and customer contact information, and (F) describe the Target Group’s active involvement in and dollar volume of the work that the Target Group will perform as part of the services that are the subject of the bid. Items (A) through (F) must be supported by documentation satisfactory to the City so that the City can independently verify the basis for the claim to Evaluation Credits, determine any entitlement to the award of Evaluation

Credits, and determine the amount of

Evaluation Credits to be awarded.

6. Terms and Conditions

6.1. Terms and Conditions

Contractual terms and conditions are included in Attachment C of this RFP.

6.2. Payment Terms

TERMS 45 days

6.3. Warranty and Support

6.4. Openness of Procurement Process

Written responses, other discussions, correspondence, and all other pertinent records shall be handled as public records in compliance with State and Federal open records statutes and regulations.

6.5. Errors and Omissions

Once a response is submitted, the City of Bridgeport may consider requests by any contractor to correct errors or omissions but shall retain sole discretionary authority to determine the outcome of such a request.

6.6. Collusion

By offering a response to this RFP the suppler certifies that no attempt has been made or will be made by the consultant to induce any other person or firm to submit or not to submit a proposal for the purpose of restricting competition. All persons interested in this project, principal or principals being named therein, and no other person have an interest in this project or in the Agreement which they may participate in. No person or agency has been employed or retained to solicit or secure this Agreement upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting legitimate employees or established commercial agencies maintained by the consultant for the purpose of doing business. All firms interested in this project (including the firm's employees, representatives, agents, lobbyists attorneys and subconsultants) will refrain, under penalty of disqualification, from direct or indirect contact for the purpose of influencing the selection or creating bias in the selection process with any person who may play a part in the selection process, including the evaluation panel and other administrative staff. The policy is intended to create a level playing field for all potential firms; assure that contract decisions are made in public and to protect the integrity of the selection process.

6.7. Suspension and Debarment

The City will not participate in contracts with parties that have been debarred, suspended or excluded from

Federal assistance programs per 2 CFR part 180 and part 1532 and 40 CFR part 31.35. Further, the respondent is required to verify that the respondent, or its principals, as defined at 49 CFR 19.995, or affiliates, as defined at 49 CFR 29.905, are excluded or disqualified as defined at 49 CFR 29.40 and 29.945

The respondent is required to comply with 49 CFR 29, Subpart C and must include the requirement to comply with 49 CFR 29, Subpart C in any lower tier covered transaction it participates in.

By signing and submitting its bid or proposal, the respondent or proposer certifies as follows:

The certification in this clause is a material representation of fact relied upon by the City if it is later determined that the respondent or proposer knowingly rendered an erroneous certification, in addition to remedies available to the City the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. The respondent or proposer agrees to comply with the requirements of 49 CFR 29, Subpart C while this offer is valid and throughout the period of any contract that may arise from this offer. The respondent or proposer further agrees to include a provision requiring such compliance in its lower tier covered transactions.

6.8. Contract & Insurance Requirements

The attached Professional Services Agreement with insurance rider, Exhibit A and Exhibit B, will govern the successful vendors engagement.

Any proposed modification to the agreement must be submitted with a proposal package. Note that proposed modifications may be taken into account when determining the best interest of the City during the evaluation process. The decision to accept any modifications will be at the sole discretion of the City.

6.9. City of Bridgeport Reservation of Rights

This solicitation is for a “Request for Proposal (RFP) only”. This request for proposal is not to be construed as a specific proposal or an offer to buy any products or services. Notwithstanding anything else herein to the contrary, the City expressly reserves all rights in its sole discretion and in the best interests of the City at any time prior to the selection of a preferred respondent and participating in a final contract, without any liability therefore, to:

• Modify any dates or other terms of the RFP upon posting notice,

• Waive any informality or non-material deficiencies in submissions,

• The consultant misstates or conceals any material fact in the proposal,

• Reject any and/or all proposals,

• Withdraw the RFP,

• Decline to select qualified vendors from the respondents to the RFP,

• Select one, more than one, or no respondents

• Not liable to any Respondent for damages of any type however arising.

7. SUBMISSION REQUIREMENTS

7.1. Each firm must include with its submission:

(a) A cover letter identifying the firm, the name of the firm’s representative, and his/her contact information (including phone, fax and email);

B. A Statement of Qualifications containing a statement of interest explaining why your firm is the best selection for this RFQ, signed by a principal of the Company’;

C. Organization Chart showing how your organization operates;

(d) An updated copy of Federal GSA Form 254 and 255 or 330 or other similar forms that present the same information you wish the selection committee to consider: Provide a representative list of recent constructed school projects that your firm provided commissioning services. Inclu8de the following information

1. Name of client;

2. Type of school;

3. Dates of services.

4. Your firm’s engagement team.

(e) GRACE PERIOD FOR MISSING OR INCORRECT FILING OF ITEMS (a) THROUGH (d)

ONLY: In the event that a firm fails to submit all or any part of items (a) through (d) above with its submission, for if any submitted item is incomplete or incorrect, the

Purchasing Department will notify the firm and the firm shall have an additional three

(3) business days to submit the missing item to the Purchasing Department. Failure to submit the missing item will result in the disqualification of the Firm if the mandatory item is missing entirely. Failure to complete or correct a mandatory item will result in the firm’s proposal being considered in the form in which it was originally submitted.

8. Vendor Questionnaire

1. No Conflicts/Disclosure Form (Signed and notarized)*

Every business or individual that is issued a notice of intent to award pursuant to the city’s purchasing ordinance (section 3.08.070, as amended), must fully and accurately complete this disclosure form. If there is insufficient space for any answer, attach additional sheets.

No Conflicts/Disclosure Form are included in Attachment C of this RFQ.

*Response required

2. Request for Qualifications Documents*

Please upload your qualification here. Reference Required Response Format and Scope of Work Section

*Response required

9. Appendix A

Professional Services Insurance Rider

As a provider of Professional Services, the Consultant shall provide and maintain insurance coverage related to its services in connection with the Project in compliance with the following requirements.

The insurance required shall be written for not less than the scope and limits of insurance specified hereunder, or required by applicable federal, state and/or municipal law, regulation or requirement, whichever coverage requirement is greater. It is agreed and understood that the scope and limits of insurance specified hereunder are minimum requirements and shall in no way limit or preclude the City from requiring additional limits and coverage to be provided under the Consultant's policies.

The insurance obligations under this agreement shall be (1) all the insurance coverage and/or limits carried by or available to the Consultant; or (2) the minimum insurance coverage requirements and/or limits shown in this agreement, whichever is greater.

Minimum Scope and Limits of Insurance:

Workers' Compensation: With respect to all operations the Consultant performs, it shall carry workers' compensation insurance in accordance with the requirements of the laws of the State of Connecticut, and

Employer's Liability limits of One Hundred Thousand Dollars ($100,000) coverage for each accident, One

Hundred Thousand Dollars ($100,000) coverage for each employee by disease, Five Hundred Thousand Dollars

($500,000) policy limit coverage for disease.

Commercial General Liability: With respect to all operations the Consultant performs it shall carry

Commercial General Liability insurance providing for a total limit of One Million Dollars ($1,000,000) coverage per occurrence for all damages arising out of bodily injury, personal injury, property damage, products/completed operations, and contractual liability coverage for the indemnification obligations arising under this Agreement. The Annual Aggregate limit shall not be less than Two Million Dollars ($2,000,000).

Automobile Liability: With respect to each owned, non-owned, or hired vehicles the Consultant shall carry

Automobile Liability insurance providing One Million Dollars ($1,000,000) coverage per accident for bodily injury and property damage.

Professional Liability: The Consultant shall provide Professional Liability Insurance covering errors and omissions. Such insurance shall be in an amount no less than $1,000,000 for each claim and $1,000,000

Aggregate. Such insurance coverage shall remain in place for seven years after City’s acceptance of

Consultant’s work, and if Consultant’s insurance coverage is written on a “claims made” basis, such seven-year requirement can be satisfied through a combination of an extended reporting period and tail coverage.

Acceptability of Insurers: The Consultant's policies shall be written by insurance companies licensed to do business in the State of Connecticut, with an AM Best rating of A-VII, or better. Additionally, all carriers are subject to approval by the City of Bridgeport.

Subcontractors: The Consultant shall require all subcontractors to provide the same "minimum scope and limits of insurance" as required herein. All Certificates of Insurance shall be provided to the City's Office of the

City Attorney and to the City’s Purchasing Department required herein

Deductibles and Self-Insured Retentions: Any deductible or self-insured retention must be declared to and approved by the city. All deductibles or self-insured retentions are the sole responsibility of the Consultant to pay and/or to indemnify.

Notice of Cancellation or Nonrenewal: Each insurance policy required shall be endorsed to state that coverage shall not be suspended, voided, cancelled, or reduced in coverage or in limits before the expiration date except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. Notwithstanding this requirement, the Consultant is primarily responsible for providing such written notice to the City thirty (30) days prior to any policy change or cancellation that would result in a change of the amount or type of coverage provided. In the event of any such change the Consultant shall provide comparable substitute coverage so that there is no lapse in applicable coverage or reduction in the amount of coverage available to the City related to the Consultant’s Services.

Waiver of Governmental Immunity: Unless requested otherwise by the City, the Consultant and its insurer shall waive governmental immunity as defense and shall not use the defense of governmental immunity in the adjustment of claims or in the defense of any suit brought against the City.

Additional Insured: The liability insurance coverage, (excluding Workers' Compensation & Professional

Liability, if included) required for the performance of the Services shall include the City as an Additional

Insured with respect to the Consultant's activities to be performed under this Agreement. Consultant’s insurance shall be primary and shall not seek contribution from any other insurance carried by the additional insured in the payment of a claim.

Waiver of Subrogation: Consultant hereby waives the right to subrogate or seek recovery from City of

Bridgeport and its insurance carriers. This waiver of subrogation does not apply to Professional Liability coverage.

Certificate of Insurance: Prior to the commencement of services under this Contract, the Consultant shall furnish Certificate(s) of Insurance to the City. The Certificate(s) will specify all parties who are endorsed on the policy as Additional Insureds (or Loss Payees). The Certificates and endorsements for each insurance policy are to be signed by a person authorized by the insurer to bind coverage on its behalf. Renewals of expiring

Certificates shall be provided prior to expiration but no more than fifteen (15) days after policy renewal.

Certificates shall designate the City in the following form and manner:

“City of Bridgeport, its elected officials, officers, department heads, employees, agents, servants, successors and assigns ATIMA

Margaret E. Morton Government Center

999 Broad Street, 2nd Floor

Bridgeport, Connecticut 06604”

All insurance documents required should be mailed to the Office of the City Attorney 999 Broad Street 2nd

Floor Bridgeport, Connecticut 06604.

Waiver of requirements: The City Attorney may vary these insurance requirements at her sole discretion if it determines that the City's interests will be adequately protected by the provision of different types or other amounts of coverage.

10. Appendix B

Please see Attachment A- City of Bridgeport Contractor Agreement.